## **1[st] Oxshott** 

# **Trustees Annual report for the period 1[st] April 2022 to 31[st] March 2023** 

## **Section A: Reference and Administration Details** 

**Charity name** : 1[st] Oxshott Scout Group **Charity number** : 305734 

**Charity’s principal address** : Oxshott Community Hub, Waverley Road, Oxshott, Surrey KT22 0RZ **Scout Association HQ Registration number** : 107 

## **During the period 1[st] April 2023 to 31[st] March 2024, the trustees who managed the charity were;** 

Trustees: 

Appointment Name Chairman James Faux Treasurer Deborah Wall Secretary Nicola Bond Group Scout Leader Anja Davidson Scout Leader Brian Murphy Cub Pack Leader George Bishop 

## **Section B Structure, Governance and Management** 

The Group’s governing documents are those of The Scout Association.  They consist of a Royal Charter, dated 4[th] January 1912, which in turn gives authority to the bylaws of the Association and the policies, organisation and rules of The Scout Association. 

The Group is a trust established under rules that are common to all Scout Groups. The Trustees have complied with the requirement to have due regard to the guidance on public benefit published by the Charity Commission. The Trustees are appointed in accordance with the policy, organisation and rules of The Scout Association. 

The Trustees manage the Group.  They are responsible for complying with legislation applicable to charities, including the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

The Trustees meet from time to time as necessary. Other helpers involved in the operation of the Group also attend these meeting.  Their functions are: 

- the raising of funds and the administration of group finance; 

- the insurance of persons, property and equipment; 



- group public occasions; 

- assisting in the recruitment of group leaders and other adult support; 

- appointing any subcommittees that may be required; and appointing administrators and advisers 

## **Risks and Internal Controls** 

The Trustees have identified the major risks to which they believe the Group is exposed.  These have been reviewed and systems have been established to mitigate against them.  The main areas of concern that have been identified are: 

 damage to the buildings, property and equipment.  In such cases, the Group would borrow the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout groups.  The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss 

 injury to leaders, helpers, supporters and members.  The Group, through the capitation fees, contributes to the Scout Association's national accident insurance policy.  Risk assessments are undertaken before all activities; 

 reduced income from fund raising.  The Group is primarily reliant on income from subscriptions and fundraising.  The Group does however, hold reserves sufficient to ensure the continuity of activities for a period should there be a major reduction in income.  Also, the Group could raise subscriptions to increase the income to the Group on an on-going basis, either temporarily or permanently; 

 reduction or loss of leaders.  The Group is very reliant upon volunteers to run and administer the activities of the group. Recruiting leaders is a particular difficulty and the Group is always interested in hearing from individuals who might be interested in becoming leaders.  If there were a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole there would have to be a contraction, consolidation or closure of the section.  In the worst-case scenario this could lead to a complete closure of the Group; 

 reduction or loss of members.  The group provides activities for all young people aged 4 to 18.  If there were a reduction in membership in a particular section or in the Group as a whole then there would have to be a contraction, consolidation or closure of the section.  In the worst-case scenario this would lead to the complete closure of the Group; and 

 internal controls.  The group has in place systems of internal controls that are designed to provide protection against material mismanagement or loss.  These include two signatories for all payments and comprehensive insurance policies. 

## **Section C: Objectives and Activities** 

The Group’s objectives are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential; as individuals, as responsible citizens and as members of their local, national and international communities. The Association's aims are achieved by providing an enjoyable scheme of progressive training, based on the Scout Promise and Law, guided by adult leadership. 

The Group charges membership subscriptions to cover its immediate running costs which do not unduly restrict membership. The Group's principle is that no one should be excluded because of their inability to pay membership subscriptions, or charges for participating in activities. 

The Group’s and the Scout Association's public benefits are demonstrated by, inter alia: 



- the development of young people towards their full potential; and 

- guiding young people in their responsibilities towards others and the community as a whole. 

The safety of young people is taken very seriously and the benefits of Scouting activities are considered to far outweigh its risks. 

Any private benefits from Scouting are incidental, other than to beneficiaries. 

## **Public Benefit Statement** 

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.  Subscription fees are set at a level that covers only the immediate running costs of the Group and the capitation fees to the Scout Association, to ensure they remain as low as possible and do not unduly restrict membership.  We admit members from the local community in the area of Oxshott and Cobham.  Money from fund raising activities is put in to a hardship fund that families can apply for help with fees or costs of activities.  As charity trustees, members of the Executive Committee pay due regard to the Charity Commission’s public benefit guidance where relevant to our decision making. 

