OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

1ST CUDDINGTON (WARSPITE) SEA SCOUT GROUP

TRUSTEES’ ANNUAL REPORT 2020-21

2020-21’s unparalleled circumstances meant a change to online Scouting for much of the year, taking #skillsforlife in a different direction!

Contents of the 2021 Annual Report

2020 saw Stand Up Paddleboards, also known as SUPs, added to the Warspite fleet, quickly becoming a firm favourite with Scouts, Explorers & Leaders.

PAGE 2

REGISTERED CHARITY NUMBER: 305711

GROUP DETAILS

1st Cuddington (Warspite) Sea Scout

Group Headquarters:

Water Activities Centre:

Warspite Sea Scouts HQ 19B Ditton Reach Cunliffe Road Thames Ditton Ewell Surrey. Epsom KT7 0XB Surrey. KT19 0RJ

There are no facilities for mail at either of the above addresses.

All Correspondence to:

Graham Nash, Chairman of Trustees 87 Castle Avenue, East Ewell, Surrey. KT17 2PJ

Graham Nash Chairman Heather Smith Secretary Malcolm Hunt Treasurer Suzanne Pearson Claire Hunt Cub Scout Leader Richard Callaghan Hazel Draper Leonard Brooker Thomas Randall Alan Mobbs Shirley Clifton Peter Weekes Linda Grant Beaver Scout Leader Daniel Webber Gareth Weekes Richard Hunt Group Scout Leader

PAGE 3

REGISTERED CHARITY NUMBER: 305711

Agenda for Annual General Meeting on Monday 6th September 2021 at 20:00

Note: Section Leaders and GSL are ex-offico members of the Executive unless they choose not to serve as trustees. This encompasses: Linda Grant (Beavers), Claire Hunt (Cubs), Richard Hunt (GSL). There is presently no appointed Scout Leader. An Explorer Scout Leader, when appointed, will be invited to take up a position on the Executive.

PAGE 4

REGISTERED CHARITY NUMBER: 305711

Minutes for Annual General Meeting on Monday 14th September 2020 at 20:00 online.

1. Chairman’s Welcoming and Opening Remarks – Graham Nash

Good evening. Thank you to everyone for attending this online AGM.

2. Apologies for Absence

Hazel Draper

3. Consideration and approval of the Minutes of the 2019 Annual General Meeting – Richard Hunt Matters arising – None

Acceptance of last year’s minutes: Proposed by Linda Grant. Seconded by Claire Hunt.

  1. Group Treasurer’s Report and adoption of the Accounts for the year ending 31st March 2020 – Malcolm Hunt This group has a long history providing experiences to children that they might not otherwise have. It has never been cheap, but with the help of many hours of time given freely by generations of uniform leaders and others through fund raising and maintenance activities, the group has endeavoured to keep subscriptions as low as possible. This year’s accounts include the subs from the Explorer Scout unit although the unit is part of the District setup.

The subs are used to fund central (Group) costs as well as provide monies for the Sections. The central costs are maintenance, insurance, day to day running costs as well as the District capitation charge. Last year subs contributed 58% (59%) of central costs. The balance was principally funded by Gift Aid claims. donations, grants and asset sales to finance new equipment and training as well as a contribution towards renovations and repairs. Without the donations and grants purchases of new equipment would be restricted. Over the last 13 years there has been no Fund Raising Team but during that period certain individuals have undertaken “one off” events that have helped to bridge a funding gap. In 2009 subs were increased to meet raising costs as well as urgent building maintenance. The Trustees continue to actively monitor the level of the subs.

Last year the Group’s programme of upgrading and improving our boat fleet and equipment was continued. The cost of these capital purchases was significant (£20k) and it was funded principally from grants and fund raising. Maintenance and improvements to our buildings are undertaken on a rolling programme. It is however stressed that the activities of the Group’s Sections continue to be paramount. Stable numbers of members reflects that our leadership team is achieving this aim.

This year’s pandemic has significantly impacted the Group’s activities and finances. Whilst many of our costs relating to activities have fallen, our ability to raise monies through fund raising events has been curtailed. Currently our only source of funding is that raised from monthly subs whilst our overhead costs relating to our buildings and boat fleet have continued to increase. Additionally, the Scout Association has increased its capitation charge by 25%, which will add about £1k to our outgoings. The Group’s finances are adequate for the time being but the Trustees are reviewing both our outgoings and income to ensure that we will have a vibrant Group going forward.

Can I ask you all to actively think how you can help? Time and input is as important as cash donations.

Acceptance of accounts: Proposed by Peter Weekes. Seconded by Tom Randall.

