CHARITY COMMISSIO FOR ENGLANO AND WALE Independent examinerfs report on the accounts Se10n A Ind•p•nd•nt Ex4mlngr'¥ Report Report to the trustse•l members of Charity Narnp Frlmley (St Pelersl Scout Group On accounts for the year •nd•d 31.03.2023 Charfty no Ilf Any) 305743 S•t out on pa r¢nwmbar to InEbJd¢ the po ¢numb¢rsvladdthl 5hgtsl I rèport to the trustee¥ on my axamlnabon of th8 accoun18 of lh8 abov• arity I'the Trusn forthe year ended 31m12023_ Responslbllltles and bas of r•port the charity trustees of the Tru8L you are responsibl&for th• proparallon of thè aceounts in accordan¢o wilh th• requtrements of Ihe haribe8 Act 2011 (Yhe Acri. report in respecl of my examination oflhe Trusys accounts carried out under 8eclloTr 145 of the 2011 Act and In Can0 out rny exarnination, I have fdk)wed the appli(zble Diiedions gNen by the Chartty c0mrnls0n under sectlon 1495llbl of Ihe Act. I have eomplated my examination. I confimi that no materlal matters vè tomè to rny #ttgnlon in ¢onnectlon thtr oxamlnallon whlth ives me cause to believe that in. ary malerial respect.. • a¢tIng records ¥¥tsrn not k•pt kn oceordaAc• wlth $ethon 130 of th¥ A( or • th& a)unts do not accord 1h the accounllng record8 Indepondent examiners ent I havè no Ce¢8mS and h8vè eorne auoss no other matters In connection wth the examinatson to whid) attention shoukl be drewn in order to enable a proper undèrslanding of the aCcntS to b$ roaced. . Please delete the woth in the brackets Illhey do not apply. Slgn•d: Dat•: 1210812024 Namo.. oanno Wlll8m$ R•lovant prof•8slonal qu4llfiullonl•) or l>ody Ilf Souatic of Chartered certed A¢oJJntants {ACCAI Membership no 07e7392 (February 20051 AddM•'. Dell Gr Frimley Surrey GU18 8PZ ¢tlon 8 Dl•clo•ur• Onty cx)mplete Ifthe examlnw needs lo hlghlluhl m8ttwg of LY)ncom (88e CC32, Ind¢pend6nl ex8mln8Uon ol charlty 8c¢ounls: dlred(ffis nd guldanc8 kn examlnersl.
Glve hgre brlef dètalls of any Items that thg axamlnor wishes to dlsclos•. IA IER Octobw 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examination of charity accounts checklist {CC32a) A recommended checklist for examiners This checklist is not suitable for the examination of voluntary group accounts. 1. Self-assessment checklist The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good praclice recommendations set out in the Commission's guidance on Independent examination of charity accounts.. Directions and guidance for examiners (CC32}- The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary. The prompt 'step done. may prompt a 'yes' or'no.. A 'no' answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be necessary to the examination undertaken in which case the words 'not applicable, or 'not necessary, might be entered in pla of a working paper reference. Some answers may be 'no' because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach. If the checklist is completed it is recommended that this forms part of the formal record of their independent examination undertaken and is kept in the file of examinerfs working papers.
- Checklist The Directions and documentation Step done? Working paper reference Direction 1: Check whether the charity is eligible to have an independent examination Checked the charity audit threshold applying to the accounts to be reviewed Checked an audit is not required for any other reason Confirmed the charity is eligible for independent examination Confirmed the amount of the charity's income to figure shown the accounts (including any branches) and confirmed that income and assets are below the audit threshold or, if applicable, obtained a copy of the letter from the Commission approving an audit dispensation If the charity has one or more subsidiaries confirmed that group accounts are not required by law If a charitable company checked that the audit exemption statement has been made If applicable, rechecked the threshold calculation during the examirlation If the charity's income is more than £250,000 confirmed that the examiner is a member of one of the listed bodies If applicable, informed the trustees that the charity is not ible for an independent examination If receipts and payments accounts have been prepared, checked that the charity's gross income is less than £250,000 and that it is not a company If receipts and payments accounts have been prepared, check that there is no requirement to prepare accruals accounts in the charity's governing document or for any other reason If applicable, infomed the trustees that the charity is not eligible to prepare receipts and payments accounts Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination Confirmed that there are no close personal relationships with the trustees that compromise independence Confirmed as having no the day to day involvement in the administration of the charit If providing other services to the charity then confirmed that all the criteria in Direction 2 necessa for independence are met Identified that there are no circumstances in the examiner's judgment that would reasonably lead to the perception that the examiner is not independent la la
The Directions and documentstion Step done? Working paper reference Considered whether sufficiently skilled to carry out the examination and, where required, confirmed membership of a listed bod If applicable, informed the trustees that you are not eligible to car out the independent examination Direction 3: Record your independent examination File of working papers prepared to document the work undertaken (see the Direction for guidance on key working papers Evidence of appointment on file If issued, letter of engagement signed by the trustees on file Documentation of steps required by Direction 1 are all done Documentation that steps required by Direction 2 are all done Analytical review documented Areas of concern identified and noted whether these were resolved or if unresolved and significant have included them in the examiner's re ort Verification and vouching procedures undertaken and any checks made are on file Copy of approved accounts on file Copy of trustees, annual report on file Copies of information relied upon as part of the examination are on file If applicable, copies of written assurances given Recorded the conclusions drawn as an outcome of the independent examination that support the examiner's report are on file Recorded any matters of material significance about which a report must be made direct to the Commission Recorded whether to exercise discretion and report on relevant matters direct to the Commission Direction 4: Plan our independent examination Obtained an understanding of the charity's constitution, objectives, organisational structure, the funds managed, its activities and accounting records and systems Planned specific examination procedures appropriate to the circumstances of the charity Reviewed whether any areas for improvement were advised to the trustees in the previous year's independent examiner's report (or audit report and management letter) and looked to see if any action taken Considered the financial risks identified and. where accruals accounts prepared, considered whether the trustees have evidence that shows that the charity is a going concern Noted any implications for the examiner's report and for separate reporting to the Commission one one
The Directions and documentstion Step done? Working paper reference Direction 5: Check that accounting records are kept to the re uired standard Checked that accounting records have been kept are complete and considered if the have been kept to the required standard Asked the trustees about how they ensure the accounting records are complete If corrections made or records created during the examination, the trustee approval for these has been sou ht and obtained Asked the trustees if they carried out a review of the charity's intemal financial controls in the year reported Noted any implications for the examiner's report and for separate reporting to the Commission Direction 6: Check that the accounts are consistent with the accounting records Compared the accounts with the underlying accounting records Checked some entries from the listing of transactions of income and expenditure to vouchers such as invoices, bank statements, and recei ts. If applicable, confirmed that the trustees have taken the necessary steps to ensure that restricted or endowed funds are correctly reported in the accounts If additional checks were necessary, the evidence was found that showed the accounting record was complete, voucher present, and both supported the entry in the accounts Direction 7: If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts Checked that the disclosures required by the SORP have been made and are complete Considered whether there are any implications for the examiner's report and reporting to the Commission If receipts and payments accounts prepared and a related party transaction note was provided, then checked the note for any implications for the examiner's report Direction 8: Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts Checked with the trustees that the separate funds of the charity have been correctly accounted for and reported correctly in the accounts Checked the reasonableness of any significant estimates or judgments that have been made in preparing the accounts one
