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2025-03-31-accounts

8[th] /14[th] Epsom (St Barnabas & St Joseph’s) Air Scout Group 2025 Report

(St Barnabas and St Joseph’s) AIR SCOUT GROUP

2025

Annual Report

8[th] /14[th] Epsom (St. Barnabas and St. Joseph’s) AIR SCOUT GROUP Royal Air Force Recognised Unit No. 5 Headquarters: Concorde Hall, Horton Footpath, Horton Hill, Epsom, Surrey, KT19 8SR. No post. Telephone: 01372 742502. Group Lead Volunteer: Luke Jennings Email: gsl@epsomairscouts.org Joint Presidents: HRH Princess of Wales and HRH The Duke of Kent. Founder: Robert Baden-Powell OM. Chief Scout: Dwyne Fields Patron HRH King Charles III. Incorporated by Royal Charter. Registered Charity 305716

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THE CONTENTS

The Group Prayer 2
The Group’s Details 3
The Scout Association 4
The Scout Law 5
Our Group Structure 6
The Team 7 1. Volunteers 7
2. The Trustees’ Board 7
3. Friends 7
Reports 8
1. Group Lead Volunteer 8
2. Beaver Scout Lead Volunteer 13
3. Cub Scout Lead Volunteer 18
4. Scout Lead Volunteer 22
5. Explorer Scout Lead Volunteer 28
6. 100 Club 33
8 Chronology 34
9 A Financial Overview 35

Examined Accounts 37 Summer Camp Es att a

Front Cover – Scouts, camping near Corfe Castle, enjoy the sunshine.

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THE GROUP PRAYER

Almighty God, who has joined us together

in the fellowship of this Group,

help us to think fairly, do things bravely,

act kindly and to live cleanly.

Bless us in body and soul and give us strength

to keep our three-fold promise

so that by the lives we live,

we make the lives of others happy.

Amen

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Beaver Scouts
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THE GROUP’S DETAILS

Epsom Air Scout Group is a branch of the "Scout Association" formed under Royal Charter. It operates under the Association's "Policy, Organisation and Rules". The Group is a Trust established under its rules that are common to all Groups and Districts. The Group's registration number is 12678.

SCOUT ASSOCIATION HEADQUARTERS:

Scout Association's Headquarters, Gilwell Park, Bury Road, Chingford, London, E4 7QW. Tel: 08453 001818.

GROUP HEADQUARTERS:

Concorde Hall, The Footpath, Horton Hill, Epsom, KT19 8SR. Tel: 01372 742502. Web site http://www.epsomairscouts.org.

GROUP CONTACT:

Luke Jennings, 10 Sunnybank, Epsom, KT18 7DX. 01372 721393 or mobile number 07950 335730.

GROUP BANKERS:

Barclays Bank plc. 82 High Street, Epsom, KT19 8BS. Tel: 01372 853000. Lloyds Bank plc. 64 High Street, Epsom, KT19 8AT. Tel: 01372 743711. CAF, 25 Kings Hill Ave, Kings Hill, West Malling ME19 4JQ. Tel: 0300 012 3456.

GROUP INDEPENDENT EXAMINER:

Sundry Sundaran at Atherton Brooks LLP, 9 Cheam Road, Ewell, KT17 1SP. Telephone 020 8642 8681.

Legal Advisors:

Teddy Totman,

21 St Margaret Drive, Epsom, KT18 7LB. Tel: 01372 739029. John Flood,

71c Dorking Road, Epsom, KT18 7JU. Tel: 01372 725951.

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THE SCOUT ASSOCIATION

THE PURPOSE OF SCOUTING

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

THE VALUES OF SCOUTING

As Scouts, we are guided by these values:

THE SCOUT METHOD

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

THE SCOUT PROMISE

On my honour, I promise that I will do my best to do my duty to God (to uphold Scout values) and to the King (the country in which I now live), to help other people and to keep the Scout Law.

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THE SCOUT LAW

property.

The Group admits members primarily from Epsom although some members come from further afield, particularly where there is no other Air Scout Group available. Although a small subscription is charged for membership, this covers no more than the immediate running costs of the Group and at less than £150 does not unduly restrict membership. The Group endeavours to obtain grants for those who could not otherwise afford to take part.

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Scout Camp Hike
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OUR GROUP STRUCTURE

The Group has responsibility for four youth Sections divided by age. In rising order, they are the Beaver Scouts, the Cub Scouts, the Scouts and the Explorer Scouts. Each Section has an adult Lead Volunteer, and they have other Volunteers. Each Section runs its own activities and keeps its own accounts with an appointed treasurer assisting.

A Group Scout Lead Volunteer unifies the four Sections of the Group. He or she is responsible for all activities of the Group.

All interested parties in the Group are entitled to form the Group in Council. These people meet regularly once a year at the Annual General Meeting, and they elect a Trustees’ Board to manage the Group. The Group Scout Lead Volunteer appoints the Chair of the Group in Council who also chairs the Board. Fundraising and Group support is organised by this committee in response to the demands placed on it by the Scouters who act in common through a further committee chaired by the Group Scout Lead Volunteer.

