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8[th] /14[th] Epsom (St Barnabas & St Joseph’s) Air Scout Group 2022 Report 




(St Barnabas and St Joseph’s) AIR SCOUT GROUP 



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## THE CONTENTS 

|**The Group Prayer**|**4**||||
|---|---|---|---|---|
|**The Group’s Details**|**5**||||
|**The Scout Association**|**6**||||
|**Our Group Structure**|**8**||||
|**The Team**|**9**|1.|Leaders|9|
|||2.|The Group Executive|9|
|||3.|Friends|9|
|**Reports**|**10**||||
|||1.|Group Scout Leader|10|
|||2.|Beaver Scout Leader|12|
|||3.|Cub Scout Leader|16|
|||4.|Scout Leader|20|
|||5.|Explorer Leader|24|
|||7.|100 Club|26|
|||8.|Chronology|27|
|||9.|A Financial Overview|28|
|**Examined Accounts**|**31**||||



Front Cover – Scouts sell programmes at the Lord Mayor’s Parade. 



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## THE GROUP PRAYER 

Almighty God, who has joined us together in the fellowship of this Group, help us to think fairly, do things bravely, act kindly and to live cleanly. 

Bless us in body and soul and give us strength 

to keep our three-fold promise so that by the lives we live, we make the lives of others happy. 

## Amen. 



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## THE GROUP’S DETAILS 

Epsom Air Scout Group is a branch of the "Scout Association" formed under Royal Charter.  It operates under the Association's "Policy, Organisation and Rules".  The Group is a Trust established under its rules that are common to all Groups and Districts.  The Group's registration number is 12678. 

## **SCOUT ASSOCIATION HEADQUARTERS:** 

Scout Association's Headquarters, Gilwell Park, Bury Road, Chingford, London, E4 7QW. Tel: 08453 001818. 

## **GROUP HEADQUARTERS:** 

Concorde Hall, The Footpath, Horton Hill, Epsom, KT19 8SR. Tel: 01372 742502. Web site http://www.epsomairscouts.org. 

## **GROUP CONTACT:** 

Luke Jennings, 10 Sunnybank, Epsom, KT18 7DX 01372 721393 or mobile number 07950 335730 

## **GROUP BANKERS:** 

Barclays Bank plc. 82 High Street, Epsom, KT19 8BS.  Tel: 01372 853000. Lloyds Bank plc. 64 High Street, Epsom, KT19 8AT.  Tel: 01372 743711. CAF, 25 Kings Hill Ave, Kings Hill, West Malling ME19 4JQ.  Tel: 0300 012 3456. 

## **GROUP INDEPENDENT EXAMINER:** 

Sundry Sundaran at Atherton Brooks LLP, 9 Cheam Road, Ewell, KT17 1SP Telephone 020 8642 8681 

## **Legal Advisors:** 

Teddy Totman, 21 St Margaret Drive, Epsom, KT18 7LB.  Tel: 01372 739029. John Flood, 

71c Dorking Road, Epsom, KT18 7JU.  Tel: 01372 725951. 



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## THE SCOUT ASSOCIATION 

## **THE PURPOSE OF SCOUTING** 

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 

## **THE VALUES OF SCOUTING** 

As Scouts, we are guided by these values: 

- Integrity - We act with integrity; we are honest, trustworthy and loyal. 

- Respect - We have self-respect and respect for others. 

- Care - We support others and take care of the world in which we live. 

- Belief - We explore our faiths, beliefs and attitudes. 

- Cooperation - We make a positive difference; we cooperate with others and make friends. 

## **THE SCOUT METHOD** 

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: 

- Enjoy what they are doing and have fun; 

- Take part in activities indoors and outdoors; 

- Learn by doing; 

- Share in spiritual reflection; 

- Take responsibility and make choices; 

- Undertake new and challenging activities; and 

- Make and live by their Promise. 

## **THE SCOUT PROMISE** 

On my honour, I promise that I will do my best to do my duty to God (to uphold Scout values) and to the Queen (the country in which I now live), to help other people and to keep the Scout Law. 

## **THE LAW** 

- 1 - A Scout is to be trusted. 

- 2 - A Scout is loyal. 

- 3 - A Scout is friendly and considerate. 

- 4 - A Scout belongs to the worldwide family of Scouts. 

- 5 - A Scout has courage in all difficulties. 

- 6 - A Scout makes good use of time and is careful of possessions and property. 

- 7 - A Scout has self-respect and respect for others. 



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The Group admits members primarily from Epsom although some members come from further afield, particularly where there is no other Air Scout Group available.  Although a small subscription is charged for membership, this covers no more than the immediate running costs of the Group and at less than £150 does not unduly restrict membership. The Group endeavours to obtain grants for those who could not otherwise afford to take part. 



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## OUR GROUP STRUCTURE 

The Group has responsibility for four youth Sections divided by age.  In rising order, they are the Beaver Scouts, the Cub Scouts, the Scouts and the Explorer Scouts.  Each Section has an adult leader and they have assistant leaders.  Each Section runs its own activities and keeps its own accounts with an appointed treasurer assisting. 

A Group Scout Leader unifies the four Sections of the Group.  He or she is responsible for all activities of the Group. 

All interested parties in the Group are entitled to form the Group in Council.  These people meet regularly once a year at the annual general meeting and they elect an Executive Committee to act as Trustees and managers of the Group.  The Group Scout Leader appoints the Chairman of the Group in Council who also chairs the Executive. Fundraising and Group support is organised by this committee in response to the demands placed on it by the Scouters who act in common through a further committee chaired by the Group Scout Leader. 



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## THE TEAM 

## **LEADERS IN THE GROUP** 

## **GROUP EXECUTIVE** 

## **Group Scout Leader (GSL)** 

Ex-Officio 

Luke Jennings GSL (Luke Jennings) **Ass. Group Scout Leader (AGSL)** AGSL (Howard Park) Graham Bailey (Graham Bailey) Howard Park **Nominated Beaver Scout Leader (BSL)** BSL (Pippa Del Nevo) Pippa Del Nevo CSL (James Merry) **Assistant Beaver Scout Leader** SL (Paul Dawson) (Bob Clarke) Chairman Chris Walker **Beaver Scout Helper** Secretary Alison Sizer Toby Grant Treasurer Justin Manly James Tucker **FRIENDS** Sean Monro 100 Club (Howard Park) Pheobe Medcalf Troop Helper Richard Denyer (ADC) **Cub Scout Leader (CSL)** Camp Helpers Theresa Park James Merry (Chris Walker) **Assistant Cub Scout Leaders** (Sarah Dawson) Ethel Merry Gift Aid John Mortimer Bob Clarke Group Friends Geoff Whitehead **Cub Scout Helpers** John Hughes ADC (Pippa Del Nevo) Chaplains Canon William Davern Seth Maclmurrey Cleaners Rebecca McGhee Arlen Hershel Dylan Gall Melchior Buisson Examiner Sundry Sundaran **Scout Leader (SL)** Legal Advisors Teddy Totman Paul Dawson John Flood **Assistant Scout Leaders** Editor (Howard Park) Caroline Pearce Proof-reader Christine Turner Sarah Holroyd (Pippa Del Nevo) **Explorer Scout Leader (ESL)** Jay Haughton **Assistant Explorer Scout Leaders** Leaders on Group Executive are marked 





Chris Smith 

(Where we mention a person more than once, we bracket their name in subsequent entries.) 



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## THE ANNUAL REPORT OF THE GROUP SCOUT LEADER 


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Luke Jennings<br>**----- End of picture text -----**<br>


Our Group has had another superb year especially given all the challenges Scouting has faced.  As with last year, all our Sections have adapted extremely well and ensured we have continued to function despite the disruptions.  While we had the inevitable zoom meetings early and later in the year, face to face Scouting finally returned. 

The Group continues to have strong membership numbers and thrives under some amazing leadership. 

All Sections have continued to provide a varied programme with some highlights being socially distanced activities and games at Little Acres in Horton and a fun visit from the local police team, a Cub Scouts activity day at Boidierhurst, our Scout summer camp braced by the very British weather, the Lord Mayor’s Show and a trip to Duxford. 

As outlined in the Cub Scout report, James stepped down as the Cub Scout Leader at the end of the Scouting year, taking on an assistant role and we are currently in the process of finding a new Cub Scout Leader. Akela (Ethel) is now ending her time with us and on behalf of our Group and I would like to thank her for all she has given to our Group over her many years’ involvement. 

Every 4 years there is a World Scout Jamboree, usually with tens of thousands of Scouts from all over the world in attendance.  The process for attending the Jamboree is normally via a selection weekend but a ballot was held in place of the usual process.  We were extremely fortunate to have three people drawn from our Group and look forward to hearing about their preparations for it over coming months. 

Caroline headed up the UK Contingent for the last Jamboree in America 



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and after handing over the leadership baton to others she will continue to support the current United Kingdom contingent and will also be attending the Jamboree in South Korea in an active and advisory role. 

We actively encourage all parents to become more involved in our Group whether that be on upcoming fun days, camps, weekly meetups or even helping in the background with the running of the unit.  To have any involvement, you need a DBS check so please do get in touch if you think you may be able to help in any way at all and this check will be arranged.  There are many projects behind the scenes managed by a small team, and we are looking for other volunteers to help where they can. 

I would like to thank everyone who is involved behind the scenes.  This largely comprises our Executive Committee led by Chris Walker, all Leaders and Jayne McGhee who manages the hall bookings.  I would also like to express my thanks to Howard Park who does an amazing job; he manages much of the hall maintenance, helps with the management of the pre-school, runs the 100 Club, attends most camps and events, and he is also heavily involved at District and County level as well as training other Leaders in navigating and hillwalking.  We are extremely fortunate to have him in our Group. 

As many of you know we have a pre-school who use our building, which we have helped support over the pandemic and continue to do so.  This is actively managed by members of our Executive, and it ensures a steady income to our Group. 

It is so good being back face to face and having some normality to Scouting.  I hope you enjoy reading all the other reports. 

Luke Jennings Group Scout Leader 



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## THE ANNUAL REPORT OF THE BEAVER SCOUT LEADER 


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Pippa Del Nevo<br>**----- End of picture text -----**<br>


This year’s activities would not have been possible without the regular support of Bagheera (Bob Clarke), for which the Beaver Scouts and I are very grateful.  Other leaders have also stepped in as needed and we have had excellent support from parents when asked.  We continue to need to bolster the Beaver Scout leadership team and I very much hope that, as we resume regular activities, some of our parents will get further involved.  That could mean helping with a cooking activity, coming to talk to the Beaver Scouts about your job, or sharing a hobby or 

craft with us. 

A tremendous bonus this year has been the involvement of an enthusiastic team of Young Leaders.  Huge thanks to Jay (Toby Grant), Pigeon (James Tucker), Dodo (Sean Monro) and Robin (Pheobe Medcalf).  The Beaver Scouts (and leaders) have really valued your input and love having you involved. 

The year started as the last one finished, on Zoom, but there was light at the end of the tunnel.  Just a few more online sessions would hopefully get us to ‘face-to-face beavering’.  Our final online sessions included learning about St George’s day, a Lego challenge, and a nature quiz. 

Still with various restrictions in place, as we entered May, we were able to meet in person.  Social distancing was always going to be hard for Beaver Scouts, but we were hugely impressed with their efforts to abide by the rules.  Their joy at being back together was evident.  We were able to meet alternately on Wednesdays and Mondays at Horton Country Park and Little Acres (a Girl Guiding site adjacent to the park) 


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with roughly half the Colony attending each session.  It was not quite back to normal, but we were on the way.  Troublesome weather - thunder and lightning - were our main problems and without proper shelter we had to err on the side of caution for some sessions and reluctantly return to Zoom.  Generally, though, with huge thanks to both leaders within the group and parents who attended to ensure we met our required ratios, we enjoyed wide games, giant bubbles, and nature/navigation walks around Horton Country Park.  Our final (rather noisy) session of the summer included a special visit from the Police Youth Engagement team who brought one of their cars for the Beaver Scouts to explore.  Yes, the Beaver Scouts found the switch for the siren, whilst we all enjoyed seeing the Group Scout Leader put in handcuffs. 

The weather tried to scupper us again with an appalling forecast for our Fun Day at Boidier Hurst, which was scheduled to coincide with Scout Camp.  With the threat of thunder and lightning and no proper shelter, the day was rescheduled for the following weekend.  However, the storms, which were such a feature of Scout Camp week, did not want to miss the opportunity to rain on us too.  Before almost being washed away, sixteen Beaver Scouts enjoyed developing team skills with a string trail and a tracking hike (both thanks to Howard), wide games and nature craft activities.  We cooked sausages and burgers over a fire with Bagheera and enjoyed marshmallow and chocolate treats and, of course, we did our own washing up.  We finished the day with map reading and navigation skills under a shelter, as the rain poured down outside. 

As the new school year arrived, we relished being back in the hall and back together.  We used the warmth, daylight, and fresh air as much as we could with outside sessions on fire-lighting and bulb planting.  We enjoyed some autumnal activities - drilling our own holes in conkers, tying knots in the laces, and learning how to play the traditional game as well as having a competition to see who could find the biggest conker. 

On a very warm September afternoon, seventeen Beaver Scouts joined other District Beaver Scout Colonies at Little Acres to celebrate thirty- 



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five years of Beaver Scouting.  We had great fun rotating around various activities, achieving badge work, having fun, making new friends, and finally celebrating with a birthday cup cake.  We were very appreciative of the efforts by the District Beaver Scout Team to run this event and thanks also to Bagheera, Jay and various parents for helping on the day. 

As the term continued, we enjoyed a session learning how-to put-up tents and another making our own poppies and talking about Remembrance Day.  Church Parade was also attended by several Beaver Scouts.  Three sessions of Emergency Aid followed with most Beaver Scouts achieving their Stage 1 Badge.  We also enjoyed two Christmas themed evenings with crafts, party games, music and s'mores (cake). 

In the New Year, we learned about garden birds with many Beaver Scouts taking part in the Great British Birdwatch, having made bird feeders at Beavers.  We followed this with a focus on the Chinese New Year learning about the Chinese Zodiac, taking part in a dragon dance and tasting prawn crackers.  Pancake day came early for the Beaver Scouts, with each lodge making their batter and then cooking them over a fire with Bagheera. 

An enthusiastic group of Beaver Scouts took part in Surrey Scouts’ Reach for the Stars online event in February, taking part in several exciting activities including camps at home and earning lots of badges. 

With new Beaver Scouts to invest we had a session reminding ourselves of our Beaver Scout promise and we found out why Scouts shake with their left hand and the relevance of some of our badges.  We had a series of weeks finishing off some Challenge Badge elements for some Beaver Scouts nearing their bronze award.  We looked at healthy and unhealthy food, the green cross code and what happens to our bodies when we exercise.  We had a fun session playing human hungry hippos and we did some highly secretive Mother’s Day craft activities. During our last session before Easter, we rescued Easter Eggs by tying knots together and pulling them across the ‘lava floor’ on a trolley. 



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It is certainly true that, as for all sections, the highest award, the Chief Scout’s Bronze Award, is hard work to achieve.  Not only does it require attendance at most Beaver Scout meetings but also work at home.  The Covid period was especially tough for some of our younger members - online meetings are not easy when you are six or seven.  I am very proud therefore to say that in this reporting period, not only did our Beaver Scouts achieve 211 challenge, activity, and staged award badges, but five of our young people also achieved their Chief Scout’s Bronze Award.  Congratulations to Matthew Draper, Lauren Coleby, Edward Duval, Joshua Challis and Ralph Park. 

Pippa Del Nevo Beaver Scout Leader 



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## THE ANNUAL REPORT OF THE CUB SCOUT LEADER 

I am often asked why I give up my time to be a Cub Scout Leader, and almost as often, I am asked what do Cub Scouts do?  I tell people that I give up my time because I enjoy it.  I enjoy helping young people achieve their potential.  I enjoy running activities with the Cub Scouts that are both fun and challenging.  Most of all, I enjoy seeing young people do something that they never thought they would be able to do.  That might be something adventurous like scaling all the way up a climbing wall, or it can be **James Merry** something simple, such as mastering a new knot or even trying a new meal at camp.  You can never underestimate the courage it takes to try something new, or the effort it might take to perform a task that to adults might seem very simple.  To see a Sixer glowing with pride the first time he manages to lead the Pack in the Grand Howl without fluffing his lines makes it all worthwhile. 

I have been involved with the 8[th] /14[th] Epsom for a long time.  I was a Cub Scout in the 8[th] Epsom.  I was a Leader with the 14[th] Epsom before we merged with the 8[th] Epsom, and I was here when the two Scout Groups merged to form the 8[th] /14[th] Epsom.  I have seen many things in my time with the Scout Group and being part of the Cub Scout Pack Leadership team has brought me a lot of pleasure, pride, and satisfaction.  We have consistently been the best Cub Scout Pack in Epsom and Ewell District; this is evidenced by the number of times we have swept the board at the Annual Cubcraft and more recent Cub Challenge competitions.  We now have the children of some of our old Cub Scouts coming back as Explorer Scouts to help us after having been through the Cub Scout Pack themselves.  Something to be proud of indeed. 



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So, what of the other question?  What do Cub Scouts do?  For us, that is not a hard question to answer.  We do pretty much what we have been doing for years.  We tend to adopt an approach that is very much “if it is not broken, do not fix it” with our programme, sticking to tried and tested programme ideas.  The global pandemic threw us completely, as I mentioned in last year’s report.  We had to do something totally different - namely Zooming but we did not let it hold us back, and we started the year of this report still online, doing quality meetings. Between April and July, we ran meetings on a mixture of themes. Bagheera ran an evening on fire lighting theory, and a bridge building challenge.  We had meetings based around tracking signs, Limericks, vegetables, the Countryside Code, and storytelling.  We also had another grand badge presentation evening with badges arriving in envelopes at the Cub Scouts’ homes! 

The Cub Scout Pack finished off the Scouting year with activity days at Boidierhurst Camp Site in July.  We spent three days in the sunshine (and rain!) lighting fires, cooking food, building catapults, playing horseshoes, doing team building exercises, and using my evergreen aircraft landing game, now in its 35[th] year of use!  For many of the Cub Scouts, it was their first taste of face-to-face Scouting, and they lapped it up. 

We finally returned to the Scout Group Headquarters in September, enjoying our first proper meetings for nearly two years.  It was a real learning curve for everyone, but most especially the Cub Scouts, who had to learn how to do the Grand Howl, how to wear their uniform, and even in some cases, how to stand still.  They all did a marvellous job. Between September and Christmas, we lit fires, made flying paper cups, made rope out of twisted sisal, painted rocks with poppies for Remembrance Day, and practised knot tying.  At the end of October, Akela set a record for our Cub Pack by investing a massive 21 new Cub Scouts.  Some had been invested online, but this was their chance to do it ‘properly’, and a chance for their parents to witness it and take photographs.  Akela finished the evening off with one more surprise investiture, when she invested me. 

In November, Akela and myself popped down to see the Scout Troop on a Monday evening to present a Chief Scout’s Silver Award to Maya, one 



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of our Cub Scouts who had moved up to the Scout Troop in the September.  She put in some hard work over the activity days at Boidierhurst and over the summer break to finish off the award.  Maya did a really great job, and Akela and I were proud to be able to present her with the award, considering the lack of face-to-face Scouting we endured during the various lockdowns during the pandemic. 

2022 has seen us continue as we finished 2021 with some great activities at the Headquarters.  We made some more rope out of sisal, we made juggling balls out of balloons and rice, Bagheera ran a “Desert Island Escape” meeting, we did a Lego challenge, and made “Bunny” bookmarks for Easter. 

The Cub Scout Pack has not been immune to the black cloud of COVID19 through the year that I am reporting on, and indeed we have lost a few meetings when Leaders have tested positive, and we are often missing one or more of the Cub Scouts when they have also come down with the virus. 

I finish this year’s report with another black cloud - that of more changes to the Leadership team.  There is a lot that goes in to running a Cub Scout Pack, and like an iceberg, the majority is not visible. Unfortunately, the unseen stuff has caused Akela to decide to resign, which means that I also am unable to continue in my current role.  I hope to continue to be involved with the Cub Scout Pack as much as I can, when my shifts allow, but this will be my last report as Cub Scout Leader. 

It only remains for me to thank Pippa (Baloo) and Bob (Bagheera) for their help through the year, along with Seth, Arlen and Melchior who have also provided invaluable assistance. 



Most of all I must thank my wife, Ethel, who has devoted the last 38 years of her life to the 14[th] Epsom, and then 8[th] /14[th] Epsom Cub Pack. She has been an excellent Leader throughout her time in the Group, first as ‘Ikki’ and then more recently as ‘Akela’.  She is fondly remembered by our ex-Cub Scouts and will be sorely missed by the current members of the Cub Scout Pack.  I only hope that one day I might be even half as 


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good a Leader as she has been. 

James Merry (Shere Khan) Cub Scout Leader 



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## THE ANNUAL REPORT OF THE SCOUT LEADER 

I am pleased to report that the Troop has bounced back, and, despite one or two hurdles, we have, for the most part, managed to get back to some normality. 

In the spring last year, as we emerged from the winter lockdown, we managed to secure the use of Little Acres, a Girl Guide camp site located close to Horton Country Park.  The private acre paddock was perfect for our Monday night meetings, and we soon saw the whole **Paul Dawson** troop regularly attending.  We focused on having some fun and doing the Scout skills that we had missed such as lighting fires, wide-games and catching up with friends.  However, the British weather tested us, and we had to revert to online meeting on a couple of occasions. 

As we had not seen any of the Scouts for a year face to face there were plenty of badges to be handed out for all the online challenges we had set whilst in lockdown.  Most Scouts had completed the stage one of the “Great Indoors Badge” that the Scout Movement had quickly set up for lockdown. 

When it came to arranging our summer camp and the uncertainty about more possible lockdowns it was only right that we chose a location close to home and where we could, if required, cancel at short notice. Boidier Hurst on Boxhill was the perfect location.  An early booking ensured that we got the sites we wanted, and attendance was high. One of our Scouts, Eleni Katsikaris, wrote, “ _After over a year of uncertainty, Epsom 8[th] /14[th] Air Scouts finally made it to Boidier Hurst for our long-awaited Summer Camp of 2021.  Scouts and Leaders assembled on a rainy Saturday in July to set up camp and begin our week of fun and activities.  Coronavirus was not going to stop us this_ 



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_time and neither was the weather!_ 

_Although we were caught in the rain and storms and some Scouts let water in their tents, we still managed to complete lots of activities including archery, team building, high wires, hikes, wide games, wood carving and pioneering skills.  The activities brought out the competitive side of some Scouts and other Scouts really faced their fears._ 

_The theme for our menu for the week was food from around the world and we enjoyed trying lots of new foods, for example, the sweet jalebi. Each patrol had the responsibility of cooking their own food each day and everyone helped.  One evening, we had to rely on our fire building skills to cook our meal_ 

_The week ended with our Beach Party Night.  The weather tried to stop us, but we partied inside the marquee, and everyone had a great time dressing up in their party clothes (including hula skirts!) and enjoyed party food.  The highlight of the evening was the Talent Show!  There was comedy, dancing and acting and lots of laughter.  We all feel very lucky to have shared this time together._ ” 

In September, at the start of the new term we returned to the headquarters for the first time in a year and a half with some new faces. For me, doing the first parade in so long was a moving moment. However, I will say a cold one as the government rules required good ventilation which meant all the doors and windows had to be open.  It did not take long for the normal Monday high spirits and fun to start. Monday night Scouts were back! 

In early September eight of our older Scouts undertook their Expedition Challenge.  This entailed them planning an overnight expedition to Boidier Hurst Scout Camp site.  In teams of four they had to plan the route including planning for emergency situations, book the campsite, plan a menu, shop, and carry all the equipment required for the expedition.  Once they had completed the expedition, they are required to compile a report and presentation to the rest of the Scouts.  Well done to both teams who completed their Expeditions challenge. As well as Scouts completing their challenges and getting their badges, 



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leaders are also rewarded for the excellent work they do and the length of voluntary service that they give to the movement.  Both Howard Park, Assistant Group Scout Leader and Caroline Pearce, Assistant Scout Leader, were recognised for the hard work they put in to making Scouting happen, not just in our own Group, but in the District and the County as both carry out other very important Scouting roles. 

In November we returned to the streets of London for the Lord Mayor’s Show.  For over twenty years the Group have been selling programmes and raising funds for camps and outings.  A smaller group than normal travelled on the early morning train to London and walked to St Paul’s for a long day.  I am pleased to say that raised £700 for Troop funds. 

On the run up to Christmas, Troop nights focused on air activities as we looked to ensure that the Scouts all obtained the next stages of the Airman’s badge, which is very important to us as the county’s only RAF recognised Air Scout Troop.  Scouts made hot-air balloons to understand how hot air made them rise, they researched and learnt about various airplanes and the principles of flight. 

At Christmas it was time for Scouts to have some fun and let their hair down.  A talent evening was arranged, and Scouts made up sketches, brought instruments, told jokes, and generally showed how talented they were. 

For our Christmas trip we visited the Imperial War Museum at Duxford for the day.  The museum was very quiet, and the Scouts were able to walk through Concorde and explore the various parts of the museum’s hangers, with an array of different aircraft from around the world and over the ages.  In addition to the static display, there were a few old aircraft flying including a Hurricane from the Battle of Britain.  All the Scouts enjoyed their day out together with those from 1[st] Oxshott who we had invited to join us. 

The pinnacle for any Scout is to achieve their Chief Scout Gold award. Through lockdown we had to adapt the award for some of our Scouts that were so close to achieving it before the pandemic started.  It was a pleasure for me to attend two Chief Scout’s Gold Award ceremonies in 



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the year and watch nine of our Scouts formal presented with their certificates from the County Commissioner and a guest VIP.  Well done to Phoebe, Alastair, Harry, Toby, Nick, Chris, Charlotte, Eleni and Ellie and thank you to Caroline for guiding them through the award. 

Looking forward to the year ahead, we are back in full swing and busy arranging Scoutabout, summer camp, air show trips and getting the next set of Scouts through their Chief Scout’s Gold.   I never do Scouting alone and am lucky to have so many talented and friendly people supporting me.  To all of them I say thank you.  I know that you as parents quite often thank me and the leadership team and offer what help you can.  We do need more talented and friendly people to help us especially on our Group Executive committee, who support all the sections and ensure that we have the resources needed to run the activities and take care of our fantastic headquarters.  If you would like to join the team, please come and talk to me or our Group Scout Leader Luke. 



Paul Dawson Scout Leader 


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## THE ANNUAL REPORT OF THE EXPLORER SCOUT LEADER 

## **Jay Haughton** 

Being back to face-to-face Scouting over the past year has had a much needed and positive impact on the Unit.  We are once again thriving and happy to be back together as a Unit after a time where people’s interest and enthusiasm was starting to fade.  With the constant changing of rules and regulations surrounding Covid 19 it was difficult to make face to face meetings work last summer so with that in mind I booked us school facilities with much more space inside and out that would enable us to run face to face meetings safely. 

Because of that experience it has given the Unit more desire to partake in more outdoor activities as and when the weather permits.  We have done various activities this year such as photography, which was run over a few weeks and the Explorer Scouts were given photography challenges to complete in and around Epsom and Ewell.  Leading on from that, we did movie making recently, of which I was in awe at some of the efforts made and the message that they were projecting in their films. 

In the summer, we did some fitness sessions that we aim to do again in the coming weeks with more of a focus on strength, conditioning, and self-defence. 

The leadership team are also trying to add more cooking orientated activities into our programme.  We have done a couple of sessions this year and will do a couple more to build their culinary skills and knowledge for life in general and more importantly so that they can contribute on camps. 



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Unfortunately, the pandemic scuppered any plans to get away on any camps although every effort was made to make a camp happen (maybe overly optimistic) we just could not make it work.  This year will be different with a week away to the Lake District already booked. 

Sadly, we had to say goodbye to some of our older Explorer Scouts as they turned 18 and have gone on to the next stages of their lives.  It is always difficult to say goodbye when explorers leave but we have every confidence that their time and experiences in Scouting will benefit them moving forward. 

Jay Haughton Explorer Scout Leader 



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## THE ANNUAL REPORT OF THE 100 CLUB TREASURER 

The year started with 48 members holding 118 shares and ended the year with 45 members holding 105 shares.  In the year we took in £1,342 and awarded over half this sum of money in prizes.  In May, we transferred £1,000 to a Group account. 

The following members won 100 Club prizes: 

|April|R Blake|||
|---|---|---|---|
|May|W Dawson|S Pearce|E McGarvey|
|June|H Park|P Dawson|L White|
|July|P Del Nevo|||
|August|D Villa-Clark|D Coleby|L White|
|September|M Davies|J Mortimer|S Pearce|
|October|A Spalding|||
|November|P Smith|C Coventry|C Allison|
|December|E McGarvey|A Espinosa|R Blake|
|January|M Sydenham|||
|February|A Spalding|H Park|I Curran|
|March|D Stewart|S D Dawson|R Park|



Howard Park 

100 Club Treasurer 



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## CHRONOLOGY 






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## A FINANCIAL OVERVIEW 

The Epsom Air Scout Group has an overseeing management structure that is known as the “Group” and it has four “Sections” divided by age, called “Beaver Scouts”, “Cub Scouts”, “Scouts” and “Explorer Scouts”. 

The Group has a current account and a deposit account (Active Saver) with Barclays.  It received an inheritance that caused the Trustees to divide that account to provide protection, moving £51k in a CAF account.  Each section also holds a Barclays’ current account.  The Group also runs a fundraising 100 Club with an account at Lloyds. 

Due to fees being incurred by the CAF bank, the Group opened an account with National Counties Building Society, with the intention of transferring all CAF held funds to NCBS.  The account was initially set up by transferring £1,000 from the 100 Club.  However, due to issues accessing this account online, the account was closed, and the balance was transferred to the Group current account at Barclays.  Note: During the period this money was held at NCBS interest of £1.48 was accrued. 

The Scout Association orders a census of the young people in Scouting for the end of January every year and based on this, “Capitation” fees are payable to the centre.  The money goes through the Scouting District and the Scouting County before arriving at Headquarters with fees taken at each level.  The Group also applies a “Group Levy” for the Group Headquarters (Concorde Hall).  Parents pay a membership fee, often referred to as subscription or subs, for their child.  This fee is set by their Section Leader to cover day to day activities, the Group Levy, and the Capitation fee.  The money is banked by the Section and then the Capitation and levy is transferred to the Group, for the Group to pass on the Capitation.  This means there is the movement of money within the Group without change of monies within the organisation.  In addition, the Group often contribute to Section activity costs, either paying costs directly or contributing into the Section accounts. 



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The accounts have been drawn together by a new Group Treasurer, Justin Manly.  Additionally, Quickbooks has been employed to manage the day-to-day Group accounts for the first time this financial year. Quickbooks currently receives feeds from all the Barclays’ accounts, though the CAF account, Lloyds (100 Club) account and the temporary NCBS account are not currently included.  Copies of all receipts relating to Barclays accounts transactions are held within Quickbooks, with the following exceptions: 

- Telephone/Internet (Plus Net) 

- Electricity (EDF) 

 Epsom and Ewell Council (lease payments and rubbish collection) Note: As these are all direct debit payments initiated by them and they are clear on the statements, we have paid the appropriate fees for these services. 

Due to the changes to accounting processes, the categorisation of several income and expenditure types has changed.  For clarity I have summarised where changes may impact full alignment to previous years, as follows: 

- Cleaning and Refuse expenditure are now broken down into - 

   - Water Rates 

   - General Rates 

   - Cleaning 

- Building Maintenance and Repairs, includes the following expenditure items - 

   - Fire safety inspections and equipment 

   - Building security 

   - Equipment repair 

   - Line painting in Scout Hut 

- Activities are now grouped into the following categories - 

   - Camps 

   - Day trips 

   - Activities 

Justin Manly Treasurer 



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## THE ACCOUNTS 





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## INDEPENDENT EXAMINER’S REPORT 

**to the Trustees of 8[th] /14[th] Epsom (St. Barnabas and St. Joseph’s) Air Scout Group.** I report on the accounts of the 8[th] /14[th] Epsom (St Barnabas and St Joseph’s) Air Scout Group for the year ended 31 March 2022 which are set out on the accompanying pages. 

## **Respective responsibilities of the Trustees and the Examiner.** 

The Air Scout Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43(2) of the Charities Act, 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: 

- Examine the accounts (under Section 43(3)(a) of the 1993 Act) 

- To follow the procedure laid down in the General Directions given by The Charity Commissioners (under Section 43(7)(b) of the 1993 Act) and 

- To state whether matters have come to my attention. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with the General Directions given by the Charity Commission under Section 43 (7)(b) of the 1993 Act.  That examination includes a review of the accounting records kept by the charity and a comparison of the financial statements with those records.  It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the financial statements. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the requirements of the 1993 Act and the Regulations have not been met, or 

- (2) which in my opinion, attention should be drawn to, in order to enable a proper understanding of the financial statement to be reached. 

## **15 September 2022** 

**Sundry A. Sundaran ACA, FCCA Independent Examiner Brooks & Co 9 Cheam Road, Ewell Epsom** 

**KT17 1SP** 



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**STATEMENT OF FINANCIAL ACTIVITIES** for the year ended 31 March 2022 

## **Income & Expenditure** 

|**Income & Expenditure**||
|---|---|
|**Notes**<br>**Income:**<br>Activities<br>**4**<br>Fundraising<br>**5**<br>Donations & Grants<br>**3**<br>Bank Interest<br>Membership Fees<br>**2**<br>**Total Income**<br>**Direct Charitable Expenditure:**<br>Miscellaneous<br>Water Rates<br>General Rates<br>Energy<br>Telephone & Internet<br>Accountancy<br>Building Maintenance and repairs<br>Cleaning<br>Lease<br>Bank Charges<br>Insurance<br>Capitation<br>**2**<br>Copyright and Royalties<br>Depreciation<br>**Other Expenditure:**<br>Activities<br>**4**<br>Fundraising<br>**5**<br>Membership Fees<br>**2**<br>**Total Expenditure**<br>**Net (expenditure)/income for the**<br>**year**<br>Transfer between funds<br>Fund balances brought forward<br>**Fund balances carried forward**<br>**9**|**Restricted**<br>**Funds**<br>**Unrestricted**<br>**Funds**<br>**Total**<br>**2021**<br>-<br>£3,948.04<br>£3,948.04<br>£1,005.00<br>-<br>£2,079.76<br>£2,079.76<br>£1,879.57<br>-<br>£23,507.83<br>£23,507.83<br>£25,978.59<br>-<br>£9.49<br>£9.49<br>£62.87<br>-<br>£6,050.13<br>£6,050.13<br>£4,523.30|
||-<br>**£35,595.25**<br>**£35,595.25**<br>**£33,449.33**|
||-<br>£603.93<br>£603.93<br>-<br>-<br>£467.89<br>£467.89<br>-<br>-<br>£136.50<br>£136.50<br>-<br>-<br>£5,791.22<br>£5,791.22<br>£5,145.02<br>-<br>£454.46<br>£454.46<br>£435.09<br>-<br>£1,200.00<br>£1,200.00<br>£1,200.00<br>-<br>£3,360.16<br>£3,360.16<br>£729.42<br>-<br>£2,137.83<br>£2,137.83<br>£1,744.00<br>-<br>£182.00<br>£182.00<br>£182.00<br>-<br>£139.00<br>£139.00<br>£69.00<br>-<br>£1,088.61<br>£1,088.61<br>£835.08<br>-<br>£4,016.25<br>£4,016.25<br>£3,638.25<br>-<br>£308.98<br>£308.98<br>£595.22<br>£5,917.00<br>-<br>£5,917.00<br>£5,917.00|
||**£5,917.00**<br>**£19,886.83**<br>**£25,803.83**<br>**£20,490.08**|
||-<br>£7,108.57<br>£7,108.57<br>£1,413.48<br>-<br>£444.00<br>£444.00<br>£1,378.55<br>-<br>-<br>-<br>£750.00|
||-<br>**£7,552.57**<br>**£7,552.57**<br>**£3,542.03**|
||**£5,917.00**<br>**£27,439.40**<br>**£33,356.40**<br>**£24,032.11**|
||**(£5,917.00)**<br>**£8,155.85**<br>**£2,238.85**<br>**£9,417.22**<br>-<br>£189,159.74<br>£189,159.74<br>£179,742.52|
||**£190,938.17**<br>**£190,938.17**<br>**£189,159.74**|





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## **BALANCE SHEET** at 31 March 2022 

|**Notes**<br>**Fixed Assets**<br>**6**<br>**Current Assets**<br>Debtors<br>**7**<br>Cash at bank and in hand<br>**Appendix 1**<br>**Current Liabilities**<br>Creditors<br>**8**<br>**Net current assets**<br>**Net assets**<br>represented by<br>**FUNDS**<br>**Unrestricted Funds**<br>General purpose fund<br>**9**<br>**Restricted**<br>Building project<br>**9**|**2022**<br>£22,241.29<br>-<br>£168,696.88<br>£168,696.88<br>-<br>£168,696.88<br>**£190,938.17**<br>**£190,938.17**<br>-<br>**£190,938.17**|**2021**<br>£28,158.29<br>£194.67<br>£162,059.72|
|---|---|---|
|||£162,254.39<br>£1,252.94|
|||£161,001.45|
|||**£189,159.74**|
|||**£189,159.74**<br>-<br>**£189,159.74**|





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## **NOTES TO THE ACCOUNTS** 

## at 31 March 2022 

## **1. Accounting policies** 

## **Accounting convention** 

In accordance with the Charity Commission guidelines, the accounts have been prepared under a receipts and payments method. 

The accounts are prepared under the historical cost convention, and in accordance with applicable accounting standards. 

## **Depreciation** 

Depreciation is provided on all tangible fixed assets at rates calculated to write off the costs of each asset evenly over its expected useful life, as follows: 

Leasehold Land and Buildings - over the period of the lease Fixtures and Fittings - over seven years 

The carrying values of tangible fixed assets are reviewed for impairment if events or changes in circumstances indicate the carrying value may not be recoverable. 

## **Leasing commitments** 

Rentals paid under operating leases are charged to income on a straight-line basis over the lease term. 

## **Cash flow statement** 

The Air Scout Group has taken advantage of exemptions under the provisions of Financial Reporting Standard No. 1 (revised) for small companies and not prepared a cash flow statement. 

## **Grants** 

Grants in respect of capital expenditure are credited to a deferred income account and are released to income over the expected useful lives of the relevant assets by equal annual instalments.  Grants of a revenue nature are credited to income to match them with the expenditure to which they relate. 



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**NOTES TO THE ACCOUNTS** at 31 March 2022 

## **2. Membership** 

|**Membership**||
|---|---|
|Beaver Scouts<br>Cub Scouts<br>Scouts<br>Explorer Scouts<br>Capitation Rebate<br>Sub Total<br>Section Levy<br>Recovered Income Tax<br>Returned Fees|**Capitation**<br>**Membership**<br>**Fees**<br>**Net**<br>**2021**<br>£811.75<br>£1,580.08<br>£768.33<br>£406.63<br>£1,193.75<br>£1,095.00<br>(£98.75)<br>(£466.50)<br>£1,289.25<br>£2,629.27<br>£1,340.02<br>(£299.45)<br>£764.00<br>£745.78<br>(£18.22)<br>(£267.85)<br>(£42.50)<br>£42.50<br>£0.00|
||**£4,016.25**<br>**£6,050.13**<br>**£2,033.88**<br>**(£627.17)**<br>£1,275.00<br>(£1,275.00)<br>(£1,710.00)<br>£1512.22<br>(£750)|
||**£5,291.25**<br>**£6,050.13**<br>**£758.88**<br>**(£1,574.95)**|



The Section Levy is an internal charge to the Sections based on an agreed formula to contribute towards the costs for the running of Concorde Hall and other associated Group costs. This internal charge is levied on the Sections at the same time as the collection of Capitation based on the annual census returns. The money for the Section Levy is merely moved from Section bank accounts to the Group bank account. 

## **3. Donations and Grants** 

|Pre School<br>Other Hall Hire<br>Grants<br>Donations|**2022**<br>£11,925.83<br>£915.00<br>£10,667.00<br>£0.00<br>**£23,507.83**|**2021**<br>£3,850.08<br>£115.00<br>£20,808.00<br>£1,205.51<br>**£25,978.59**|
|---|---|---|





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**NOTES TO THE ACCOUNTS** at 31 March 2022 

## **4. Activities** 

|**4. Activities**||
|---|---|
|**GROUP**<br>Camps<br>Day trips<br>Activities<br>**BEAVER SCOUTS**<br>Camps<br>Day trips<br>Activities<br>**CUB SCOUTS**<br>Camps<br>Day trips<br>Activities<br>**SCOUTS**<br>Camps<br>Day trips<br>Activities<br>**EXPLORER SCOUTS**|**Organiser's**<br>**costs**<br>**Proceeds**<br>**Net**<br>**2021**<br>£600.00<br>£0.00<br>(£600.00)<br>£0.00<br>£1,096.40<br>£0.00<br>(£1,096.40)<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£90.00<br>£213.54<br>£123.54<br>£0.00<br>£1,064.99<br>£124.93<br>(£940.06)<br>(£216.05)<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£535.95<br>£100.00<br>(£435.95)<br>(£276.77)<br>£2,796.94<br>£2,493.85<br>(£303.09)<br>£0.00<br>£0.00<br>£315.72<br>£315.72<br>£0.00<br>£517.33<br>£0.00<br>(£517.33)<br>(£475.66)<br>£0.00<br>£700.00<br>£700.00<br>£660.00<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>£406.96<br>£0.00<br>(£406.96)<br>(£100.00)<br>**£7,108.57**<br>**£3,948.04**<br>**(£3,160.53)**<br>**(£408.48)**|
|Camps<br>Day trips<br>Activities||





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**NOTES TO THE ACCOUNTS** at 31 March 2022 

## **5. Fundraising** 

|**5. Fundraising**||
|---|---|
|Internal Fundraising|**Organiser's**<br>**costs**<br>**Proceeds**<br>**Net**<br>**2021**<br>£444.00<br>£1,342.00<br>£898.00<br>£901.00<br>£0.00<br>£699.00<br>£699.00<br>£0.00<br>£0.00<br>£21.02<br>£21.02<br>£0.00<br>£0.00<br>£0.00<br>£0.00<br>(£513.55)<br>£0.00<br>£17.74<br>£17.74<br>£113.57<br>**£444.00**<br>**£2,079.76**<br>**£1,635.76**<br>**£501.02**|
|100 Club<br>Lord Mayor's show<br>External Fundraising||
|Beaver Scouts<br>Other Donations<br>Cub Scouts<br>Rianna's Fund<br>Other Donations||



## **6. Tangible Assets** 

|**6. Tangible Assets**|||
|---|---|---|
|**Leasehold**<br>**buildings**<br>Cost:<br>At 1 April 2021<br>£145,070.29<br>Depreciation:<br>At 1 April 2021<br>£116,912.00<br>Charge for the year<br>£5,917.00<br>At 31 March 2022<br>£122,829.00<br>Net book amount:<br>At 31 March 2022<br>£22,241.29<br>At 1 April 2021<br>£28,158.29<br>**7. Debtors**<br>Payments and accrued income|**Leasehold**<br>**buildings**<br>£145,070.29<br>£116,912.00<br>£5,917.00|**Fixtures &**<br>**Fittings**<br>**Total**<br>£23,332.93<br>£168,403.22<br>£23,332.93<br>£140,244.93<br>£0.00<br>£5,917.00<br>£23,332.93<br>£146,161.93<br>£0.00<br>£22,241.29<br>£0.00<br>£28,158.29<br>**2022**<br>**2021**|
||£122,829.00<br>£22,241.29||
||£28,158.29||
|||**£0.00**<br>**£194.67**|





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## **NOTES TO THE ACCOUNTS** at 31 March 2022 

## **8. Creditors** 

amounts falling due within the one year 

|Accruals<br>Other Creditors<br>Accruals and deferred income|**2022**<br>**2021**<br>£0.00<br>£1,200.00<br>£0.00<br>£52.94|
|---|---|
||**£0.00**<br>**£1,252.94**|



## **9. Summary of Net Assets by Funds** 

|Fixed Assets<br>Net Current Assets<br>Net Assets|**Unrestricted Funds**<br>**Restricted Fund**<br>**Total**<br>**General purpose**<br>**Building Project**<br>£22,241.29<br>£0.00<br>£22,241.29<br>£168,696.88<br>£0.00<br>£168,696.88<br>£190,938.17<br>£0.00<br>£190,938.17|
|---|---|



## **10. Other Financial Commitments** 

At 31 March 2022, the charity had annual commitments under non-cancellable operating leases as set out below: 

|operating leases as set out below:|||
|---|---|---|
||**Land and**|**Buildings**|
||**2022**|**2021**|
|Operating leases which expire more than<br>five years|£182.00|£182.00|



## **11. Trustee Expenses** 

There were no Trustee expenses during the year.  (2021 £ nil) 



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## **There were no Trustee** 

## **YEAR ENDED 31 MARCH 2022** 

## **Bank and Cash** 

## **Appendix 1** 

|**GROUP**<br>Savings account<br>Current account<br>CAF Bank<br>**BEAVER Scouts**<br>Current account<br>**CUB Scouts**<br>Current account<br>**SCOUTS**<br>Current account<br>**EXPLORER**<br>**Scouts**<br>Current account<br>**100 Club**<br>Current account|**2022**<br>**2021**<br>£78,560.54<br>£80,088.93<br>£26,102.19<br>£17,575.93<br>£50,785.00<br>£50,881.00<br>£3,086.53<br>£3,520.20<br>£1,161.93<br>£2,041.39<br>£1,249.62<br>£142.02<br>£3,902.79<br>£3,859.97<br>£3,848.28<br>£3,950.28<br>**£168,696.88**<br>**£162,059.72**|
|---|---|



Justin Manley Group Treasurer 



Royal Air Force Recognised Unit No. 5   Page 39   Registered Charity 305716 

