2024-03-31-accounts - 1st Hinchley Wood Scout Group

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1st Hinchley Wood Scout Group - Trustees Report and accounts for year ended 31st March 2024

Charity Name Scout Association Registration Number Registered Charity Number Principal address Trustees Name Jaqui Signor Chris Seaney Sunita Govind Amanda Moylan-Jones	1st Hinchley Wood Scout Group `41045` `305727` S. Govind Flat 6, Everest 1 New Road Esher, Surrey KT109PG Office Group Chairman Group Scout Leader Group Treasurer Group Secretary Dates if not whole year

Structure, Governance and Management

The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under it's rules, which are common to all Scout Groups.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with a Group Scout Leader; who with other leaders meet every 3 months or so.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Assisting in the recruitment of Leaders and other adult support;
Group public occasions;
-Appointing any sub committees that may be required;
-Appointing Group Administrators and Advisors other than those who are elected.

1st Hinchley Wood Scout Group -Trustees Report 2024 (Continued)

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Objectives and Activities

The objectives of the Group are as a Unit of the Scout Association.

The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual.social and spiritual potentials as individuals, as responsible citizens and as members

of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Public Benefit

Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Subscriptions were changed to a voluntary contribution. basis while the pandemic affected activities and attendance

Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

Achievements and Performance

The Group has an active Beaver Scout Colony, Cub Scout Pack and Scout Troop, also a partnership agreement with Esher Scout District to operate the 1st Hinchley Wood Explorer Scout Unit.

The majority of Group.District and County activities had resumed to prior the covid Pandemic Some of the meetings were still carried out via Zoom.

The leaders have done a fantastic job of providing an excellent programme through out the year,

As at 31.1.24 Census date
Beaver Colony (6-8 years) membership		24	(2022: 23)
Cub Scout Pack (8-11 years) membership		31	(2022:35)
Scout Troop (11-14/15 years) membership		35	(2022: 20)
Explorer Scout Unit (14/15-18 years) membership		18	(2022: 20)
Adult Leaders & Assistants, Network Scouts, etc.		34	(2022:34)
	total	142	(2022:132)

The leased open space area (from Elmbridge BC) next to the headquarters continues to be of great use for meet activities and functions.

Thanks are due to our local councillors and others for their support.

The Group continued to appoint parent Section representatives tasked with increasing parent involvement in Group activities, especially fundraising.

Fund raising @ the May Fair and Quiz Night resumed during the year.

The Christmas tree sales and profit had another record contribution in 2023 - this continues to be well supported Hinchley Wood, Claygate & Esher & surrounding areas.

1st Hinchley Wood Scout Group - Trustees Report 2024(Continued)

Financial Review

Reserve policy

The Group also holds sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.

In addition to ongoing activities, funds are needed to update the facilities of the group including Premises, equipment as well as minibuses.

As at 31st March 2024 these unrestricted funds amounted to £66984.88

Investment Policy

The Group does not maintain Long Term Investments and surplus funds

are held in current or deposit accounts maintained with UK based Banks.

Plans for 2023-24

Plans for the coming year include:

1.To continue to provide excellent youth training activities for boys and girls aged 6-25
To ensure the Group has sufficient well trained adults to lead and support these activities.
To develop the parental support across all the roles needed for the Group's operations.
To develop adventurous activity opportunities and facilitate the training of activity leaders.
To make further improvements to the headquarters and to the leased land area adjacent to the headquarters for training purposes.We hope to receive grant support for this work.

Declaration

The trustees declare that they have approved the trustees' report above

Signed on behalf of the charity's trustees

Signature(s)
Full name(s)	Chris Seaney	Sunita Govind
Position	Group Scout Leader	Treasurer
Date	25th August 2024