PAGE 5

REGISTERED CHARITY NUMBER: 305711

5. Trustees Report for the year ending 31st March 2020 delivered by the GSL – Richard Hunt

Most years I sit here and say that I am not going to recap the year as you, the audience, lived it and remember it.

But this year I am going to make an exception. The last 6 months have been “different” and they have overridden many of the memories of 2019 and early 2020.

We had a tremendous Summer with successful camps to Holland and Elstead. We had a brilliant Beaver sleepover and fantastic activity days. We had a brilliant swimming gala, a fantastic great river and won our third National Regatta in a row. Members developed, had fun and built friendships.

We had more activities over the winter than I can remember, and even just before the lockdown we were still afloat.

And then it happened.

And we then saw just why the Group is called a group. They demonstrated resilience, resolve and adaptability.

Thank you to the parents for their flexibility and support enabling activities to carry on now.

  1. Group Scout Leader’s nominations as Chairman of the Group Executive Committee and Trustees for 2020/21. I am pleased to announce that Graham Nash has agreed to carry on.

  2. Proposed by: Suzanne Pearson. Seconded by: Richard Callaghan. Carried

  3. Group Scout Leader’s nominations as members of the Group Executive Committee and Trustees for 2020/21.

Proposed by Seconded by
Alan Mobbs Richard Hunt Heather Smith Carried
Len Brooker Graham Nash Gareth Weekes Carried
Peter Weekes Shirley Clifton Dan Webber Carried
Gareth Weekes Len Brooker Suzanne Pearson Carried

8. Election of Group Secretary & Treasurer

PAGE 6

REGISTERED CHARITY NUMBER: 305711

9. Election to the Group Executive Committee and Trustees for 2020/21

Carried
Shirley Clifton
Claire Hunt
Len Brooker		 Carried
Thomas Randall
Gareth Weekes
Graham Nash		 Carried
Richard Callaghan
Daniel Webber
Linda Grant		 Carried
Suzanne Pearson
Tom Randall
Richard Hunt		 Carried
Daniel Webber
Richard Callaghan
Shirley Clifton		 Carried

Note: Section Leaders and GSL are ex-offico members of the Executive unless they choose not to serve as trustees. This encompasses: Linda Grant (Beavers), Claire Hunt (Cubs), Christine Stevenson (Explorers) and Richard Hunt (GSL). Presently, there is no appointed Scout Leader.

10. Appointment of Group Independent Examiner for 2020/21

Andrew Sim has been the Independent Examiner. He has agreed to continue, subject to his acceptance.

11. Address by a District Representative – Karl Nicholas

It has been strange for months. However, forget this. Let us think back to the first six months, which were fantastic. This is an excellent group. The National Regatta results were great. Thank you to everyone involved. Thank you to the leaders. They have been great hosting online meetings, adopting online scouting. This was the first group to complete and present a risk assessment to me. They were also the first back on the water when they were permitted to do so. The group embraced the risk assessment paperwork.

12. Presentations and Awards – Karl Nicholas (Actual Presentations will be made when meetings return.)

The following adults were awarded the Chief Scout Commendation Award: Gareth Weekes, Peter Weekes & Linda Grant

The following adults were awarded Award for Merit: Graham Nash & Shirley Clifton

Thank you to all the leaders of this exceptional group. Thank you to everyone. This group is the jewel in the crown of Epsom and Ewell.

13. Any Other Business. None.

14. Chairman’s closing comments

Well done for how fantastic everyone has been online. Thank you for attending.

15. Meeting closed at 8.28pm.

Minutes by Heather Smith, Group Secretary

PAGE 7

REGISTERED CHARITY NUMBER: 305711

Lockdown DIY projects were the norm for many people this year, including our lead Boat maintainer, Len Brooker, who rebuilt a rowing Gig donated by 1st Molesey to the Group. Originally laid up and with multiple holes, Len has completely refurbished her ready for use.

PAGE 8

REGISTERED CHARITY NUMBER: 305711

Trustees’ Annual Report for the period 01/04/20 to 31/03/21

The Trustees present their report and the financial statements for 1[st] Cuddington (Warspite) Sea Scout Group for the year ended 31[st] March 2021

Responsibilities of the Trustees

Charity law requires the Trustees to keep accounting records and prepare annual statements of account for the Charity, which must be audited or independently examined and provided to the Charity Commission. In preparing the annual statements of accounts the Trustees are required to:

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and are responsible for safeguarding its assets and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Review of Activity of the Charity

The Group currently has an active Beaver Scout Colony, Cub Scout Pack, Sea Scout Troop and Explorer Sea Scout Unit. Key details of each Section are as follows:

It is noted that the Group is near capacity meaning that space for future expansion is limited. All Sections have continued to work in accordance with the progressive training scheme as laid down by the Scout Association.The Group has continued to operate a Royal Yachting Association recognised teaching establishment based at the Water Activities Centre and operated jointly with Ajax Sea Scouts. The Group’s adult volunteers include a number of RYA, British Rowing and British Canoeing Coaches.

The Group is one of just 103 Sea Scout groups recognised by the Royal Navy. This prestigious and beneficial recognition requires a rigorous regular inspection.

Reserves

The Trustees have adopted a formal policy on reserves, which is reflected in these accounts. The policy provides that reserves be maintained at a level which has regard to:

PAGE 9

REGISTERED CHARITY NUMBER: 305711

Readily realisable resources are defined as the balances at the bank less net current liabilities and the balances on restricted funds. The level of reserves available at 31[st] March 2021 under the policy is £50,000 with £2,682.19 of restricted funds (2020: £50,000 including £5,064.94 of restricted funds). Additionally a temporary reserve of £25,000 has been created for use, in case of need, as a result of the impact that the Covid-19 pandemic might have on the Group.

Investment Policy

In the event that the Group has monies that are in excess of that required to meet day to day expenditure and pending major expenditure the Treasurer has the authorization to place them on a term deposit subject to the following restrictions: The deposit to be held with a UK based bank authorized by the Prudential Regulation Authority and regulated by the Financial Conduct Authority, the maximum term is 12 months & the total amount is not expected to be more than 50% of Reserves. In the event that the Group has additional monies scheduled for a pending future asset purchase a suitable deposit based on anticipated timescale may be made with the prior agreement of the Executive Committee. Non cash deposits or investments are not permitted.

Governance

The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, The By-Laws of the Association and The Policy, Organisation and Rules (POR) of The Scout Association. The Group is a Trust established under rules, which are common to all Scout Groups. The Trustees are appointed in accordance with POR.

The Group is managed by an Executive Committee made up of all the charity’s trustees. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping of proper accounts and making of appropriate returns to the Charity Commission. The Groups Executive Committee consists of independent representatives comprising Chairman, Treasurer, Secretary and parent representatives together with the Leaders of each Section and certain specialists. The Committee normally meets every two months.

The Committee exists to support the Group Scout Leader in meeting the responsibilities of the Group and is responsible for:

Risk Assessment

The Committee has identified the major risks to which they believe the Group is exposed. These have been reviewed and systems established to mitigate their effects as follows:

PAGE 10

REGISTERED CHARITY NUMBER: 305711

The Group requires two signatories for all cheque payments to provide reasonable assurance against material mismanagement or loss of money and holds comprehensive insurance policies to ensure that insurable risks are covered. An exception is where the Executive Committee has authorised the Group Treasurer to make payments up to a pre-agreed limit via the Group’s Bank internet system.

Group Objectives

The aim of the Group is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international community. The method of achieving this aim is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by trained adult leadership.

Public Benefit

The Group actively delivers ‘Every Child Matters’ outcomes:

Be Healthy – We provide access to exercise. This is particularly important for those young people who do not enjoy conventional sport.

Stay Safe – We offer the chance to undertake adventurous activities within a risk assessed framework

Enjoy and Achieve – We provide an enjoyable learning experience for young people.

Make a Positive Contribution – We offer the opportunity for young people to support and lead others. We also offer the opportunity to obtain nationally recognised qualification in personal skills such as sailing and canoeing and we can help them gain coaching qualifications. Most young people who belong to the Group also undertake some form of community service during the course of their membership.

Although a small subscription is charged for membership, this covers no more than the immediate running costs of the Group and at about £3.50 per session does not unduly restrict membership. The Group follows the practice that no one should be excluded because of their inability to pay

membership subscriptions or fees charged for camps or outings. The Group endeavours to obtain bursaries and/or grants for those who could not otherwise afford to take part.

Two key principles demonstrating that Scouting’s aims are for the public benefit are that through the Scout method young people develop toward their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than those as a beneficiary.

----- Start of picture text -----
-
Hi tech Scouting has mixed with tradi
tional fun such as Den Building.
----- End of picture text -----

PAGE 11

REGISTERED CHARITY NUMBER: 305711

Group Chairman’s Report

This time last year I penned a few words for the annual report against the backdrop of uncertain and worrying developments (and we all know how that panned out!)

I wrote at that time that “No matter what the challenges lie ahead, I’m sure Warspite are ready to step up!”

Well I have to say that I was 100% correct.

It has been amazing to see how the group has risen to the unprecedented challenges of the pandemic in continuing to provide scouting within the varying constraints of the lockdowns, and partial relaxations, which have been in place over the last 12 months.