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Cub Scouts Causing Chaos!
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THE TEAM

VOLUNTEERS IN THE GROUP

Group Lead Volunteer Luke Jennings Group Volunteers Graham Bailey Howard Park Beaver Scout Lead Volunteer Pippa Del Nevo Beaver Scout Volunteers Elena Sweeney Adrian Sancroft Chiara Baldus Maya Coleby YL Toby Grant YL Pheobe Medcalf YL Daniel Grant YL Lexie Pearce YL Cub Scout Lead Volunteer Richard Park Cub Scout Volunteers (Pippa Del Nevo) Alex Duval (Christian Barnes) James Merry Finn Macauley YL Ziggy Herschel YL Scout Lead Volunteer Paul Dawson Scout Volunteers Caroline Pearce Liam O’Donohue (Pippa Del Nevo) Claudia Hedger Annabel Jennings Oliver Hagan Explorer Scout Lead Volunteer Christian Barnes Explorer Scout Volunteers Nina Gumos Holly Ginn

GROUP TRUSTEES' BOARD

Ex-Officio GLV (Luke Jennings) GV (Howard Park) (Graham Bailey) Nominated BSLV (Pippa Del Nevo) CSLV (Richard Park) Chair Simon Pearce Treasurer Justin Manly Lindsay Hill-Bennett John Petersen Daniel Coleby FRIENDS 100 Club (Howard Park) Troop Helper Richard Denyer (ADC) Camp Helpers Theresa Park Katy Jennings (Sarah Dawson) Gift Aid John Mortimer Group Friends John Hughes DV Geoff Whitehead Chaplain Canon William Davern Cleaner Ewan McGhee Keyholder Jayne McGhee Examiner Sundry Sundaran Legal Advisors Teddy Totman John Flood Editor (Howard Park) Proof-reader Christine Turner Volunteers on the Board are marked

Where we mention a person more than once, we bracket their name in the lesser or subsequent role.

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THE ANNUAL REPORT OF THE GROUP SCOUT LEAD VOLUNTEER

It is always so incredible to see all the wonderful programmes put on by our amazing leadership team. So many badges have been earned with several managing to achieve their Chief Scout’s Awards. My congratulations to who achieved these awards.

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Luke Jennings
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Beaver Scouts continue to thrive under Pippa's superb leadership and with the addition of Adrian, Elena and Chiara and alongside all the young leaders, it has brought a lot of new energy and support

to the team. This is clearly shown by the strong numbers in our colony.

Many have learnt new skills and there have been visits to Hobbledown, Horton Country Park, Church Parade, Little Acres, activity weekend and overnight camps. A really fun filled year.

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Beaver Fun
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Akela (Richard) has led our

Cub Scout Pack once again and similar to Beaver Scouts this could only happen with the hugely valuable support of the other Leaders and Young Leaders. We continue to see high attendance which is testament to the varied and engaging programme put on week in week out.

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The Cub Scouts have taken on many challenges this year. The camps are always a highlight with twenty-six gaining nights away experience. The Christmas Fair was a standout moment, where a lot of food donations and money were raised for the local food bank. A lovely way to end a very busy year.

Our Scout Troop leadership has continued to be managed by Paul and Caroline with support from Pippa as well as welcoming in new leaders Liam, Annabel and Claudia.

Climbing Cub

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Church Parade
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Flying With John
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The Scouts took part in a wide range of Monday night activities, from badgework to outdoor games. Highlights included winning the District Challenge Hike competition, participating in Scoutabout 2024, and an

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unforgettable summer camp in Dorset. The summer camp had a very wet start, but they all enjoyed the activities ranging from sea kayaking,

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Summer Camp With BP
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climbing, survival skills and a hike to Corfe Castle. The Troop also attended the Lord Mayor’s Show in London, went flying at Redhill Aerodrome and finished the year with a fun bowling trip.

A special thanks

goes to Paul for his leadership and his contributions not only within the Troop but also across the wider Group, including his support for the Explorer Scout Section and his commitment to Boidier Hurst as a warden.

Our Explorer Unit was led by Paul in an interim role to ensure the Unit continued to operate but during the year, Christian came forward to take on the Leadership of the Unit. He

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Explorers Help at the Fair
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fitted in perfectly and has bonded the Unit in a very positive way. Nina and Holly have provided great support to him throughout.

The Explorer Scouts attended Spring camp and the District Challenge Hike and were a close-knit group at summer camp being involved in

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many alternative activities for the Scouts including giant paddle boarding, axe throwing and a visit to Monkey World.

Toby Grant gained the Explorer Belt in Sweden and shared his amazing experiences with all Sections in the Group. We hope others will follow suit in the future. Toby and Daniel

achieved their one hundred nights away award. This is an amazing undertaking and shows the years of dedication to scouting.

I am especially grateful to our Group Trustees Board, chaired by Simon, for their behind-the-scenes work that keeps the Group running smoothly, which ensures we have the resources and facilities to deliver an excellent programme. Simon has not only led the

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Working
Together
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Happy Beavers

Trustees Board superbly but also driven the kit van to various camps. John, our resident pilot, continues to provide so much flying experience for which we are extremely grateful and our thanks extend to all other members who help with the smooth running of the Group in so many different ways. We continue to make improvements

to the H Q and this can only be achieved with their support. There are so many other helpers behind the scenes including Richard Denyer, Dominic and Sara Dawson, Howard, Theresa and Craig to name but a few alongside all the parent helpers…we could not do it withut you all.

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Day of Celebration and Achievement

A quick word about Howard. We are incredibly lucky to have Howard as part of our Group. He has a vast Scouting experience, and we look to him for advice in so many ways. We were pleased to see him gain his Silver Wolf last year, the highest award in scouting and while we helped him celebrate it, he has

since been invited to a

ceremony at Windsor Castle. Congratulations once again Howard and thanks for all you do.