1 st Hinchley Wood Scout Group

Statement of assets and liabilities at the end of the year ended 31st March 2024

							`2024`	`2023`
							Total funds	Total funds
Cash at Bank
Bank Current Accounts							32,267.81	38961.14
Bank Deposit Accounts							112,977.27	118799.13
total cash Funds							`145,245.08`	`157,760.27`
Non monetary assets	for charity's own use
Badges,Lifeboats & Other	Stock						918.98	1037.9
Buildings Net Book Value	- see below						19874.31	23186.7
Motor Vehicles Net Book Value - see below							9351.3	8015.4
Scouting Equipment, canoes, etc (Insured Value)							66308	61963
Sub Total							`96,452.59`	`94203`
Liabilities- Those due	within	one	year
Subscriptions not yet paid - District							5362.55	5289.05
Designated Funds (see below)							78,186.70	78,186.70
Buildings
At Cost							66248	66248
Depreciation over20years							-46373	-43061
Net book Value							`19875`	`23187`
Motor Vehicles
At Cost							37538	37538
Depreciation over10years							-30858	-29523
Net book Value							`6680`	`8015`
Designated Funds					Mini bus	purchase of	Total
				re	acement	land
Balance as at 31.03.2023				28,186.70		50,000.00	78,186.70
Transfers during the year					0.00	0.00	0.00
Balance as at 31.03.2024				28,186.70		50,000.00	78,186.70

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 25th August 2024 and signed on their behalf by

Group Scout Leader: Chris Seaney Treasurer: Sunita Govind

1 st Hinchley Wood Scout Group

Statement of financial activities including Receipts and Payments Account For the year ended 31st March 2024

Receipts Donations and legacies Membership subscriptions Less:Membership subscriptions paid on toEshe Net Memberships retained Donations Generalgrantsprovided by companies and local Gift Aid Charitable activities Fundraising (Gross) ChristmasTreeSales MayDay Elmbridge Lottery Quiz Night Sales Jamboree Funds AGM Other Youth Programme and Activities Investment Income BankInterest Total Gross Income Payments Charitable Payments Youth Programme and Activities Online Subscriptions Adult Support &Training Uniforms AGM &Trusteeexpenses Propertyexpenses Materials &Equipment Van Costs -Insurance/Road tax/fuel/permits Insurance MembershipLevy toJMC 22 & 23 Jamboreefees ScoutBadges Fundraising Payments ChristmasTreePurchases MayDay Quiznight Donations Total Gross Expenditure Net Tra Ca Cas	Receipts Donations and legacies Membership subscriptions Less:Membership subscriptions paid on toEshe Net Memberships retained Donations Generalgrantsprovided by companies and local Gift Aid Charitable activities Fundraising (Gross) ChristmasTreeSales MayDay Elmbridge Lottery Quiz Night Sales Jamboree Funds AGM Other Youth Programme and Activities Investment Income BankInterest Total Gross Income Payments Charitable Payments Youth Programme and Activities Online Subscriptions Adult Support &Training Uniforms AGM &Trusteeexpenses Propertyexpenses Materials &Equipment Van Costs -Insurance/Road tax/fuel/permits Insurance MembershipLevy toJMC 22 & 23 Jamboreefees ScoutBadges Fundraising Payments ChristmasTreePurchases MayDay Quiznight Donations Total Gross Expenditure Net Tra Ca Cas	tal nds 24305.94 -5265.4 19,040.54 2450 1813.33 0 23,303.87 34204.98 2657.57 743 516.74 1702 0 627.75 40,452.04 4041.32 554.26 68,351.49
Investment Income BankInterest Total Gross Income Charitable Payments Youth Programme and Activities Online Subscriptions Adult Support &Training Uniforms AGM &Trusteeexpenses Propertyexpenses Materials &Equipment Van Costs -Insurance/Road Insurance MembershipLevy toJMC 22 Jamboreefees ScoutBadges Fundraising Payments ChristmasTreePurchases MayDay Quiznight Donations Total Gross Expenditure
		23076.22 175.35 45 57.25 911.07 16.48 4485.27 863.21 7686.04 3200 732.9 41,248.79 17500.71 1244.16 489.67 19,234.54 250 60,733.33 7,618.16 0.00 146,174.67 153,792.83
	Ca
	Cas

Independent Examiner"s Report to the Trustees of the 1st Hinchley Wood Scout Group

I report to the trustees on my examination of the accounts of the above charity for the year to 31st March 2024 which are set out on pages 4 to 5 attached.

Responsibilities and basis of report

As the charity's trustees, you responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act)

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act

Independent Examiner's Statement

In have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

a) the accounting records were not kept in accordance with Section 130 of the Charities Act or b) the accounts did not comply with the accounting records or

c) the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name: 4h ——~ Barry Hitchens Qualification: Accountant, Australian Society of Accountants Address: 24 Effingham Rd Long Ditton Surrey KT6 5JY

Date: