## **Trustees’ Annual Report for the period From 01 April 2021 Period start date To 31 March 2022 Period end date** **Charity name: 1[st] Ewell Court (St Clement’s) Scout Group** ## **Charity registration number: 305719** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Full programme of activities and training in
accordance with the policy organisation and
rules of the Scout Association.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1st Ewell Court (St Clement’s) Scout
Group’s charitable purpose isto promote the
development of young people in achieving
their full physical, intellectual, social and
spiritual potential, as individuals, as
responsible citizens and as members of their
local, national and international
communities.
Our scout groupis an inspiring local group
that helps over 60 young people between
the ages of 6 and 18 to have fun together,
take part in challenging activities and learn
how to be valuable members of our local
community within the overall umbrella of the
scouting movement. Our young people have
developed skills appropriate to their ages
covering everything from first aid to camping.
We have also supported the local community
by helping at local fundraising events where
these have taken place including a firework
display and church fundraising events,
raising money for other charities as well as
our scout group
All our leaders and helpers are volunteers
who give their own time and enthusiasm to
help the young people. They also gain
valuable personal development such as
team working skills, confidence and
leadership skills.
We have an all-inclusive approach,
encouraging everyone to join us, and their
smiles and laughter after an activity or scout
camp together are infectious!
Part of our ethos is to include other smaller
scout groups in our community in camping
expeditions. These groups are too small to
have an extensive range of camping
equipment, so rely on our equipment to be
able to offer their scouts the chance to join| |||in.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have had a fabulous return of full face to
face meetings this year in scouting. The
whole team has worked very hard to bring
back traditional scouting skills that are better
being taught face to face. They have strived
to bring a varied and interesting program for
all the sections and the badges being
awarded have shown just how the program
has not only had a balance of tradition and
modern, but also just how many each
Beaver, Cub, Scout and Explorer has
achieved through full attendance most
weeks.
Talking of the team, we have had another
Assistant Section Leader invested this year,
Erica also known as Raksha. She is a
valued member of the Beaver leader team
and she has also gone on to complete her
First Response training. We all look forward
to her being on camp next year.
Wehave another leader, Stuartwhohas| been in scouting since he joined our group as a Cub. This year saw him achieve not only his wood badge which means he has fully completed his adult training, but he was also awarded an Award of Merit. This is thoroughly deserved and the group appreciates all the hard work Stuart contributes both inside the Scout section and helping to keep the stores and our equipment up to standard. We are delighted to say that we have finished our building projects, the final electric fix was carried out and all the kit is now in our stores. The meeting room has had completely new electrics fitted with a long-awaited heater for the colder winter months, the walls have been painted and a new set of carpet tiles fitted. It now looks smart, and we will be proud to have anyone from District visit us in our new welcoming environment. Our plans have now been directed at the grounds around the huts, and we have secured funding to get this sorted within the next scouting year. We hope to make this area welcoming and safer for our young people so we can utilise the area fully in our meetings. We hope to start this next phase of the area redevelopment this autumn. I would like to take this opportunity to thank our SASU (Scout Active Support Unit) who are proving to be a valued section for the group. So far in the last year they have helped with the Beaver and Cub camp alongside the regular section leaders. They have a list of jobs that they have agreed to take on and are starting to make headway with these, and started by helping to paint the meeting room and fit a new lock. The store's shelves are now all marked up clearly to make putting stuff away easier for all. They have other plans that will hopefully make the lives of our team easier. We also made it the year we saw all sections under canvas again, Beavers and Cubs went up to Boiderhurst (our District camp site) and enjoyed a weekend of traditional scouting skills. July saw the Explorer Unit visit Somerset where they stayed on an unusual site with tiered camping plateau, we all returned with huge calf muscles after a week of constantly climbing the hill to go to bed. Scouts visited Kent and spent a day learning about some of our traditional wildlife and got to find out who killed Mr Rabbit in a ‘who done it’ style site lead activity. Our young people make us very proud to be leaders and they show on a weekly basis their kindness and thoughtfulness. They are all quick to welcome new members and make sure they feel part of the wider scouting community. Our group's peer leadership shines when we are at camp with the younger members being looked after and helped by their older peers who have been camping before. The leader team work tirelessly each week and through the holidays in the background planning and doing risk assessments to make sure these activities take place, and I thank them and their families for their selfless generosity with their time, without which our young people would not get to enjoy such varied activities. Our group numbers from each section go from strength to strength with more young people joining us. Even though we have an excellent set of leaders, with increased numbers we can always use additional leaders/helpers to improve and expand the experience which we can provide to our Beavers, Cubs, Scouts, and Explorers. Are you up for the challenge of adventure with our young people?? Can you spare us one week a month to help run activities in the sections, or maybe your skills lie in background organising like ground maintenance or even taking our hi-vis home to get them washed and dried? Please keep an eye out for an email coming out this autumn with a list of regular jobs we need help with. The following badges have been awarded in the past year: Beavers have achieved 89 activity badges, 39 challenge badges and 2 Chief Scout Bronze. Cubs have achieved 4 Chief Scouts Silver with 60 activity badges and a further 17 challenge badges being awarded. Scouts have between them been awarded 33 activity badges and 8 challenge awards, we have several well on their way to achieving their Chief Scouts Gold. Explorers: we have Invested 3 new Explorers whilst on camp and another of our Explorers has started their young leader journey. We have several also completing their D of E within scouting and we are hoping to soon award some Bronzes and Silvers to these young people. As you can see, our young people have achieved a staggering number of badges and we look forward to them achieving more #skillsforlife. The numbers in each section are growing and their achievements show their zest for scouting and its many facets. On behalf of the young people and the Leaders, I would like to thank all parents for their continuing support of the Group. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|With Covid affecting the majority of scouting
activities in our previous financial year and
still having a knock on effect in our
2021/2022 accounts, the figures may appear
distorted when compared with the previous
year.
We managed to secure funding of £19k for
Covid disruption grants which has not only
helped cover our ongoing costs (such as
rent and insurance) and covered our shortfall
from the previous year but also boosted our
available funds for future activities to ensure
our scout group can continue to thrive for the
benefit of our young people. £1,100 was
refunded during this financial year from
activities cancelled, most of which had been
paid to us during our previous financial year.
Our costs were kept to a minimum with no
significant rises in the last few
years. Camps and some activities restarted
and the group was able to break even,
discounting the Covid grants and refunds.
With the stores now finished, much
equipment which we have put off replacing
can now be purchased. We are holding
£10k as designated funds which have been
allocated for necessary equipment
replacements. We also have approx.
£10,800 in a scout bond which is held in line
with the group’s reserves policy.
We finished the end of the financial year in a
strong position with available assets of £38k.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our scout group, like most charities, holds
some funds in reserve. Our level of reserves
is set to ensure that there are sufficient
resources to continue the core charitable
activities of the group should income and
fundraising activities fall short.
1.
The Group Executive Committee
considers that the group should hold a
sum equivalent to 24 months running
costs, circa £15,000, in reserve and this
will be he**l**d on deposit as outlined
above. Should the level of reserves fall
below the target level, the group
executive committee will make efforts to
restore the level within 12 months.
2. Transport
We will hold £5,000 in reserves for use
for subsidising transportation costs
where necessary.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in|Para 1.24|| deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by parents at the AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|1stEwell Court (St Clement’s) Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|305719| |Charity’s principal address|35 Heatherside Road, Epsom, KT19 9QS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Father Graham
Bamford|Sponsor||| ||Karen Kelly|Group Scout Leader||| ||Peter Hicks|Group Chairman||| ||Sue Overy|Secretary||| ||Jacqueline Hilton|Treasurer||| ||Jamie Garside|Trustee||| ||Stuart Dallas|Trustee||| ||Matthew Preston|Trustee||| ||Tammy Angelis|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S Overy|K Kelly| |---|---|---| ||Susan Overy|Karen Kelly| ||

Group Secretary|Group Scout Leader| ||08 January 2023|| ||08 January 2023|| **1[ST] EWELL COURT (St Clements) SCOUT GROUP** ## **Receipts and Payments Account Summary for Year ending 31 March 2022 (£)** ||2021/22
2020/21|2021/22
2020/21| |---|---|---| |Total receipts for the year|34677|38834| |Totalpayments for theyear|16981|44993| |Net Payment / receipts|17696|-6159| |Depreciation of assets|80|720| |Cash, bank, assets brought forward|£62,561|£44,945| includes movement in badge account ## **Statement of Assets and Liabilities at 31 March 2022** |MonetaryAssets|2021/22|2020/21| |---|---|---| |Scout association bond|10832|10832| |CAF Cash Account|3007|3317| |CAF Gold Account|44452|26445| |District Badge Account|271|271| |Total Monetary Assets|58561|40865| |Non-MonetaryAssets|4000|4080| |Total Assets|£62,561|£44,945| ## **Receipts for the year ending 31 March 2022** ||
2021/22|2020/21| |---|---|---| |Membership subscriptions|7469|5497| |Bank Interest|7|16| |Donations|19000|29304| |Activities|7119|456| |Fund Raising & gift aid|732|1927| |Other(income tax received)|350|1635| |Total Receipts for the year|£34,677|£38,834| ## **Expenditure for the year ending 31 March 2022** ||2021/22|2020/21| |---|---|---| |Cost of activities|4271|50| |Rental expense|2000|2000| |Insurance|1219|50| |Repairs and maintenance|0|0| |Capitation|3119|2552| |District council donations|0|0| |Purchase of badges|500|0| |Otherpayments|1469|2075| |Asset purchase|432|0| |Covid refunds|1100|4191| |Buildingworks|2872|34074| |Total Payments for the year|£16,981|£44,993| ## _**Liabilities - Money ring fenced that cannot be used for other purposes:**_ |Restricted funds|3000|5000|Building work
(see reserves policy)| |---|---|---|---| |Designated funds|10000|9892|| |Covid 19 refunds||500|| |Bond with scout association|10832|10832|| |**_Total_**|£23,832|£26,224|| ||||| |**_Available funds_**|£38,729|£14,641|| **Scrutineer’s Report to the Trustees of the** ## **1[st] Ewell Court (St Clement’s) Scout Group** I report on the accounts of the Group District for the year ended 31 March 2022. ## **Respective responsibilities of Trustees and Scrutineer** As the Group’s trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## **Basis of Scrutineer’s Statement** In accordance with the directions given by the Group’s constitution, I have scrutinised the records and the accounts as summarised in this Annual Report. ## **Scrutineer’s Statement** In my opinion, the accounts are in accordance with the records produced to me and comply with the constitution. Name: Tracey Lennon Address: 329 Kingston Road, Epsom, KT19 0BP Date: 28/01/2023