## **Section D: Achievements and Performance** 

After much work with the Guides and support from SCC councillor, Mark Sugden, Surrey County Council granted the Scouts and Guides nearly £1.2million for a new building.  The Oxshott Community Hub was opened on 1[st] September 2024, This is a new, environmentally friendly, fully accessible building with a communal central area with a kitchen and meeting rooms and a hall on each side, one for Guides and one for Scouts.  The Oxshott Community Hub is available for hire for local groups.  Winning the funding from Your Fund Surrey was a tremendous achievement and we are very grateful for the support SCC for the project.  It would not have been possible without a huge amount of work by John Major (who had sons who went through Oxshott Scouts years ago) and Alison Shannon from Guides. 

Across the group we have in the last year awarded 2015 badges and these top level awards to our members; Including; 

Squirrel Chief Scout Acorn Award Beavers Chief Scout Bronze Award Cubs Chief Scout Silver Award Scouts Chief Scout Gold Award Explorers Platinum Award DofE Bronze Explorers Diamond DofE Silver Award Explorer Belt Award Young Leader Belt Kings Scout Award 

The Kings Scout award is the top level award in Scouting and there has not been such an award at Oxshott for over 12 years, it is a truly impressive achievement. 

The annual Christmas tree sales is the main fundraising activity making almost £13k for the group funds.   This does require a lot of organization by the little team and by all the parents coming along and delivering the trees, the effort is well worth it for the profits to brings to the Group.  The annual fireworks contributed £1424 in profits, this could not go ahead without John Major who plans the whole display, buys and sets off the fireworks, usually assisted by his two sons, and Caroline Jackson who has taken on most of the organisation of the food, tickets and items for sale helped by her team. 



## **Section E: Financial Review** 

## **Reserves Policy** 

The Groups’ policy on reserves is to hold sufficient resource to continue the charitable activities of the Group, or at the very least, to conduct an orderly wind down of the Group, should income and fundraising activities fall short. 

The Group held cash reserve of £58,492at 31[st] March 2024. 

## **Section F: Other Information and Future Plans** 

The Group continues to grow with the new Squirrel section well established and meetings in the new building from September.  The waiting lists are healthy and we would expect these to grow when the new building is completed. 

We are working with the Guides and hirers to set up a Joint Building Management Committee who will manage the new Oxshott Community Hub.  Several regular hirers have signed up already including a local dance company, St Andrew’s church while work is undertaken on their hall and some smaller local groups.  We are actively looking to fill the day time with a nursery or play group to maximise income from the Oxshott Community Hub 

Recruiting leaders and members for the Trustee Board remains a priority to ensure the continued success of 1[st] Oxshott Scout Group. 

## **Section G: Declaration** 

The Trustees declare that the Trustee Report has been approved at the AGM. 

Signed on behalf of the charity’s trustees: 

|Signatures:|||
|---|---|---|
|Full Name:|James Faux|Nicola Bond|
|Position:|Chair|Secretary|
|Date:|||





Scouts
1st Oxshott
St
l Oxshott Scout Group
Report and accounts
for the year ended
31 March 2024
Registsred with the Charity Commission under number 305734

Scouts
1st Oxshott Scout Group
Report and accounts
for the year ended
31 March 2024
1st Oxshott
The Trustees have pleasure in presenting their report and accounts for the year to 31
March 2024.
Admlni
tratlv
inform
ion
Name of charity..
1st Oxshott Scout Group
Re8lstered charity number..
305734
Trustees..
Appointment
Chairman
Treasurer
Secretary
Name
James Faux
Deborah Wall
Nicola Bond
Other offitials..
Group Scout Leader
Scout Leader
Cub Paek Leader
8eaver Colony Leader
Squirrels Leader
Anja Davldson
Brian Murphy
George 8ishop
Ben Sayer5
Hèlen Sullivan & Corrie Haxton
Group/District registration
number with the Scout
Association
107
Correspondence address..
Brackendale Cottage,
Blundel Lane,
Cobham,
Surrey
KTII 2SP
Bankers
Barclays Bank plc
Independent examiner
Russell Ford FCA IICAEWI
Applegarth, Blundel Lane
Cobham,
Surrev
KTII 2SY

Scouts
1st Oxshott
cture
overnance and mana
ement
The Group's governing documents are those of The Scout Association. They consist of
th
Royal Charter, dated 4 January 1912, which in turn gives authority to the bylaws of the
Association and the policies, organisation and rules of The Scout Association.
The Group is a trust established under rules that are common to all Scout Groups.
The Trustees have complied with the requirement to have due regard to the guidance on
public benefit published by the Charity Commission.
The Trustees are appointed in accordance with the policy, organisation and rules of The
Scout Association.
The Trustees manage the Group. They are responsible for complying with legislation
applicable to charities, including the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Trustees meet from time to time as necessary. Other helpers involved in the
operation of the Group also attend these meeting. Their functions are:
the raising of funds and the adrninistration of group finance;
the insurance of persons, property and equipment;
group public occasions;
assisting in the recruitment of group leaders and other adult support;
appointing any subcommittees that may be required,. and
appointin8 administrators and advisers other than those who are elected.
rou
The Group's objectives are as a unit of the Scout Association. The aim of the Scout
Association is to promote the development of young people in achieving their full
physical, intellectual, social and spiritual potential; as individuals, as responsible citizens
and as members of their local, national and international communities. The Association's
aims are achieved by providing an enjoyable scheme of progressive training, based on the
Scout Promise and Law, guided by adult leadership.

Scouts
1st Ox5hott
The Group charges membership subscriptions to cover its immediate running costs which
do not unduly restrict membership. The Group's principle is that no one should be
excluded because of their inability to pay membership subscriptions, or charges for
participating in activities.
The Group's and the Scout Association's public benefits are demonstrated by, inter alia:
the development of young people towards their full potential; and
guiding young people in their responsibilities towards others and the community
as a whole.
The safety of young people is taken very seriously and the benefits of Scouting activities
are considered to far outweigh its risks.
Any private benefits from Scouting are incidental, other than to beneficiaries.
ssmen
The Trustees have identified the major risks to which they believe the Group is exposed.
These have been reviewed and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
damage to the buildings, property and equipment. In such cases, the Group would
borrow the use of buildings, property and equipment from neighbouring
organisations such as the church, community centre and other Scout groups. The
Group will have, on completion of the Community Hub, sufficient buildings and
contents insurance in place to mitigate against permanent loss
injury to leaders, helpers, supporters and members. The Group, through the
capitation fees, contributes to the Scout Association's national accident i nsura nce
policy. Risk assessments are undertaken before all activities;
reduced income from fund raising. The Group is primarily reliant on income from
subscriptions and fundraising. The Group does however, hold reserves sufficient
to ensure the continuity of activities for a period should there be a major reduction
in income. Also, the Group could raise subscriptions to increase the income to the
Group on an on-going basis, either temporarily or permanently;
reduction or loss of leaders. The Group is very reliant upon volunteers to run and
administer the artivities of the group. Obtaining leaders is a particular difficulty
and the Group is always interested in hearing from individuals who might be

Scouts
1st Oxshott
interested in becoming leaders. If there were a reduction in the number of leaders
to an unacceptable level in a particular section or the Group as a whole there
would have to be a contraction, consolidation or closure of the section. In the
worst-ca5e scenario this could lead to a complete closure of the Group-
reduction or loss of members. The group provides activities for all young people
aged six to 18. If there were a reduction in membership in a particular section or
in the Group as a whole then there would have to be a contraction, consolidation
or closure of the section. In the worst-case scenario this would lead to the
complete closure of the Group; and
internal controls. The group has in place systems of internal controls that are
designed to provide protection against material mismanagement or loss. These
include two signatories for all payments and comprehensive insurance policies.
Communi
Hub
The rebuilding of the Scout and Guide Hut commenced in Summer 2023, completed in
July 2024 and will be referred to as the Oxshott Community Hub going forward.
During the financial period from April 2023 to March 2024, grants totalling approx. £800k
were received from Your Fund Surrey and Elmbridge Borough Council. Spend incurred
relating to the Community Hub during the same period was £726k. The difference
between the grant income and expenditure during the period is materially related to a
5Yo retention in place. Grants received are deemed restricted funds for the sole purpose
of the Community Hub project.
The Community Hub is under 50.50 ownership between Guides and Scouts, therefore 1st
Oxshott Scouts will report 50Yo of the receipts and payments relating to the Communitv
Hub from 23124 year going forward.
Upon completion of the building work, the level of Income and expenditure relating to
the Community Hub will materially reduce to comprise materially of income from hire of
the site and expenditure relating to the operation of the land and buildings including
insurance, utility expenses and repairs and maintenance. Income and expenses relating
to the Community Hub will be managed through the Joint Management Committee.
The membership of the Joint Management committee includes the Treasurer, Secretary
and Group Scout Leader for 1st Oxshott Scouts.
All receipts and payments relating to the Community Hub are held in a separate bank
account to Scout accounts.

Scouts "_
Ba
isof
l¥t Omshott
aratlon
facc
nts
The Charity Commission requires charities with gross incomes between £250k and £5CK)k
per year to prepare accruals accounts and have them independently checked. Charities
with gross incomes between £25k and £250k may prepare accounts on a receipts and
payments basis.
The average income for 1st Oxshott Scouts in the five years 2018/19 to 2022/23 is £46k
and the accounts have therefore always been prepared on a receipts and payments basis.
However, receipts for the 2023/24 financial year at £453k (Normal income plus 50% of
the income pertaining to the Community Hub) is materially more than the 5-year average,
entirely due to receipt of grants, donations and funds in support of the Community Hub
Project which will not be repeated in future years.
Because this elevated income in 2023/24, which will continue into the 2024125 financial
year to the end of the construction period to July 2024, is a once-off event, to ensure
comparability with previous and future years and avoid a complex restatement of
previous accounts, the Group has determined to use the receipts and payments basis for
preparation of this year's accounts, as shown in Appendix A.
Fln
-24
1st oxsl￿tt
S(tyJt5
Financ￿1 ￿mM#¥
A+C
Ok*nlw b•b•nctt Isi 4vil 2013
Flece'prs
Povment5
￿￿¥tIr￿n1
4.610
£41.220
£8CI).¥X)3
[-. :6.268
£20.610
£4(Kl.452
175.220
£52.585
£453.OJ6
£3.882
É74.635
lJ7.Jl?
£41,199
£116,lJ19
l•tKes Jlll Morth 1024
£5I.492
É57.927
The financial year ended 31st March 2024 shows a Surplus of £116,419 of which £58,492
relates to I" Oxshott Scouts and £57,927 relates to the Community Hub150¥0 of the
Community Hub total surplus).
Assets and1Sablllties
As the accounts are maintained and prepared on a cash basis, the balance sheet in
Appendix A is for reference only - the Land and Buildings valuation at the time of the
accounts and the current assets being cash at bank reserves. The Treasurer will review
the purpose of the Balance Sheet for future accounting periods post the completion of
the Community Hub and is continued to be shown here in line with prior periods.

Scouts
1st Oxthott
Reserves
It is the Group's policy to hold sufficient resources to continue the charitable activities of
the group for at least two years should income from fund raising activities fall short. The
cash reserves for 1st Oxshott Scouts (excl Community Hub) at the year-end were £58,492,
having increased by £3,882 from the prior year reser4es of £54,610. The ongoing normal
operations of the Scout group have been broadly met with normal fundraising activities
and subscriptions as the Trustees would expect.
The reserves include £27,682 in a separate bank accountwhich have been in part resenied
by the Executive Committee for use on buildings and grounds and are expected to be
drawn upon to provide new equipment and facilities in the Community Hub upon
completion.
Appendix A provides the income and expenditure details supported by notes to the
accounts.
1st Oxshott Scouts Flnancial Revlew
Receipts were £52,585 and payments were £48,703 resulting in a net surplus for the year
of £3,882. The closing balance for the year was therefore £58,492.
Gross membership fee income broadly flat on prlor year, with an increase in
capitation paid to the district
Net surplus was c. 9% higher our main fundraising events - Christmas Trees and
Fireworks
Activity receipts (for camps, activity weekends, weekly planned activities, etc.)
fluctuate from year to year depending on the number and nature of activities and
the dates that advance payments are received. The cost of activities is covered bv
subscriptions, additional receipts and net profit from f undraising activities
Bank Interest was £329 on reserve account
Due to the development of the Community Hub during the financial period to which this
report relates, the insurance premium has not been incurred as insurance was covered
under the building contractor. In addition during this period, utility costs e.8. water and
electricity are not representative of normal operations. All shared utility costs relating to
the operation of the Community Hub will be managed by the Joint Management
Committee and shared 50.50 with Guides.