The Directions and documentstion Step done? Working paper reference Where accruals accounts are prepared, checked that the accounting policies adopted are consistent with the SORP and area ro riate to the activities of the charit Where accruals accounts are prepared, checked that the accounts were prepared on a oin concern basis Noted any implications for the examiner's report and for separate reporting to the Commission Direction 9: The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approving the accounts Asked the trustees whether they expect the charity to be able to settle outstanding invoices, bills and commitments as and when they fall due one Asked the trustees about the reserves policy and the adequacy of the level of reseNes held Where accruals accounts are prepared, checked that the trustees, have made an assessment of going concern and that their assessment is reasonable given the information available Where accruals accounts are prepared, checked that the SORP'S disclosures about going concern have been made Noted any implications for the examiner's report and for separate reporting to the Commission one Direction 10: Check the form and content of the accounts Where receipts and payments accounts have been prepared, checked that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified Where accruals accounts are prepared, checked that they comply with the SORP and applicable accounting standard If the charity is a company, checked that the accounts also com with the a licable com an law re uirements Noted any implications for the examiner's report and for separate reportin to the Commission Direction 11: Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence Carried out an analytical review la one
The Directions and documentstion Step done? Working paper reference Following the analytical review, selected material items in the accounts for further ex lanation or su ortin evidence If the accounts could be materially misstated, additional checks were undertaken and the examiner is satisfied that the item{s) identified were satisfactorily explained and correctly included in the accounts Noted any implications for the examiner's report and for separate reportin to the Commission Direction 12: Compare the trustees, annual report with the accounts Checked that any figure for reserves quoted in the trustees, annual report is not materiall inconsistent with the accounts Compared the trustees, annual report with the accounts for any material inconsistency Noted any implications for the examiner's report and for separate reporting to the Commission Direction 13: Write and sign the independent examination report Reviewed the conclusions from the independent examination Considered whether the examination has identified a matter of concern that should be reported in the examiner's report Checked that the examinerfs report covers all of the matters required If relying on the work of others in undertaking the independent examination, the examiner is fully satisfied with their work and that work has been fully documented ned and dated the examiner's re ort Reported matters of material significance direct to the Commission Exercised discretion and reported relevant matters direct to the Commission la one la one one his checklist one one
Inspeciion of2nd Frlmleyscouts accounisto31 March 2023-worklng papers A. Summary 2ndFYlmleylStPeteY'slScautQMupAtcr*ulltsforyeMended31St Maith2023 Charitypurpose Gioup Include5 Beaveis. Cubs. S¢out5, Explorers?nd Netwoik. chaiiiyprovlde52dventur0usaciil1le5 and personaldevelopmentopportuniiiesforyoungpeople aged &25. 3Trusiees FormalTru51ee Meeiings bimonthly. minute¢ andippropriaie recordkeepin& Charityiswell-run. alldiscussions3nd decisionswelldocumenied. online bankin¢-p3ymentsrequiie 2individuals. All paymentiequesisarewelldocumentedforauditiiail. Expenseclaims, itwoices, receiptsand sirnilai papeMoikhave been keptiosupportthe accDunis. Appioved accounts- See allaGhed. Incomefoiyeaiended 31si March 2023 40,256.00 Directionl-EliObllttylorlndependentExarnlnatlon andAccountspreparedon ReceiptslPayrnents basls Therefore. noaudil required butindependenl examinatson i5requiredfortheyear. A¢tTuals a¢¢tyunt5ntytappli¢abie?Slhreshtyld 01£25Q.ooogr0$5in¢tsme not re•¢hed. Thereltsre. ie¢eIpt51ndp•ymels a¢¢ount5prepa¢d Direction2-Independenceof examinerlnoconfllctof Interest IWnotthech2rlty's bookkeeperora trustee as at OS.06.2024. ACCAou3liliedSinte Feb 2025- Membèrship numbei 0767292 Employed a5 an a¢countaDt.CPD upto date. NoleechaKgedso noleiierof efiga8emenior MoneyLaundeiin8Reguiationsapply. AppoinlmentollW¢sindependenl ¢Harniner- In minute5 ofAGM 151uly2023 Iworkingp¥persEI- Analwical reviewof Ihe a¢count5w3sundertaken. includingrneetlTrgWlh ¢harity'sTreasurei (Chris Lufftnanl laTrusieelon 12th Febtuary2024 tOleW53mpled Items and discuss administrationolcharityaccount5. ChÈcks andvouching-seewtsrkingpapers. The iKusteeswere askedhowtheyhaveensuredtheaccountingrecords are a complete record. The iiustee5 explained thattheyieviewthe havealreadybeen settled duringthe year. OTriylinding- Imm3terialtransp¢siiityn eiioron onepaymeni m¥deioS¢4ui¢oun¢ii. Relund¢l¢verpaymenih¥$ been re4uested8ndwiibe accountedlorwhen ieceived. Noamendmentto makeasaccounts preparedon recelpisand paymentsbasis. Conclu510n- No mailers to Yeportiothe Commlsslon.
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers B. Analytical review Analytical Review of accounts to 31 March 2023 Payments were higherthan receipts resulting in a loss of £2.7k for the year, compared to a net income of £lklor the prioryear, ending 31 Narch 2022 Ishown hereafter as 20221. Receipts Receipts during 2023 were almost double1170%1 that of the prior year- due to increased subs lincrease in members) but also due to payments received relatingto KIX in summer 2023. The per capita payment to Surrey Heath District following the census in 2023 was slightly higher in 2023 than the prior year, rellecting the increased number of members. Donations were more or less in line with the prior year. Camps and scouting activities were significant- reflecting group camp and district events duringthe year (Beavers Go Wild, SCRAM, Scoutaboutl. The prior year reflected no such events due to the continued impact of Covid restrictions. There was no rent received from Explorers during 2023, compared to £3,137 in the prior year. An agreement is now in place with Explorer5 forjanuary 2024 onwards. Payment5 Payments during 2023 were almost double1190%1 that of the prior year- reflecting increased membership and activities, as well as KIX in summer 2023. Payments relating to camps and activities were almost £20k higher as a result. There were propety related expenses during the year of £7,123 for various maintenance of the hut. The prior year included repairs of £5kfor work on the hut kitchen. Overall, the cash bank balance remains consistent with the trend over recent years and is, in lact, higher than 2021 despite the small decrease during the year. As noted in GSL report at AGM, 2023 has seen increases in the cost of insurance, gas and electricity. In the january 2023 census, 2nd Frimley was recorded as the largest group in the District. The Trustee Board is aware of the possibility of works required in the future to maintain the hut and suNeys will be instructed during the coming months.
Inspection of 2nd Frimley Scouts accounts lo 31 March 2023- working papers Csample Analytlcal Revlew of 2nd Frlmley 1st Peter'sl Scout Group Accounts for year ended 31st March 2023 Sample from accounts Sample Item l Other Date Amount Jul-22 £ 2,863.77 Oct-22 £ 4,532.53 Sep-22 £ 2.500.00 2 Repairs 3 Other Income 4 Bank statement showing opening balance as al 1st April 2022 5 Bank statement showing closing balance as at 31st March 2023 6 Camp expenses 7 Camp expenses 8 Camp expenses May-22 £ 5.043.72 Oct-22 £ 3,600.00 Jan-23 £ 3,700.00 Page I
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Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.2 SECTh)N COMPANY 14.Q6.2D22 1330 a06.2922 Cub 17.50 02.07.2Q22 20. RA Fr•Wis• Mrj h•r441 Page 3
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Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.4 58760E 2PhMty20121ti(WpOfj SlipHire Boaknr. hhric•.0137053 £959 Boukw-Thc4c•-3501303 £407.57 OW EMcvn•i1s OnlirtStoutM• £4.SO OnliMScoutMana £4B. Morrt T¥1• Spttialthts INth¥ Tyrn far TTai £129.99 Hitth Lac*1 £27.59 WhMI £3.9$ Chvffyckn0n £22.99 £59.98 H¢(h 2 É25 42 2S322961 Page 5
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.5 IklTE 2hlJLty 2022 2 FCKJD WETY AND HYGIENE FQRCAIÉIINGWURSE TOTAL. É12.flJ Page 6
Inspection of 2nd Frimleyscouts accounts to 31 March 2023- working papers Cl.6 FRIMiEY . PEVEIY5 EXPENSE5cm FORM DATE 4"ty 2021 INVOICE NUM8ER COMPANY COST Present wi Amaion-Ter & Alison Present 103.50 TOTAL. £103.50 ACCOIMT DETlS. Name: Justln Y05351XI Sort Code.. 01039 TOTAL. 103.50 Page 7
Inspection of 2nd Frimleyscouts accounts to 31 March 2023- working papers Cl.7 EXPLORE The (8 GU1efjDS 01252858819 INVOICE 088 29 Jun• 2022 PayTr.Ènt ¢JLJÈ hy 29 July 2022 Vnh Prico IE) 2Sm Juty. P8fyYa Ly 1ty2no Fn)yty 8kn. Cd & g¢tyJts x 00 thren1£12 thld} ¥hIr•. £19) 19J. 1gJ. GBP Tot•1 £870.00 P•ym•ni D•Lg1 8ye0. 2W253 Nymb•r. 63817571 Page 8
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers C2.1 41 PEN5E IIAME jtIAp IPM)ICE NUMBER COMPAFIY C05T Ji Scout Abwt Neckers £157.50 lJ)2-GiftcJrd5 forYL Ikoutfylut Gooutdco £45.LX) 003-Wood Frame for Fire Pit Selco £36.70 (01- Fire Pit & Ha LOD cres £278.99 OOS- 80CUr Strtrd4fix £10.99 e&Tent Gooutdoo £102.CO IJ)7-CCTV Flut £19L.98 0-£0)I Padhck-Tln Shed Screvhx £19.79 (VJ- Balla5t- Fire Prf¢ 5elco £35.44 010- Ballast- Fire P Selco £28.07 012- Balla5t- Fire Pi( 5elcc* £25.gJ 13-Deckin & Ftame Clad¢o £2 S36 È7 014- Pullles £123.96 015- (Treats £45.17 016- Ballast & CeMent-FI Selco £181.78 017- 5ctyJt Cam £687.51 OIB- Bad En Ama20n £22.89 019- Wrfftn s lox £3.99 TOTAL. E4 5JLSa 5351 Page 2
Inspection 012nd FTimleyScoutsaccguntsto31 March2023-workAngpapers Sample Item 4 Bankstststnént shOwingDningbailTrEaSat IstApri12022 LLOYDS BANK iiJl7. ij 2W731 trj IA597 zJ3YJ Page2
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D. Accounts 31.03.2023 2nd Frimley (St Peters) Scout Group Receipts & Payments Aecount summary for the year ended 31st March 2023 Curreni Year 2023 Previou% Y¢ar Previou% Y¢aT 2022 2021 Tvtal le1pl5. for th¢ y¢aT (page C4} 40256 Totsl payTnenls for the yeaT (page C51 43(X)9 22,608 9,069 Nct rcccipls Ipaymcntsl for thc ycar 12,7531 I,vi(I 5,591 Cash, bank and similaT funds brought forward 23.572 22,562 16,971 Cash, bank and similaT funds caTried foTward 20.819 23,572 22,562 Groups and Districts Receipts and Payments Fomi (Single-fundl C3
D. Accounts 31.03.2023 2nd Frimley (St Peters) Scout Group Receipts for the yerdr ended 31st Mareh 2023 This ycar Prcvious Year Prcvious Year 2023 2022 2021 MEMBERSHIP SUBSCRLPTIONS 34,880 L6,088 1,653 le5s.' Paid (Sutrey Heath DistTlCt) 15,-1631 (4,8441 (3,7191 INVESTMENT LNCOME RECEIVED Bank Intcrcst Buildii)g Society Interest The Scout Assoc'n Short Tertn Investment Service Dividend8 ai)d Inieresi Property Rents 50 50 DONATIONS I GRANTS CliaTities Aid 2,500 2,667 10,818 ACTIVITIES Camps and Scoutit]E Activitics Oiher Aclivili KIX FUND RAISING (gross} Commulllty Bl3Q OTHER INCOME Income Tax recovered- on subSCTiptions and donations on dividen(Ls and Jniere81 SUNDRY RECEIPTS War Grave5 C.omnii5sion 105 1st Frimley Rainbows Rent 6th Frimley IJTOWt]ies Ret]t 450 450 1st FTimley Guides R¢rtt (rainbows) Scout Council (Explorers) Rent 300 2,190 TOTAL RECEIPTS FOR THE YEAR 34,893 17,048 10,942 Groups and Districts Receipts and Payments Fomi (Single-fundl C4
D. Accounts 31 .03.20ad Frimley (St Peters) Scout Group Payments for the year ended 31st Mareh 2023 Curr¢nt Year 2023 Previou Yedl 2022 Previou YeaT 2021 PREMISES Rent Rates {Watei) Gas & Elcclricity TnsuTan¢e 222 228 142 753 1,946 1,684 1,634 Repairs & ReiiewalslKitchen Cleaning 5,250 430 3,781 8,855 2,935 DONATIONS I GRANTS Bu(Idy VouLh¢rs AC.TTVITTES C.ainps Other 14,658 1,040 10,366 5,911 1,926 FUND IL4ISING EXPENSbS Communiry BBQ ADMINIESTABLISHMENT EXPENSES Training, Unifornis and Badgcs 1,716 489 1,716 1,958 489 TRUSTEES EXPENSES OTHER EXPENSES {propcrty rclalcdl AGM 7.123 PURCHASE OF CAPITAL EQUTPMENT Equip]nent Repairs SUNDRY PAYMENTS Tending War Grave5 TOTAL PAYMENTS FOR THE YEAR 37,644 17,7()4 -S,350 2nd Frimley (St Peters) Scout Group Groups and Districts Receipts and Payments Fomi (Single-fundl C5
D. Accouylfit6L&h£Q&lsets & Liabilities for the year ended 31st Mareh 2023 CuiTtnt Previous Y¢(Ir Previous Y¢aT 2023 2022 2021 MONETARY ASSETS Bank Currenl A¢¢ounl(s1 Bank Deposlt Accountl51 Bank TeTin Depositlsl Buildingj Society Accountl5} Thc Scout Associatiot) Short Tcrm Invcstmcnt Scrvicc Cash irt hartd 20,819 23,572 22,562 OTHER MOIIETARY ASSETS Tax Claim for Year ending Debis due lo GTVUP l DiblriLt INVESTMENT ASSETS Government Stocks at n)arkei value Other quoted secutities at market value Other investments Propety held for investment purposes NON-MONETARY ASSETS Asset5 foi Charity's oiiii use 13adge Secretary's Stock GrouplDistrict shop stock Land and Buildings Moior vehicles Scouting equipment, fumiture, ei¢. LIABILITIES Thosc duc within onc ycar Accounts not yet paid Expense5 it]cutred not yet invoiced Sub5CTiptions t]ot yet paid Otlier LIABILITIES Those due aftet one year Loan Iwiih deiai181 HiTe Purchase owing Leasing payments out5tat]ding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS................................................. Groups and Districts Receipts and Payments Fomi (Single-fundl C6
E. 2023 AGM Minutes approved 2nd Frimley Scouts- Annual General Meeting Date: Sat 15th July 2023, 11:30am at 2nd Frimley Scout HQ, Parsonage Way, Frimley l. Chairman's Welcome and opening remarks: Unfortunately David was unabLe to make. Taken on a counciLlor role and so decided to step away from Scouts. 2. Apologies for absence: David O'mahoney, Justin. Rachel. Richard, Gary, William P's parents, Kiboko, Mark & Catherine WaLters 3. Minutes of 2022 AGM Minutes approved and adopted. 4. To receive and consider the Trustee's Annual Report for the 2nd Frimley Scout Council.. al Chairman's ReporL. Non submitted bl GSL'S Report Perce tion.. being visible within the community. Hope Hub charity coLlection at Christmas, churchyard, grave cLeaning, gardening at care home. PLaces.' Queen's hedge canopy. trees have been maintained, increased parking space, garden moved. Equipment levent shelter, pioneering poLes. tents) Pro ramme: Many young people achieving the top awards Ibronze, siLver, goLd chief scout awards) This is very successful. Bronze DOE award awarded to a scout. First scout in SH to achieve this. Group Camp very successful. Many district events IBeavers Go WiLd, SCRAM, Scoutaboutl. KIX in August118scouts, 5leadersl Peo le.. in Jan census we were 2nd Largest group in district. Jan.. 134 Young peopLe15xYL's124 adults Now: 137 young people 17x YL'S 121 adults Stuart and Kat stepped away. Maria Left Mafeking, replaced with MicheLLe. Safari- Stuart took on as interim, now stepped down. BLue Troop- Flip. Friday Leadership is an issue - across aLL sections.
E. 2023 AGM Minutes approved c) To note that the Executive Committee will be replaced by the Trustee Board: Just a new titLe, no new terms and conditions, name change onLy. dl To adopt the Constitution as set out in the Poli Organisation and Rules- April 2023. Agreed & approved e) To agree the quorum for the meetings of the Scout Council. meetings of the Trustee Board: and meetings of any sub-committees. 15 people proposed and agreed for the Scout CounciL, 5 people proposed and agreed at the Trustee Board. f) Section report's: Not shared or discussed 5. Financial Statement of Accounts for the 2nd Frimley Scout Council: a) To receive and consider the Financial Statement of Accounts for the 2nd Frimley Scout Council and for the year ending 31st March 2023: Insurance, gas, electric increases etc. Net Loss of around £5000. Proposing to increase subs next year by £5 per person lapprox. IO%I. to be discussed at next exec meeting. Parent raised a question about any "big ticket items" coming up? NEED roof re-sealing (asbestos needs doing every Ioyrs due in next 12monthsl WANT.. resurface car park & astroturf outside area. Fundraising push for next year- Let parents know what we're raising for might be more incentive. Accounts adopted and agreed. Full copy of accounts on OSM b) To approve the appointment of the Independent Scrutineer for the Statement of Accounts 1st April 2023 to 31st March 2024 Jo WiLliams not present at meeting, but all agreed and approved her appointment 6. Elertion of Trustee Board: al Officers: Approval of GSL'S nomination for Chair. Gus Edrich.. father of two sons who have gone through 2nd FrimLey, youngest leaving shortly to join Explorers. StiLL
E. 2023 AGM Minutes approved attached to 2nd FrimLey as eLdest son is a Young Leader. Treasurer: Chris Luffman. No objections. ALI agreed. Secretary: Kath StubLey. No objections. ALL agreed. Section Leaders: Susan, Leanne, Justin & RacheL. Safari has no section Leader b) Nominated Member- Group Administrator- MeL WedLock c) Parent Representstives Riverbank - vacant Safari - vacant Mafeking - vacant Kenya - Kate P Blue Troop - Rebecca Red Troop - vacant iv. iv. vi. 7. Presentations & Awards: Awarded at group camp.. Commendation for Good service- Leanne, Susan, Catherine Mel- exceptional service to SH (District Beaver roLel Mark- 15yrs service award Catherine, Freya, Dan, MeL, Justin - Woods badges 8. AOB: Diane noted that new vicar is starting at StPeters in September. Susan reported that she has already been in touch and he is very keen to get invoLved. 2025 is the Group 601h Birthday. Aim to be the largest in SH by that time. Really need to target adult volunteers. Susan commented that being a leader is incredibLy rewarding and to get in touch for a chat if you're interested. Leanne aLs0 mentioned it's funl Possibly re-hosting an explorer unit again, as the current one at FG&M has become very large and needs spLitting due to the size of it. Would need Leaders though. Gus thanked everyone for their efforts over the last year. Meeting closed at 12:07pm
2nd Frimley (St Peters) Scout Group
Receipts & Payments Account summary for the year ended 31st March 2023
| Total receipts for the year (page C4) Total payments for the year (page C5) Net receipts (payments) for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
Current Year 2023 40256 43009 |
Previous Year 2022 23,618 22,608 1,010 22,562 23,572 |
Previous Year 2021 14,660 9,069 |
|---|---|---|---|
| (2,753) 23,572 |
5,591 16,971 |
||
| 20,819 | 22,562 |
Groups and Districts Receipts and Payments Form (Single-fund)
C3
2nd Frimley (St Peters) Scout Group
Receipts for the year ended 31st March 2023
| MEMBERSHIP SUBSCRIPTIONS less: Paid (Surrey Heath District) INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest The Scout Assoc'n Short Term Investment Service Dividends and Interest Property Rents DONATIONS / GRANTS Charities Aid ACTIVITIES Camps and Scouting Activities Other Activit KIX FUND RAISING (gross) Community BBQ OTHER INCOME Income Tax recovered - on subscriptions and donations on dividends and interest SUNDRY RECEIPTS War Graves Commission 1st Frimley Rainbows Rent 6th Frimley Brownies Rent 1st Frimley Guides Rent (rainbows) Scout Council (Explorers) Rent |
This year 2023 34,880 (5,363) 29,517 0 0 0 0 50 0 |
Previous Year 2022 16,088 (4,844) 11,244 0 0 0 0 0 0 0 2,667 2,667 0 0 0 0 0 0 0 3,137 3,137 |
Previous Year 2021 1,653 (3,719) -2,066 0 0 0 0 0 0 |
|---|---|---|---|
| 50 2,500 2,500 0 1,521 |
0 10,818 |
||
| 10,818 | |||
| 0 | |||
| 1,521 | 0 | ||
| 0 0 0 0 |
0 | ||
| 0 | |||
| 0 105 450 450 300 |
2,190 | ||
| 1,305 | 2,190 |
Groups and Districts Receipts and Payments Form (Single-fund)
C4
TOTAL RECEIPTS FOR THE YEAR
34,893
17,048
10,942
2nd Frimley (St Peters) Scout Group
Payments for the year ended 31st March 2023
| PREMISES Rent Rates (Water) Gas & Electricity Insurance Repairs & Renewals/Kitchen Cleaning DONATIONS / GRANTS Buddy Vouchers ACTIVITIES Camps Other FUND RAISING EXPENSES Community BBQ ADMIN/ESTABLISHMENT EXPENSES Training, Uniforms and Badges TRUSTEES EXPENSES OTHER EXPENSES (property related) AGM PURCHASE OF CAPITAL EQUIPMENT Equipment Repairs SUNDRY PAYMENTS Tending War Graves |
Current Year 2023 0 222 1,183 1,946 430 |
Previous Year 2022 0 228 753 1,684 5,250 940 8,855 0 0 0 1,040 5,911 6,951 0 0 1,958 1,958 0 0 0 0 0 0 0 0 0 0 |
Previous Year 2021 |
|---|---|---|---|
| 0 | |||
| 142 | |||
| 1,159 | |||
| 1,634 | |||
| 3,781 0 0 |
2,935 0 0 |
||
| 0 14,658 10,366 |
0 | ||
| 1,926 | |||
| 25,024 | 1,926 | ||
| 0 0 1,716 |
0 0 |
||
| 489 | |||
| 1,716 0 7,123 0 |
489 0 0 0 |
||
| 7,123 0 0 |
0 0 |
||
| 0 | |||
| 0 0 0 |
0 0 0 |
||
| 0 | 0 |
Groups and Districts Receipts and Payments Form (Single-fund)
C5
TOTAL PAYMENTS FOR THE YEAR
37,644
17,764
5,350
2nd Frimley (St Peters) Scout Group
Statement of Assets & Liabilities for the year ended 31st March 2023
| MONETARY ASSETS Bank Current Account(s) Bank Deposit Account(s) Bank Term Deposit(s) Building Society Account(s) The Scout Association Short Term Investment Service Cash in hand OTHER MONETARY ASSETS Tax Claim for Year ending Debts due to Group / District INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes Badge Secretary's stock Group/District shop stock Land and Buildings Motor vehicles Scouting equipment, furniture, etc. Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other NON-MONETARY ASSETSAssets for Charity's own use LIABILITIESThose due within one year |
Current Year 2023 20,819 |
Previous Year 2022 23,572 23,572 0 0 0 0 |
Previous Year 2021 22,562 |
|---|---|---|---|
| 20,819 | 22,562 | ||
| 0 | 0 | ||
| 0 | 0 | ||
| 0 | 0 | ||
| 0 | 0 |
LIABILITIES Those due after one year Loan (with details)
Groups and Districts Receipts and Payments Form (Single-fund)
C6
Hire Purchase owing Leasing payments outstanding Other long term liabilities
0 0
0
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS .................................................
..............................................................................................................................................
Groups and Districts Receipts and Payments Form (Single-fund)
C7
CHARITY COMMISSIO FOR ENGLANO AND WALE Independent examinerfs report on the accounts Se10n A Ind•p•nd•nt Ex4mlngr'¥ Report Report to the trustse•l members of Charity Narnp Frlmley (St Pelersl Scout Group On accounts for the year •nd•d 31.03.2023 Charfty no Ilf Any) 305743 S•t out on pa r¢nwmbar to InEbJd¢ the po ¢numb¢rsvladdthl 5hgtsl I rèport to the trustee¥ on my axamlnabon of th8 accoun18 of lh8 abov• arity I'the Trusn forthe year ended 31m12023_ Responslbllltles and bas of r•port the charity trustees of the Tru8L you are responsibl&for th• proparallon of thè aceounts in accordan¢o wilh th• requtrements of Ihe haribe8 Act 2011 (Yhe Acri. report in respecl of my examination oflhe Trusys accounts carried out under 8eclloTr 145 of the 2011 Act and In Can0 out rny exarnination, I have fdk)wed the appli(zble Diiedions gNen by the Chartty c0mrnls0n under sectlon 1495llbl of Ihe Act. I have eomplated my examination. I confimi that no materlal matters vè tomè to rny #ttgnlon in ¢onnectlon thtr oxamlnallon whlth ives me cause to believe that in. ary malerial respect.. • a¢tIng records ¥¥tsrn not k•pt kn oceordaAc• wlth $ethon 130 of th¥ A( or • th& a)unts do not accord 1h the accounllng record8 Indepondent examiners ent I havè no Ce¢8mS and h8vè eorne auoss no other matters In connection wth the examinatson to whid) attention shoukl be drewn in order to enable a proper undèrslanding of the aCcntS to b$ roaced. . Please delete the woth in the brackets Illhey do not apply. Slgn•d: Dat•: 1210812024 Namo.. oanno Wlll8m$ R•lovant prof•8slonal qu4llfiullonl•) or l>ody Ilf Souatic of Chartered certed A¢oJJntants {ACCAI Membership no 07e7392 (February 20051 AddM•'. Dell Gr Frimley Surrey GU18 8PZ ¢tlon 8 Dl•clo•ur• Onty cx)mplete Ifthe examlnw needs lo hlghlluhl m8ttwg of LY)ncom (88e CC32, Ind¢pend6nl ex8mln8Uon ol charlty 8c¢ounls: dlred(ffis nd guldanc8 kn examlnersl.
Glve hgre brlef dètalls of any Items that thg axamlnor wishes to dlsclos•. IA IER Octobw 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examination of charity accounts checklist {CC32a) A recommended checklist for examiners This checklist is not suitable for the examination of voluntary group accounts. 1. Self-assessment checklist The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good praclice recommendations set out in the Commission's guidance on Independent examination of charity accounts.. Directions and guidance for examiners (CC32}- The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary. The prompt 'step done. may prompt a 'yes' or'no.. A 'no' answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be necessary to the examination undertaken in which case the words 'not applicable, or 'not necessary, might be entered in pla of a working paper reference. Some answers may be 'no' because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach. If the checklist is completed it is recommended that this forms part of the formal record of their independent examination undertaken and is kept in the file of examinerfs working papers.
- Checklist The Directions and documentation Step done? Working paper reference Direction 1: Check whether the charity is eligible to have an independent examination Checked the charity audit threshold applying to the accounts to be reviewed Checked an audit is not required for any other reason Confirmed the charity is eligible for independent examination Confirmed the amount of the charity's income to figure shown the accounts (including any branches) and confirmed that income and assets are below the audit threshold or, if applicable, obtained a copy of the letter from the Commission approving an audit dispensation If the charity has one or more subsidiaries confirmed that group accounts are not required by law If a charitable company checked that the audit exemption statement has been made If applicable, rechecked the threshold calculation during the examirlation If the charity's income is more than £250,000 confirmed that the examiner is a member of one of the listed bodies If applicable, informed the trustees that the charity is not ible for an independent examination If receipts and payments accounts have been prepared, checked that the charity's gross income is less than £250,000 and that it is not a company If receipts and payments accounts have been prepared, check that there is no requirement to prepare accruals accounts in the charity's governing document or for any other reason If applicable, infomed the trustees that the charity is not eligible to prepare receipts and payments accounts Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination Confirmed that there are no close personal relationships with the trustees that compromise independence Confirmed as having no the day to day involvement in the administration of the charit If providing other services to the charity then confirmed that all the criteria in Direction 2 necessa for independence are met Identified that there are no circumstances in the examiner's judgment that would reasonably lead to the perception that the examiner is not independent la la
The Directions and documentstion Step done? Working paper reference Considered whether sufficiently skilled to carry out the examination and, where required, confirmed membership of a listed bod If applicable, informed the trustees that you are not eligible to car out the independent examination Direction 3: Record your independent examination File of working papers prepared to document the work undertaken (see the Direction for guidance on key working papers Evidence of appointment on file If issued, letter of engagement signed by the trustees on file Documentation of steps required by Direction 1 are all done Documentation that steps required by Direction 2 are all done Analytical review documented Areas of concern identified and noted whether these were resolved or if unresolved and significant have included them in the examiner's re ort Verification and vouching procedures undertaken and any checks made are on file Copy of approved accounts on file Copy of trustees, annual report on file Copies of information relied upon as part of the examination are on file If applicable, copies of written assurances given Recorded the conclusions drawn as an outcome of the independent examination that support the examiner's report are on file Recorded any matters of material significance about which a report must be made direct to the Commission Recorded whether to exercise discretion and report on relevant matters direct to the Commission Direction 4: Plan our independent examination Obtained an understanding of the charity's constitution, objectives, organisational structure, the funds managed, its activities and accounting records and systems Planned specific examination procedures appropriate to the circumstances of the charity Reviewed whether any areas for improvement were advised to the trustees in the previous year's independent examiner's report (or audit report and management letter) and looked to see if any action taken Considered the financial risks identified and. where accruals accounts prepared, considered whether the trustees have evidence that shows that the charity is a going concern Noted any implications for the examiner's report and for separate reporting to the Commission one one
The Directions and documentstion Step done? Working paper reference Direction 5: Check that accounting records are kept to the re uired standard Checked that accounting records have been kept are complete and considered if the have been kept to the required standard Asked the trustees about how they ensure the accounting records are complete If corrections made or records created during the examination, the trustee approval for these has been sou ht and obtained Asked the trustees if they carried out a review of the charity's intemal financial controls in the year reported Noted any implications for the examiner's report and for separate reporting to the Commission Direction 6: Check that the accounts are consistent with the accounting records Compared the accounts with the underlying accounting records Checked some entries from the listing of transactions of income and expenditure to vouchers such as invoices, bank statements, and recei ts. If applicable, confirmed that the trustees have taken the necessary steps to ensure that restricted or endowed funds are correctly reported in the accounts If additional checks were necessary, the evidence was found that showed the accounting record was complete, voucher present, and both supported the entry in the accounts Direction 7: If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts Checked that the disclosures required by the SORP have been made and are complete Considered whether there are any implications for the examiner's report and reporting to the Commission If receipts and payments accounts prepared and a related party transaction note was provided, then checked the note for any implications for the examiner's report Direction 8: Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts Checked with the trustees that the separate funds of the charity have been correctly accounted for and reported correctly in the accounts Checked the reasonableness of any significant estimates or judgments that have been made in preparing the accounts one
The Directions and documentstion Step done? Working paper reference Where accruals accounts are prepared, checked that the accounting policies adopted are consistent with the SORP and area ro riate to the activities of the charit Where accruals accounts are prepared, checked that the accounts were prepared on a oin concern basis Noted any implications for the examiner's report and for separate reporting to the Commission Direction 9: The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approving the accounts Asked the trustees whether they expect the charity to be able to settle outstanding invoices, bills and commitments as and when they fall due one Asked the trustees about the reserves policy and the adequacy of the level of reseNes held Where accruals accounts are prepared, checked that the trustees, have made an assessment of going concern and that their assessment is reasonable given the information available Where accruals accounts are prepared, checked that the SORP'S disclosures about going concern have been made Noted any implications for the examiner's report and for separate reporting to the Commission one Direction 10: Check the form and content of the accounts Where receipts and payments accounts have been prepared, checked that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified Where accruals accounts are prepared, checked that they comply with the SORP and applicable accounting standard If the charity is a company, checked that the accounts also com with the a licable com an law re uirements Noted any implications for the examiner's report and for separate reportin to the Commission Direction 11: Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence Carried out an analytical review la one
The Directions and documentstion Step done? Working paper reference Following the analytical review, selected material items in the accounts for further ex lanation or su ortin evidence If the accounts could be materially misstated, additional checks were undertaken and the examiner is satisfied that the item{s) identified were satisfactorily explained and correctly included in the accounts Noted any implications for the examiner's report and for separate reportin to the Commission Direction 12: Compare the trustees, annual report with the accounts Checked that any figure for reserves quoted in the trustees, annual report is not materiall inconsistent with the accounts Compared the trustees, annual report with the accounts for any material inconsistency Noted any implications for the examiner's report and for separate reporting to the Commission Direction 13: Write and sign the independent examination report Reviewed the conclusions from the independent examination Considered whether the examination has identified a matter of concern that should be reported in the examiner's report Checked that the examinerfs report covers all of the matters required If relying on the work of others in undertaking the independent examination, the examiner is fully satisfied with their work and that work has been fully documented ned and dated the examiner's re ort Reported matters of material significance direct to the Commission Exercised discretion and reported relevant matters direct to the Commission la one la one one his checklist one one
Inspeciion of2nd Frlmleyscouts accounisto31 March 2023-worklng papers A. Summary 2ndFYlmleylStPeteY'slScautQMupAtcr*ulltsforyeMended31St Maith2023 Charitypurpose Gioup Include5 Beaveis. Cubs. S¢out5, Explorers?nd Netwoik. chaiiiyprovlde52dventur0usaciil1le5 and personaldevelopmentopportuniiiesforyoungpeople aged &25. 3Trusiees FormalTru51ee Meeiings bimonthly. minute¢ andippropriaie recordkeepin& Charityiswell-run. alldiscussions3nd decisionswelldocumenied. online bankin¢-p3ymentsrequiie 2individuals. All paymentiequesisarewelldocumentedforauditiiail. Expenseclaims, itwoices, receiptsand sirnilai papeMoikhave been keptiosupportthe accDunis. Appioved accounts- See allaGhed. Incomefoiyeaiended 31si March 2023 40,256.00 Directionl-EliObllttylorlndependentExarnlnatlon andAccountspreparedon ReceiptslPayrnents basls Therefore. noaudil required butindependenl examinatson i5requiredfortheyear. A¢tTuals a¢¢tyunt5ntytappli¢abie?Slhreshtyld 01£25Q.ooogr0$5in¢tsme not re•¢hed. Thereltsre. ie¢eIpt51ndp•ymels a¢¢ount5prepa¢d Direction2-Independenceof examinerlnoconfllctof Interest IWnotthech2rlty's bookkeeperora trustee as at OS.06.2024. ACCAou3liliedSinte Feb 2025- Membèrship numbei 0767292 Employed a5 an a¢countaDt.CPD upto date. NoleechaKgedso noleiierof efiga8emenior MoneyLaundeiin8Reguiationsapply. AppoinlmentollW¢sindependenl ¢Harniner- In minute5 ofAGM 151uly2023 Iworkingp¥persEI- Analwical reviewof Ihe a¢count5w3sundertaken. includingrneetlTrgWlh ¢harity'sTreasurei (Chris Lufftnanl laTrusieelon 12th Febtuary2024 tOleW53mpled Items and discuss administrationolcharityaccount5. ChÈcks andvouching-seewtsrkingpapers. The iKusteeswere askedhowtheyhaveensuredtheaccountingrecords are a complete record. The iiustee5 explained thattheyieviewthe havealreadybeen settled duringthe year. OTriylinding- Imm3terialtransp¢siiityn eiioron onepaymeni m¥deioS¢4ui¢oun¢ii. Relund¢l¢verpaymenih¥$ been re4uested8ndwiibe accountedlorwhen ieceived. Noamendmentto makeasaccounts preparedon recelpisand paymentsbasis. Conclu510n- No mailers to Yeportiothe Commlsslon.
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers B. Analytical review Analytical Review of accounts to 31 March 2023 Payments were higherthan receipts resulting in a loss of £2.7k for the year, compared to a net income of £lklor the prioryear, ending 31 Narch 2022 Ishown hereafter as 20221. Receipts Receipts during 2023 were almost double1170%1 that of the prior year- due to increased subs lincrease in members) but also due to payments received relatingto KIX in summer 2023. The per capita payment to Surrey Heath District following the census in 2023 was slightly higher in 2023 than the prior year, rellecting the increased number of members. Donations were more or less in line with the prior year. Camps and scouting activities were significant- reflecting group camp and district events duringthe year (Beavers Go Wild, SCRAM, Scoutaboutl. The prior year reflected no such events due to the continued impact of Covid restrictions. There was no rent received from Explorers during 2023, compared to £3,137 in the prior year. An agreement is now in place with Explorer5 forjanuary 2024 onwards. Payment5 Payments during 2023 were almost double1190%1 that of the prior year- reflecting increased membership and activities, as well as KIX in summer 2023. Payments relating to camps and activities were almost £20k higher as a result. There were propety related expenses during the year of £7,123 for various maintenance of the hut. The prior year included repairs of £5kfor work on the hut kitchen. Overall, the cash bank balance remains consistent with the trend over recent years and is, in lact, higher than 2021 despite the small decrease during the year. As noted in GSL report at AGM, 2023 has seen increases in the cost of insurance, gas and electricity. In the january 2023 census, 2nd Frimley was recorded as the largest group in the District. The Trustee Board is aware of the possibility of works required in the future to maintain the hut and suNeys will be instructed during the coming months.