Our Group is the strongest I have seen it in recent years and it is lovely to see how it is working together across all sections. All Sections are helping each other, working together and camping as one strong Group, which is in line with core Scouting values being there to help and support each other. Thank you all for making the year one to be proud of.

I do urge anyone reading this who would be keen to help get involved in our Group to please get in touch with me or any other Leader.

Luke Jennings Group Lead Volunteer

On Parade ates

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THE ANNUAL REPORT OF THE BEAVER SCOUT LEAD VOLUNTEER

This year has been filled with fun, friendship, learning, and adventure for our Beaver Scouts.

Who We Are.

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Pippa Del Nevo
\ A
im
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The Beaver Colony continues to be an enthusiastic group of twenty-four young people aged six to eight years old. Our adult Volunteers and Young Leaders have worked tirelessly to provide a varied and exciting programme. Elena (Hobby) has continued to be an enthusiastic and dependable team member, and her craft and Forest School skills have

added significantly to the programme. Adrian (Goose) has brought new skills to our section, with his knowledge of navigation and water activities and safety. We are delighted that Phoebe (Robin) has returned to the Colony having supported the Scouts for a term. She is also bringing her Forest School skills to our sessions. Toby (Jay) has

made the move from Young Leader to Beaver Volunteer, having turned eighteen and he has run several evenings for us, as he works towards his King’s Scout Award.

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Toby Helps Sow
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We are supported by our amazing Explorer Young Leaders, Daniel (Hawk) and Lexie (Kiwi), who continue to share their knowledge and experience with the Beaver Scouts. Maya (Wren) joined us to undertake her Duke of Edinburgh volunteering and was a valued member of our team.

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This team has enabled us to take part in so many activities together with our fabulous parents who support us as adult helpers. Without them, we would not be able to run them away from the hall and overnights. I also give a huge thank you to all who have accompanied us on visits.

What we do.

This year’s programme has been packed with activities designed to help our Beaver Scouts learn fresh skills, have new experiences and to learn about the people and world around them. Here are just a few examples.

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No Litter
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New skills we have learned:

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Hobbledown
= ; Ve.
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Discover the World and People Around

Us:

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on the swings and slides) and a navigation hike around Horton Country Park.

Develop Teamwork and Friendship:

Helping Others:

Have Fun and Be Active:

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Camp Ready
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These are just some of the badges our Beaver Scouts have had an opportunity to earn.

.

Experiment

Safety

Book Reader Builder

Air Activities

Navigation

Nights Away Emergency Aid

Over thirty-five Challenge Badges have been awarded this year.

Earth Tribe Badge

We are particularly proud of Emilia, who, for her Personal Challenge, is litter picking in the alleyway on her way to and from Beavers. She collects a huge amount of rubbish every week and is truly living up to her promise to ‘love our world’ as she makes our community a nicer place in which to live. We are immensely proud that she

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has also earned her Earth Tribe badge, the first we have awarded, sharing her actions with the Colony.

Chief Scout’s Bronze Award

Three of our Beaver Scouts have earned their Chief Scout’s Bronze Award; congratulations to Ben, Yoani and Ellis. We have more to come, very soon, in the next reporting year. The Bronze Award only comes with regular attendance at our Wednesday meetings and undertaking additional badgework at home. We are enormously proud of all those who achieve it. It is the highest award a Beaver can get.

Next year will be equally as exciting. As I write this, we are planning our first full Group Camp with the Beaver

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Meet the Police
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Beaver Fun
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Scouts staying for one night. This will be followed by our triennial Surrey Scout event, Bazzaz and many other exciting adventures yet to be planned. We are always ready to welcome new

adults to the leadership team; regular or occasional volunteers will be warmly welcomed!

Pippa Del Nevo Beaver Scout Lead Volunteer

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THE ANNUAL REPORT OF THE CUB SCOUT LEAD VOLUNTEER

As the Akela of the 8[th] /14[th] Epsom Cub Scout Pack, it has been a privilege to watch our young people grow and thrive over the past two years. This year has been particularly meaningful as I start to see the Cub Scouts I invested begin their journey into the Scout Section - a true testament to the strength of our programme and the supportive environment we have built.

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Richard Park
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What makes our Pack special is the spirit of teamwork, growth, and genuine community. Each Wednesday night, we are buzzing with activities, from night

hikes to fire-lighting, to board games, to traditional badge work. The Cub Scouts always step up, showing enthusiasm, creativity, and a real desire to learn.

Some of the highlights include:

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Investiture
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night sky. We headed outside for an evening of planet spotting, learning about the solar system and the wonders above us.

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 Away from the hall 4 . % i we have also “g Shee continued to make incredible memories \y ¥ a j outdoors. Our ey Z yy { spring camp at a = Polyapes might have come with a bit more rain and Polyapes Camp

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chill than hoped, but it did not dampen our spirits. The Cub

Scouts loved every second, from dirt cars and backwoods cooking to classic campfire songs and stories.

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Crate Stacking
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Behind the scenes, I am incredibly

fortunate to be supported by an exceptional team of volunteers. Pippa

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On Target
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(Baloo) keeps everything running smoothly with her meticulous organisation, from risk assessments to badge records. Her hard work is the backbone of our pack. Christian (Chil) brings boundless energy and experience, even

though he is now also leading the Explorer Scout Section. And Shere Khan (James), a seasoned Scouting legend, continues to lend his

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wisdom and hands-on help when time allows as well as Alex (Carr) who still lends a hand as an occasional Volunteer who took the lead in organising some of the skills required for the DIY badge. T Fin Jae

We are proud to have maintained strong numbers. We have over thirty Cub Scouts regularly attending and a growing waiting list and it is all thanks to the tireless efforts of our Volunteers and the support of our wider Scouting family.

That said, we are always on the lookout for new Volunteers! Even just one evening a month can make an

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Friendship
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enormous difference. Whether you are a parent, former Scout, or just someone who wants to make a positive impact, there is a place for you here at Concorde Hall.

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Camp Fun
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Here’s to another year of adventure, learning, laughter, and growth. The future of the 8[th] /14[th] Epsom Cub Scout Pack looks bright, and I could not be prouder to be part of it.

Richard Park (Akela), Cub Scout Lead Volunteer 8[th] /14[th] Epsom Cubs 88

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THE ANNUAL REPORT OF THE SCOUT LEAD VOLUNTEER

For Volunteers many of the events we undertake over the course of the year, including Monday nights, camps and day trips are things that we have done many times before. What is different is doing them with another set of Scouts and that is what makes it inspiring and always motivating!

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Paul Dawson
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This year was another fantastic period for the Scout Troop, and we started by celebrating winning the District Challenge Hike. Well done to Yu Cheng, Logan and Liam.

In April, the Troop joined the Cub Scouts and Explorer Scouts at Polyapes camp site for our spring weekend under canvas. It was wonderful to be operating alongside the other Sections of the Group. The weather was kind, the morale was excellent and all who attended had a wonderful time.

At the start of the year the Troop had thirty-two Scouts, and our average Monday night \ i 7™ We mi turnout was twentyfour, so attendance levels were decent, and their behaviour OTN G 5a We _ “Se \e fA M of : 2 excellent. Our Monday night activities consisted of MF MOS TT badge work, learning, teamwork and of Craft Night course having fun. As F NY al] N c- the summer nights

started it allowed the Troop time away from the Concorde Hall to play rounders and do more activities outdoors.

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In June, the Troop attended Scoutabout at Ardingly Show Ground. This is a camp for all Scouts and Guides in Surrey, and it is more of a festival of Scouting than a camp. It is immense fun and very much enjoyed by all.

Summer camp saw us returning to Purbeck Valley Farm in Dorset where the Troop camped in 2019. This time we took sixteen Scouts along with fifteen Explorer Scouts. The trip down was very pleasant but we arrived at a very wet campsite and were challenged erecting the

marquee and the tents in the rain. Sunday morning was much more pleasant and allowed us to dry out and spirits soon rose. The rest of the week was full of activities and adventures most of them run by the Land and

Summer Camp eS za = —_Wave Activity team. The Scouts went == = kayaking in the sea at = : Swanage, tried their — hand at giant paddle = = SF pe pr ae — ie o- J a _ eC LP Brownsea Island

boards, rock climbed at Dancing Ledge, learnt survival skills in the woods, hiked with Howard to Corfe Castle and, for our day out, travelled to Brownsea Island in Poole Harbour where Scouting began in 1907. For our last

night of camp, we held our usual themed party. This year it was a

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‘Night at the Oscars’, and we were joined by some famous celebrities…and of course some not so famous.

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Who is on the Red Carpet?
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Both the Scout Troop and the Explorer Scouts enjoyed a splendid camp and were very well supported by an excellent leadership team who fed and looked after them all week. My thanks go to the Volunteers.

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Camp Cooks
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In September, we were joined by new Volunteers. It was a big welcome to Liam who has an enormous amount of Scouting experience and is now very much part of the team. It was also welcome back to Claudia and Annabel. Both had been Scouts in the Troop and the Unit.

Other very welcome recruitments, especially for me, was our new Explorer Lead Volunteer, Christian, and Explorer Volunteer, Nina. Since the summer of 2022, I had stepped in as the Explorer Scout Lead Volunteer to ensure that the Unit did not close. I enjoyed my time as interim Lead Volunteer but running Scouts on Monday and the Unit on Tuesday, then having to fit in a new job and family was taking a lot out of me so I was immensely pleased to hand over the Unit to the new Volunteers who are doing a fantastic job.

In mid-October we took eighteen Scouts

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Redhill Flying
uf 3 es:
flying at Redhill
Aerodrome. John,
the pilot and Group
| Trustee, was
brilliant at teaching
the Scouts how the
aircraft flies and
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showing them the effects of the controls. We hope to get some more flying in the coming year. Thank you, John.

The Troop programme for the later part of the year saw the Scouts

doing first aid and learning how to use a defibrillator, learning to fly planes on simulators, doing some Christmas crafts, and generally having fun. Numbers went up and, by the end of the year, we had thirty-five Scouts in the Troop.

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First Aid
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In November we attended the Lord Mayor’s Show in London and sold programmes to raise money for the Troop. We did well but just fell short of selling a thousand programmes. Next year we will achieve this target. Do please come and help do this.

Our Christmas outing saw the Troop bowling in Tolworth. All had another enjoyable night.

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Tolworth Bowling
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I look forward to another year of camps and activities and send thanks to our Chairman and Group Executive. The work done over the last year on Concorde Hall has meant that the building looks fantastic. Thank you, Luke, for your guidance and leadership as Lead “y HI ned2 ae _—me Ve ui Volunteer. I also send my thanks to the Scout . 4 P . y | /; / or A ga | + i s / Volunteer team, Caroline, Liam, Claudia, Annabel and 3 \ v ) . ; , c) / = to those that support us especially Howard, Pippa, Sara Dawson and Richard

Denyer.