Scouts
1st Oxshott
Approvals
5t
These accounts were discussed and approved at the l Oxshott Trustee Committee on
2fh June 2024.
Signed and Dated..
James Faux
Deborah Wall
1st Oxshott Scouts Chairperson
1st Oxshott Scouts Treasurer
Anja Davldson
Nlcola Bond
Group Scout Leader
I" Oxshott Scouts Secretarv

Scouts
I￿ Ox*hoti
endlx A
Inc
ndex
I￿ Omshott Scouts
SubKriptions
Less.. Capitation pald to Di5trirt
202>
2024
11.379
202
11,268
6.217
6,559
Income
Chr15tmas tree5
Flreworks
Rental
Uniform
Contrlbution5 to camps and actlvltles
Other Income interest, donatlons, fundralslng
28.481
3.033
26,918
3,886
560
13,071
1,222
£52,585
426
12,683
8,066
É58.539
Ex
enditure
Chrlstma5 trees
Flreworks expenses
Electflclty, Water & Broadband
Premlses repalr and malnténance
Insurance
Cleanlng
Unilorm
Expenditure on camps and artlvltles
Equipment
Badges, scarves, wogglès and books
Other expendltuie- advertlsln8, IT, OSM fees, statlonary
.15,743
-1.609
-1,528
-15,410
-2,350
-2,239
-159
io
li
12
-235
-1.8S4
-23,1))4
-2,119
-2,220
191
-525
-21,827
-3,988
-919
13
14
15
451,447
SurplLts/Deflclt
C*sh blfwd
C•sh dfwd
3,882
$4.610
58,492
10,091
44,519
54,610
Income
Grants & Donations
16
8C￿),￿3
Ex
endltufe
Buildlng Related Expenses
Electrscity, Watèr & Bioadband
16
16
-725.513
-756
SurpluslDeficlt
Cash blfvld
Cash clfwd
Cash elfwd- 50% reported by Ilt Oxshott Scouts
74,635
41,220
115,854
Not reported
Not report
57,927
omblned Oxshott Scouts •nd Commun
i¥* Oxshott Scouts
ommunlty Hub150%)
otal C05h clt4¥d
Hub
58,492
57.927
116,419

Scouts
1st Ox5hott
1st Oxshott Scout Group
Balance Sheet for representing Land and Buildings value and Cash at Hand
as at 31 March 2024
2023124
2022123
Notes
FIMed Assets
Land and buildlngs
17
160.CK
160.(YJO
Current •s¥ets
Cash at bank and In hand
l# Oxshott Scouts
58.492
54,610
Community Hub ISO%]
57,927
Not reported
276,419
214,610
Rèpresent￿ by r•Mrves, whl¢h •r•'.
Book value of land and buildings
160,CKKJ
160.IM)
Unrestricted funds
Restricted fund5150%1
58,492
57,927
54,610
Not reported
276,419
214,610
io

Scouts
1st Ox9hott
Notes to the accounts
Accountlng policies
Accountlng convention
The financial statements have been prepared on the receipts and payments basis
under the historical cost convention and in accordance with the Charities Act 2011
and the Statement of Recommended Practice "Accounting and Reporting by
Charities" (SORP FRS102} together with other applicable accounting standards,
There have been no changes in the accounting policies.
Incomlng resources
All income is generally accounted for when received. No accruals have been made
in the accounts.
Resources expended
Expenditure is recognised when paid out, either by the group, or on its behalf by
persons who will be reimbursed. At the balance sheet date, the Group had no
material unpaid obligations although expenditure reimbursed after the year is
treated as outstanding payments. This accounting policy means that occasionally
two years expenses are expensed in one set of accounts.
Tanglble flxed assets and depreclatlon
Land and buildings are noted in the balance sheet at cost value. Income and
expenditure relating to the building is fully recognised on a receipts and payments
basis.
No value is attributable to other equipment, which is written off on
acquisition.
Restrlcted funds
These amounts can, by law, only be used for specified purposes. Funds relating to
the Community Hub are deemed restricted to the development of the Communlty
Hub.
Gifts In klnd
Gifts in kind, whether of labour or physical goods, are not valued in the accounts.

Scouts
1st O¥shott
Remuneration of employees and trustees
There were no employees during the year 2023/24 and no remuneration was paid
to Trustees in 2023/24.
Subscriptlons
Subscriptions are in the vast majority, collected by monthly Direct Debit.
Subscriptions can be accompanied by Gift Aid for UK Tax Payers.
Fundralsing - Chrlstma5 Trees & Flreworks
To comply with the Scout Association recommended practices this is shown under
gross income and gross expenditure.
The net surplus for Christmas Trees in 2023124 was £12,738. This
compares to a prior year amount of £11,508.
The net surplus for Fireworks in 2023/24 was £1,424. This compares to a
prior year amount of £1,536.
Rental Income
Rental income from letting the hut is nil due to the development of the site. In
future years this income will be reported under the Community Hub.
Unlform.
Uniform is shown as a separate item in the accounts to reflect the purchase and
sale of scruff kit used for camps and activities. The net loss is due to building up
reserve of stock for future sales.
Income and expendlture for camps and actlvities
Over £13,0(X) of parental contributions passed through the accounts. Expenditure
is higher than the contributions as many activities are partly funded through
subscriptions and fundraising, making activitie5 more affordable.
Other Income
This includes donations, income tax refunds on gift aid subscriptions and interest
on bank accounts. The reduction year on year relates to a 3 year gift aid claim
made in the 2022/23 financial year.
12

Scouts
1st Ox*hott
Electricity, Water and Broadband.
The Group pays its electricity and water charges by direct debit with bills being
based on actual consumption. Upon completion of the building project, utility
expenses will be managed by the Joint Management Committee, reported under
the Community Hub element of the accounts and shared 50.50 with Guides.
10.
Premlses repalr and maintenance
The Group has a constant requirement to maintain its premises and to meet
health and safety requirements. Often this is achieved by voluntary help and
donated materials, but sometimes the Group must incur maintenance
expenditure. The Group gets income from renting the premises to other local
users, which it could not do unless the premises were maintained to an
appropriate standard.
11.
Insurance
No insurance premium has been paid within the financial year. A new contract is
under negotiation and will be in place upon handover of the site from the building
contractor. Insurance costs are shared with the Guides who own the other half of
the building and the costs will be met by the Community Hub going forward.
12.
Cleanlng
Lower cleaning costs year on year reflect the building project. Site related cleaning
costs will be managed under the Community Hub going forward.
13.
Equipment
This represented the cost of the equipment purchased. Such acquisitions are
written off in the year.
14.
Badges scarves, woggles and books
These items are provided to members by the sections.
15.
Other expendlture
Other expenditure includes advertising, IT and stationery costs. We also use
Online Scout Manager (OSM) which is an invaluable tool for reducing some of the
more time consuming administrative dutiesfor our leaders and those who arrange
camps and activities. It also helps with keeping up to date badge records,
registers, personal details and sending out invitations and collecting responses for
camps and activates. During the 2023124 financial year, the trustees did not use
the hardship fund.
13

Scouts
1st Oxshtstt
16.
Land and buildings
As at 31, March 2023, the value attributed in this report is the historical value as
reported in prior years given there is no updated value attributable to the land
and bui5dings while under construction.
The premises are owned by the Scout Association which holds it in trust for the
Group. The land and buildings will be revalued post completion of the Community
Hub project for insurance purposes.
14

Independent examlnerfs report to the trustees of l Oxshott Smut Group
I report on the accounts of the Trust for the year ended 31 March 2024 which are set out on pages
9 to 10 of the Treasurers Annual Report for 2023/24.
Respective responsibilities of trustees and examiner
The charitys trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for this year under section 144{2} of the Charities Act 2011 (the
2011 Act) and that an independent examination is needed.
It is my responsibility to:
o examine the accounts under sectlon 145 of the 2011 Act
o to follow the procedures laid down in the 8eneral Directions given by the commission under
section 14515}(bl of the 2011 Act
o to state whether particular matters have come to my attention
Basis of independent examinerfs report
My examination was carried out in accordance with the general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also Includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would
be requlred In an audlt and consequently no oplnlon 1$ 8lven as to whether the accounts present a
'true and fair vieW and the report is limited to those matters set out In the next statement.
Independent examinerfs statement
In connection with my examination, no matter has come to my attentlon:
(11 which gives me reasonable cause to believe that In any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare account5 which accord with the accountin8 records and comply with the accounting
requirements of the 2011 Act
have not been met or
12) to whlch, In my oplnlon, attention should be drawn in order to enable a proper understanding of
the accounts to be reached
Name: Russell Ford
Relevant professional qualification or body: FCA (ICAEWI
Address: Applegarth, Blundel Lane, Cobham, lffll 2SY
Date:
September 2024