Inspection of 2nd Frimley Scouts accounts lo 31 March 2023- working papers Csample Analytlcal Revlew of 2nd Frlmley 1st Peter'sl Scout Group Accounts for year ended 31st March 2023 Sample from accounts Sample Item l Other Date Amount Jul-22 £ 2,863.77 Oct-22 £ 4,532.53 Sep-22 £ 2.500.00 2 Repairs 3 Other Income 4 Bank statement showing opening balance as al 1st April 2022 5 Bank statement showing closing balance as at 31st March 2023 6 Camp expenses 7 Camp expenses 8 Camp expenses May-22 £ 5.043.72 Oct-22 £ 3,600.00 Jan-23 £ 3,700.00 Page I
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Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers ci.1 PiAMEJustknApps Tool Boxf H DATE IV Juty2022 P4VOICE NUM MPANY Tod Box for Hut rew Fix 127.9B ACCOIJNT DEThJi&. 90535 601039 £127.9B Page 2
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.2 SECTh)N COMPANY 14.Q6.2D22 1330 a06.2922 Cub 17.50 02.07.2Q22 20. RA Fr•Wis• Mrj h•r441 Page 3
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.3 UKLld M22 SPR UREAU VER IT AS VATf". 305743 Date.. 011fW2022 date 0110712022 UXFEES 8wrlrq F•• Stheftd ty.. S7EPYENrt4SÉLÉA s. psthwwayFrknlGLIII VAT 20 77. v 77.64 30 DAYS 8ACS Trfer To. sort Ceth. 0102 KC . 08n3705.AeC N.. T(rt4 lo•PJ Bure Veriks UK Limrted". Regitred Office.. Fort DJrWI Suite 206. FIM Parknay. &mlingm. England. 824 9FD- Reg N ' .. 1758622- VAT N ' .' G8 725 4402 54 Page4
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.4 58760E 2PhMty20121ti(WpOfj SlipHire Boaknr. hhric•.0137053 £959 Boukw-Thc4c•-3501303 £407.57 OW EMcvn•i1s OnlirtStoutM• £4.SO OnliMScoutMana £4B. Morrt T¥1• Spttialthts INth¥ Tyrn far TTai £129.99 Hitth Lac*1 £27.59 WhMI £3.9$ Chvffyckn0n £22.99 £59.98 H¢(h 2 É25 42 2S322961 Page 5
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Cl.5 IklTE 2hlJLty 2022 2 FCKJD WETY AND HYGIENE FQRCAIÉIINGWURSE TOTAL. É12.flJ Page 6
Inspection of 2nd Frimleyscouts accounts to 31 March 2023- working papers Cl.6 FRIMiEY . PEVEIY5 EXPENSE5cm FORM DATE 4"ty 2021 INVOICE NUM8ER COMPANY COST Present wi Amaion-Ter & Alison Present 103.50 TOTAL. £103.50 ACCOIMT DETlS. Name: Justln Y05351XI Sort Code.. 01039 TOTAL. 103.50 Page 7
Inspection of 2nd Frimleyscouts accounts to 31 March 2023- working papers Cl.7 EXPLORE The (8 GU1efjDS 01252858819 INVOICE 088 29 Jun• 2022 PayTr.Ènt ¢JLJÈ hy 29 July 2022 Vnh Prico IE) 2Sm Juty. P8fyYa Ly 1ty2no Fn)yty 8kn. Cd & g¢tyJts x 00 thren1£12 thld} ¥hIr•. £19) 19J. 1gJ. GBP Tot•1 £870.00 P•ym•ni D•Lg1 8ye0. 2W253 Nymb•r. 63817571 Page 8
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers C2.1 41 PEN5E IIAME jtIAp IPM)ICE NUMBER COMPAFIY C05T Ji Scout Abwt Neckers £157.50 lJ)2-GiftcJrd5 forYL Ikoutfylut Gooutdco £45.LX) 003-Wood Frame for Fire Pit Selco £36.70 (01- Fire Pit & Ha LOD cres £278.99 OOS- 80CUr Strtrd4fix £10.99 e&Tent Gooutdoo £102.CO IJ)7-CCTV Flut £19L.98 0-£0)I Padhck-Tln Shed Screvhx £19.79 (VJ- Balla5t- Fire Prf¢ 5elco £35.44 010- Ballast- Fire P Selco £28.07 012- Balla5t- Fire Pi( 5elcc* £25.gJ 13-Deckin & Ftame Clad¢o £2 S36 È7 014- Pullles £123.96 015- (Treats £45.17 016- Ballast & CeMent-FI Selco £181.78 017- 5ctyJt Cam £687.51 OIB- Bad En Ama20n £22.89 019- Wrfftn s lox £3.99 TOTAL. E4 5JLSa 5351 Page 2
Inspection 012nd FTimleyScoutsaccguntsto31 March2023-workAngpapers Sample Item 4 Bankstststnént shOwingDningbailTrEaSat IstApri12022 LLOYDS BANK iiJl7. ij 2W731 trj IA597 zJ3YJ Page2
Inspection of 2nd Frimley Scouts accounts to 31 March 2023- working papers Sample Item 5 Bank statement showing closing balance as at 31st March 2023 Your account statement LLOYDS BANK OYSQ7?%55 Ilptynu MCIIIrnIOIIIIIUllhilN YIIIIINAPILk(YiL Surtccdr.>>114J k(rAYirwthr.0129JXIJ IW+.fj8X0W2PYt• yjithiv 16rw) TREASUKAsICC14T It41)IRIMLIVK(MJIQIiPiINIPAIw ¢>OX•J5 tl,015JJ t¢rtiAI'lthA ÉIW7Jg p10 PJthA(D WkJ tsLII KDUISAI.'X IIJ13iLJ 16J3)ISC¥2Sg&YKiYI I224 loo31)13)I GCC15(wfs&yAx%K4N3 21 179S5 OJlw2J 4>5 4Y21 n.75 MClI3JOJ?9toOl45122Y IEAff¢METCIFt li53]DNsE5 AVZJ FPO Z7&35 QIApr?J FPO 11&4F 2Q14&X [RLEYmCH2o199IOo11FwjIlj¥ C15COUIS-EIIIKE1I12r 502•)14IW3KrfJXY1623711004APH2314XII GCCI 5cwfsrrl(y7 1114W93571¥Xft16ni4ioowii31 (cIr>I7J3BHlv43O
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D. Accounts 31.03.2023 2nd Frimley (St Peters) Scout Group Receipts & Payments Aecount summary for the year ended 31st March 2023 Curreni Year 2023 Previou% Y¢ar Previou% Y¢aT 2022 2021 Tvtal le1pl5. for th¢ y¢aT (page C4} 40256 Totsl payTnenls for the yeaT (page C51 43(X)9 22,608 9,069 Nct rcccipls Ipaymcntsl for thc ycar 12,7531 I,vi(I 5,591 Cash, bank and similaT funds brought forward 23.572 22,562 16,971 Cash, bank and similaT funds caTried foTward 20.819 23,572 22,562 Groups and Districts Receipts and Payments Fomi (Single-fundl C3
D. Accounts 31.03.2023 2nd Frimley (St Peters) Scout Group Receipts for the yerdr ended 31st Mareh 2023 This ycar Prcvious Year Prcvious Year 2023 2022 2021 MEMBERSHIP SUBSCRLPTIONS 34,880 L6,088 1,653 le5s.' Paid (Sutrey Heath DistTlCt) 15,-1631 (4,8441 (3,7191 INVESTMENT LNCOME RECEIVED Bank Intcrcst Buildii)g Society Interest The Scout Assoc'n Short Tertn Investment Service Dividend8 ai)d Inieresi Property Rents 50 50 DONATIONS I GRANTS CliaTities Aid 2,500 2,667 10,818 ACTIVITIES Camps and Scoutit]E Activitics Oiher Aclivili KIX FUND RAISING (gross} Commulllty Bl3Q OTHER INCOME Income Tax recovered- on subSCTiptions and donations on dividen(Ls and Jniere81 SUNDRY RECEIPTS War Grave5 C.omnii5sion 105 1st Frimley Rainbows Rent 6th Frimley IJTOWt]ies Ret]t 450 450 1st FTimley Guides R¢rtt (rainbows) Scout Council (Explorers) Rent 300 2,190 TOTAL RECEIPTS FOR THE YEAR 34,893 17,048 10,942 Groups and Districts Receipts and Payments Fomi (Single-fundl C4
D. Accounts 31 .03.20ad Frimley (St Peters) Scout Group Payments for the year ended 31st Mareh 2023 Curr¢nt Year 2023 Previou Yedl 2022 Previou YeaT 2021 PREMISES Rent Rates {Watei) Gas & Elcclricity TnsuTan¢e 222 228 142 753 1,946 1,684 1,634 Repairs & ReiiewalslKitchen Cleaning 5,250 430 3,781 8,855 2,935 DONATIONS I GRANTS Bu(Idy VouLh¢rs AC.TTVITTES C.ainps Other 14,658 1,040 10,366 5,911 1,926 FUND IL4ISING EXPENSbS Communiry BBQ ADMINIESTABLISHMENT EXPENSES Training, Unifornis and Badgcs 1,716 489 1,716 1,958 489 TRUSTEES EXPENSES OTHER EXPENSES {propcrty rclalcdl AGM 7.123 PURCHASE OF CAPITAL EQUTPMENT Equip]nent Repairs SUNDRY PAYMENTS Tending War Grave5 TOTAL PAYMENTS FOR THE YEAR 37,644 17,7()4 -S,350 2nd Frimley (St Peters) Scout Group Groups and Districts Receipts and Payments Fomi (Single-fundl C5
D. Accouylfit6L&h£Q&lsets & Liabilities for the year ended 31st Mareh 2023 CuiTtnt Previous Y¢(Ir Previous Y¢aT 2023 2022 2021 MONETARY ASSETS Bank Currenl A¢¢ounl(s1 Bank Deposlt Accountl51 Bank TeTin Depositlsl Buildingj Society Accountl5} Thc Scout Associatiot) Short Tcrm Invcstmcnt Scrvicc Cash irt hartd 20,819 23,572 22,562 OTHER MOIIETARY ASSETS Tax Claim for Year ending Debis due lo GTVUP l DiblriLt INVESTMENT ASSETS Government Stocks at n)arkei value Other quoted secutities at market value Other investments Propety held for investment purposes NON-MONETARY ASSETS Asset5 foi Charity's oiiii use 13adge Secretary's Stock GrouplDistrict shop stock Land and Buildings Moior vehicles Scouting equipment, fumiture, ei¢. LIABILITIES Thosc duc within onc ycar Accounts not yet paid Expense5 it]cutred not yet invoiced Sub5CTiptions t]ot yet paid Otlier LIABILITIES Those due aftet one year Loan Iwiih deiai181 HiTe Purchase owing Leasing payments out5tat]ding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS................................................. Groups and Districts Receipts and Payments Fomi (Single-fundl C6
E. 2023 AGM Minutes approved 2nd Frimley Scouts- Annual General Meeting Date: Sat 15th July 2023, 11:30am at 2nd Frimley Scout HQ, Parsonage Way, Frimley l. Chairman's Welcome and opening remarks: Unfortunately David was unabLe to make. Taken on a counciLlor role and so decided to step away from Scouts. 2. Apologies for absence: David O'mahoney, Justin. Rachel. Richard, Gary, William P's parents, Kiboko, Mark & Catherine WaLters 3. Minutes of 2022 AGM Minutes approved and adopted. 4. To receive and consider the Trustee's Annual Report for the 2nd Frimley Scout Council.. al Chairman's ReporL. Non submitted bl GSL'S Report Perce tion.. being visible within the community. Hope Hub charity coLlection at Christmas, churchyard, grave cLeaning, gardening at care home. PLaces.' Queen's hedge canopy. trees have been maintained, increased parking space, garden moved. Equipment levent shelter, pioneering poLes. tents) Pro ramme: Many young people achieving the top awards Ibronze, siLver, goLd chief scout awards) This is very successful. Bronze DOE award awarded to a scout. First scout in SH to achieve this. Group Camp very successful. Many district events IBeavers Go WiLd, SCRAM, Scoutaboutl. KIX in August118scouts, 5leadersl Peo le.. in Jan census we were 2nd Largest group in district. Jan.. 134 Young peopLe15xYL's124 adults Now: 137 young people 17x YL'S 121 adults Stuart and Kat stepped away. Maria Left Mafeking, replaced with MicheLLe. Safari- Stuart took on as interim, now stepped down. BLue Troop- Flip. Friday Leadership is an issue - across aLL sections.
E. 2023 AGM Minutes approved c) To note that the Executive Committee will be replaced by the Trustee Board: Just a new titLe, no new terms and conditions, name change onLy. dl To adopt the Constitution as set out in the Poli Organisation and Rules- April 2023. Agreed & approved e) To agree the quorum for the meetings of the Scout Council. meetings of the Trustee Board: and meetings of any sub-committees. 15 people proposed and agreed for the Scout CounciL, 5 people proposed and agreed at the Trustee Board. f) Section report's: Not shared or discussed 5. Financial Statement of Accounts for the 2nd Frimley Scout Council: a) To receive and consider the Financial Statement of Accounts for the 2nd Frimley Scout Council and for the year ending 31st March 2023: Insurance, gas, electric increases etc. Net Loss of around £5000. Proposing to increase subs next year by £5 per person lapprox. IO%I. to be discussed at next exec meeting. Parent raised a question about any "big ticket items" coming up? NEED roof re-sealing (asbestos needs doing every Ioyrs due in next 12monthsl WANT.. resurface car park & astroturf outside area. Fundraising push for next year- Let parents know what we're raising for might be more incentive. Accounts adopted and agreed. Full copy of accounts on OSM b) To approve the appointment of the Independent Scrutineer for the Statement of Accounts 1st April 2023 to 31st March 2024 Jo WiLliams not present at meeting, but all agreed and approved her appointment 6. Elertion of Trustee Board: al Officers: Approval of GSL'S nomination for Chair. Gus Edrich.. father of two sons who have gone through 2nd FrimLey, youngest leaving shortly to join Explorers. StiLL
E. 2023 AGM Minutes approved attached to 2nd FrimLey as eLdest son is a Young Leader. Treasurer: Chris Luffman. No objections. ALI agreed. Secretary: Kath StubLey. No objections. ALL agreed. Section Leaders: Susan, Leanne, Justin & RacheL. Safari has no section Leader b) Nominated Member- Group Administrator- MeL WedLock c) Parent Representstives Riverbank - vacant Safari - vacant Mafeking - vacant Kenya - Kate P Blue Troop - Rebecca Red Troop - vacant iv. iv. vi. 7. Presentations & Awards: Awarded at group camp.. Commendation for Good service- Leanne, Susan, Catherine Mel- exceptional service to SH (District Beaver roLel Mark- 15yrs service award Catherine, Freya, Dan, MeL, Justin - Woods badges 8. AOB: Diane noted that new vicar is starting at StPeters in September. Susan reported that she has already been in touch and he is very keen to get invoLved. 2025 is the Group 601h Birthday. Aim to be the largest in SH by that time. Really need to target adult volunteers. Susan commented that being a leader is incredibLy rewarding and to get in touch for a chat if you're interested. Leanne aLs0 mentioned it's funl Possibly re-hosting an explorer unit again, as the current one at FG&M has become very large and needs spLitting due to the size of it. Would need Leaders though. Gus thanked everyone for their efforts over the last year. Meeting closed at 12:07pm