Paul Dawson Scout Lead Volunteer

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More Summer Camp
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THE ANNUAL REPORT OF THE EXPLORER SCOUT LEAD VOLUNTEER

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Christian Barnes
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This is the first annual report for the Explorer Scout Unit that I am delivering, having taken on the role for the Group from Paul Dawson in September 2024. Young people from the ages fourteen and a half to eighteen can be Explorer Scouts. Our current Explorers have all joined the Unit from the Scout Troop. We currently have fourteen Explorer Scouts. This is down from last year’s count of twenty-four due to a large number reaching eighteen in the past twelve months.

Since I started, we have said farewell to Toby Grant (who has continued as a Volunteer in the Beaver Colony), Charlotte Hargreaves, Eleanor Weston and Sean Munro. We wish them all well for the future and thank them for their contribution to the Group over the years they were youth members.

Activity: The

Unit meets , " a each week Last Camp for Some during term time on Tuesday evenings. A e ~~s ee~~ key feature of Explorers is | that we expect its members to ie ar take the lead deciding the direction and

the activity of the Unit. This is reflected in the weekly programme that is developed by members of the Unit, with the activity of the weekly

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meetings co-ordinated by one or two Explorers each week on a rotational basis.

Our weekly meetings have been filled with open-fire cooking, (we can

say that ‘on average’ the brownies were probably cooked, although they did range in consistency from liquid through to charcoal!) obstacle courses, Japanese cultural evening, spy evening, pumpkin carving, games night, movie night and meals together at the end of term.

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A Craft Evening
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A highlight of the weekly meeting is the sense of community across the Unit. As a Volunteer it is also rewarding seeing the Explorer Scouts demonstrate the skills they have learned while they were Beavers,

Cubs and Scouts with an increased level of proficiency.

For us Explorer Scouts has been a boundless experience, and every meeting an opportunity to gain knowledge, new skills and to enjoy ourselves. We have been fortunate enough to become patrol leaders, and this has helped build our confidence for when we are in charge of a group. We thank Paul, Christian, Nina and Holly for being fantastic Volunteers and helping us with such enlightening and entertaining times.

Lexie Pearce and Alice Tilley, Patrol Leaders for the Explorer Unit

The Explorer Scouts attended the summer camp in Dorset along with the Scout Section. This was an adventurous camp with the Explorers taking part in a variety of outdoor activities including climbing,

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coasteering, giant paddle boarding, team building, axe throwing, survival skills and archery. There were also days out to visit Monkey World and a walk to Corfe Castle.

Spring camp was held at Boidier Hurst in April, although numbers were down on account of many of the older Explorer Scouts being in their GCSE years and about to start their examinations. This was a lightweight camp at a familiar site, which makes for a chilled, enjoyable camping experience.

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Paddle Boarding
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We also had some success in March with the District challenge hike. We entered three teams this year: Logan and Ziggy; Izzy and Lexie; Daniel and Gabe. All were able to finish the course in a

suitable time and gaining full points, with Izzy and Lexie placed third overall in the competition (the difference between the first and third places being mere minutes).

Unfortunately, our attempts to arrange flying days for the Unit at Redhill were scuppered by the one thing we have no control over, the Great British weather! We will get up in the air later this year - thanks to John for his assistance with sorting this out.

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Toby Grant
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Explorer Belt : Congratulations to Toby Grant who gained the Explorer Belt in Sweden, in September 2024. This is a great achievement for Toby, and a first for the Group for thirty years. The Explorer Belt is an award that allows Explorer Scouts from across Surrey to plan and participate in a ten-

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day expedition that brings them a real understanding of a different country, its culture and way of life. During the expedition small teams travel around fifteen kilometres a day on a route they have designed with a focus on engaging with communities they encounter on their travels. The 2025 Explorer Belt will take place in Poland. Two of our Explorers, Joseph and Finn, are currently preparing to take on this challenge.

Nights Away : A further impressive achievement during this year was that both Toby and Daniel reached their hundred Nights Away Awards. Well done to them both!

Across the Group : Throughout the year the Explorer Scouts have continued contributing to the Group by engaging with members of the other sections to help at weekly meetings, assisting at camps, and attending events such as the Remembrance Day service at St Barnabas.

As part of the weekly programme and the Explorers’ Challenge Awards, members of the Unit have arranged to run meetings for the Cub Scouts and Scout sections. In January, the Explorers from the Alphas patrol held an Australia Day themed evening for the Cub Scouts and the Legends patrol ran a Burns’ Night themed evening for the Scouts.

Daniel and Lexie have continued to be Young Leaders with the Beaver Scout Colony and Ziggy, Ewan and Finn have all spent time as helpers with the Cub Scout Pack.

The Explorer Scouts engagement with the Group’s Beavers, Cubs

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Helping at Cub Scouts
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and Scouts provides benefit far beyond the assistance they give. While the Explorer Scouts may feel as though they are doing what comes

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naturally to them, they certainly set an example and inspire the other young people in the Group (it is fair to say Daniel and Lexie have attained a level of celebrity in the Cub Pack following their involvement at the Cubs Cause Chaos’ Camp!).

Also being one of the Cub Scout Volunteers, it is brilliant seeing the

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Concorde Hall Games
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Explorer Scouts providing such excellent help and working so well with the younger sections.

Finally, I would like to thank Luke, Paul, Caroline, Pippa and Dom for the support they have provided during the year while I found my feet in this new role for me. My greatest thanks go to Nina Gumos who also joined as a second Volunteer for the Unit in September last year. I appreciate her giving up her Tuesday evenings to help ensure the continued success of the Unit. It is also great to have Holly Ginn back as a Volunteer until the summer.

Christian Barnes Explorer Lead Volunteer

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THE ANNUAL REPORT OF THE 100 CLUB TREASURER

The year started with 41 members holding 95 shares and ended the year with 38 members holding 90 shares. In the year we took in £1,111 and awarded over half this sum of money in prizes (£569). £97 worth of other cheques issued this year have yet to be cashed.

The following members won 100 Club prizes:

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Howard Park
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April W Dawson May Mark Sydenham David Villa-Clark Mark Sydenham June Pippa Del Nevo John Mortimer Simon Pearce July John Mortimer August Catherine Allison C Coventry Spencer Hannan September M Davies Mark Sydenham S Pearce October Alistaire Spalding November Catherine Allison Howard Park Silvia Smart December Alistaire Spalding C Coventry Howard Park January Sara Dawson February David Villa-Clark Simon Pearce Jayne McGhee March Jayne McGhee C Coventry Catherine Allison

Howard Park 100 Club Treasurer

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CHRONOLOGY

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A FINANCIAL OVERVIEW

Notes:

The Epsom Air Scout Group operates within the framework of the Scout Association, a registered charity.

All trustees are aware of their legal responsibilities and maintain a register of interests. Decisions relating to financial transfers and major expenditures are discussed and documented at trustee meetings.

The Group holds unrestricted reserves equivalent to approximately six months of operating costs to ensure

continued financial stability. These reserves are reviewed annually.

In line with Charity Commission requirements, the Group’s accounts are independently examined each year to ensure transparency, accuracy, and compliance with the Charities Act 2011.

The Epsom Air Scout Group has an overseeing management structure that is known as the “Group” and it has four “Sections” divided by age, called “Beaver Scouts”, “Cub Scouts”, “Scouts” and “Explorer Scouts”.

The Group has a current account and a deposit account (Active Saver) with Barclays. Each section also holds a Barclay’s current account.

The Group also runs a fundraising 100 Club with an account at Lloyds.

In addition, the Group received a bequest of £106,000 in 2016, that caused the Trustees to divide the deposit account to provide protection under the Financial Services Compensation Scheme, originally moving £51k into a CAF account. A further £33k was moved from the Barclays deposit account to the CAF account in FY22/23, to ensure the total amount banked across all Barclays accounts was below the £85k protection limit.

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The £106,000 bequest received in 2016 has been designated for future capital expenditure and is held as a designated (unrestricted) fund. The trustees manage these funds in line with financial prudence.

The Scout Association orders a census of the young people in Scouting for the end of January every year and based on this, “Capitation” fees are payable to the centre. The money goes through the Scouting District and the Scouting County before arriving at Headquarters with fees taken at each level. The Group also applies a “Group Levy” for the Group Headquarters (Concorde Hall). Parents pay a membership fee, often referred to as subscription or subs, for their child. This fee is set by their Section Leader, to cover day to day activities, the Group Levy, and the Capitation fee. The money is banked by the Section and then the Capitation and levy is transferred to the Group, for the Group to pass on the Capitation. This means there is the movement of money within the Group without change of monies within the organisation.

In addition, the Group often contribute to Section activity costs, either paying costs directly or contributing into the Section accounts.

The accounts have been drawn together by the Group Treasurer, Justin Manly. Quickbooks has been employed to manage the day-to-day Group accounts.

Quickbooks currently receives feeds from all of the Barclays accounts, though the CAF account, Lloyds (100 Club) account are not currently included. Copies of all receipts relating to Barclays accounts transactions are held within Quickbooks, with the following exceptions:

Note: As these are all direct debit payments initiated by them and they are clear on the statements, we have paid the appropriate fees for these services.

Justin Manly, Treasurer

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8[th] /14[th] Epsom (St Barnabas & St Joseph’s) Air Scout Group 2025 Report

THE ACCOUNTS

INDEPENDENT EXAMINER’S REPORT

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——
Hikers
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8[th] /14[th] Epsom (St Barnabas & St Joseph’s) Air Scout Group 2025 Report

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 March 2025

Income & Expenditure

Income & Expenditure
Notes Restricted Restricted Unrestricted Total FY23/24
Funds Funds FY24/25
Income:
Activities 5 - £19,722.35 £19,722.35 £18,537.76
Fundraising 4 - £5,580.51 £5,580.51 £1,966.46
Donations & Grants 3 - £20,418.16 £20,418.16 £19,571.16
Bank Interest - £721.08 £721.08 £670.81
Membership Fees 2 - £9,857.73 £9,857.73 £8,034.90
Total Income - £56,299.83 £56,299.83 £48,781.09
Direct Charitable Expenditure:
Miscellaneous 13 - £3,208.60 £3,208.60 £3,875.31
Water Rates - £459.20 £459.20 £603.44
General Rates 12 - £634.25 £634.25 £600.95
Energy - £4,714.10 £4,714.10 £4,245.56
Telephone & Internet - £619.26 £619.26 £585.40
Accountancy - £2,400.00 £2,400.00 £1,200.00
Building Maintenance and Repairs 14 - £20,158.80 £20,158.80 £9,952.33
Cleaning - £1,025.93 £1,025.93 £1,055.00
Lease 10 - £182.00 £182.00 £182.00
Bank Charges - £272.00 £272.00 £259.51
Insurance 15 - £339.56 £339.56 £1,457.17
Capitation 2 - £5,280.00 £5,280.00 £4,477.50
Copyright and Royalties - £250.57 £250.57 £241.70
Depreciation £5,917.00 0 £5,917.00 £5,917.00
£5,917.00 £39,544.27 £45,461.27 £34,652.87
Other Expenditure:
Activities 5 - £26,642.35 £26,642.35 £40,169.50
Fundraising 4 - £1,395.00 £1,395.00 £1,232.75
- £28,037.35 £28,037.35 £41,402.25
Total Expenditure £5,917.00 £67,581.62 £73,498.62 £76,055.12
Net (expenditure)/income for the year (£5,917.00) (£11,281.79) (£17,198.79 (£27,274.03)
Transfer between funds £5,917.00 £5,917.00 - -
Fund balances brought forward £0.00 £155,884.73 £155,884.73 £183,158.76
Fund balances carried forward 9 £0.00 £138,685.94 £138,685.94 £155,884.73

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BALANCE SHEET

at 31 March 2025

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Notes|FY24/25|FY23/24| |Fixed Assets|6|£4,490.29|£10,407.29| |Current Assets| |Debtors|7|£477.00|£2,741.10| |Cash at bank and in hand|Appendix 1|£135,837.65|£145,130.21| |£136,314.65|£147,871.31| |Current Liabilities| |Creditors|8|£2,118.99|£2,393.86| |Net current assets|£134,195.66|£145,477.45| |Net assets|£138,685.95|£155,884.74| |represented by| |FUNDS| |Unrestricted Funds| |General purpose fund|9|£138,685.94|£155,884.73| |Restricted| |Building project|9|-|-| |£138,685.94|£155,884.73| |Or|ti|a|VE|ag|FN|RTE| |ane|Peano|MR|SN|ee|eed|RT|Re|ud|ee| |a|ay|ais.|ah|Recta”|7|a|eh tals baa|Ret|see pane a|'|=| |Ee, ra|»|ee|cy|a|Na|[ie]|t|Me SOs|is|ewig| |PS|tae|=|ee|Papa|OO|SF|(Veet| |wy,|a|an|Py|ogee|"|;| |»|q|2|Pas|of|5|Z|¥|—| |2|“|a3| |Beaver Camouflage|

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8[th] /14[th] Epsom (St Barnabas & St Joseph’s) Air Scout Group 2025 Report

NOTES TO THE ACCOUNTS

at 31 March 2025

1. Accounting policies

Accounting convention

In accordance with the Charity Commission guidelines, the accounts have been prepared under a receipts and payments method.

The accounts are prepared under the historical cost convention, and in accordance with applicable accounting standards.

Depreciation

Depreciation is provided on all tangible fixed assets at rates calculated to write off the costs of each asset evenly over its expected useful life, as follows:

Leasehold Land and Buildings - over the period of the lease Fixtures & Fittings - over seven years

The carrying values of tangible fixed assets are reviewed for impairment, if events or changes in circumstances indicate the carrying value may not be recoverable.

Leasing commitments

Rentals paid under operating leases are charged to income on a straight-line basis over the lease term.

Cash flow statement .

The Air Scout Group has taken advantage of exemptions under the provisions of Financial Reporting Standard No. 1 (revised) for small companies and not prepared a cash flow statement.

Grants

Grants in respect of capital expenditure are credited to a deferred income account and are released to income over the expected useful lives of the relevant assets by equal annual instalments. Grants of a revenue nature are credited to income to match them with the expenditure to which they relate.

2. Membership

Capitation Membership
Fees		 Net FY23/24
Beaver Scouts £1,100.00 £2,225.52 £1,125.52 £769.56
Cub Scouts £1,760.00 £2,888.73 £1,128.73 £1,111.20
Scouts £1,650.00 £3,938.15 £2,288.15 £1,694.65
Explorer Scouts £770.00 £805.33 £35.33 (£18.01)
Capitation Rebate £0.00 £0.00
Sub Total £5,280.00 £9,857.73 £4,577.73 £3,557.40
Section Levy £1,440.00 (£1,440.00) (£1,350.00)
Recovered Income Tax
Returned Fees
£6,720.00 £9,857.73 £3,137.73 £2,207.40

The Section Levy is an internal charge to the Sections based on an agreed formula to contribute towards the costs for the running of Concorde Hall and other associated Group costs. This internal charge is levied on the Sections at the same time as the collection of Capitation based on the annual census returns. The money for the Section Levy is merely moved from Section bank accounts to the Group bank

account.

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NOTES TO THE ACCOUNTS

at 31 March 2025

3. Donations and Grants

FY24/25 FY24/25 FY23/24
Pre School £19,268.16 £18,086.16
Other Hall Hire £1,150.00 £1,445.00
Grants £0.00 £0.00
Donations £0.00 £40.00
£20,418.16 £19,571.16
4. Fundraising
Organiser's
costs Proceeds Net FY23/24
Internal Fundraising
100 Club £487.00 £1,111.00 £624.00 £718.00
External Fundraising
Group
Race Night £0.00 £1,620.58 £1,620.58 £0.00
Scouts/Explorers
Lord Mayor's Show £0.00 £1,914.00 £1,914.00 £0.00
Other Fundraising £0.00 £95.00 £95.00 £0.00
Cub Scouts
Food Bank
Fundraising £840.00 £839.93 (£0.07) £0.00
Other Donations £0.00 £0.00 £0.00 £15.71
Adjustment from
FY23/24 £68.00 £0.00 £0.00 £0.00
£1,395.00 £5,580.51 £4,253.51 £733.71

Proceeds from Lord Mayor’s show includes previous years contribution, where the payment had been delayed, and not declared at the close of FY23/24.

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NOTES TO THE ACCOUNTS

at 31 March 2025

5. Activities

5. Activities
Organiser's
costs Proceeds Net FY23/24
GROUP
Camps (£251.08) £0.00 £251.08 (£3,622.52)
Camps (accrued from
previous year)		 £2,265.10 £0.00 (£2,265.10) (£9,212.50)
Activities £0.00 £0.00 £0.00 (£455.00)
BEAVER SCOUTS
Camps £701.07 £203.10 (£497.97) (£639.00)
Camps (accrued from
previous year)		 £376.00 £1,036.17 £660.17 £0.00
Activities £834.77 73.32 (£761.45) (£1,555.74)
CUB SCOUTS
Camps £1,541.46 £1,102.28 (£439.18) £442.98
Camps (accrued from
previous year)		 £0.00 £361.20 £361.20 £0.00
Activities £1,362.65 £0.00 (£1,362.65) (£746.80)
SCOUTS
Camps £13,014.56 £9,008.31 (£4,006.25) (£3,013.24)
Camps (accrued from
previous year)		 £100.00 £618.88 £518.88 £958.79
Activities £1,356.34 £457.90 (£898.44) (£1,248.69)
EXPLORER SCOUTS
Camps £4,663.94 £6,086.44 £1,422.50 (£2,052.14)
Camps (accrued from
previous year)		 £0.00 £377.61 £377.61 £0.00
Activities £677.54 £397.14 (£280.40) (£487.88)
£26,642.35 £19,722.35 (£6,920.00) (£21,631.74)
Accrued Activities Organiser's
costs Proceeds Net FY23/24
GROUP
Camps £125.00 £0.00 (£125.00) (£2,265.10)
EXPLORERS
Camps £0.00 £0.00 £0.00 £377.61
SCOUTS
Camps £250.00 £0.00 (£250.00) £518.88
CUBS
Camps £102.00 £478.83 £376.83 £361.20
BEAVERS
Day trips £0.00 £440.16 £440.16 £660.17
£477.00 £918.99 £441.99 (£347.24)

Scouts Organiser’s Costs for Camps appear high as they also include some costs incurred for Explorers Camps. These costs are balanced in the following Financial Year and will be reflected accordingly

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NOTES TO THE ACCOUNTS

at 31 March 2025

at 31 March 2025
6. Tangible Assets
Leasehold Fixtures &
buildings Fittings Total
Cost:
At 1 April 2024 £145,070.29 £23,332.93 £168,403.22
Depreciation:
At 1 April 2024 £134,663.00 £23,332.93 £157,995.93
Charge for the year £5,917.00 £0.00 £5,917.00
At 31 March 2025 £140,580.00 £23,332.93 £163,912.93
Net book amount:
At 31 March 2025 £4,490.29 £0.00 £4,490.29
At 1 April 2024 £10,407.29 £0.00 £10,407.29
7. Debtors
FY24/25 FY23/24
Payments and accrued income £477.00 £2,741.10
8. Creditors
amounts falling due within the one year. amounts falling due within the one year.
FY24/25 FY23/24
Accruals and deferred income £2,118.99 £2,393.86
9. Summary of Net Assets by Funds Summary of Net Assets by Funds
Unrestricted Restricted
Funds Funds
General Building
Purpose Project Total
Fixed Assets £4,490.29 £0.00 £4,490.29
Net Current Assets £134,195.66 £0.00 £134,195.66
Net Assets £138,685.95 £0.00 £138,685.95

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NOTES TO THE ACCOUNTS

at 31 March 2025

10. Other Financial Commitments

At 31 March 2025, the charity had annual commitments under non-cancellable

operating leases as set out below:

operating leases as set out below:
Land and Buildings Land and Buildings
FY24/25 FY23/24
Operating leases which expire more than five £182.00 £182.00
years

11. Trustee Expenses

There were no Trustee expenses during the year ended 31 March 2025 (2024: £ nil).

12. General Rates

General Rates include:

13. Miscellaneous

Miscellaneous costs include all general expenditure incurred to maintain the operational

upkeep of the Group headquarters, including but not limited to:

14. Building Maintenance & Repairs

In FY24/25 the Group invested significantly in a number of essential renovations on the Group headquarters. These works included:

15. Insurance

Due to the timing of the payment of the building insurance falling outside the FY24/25

period, the annual premium cost is not included in the FY24/25 accounts. This cost will be reflected accordingly in the FY25/26 accounts.

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YEAR ENDED 31 MARCH 2025

Bank and Cash

Appendix 1

Bank and Cash
Appendix 1
FY24/25 FY23/24
GROUP
Current account Barclays £1,658.47 £11,188.96
Savings account Barclays £34,559.96 £40,271.04
CAF account CAF Bank £84,002.00 £83,894.15
BEAVERS
Current account Barclays £3,575.23 £2,072.43
CUB
Current account Barclays £3,902.78 £2,439.12
SCOUTS
Current account Barclays £2,639.85 £1,464.72
EXPLORER
Current account Barclays £2,271.36 £1,127.79
100 Club
Current account Lloyds £3,228.00 £2,672.00
£135,837.65 £145,130.21

Justin Manley

Group Treasurer

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Scout Camp -Corfe Castle
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