That membership numbers have remained so healthy throughout this most trying of times is a tribute to the imagination and planning of our volunteer leaders and helpers, to the support of our parents and to the enthusiasm of our young people.

Be they Zoom-style musters or socially distanced activities both on and off the water, when conditions allowed, the programme has been incredibly varied and brilliantly supported.

As light appears to be glinting at the end of the tunnel, let’s hope for better times ahead but, whatever happens, we can all be comforted that Warspite will continue to rise to the challenges.

Stay safe everyone.

Graham Nash Group Chairman

PAGE 12

REGISTERED CHARITY NUMBER: 305711

Group Scout Leader’s Report

2020 to 2021 will be a year that is always remembered. No summer camps, no sleepovers, no Cobnors, no activity weekends, no full section meetings, no indoor activities, no regattas, no expeditions, no Great River Race.

Did we miss all those things - absolutely.

But did they stop Scouting at Warspite? Absolutely Not.

Just before the start of the year under review we moved into lockdown, and by the time we get to the 1st April 2020, all of our sections are meeting again in different ways. Over the course of the year we used Google Meets and Zoom to host weekly musters for all sections. As well as the activities run by our fantastic team, they also brought other opportunities. We have had cooking lessons online with a professional London Chef on 3 occasions, have had Birds of Prey visit us, have had an American Sea Scout drop in on our Explorers and have interacted with other Sea Scout groups in New Zealand, as well as our friends from Karel Doorman Groep in the Netherlands. We have cracked codes, tackled escape rooms and learnt knots, and lots of other things.

Despite the absence of our normal events, we have had several “at home” challenges. There was the original “Night. Not Away” in April, and this has been followed up with various sectional Camp at Homes. We have also had the Warspite Athlete 10km at home challenge inspired by Kevin Webber.

And we have been face to face. Just 24 hours after permission was granted, on the 7th July 2020 a Group of 6 Scouts launched onto the Thames for a short kayak. My abiding memory of that evening was the simpleness of the enjoyment. Of a Scout running her hands back and forward through the water. From that point on, we had all sections face to face, working in small groups. Behind this was the herculean work of the volunteer team - not only did sections go from meeting in one place at one time to up to 5 different locations and activities; but every activity had to be considered, risk assessed for Covid transmission, reviewed in the Group and then approved at District level. My. Massive thanks on behalf of all the young people to those volunteers both front line and behind the scenes who made this happen.

Our face to face activities have included a brilliant Beaver day at Boidier Hurst camp site with fire lighting and games, more fire lighting and catapult building for older sections, kayaking, paddle boarding, canoeing & rowing. Water safety, Socially distanced games in the park and nature hikes. Den building & Scavenger Hunts. The constraints have challenged us, but they have also brought creativity and a chance to get young people outside.

Behind the scenes, the engines which continue to power Warspite have not been idle. Boats have been refurbished. Funds have been raised, Christmas trees sold and work on the buildings undertaken.

And at the end of the year, after another period of lockdown, we have come full circle. With restrictions slightly lifted, it was the turn of the Explorers to lead us off this time, starting kayaking on the 30th March, just 24 hours after the ending of the present lockdown.

2021 marks out 90th birthday, and some celebrations may be a little delayed but we go into 2021-22 with great young people, excellent volunteers and a supportive community. Perhaps that is the way to celebrate 90 years of Sea Scouting - by starting the next 90 years.

And so, a final reflection. I would not have planned for or wanted the last year. It tested all of us in so many ways; but I am enormously proud of the way that all at Warspite, from the newest Beaver to most mature volunteer have coped. They really are incredible. They really are Scouts.

Richard Hunt. Group Scout Leader (GSL)

PAGE 13

REGISTERED CHARITY NUMBER: 305711

90 years of Challenge & Adventure.

Warspite’s 90th Birthday can be dated to our first meeting in January 1931, the application to register the Group in February of that year or the authorisation on 26/3/1931. Either way, can honestly say both that this report celebrates our 90th birthday.

Whilst we have been unable to celebrate in the way we would normally, we have been sharing a Group Historical moment each day on Facebook (www.facebook.com/warspiteseascouts) alongside making new memories. It has been fascinating to glimpse the same fun and excitement we see today in the Scouts of the last 90 years. There are pictures of fun and of challenge, of adventure and of food; and there are memories and friendships which have lasted lifetimes.

As trustees, we are grateful to all those who came before us, providing excellent facilities that we will continue to maintain and improve; as well as supporting brilliant leaders and fantastic young people. We believe that this group of 12 young people from 90 years ago would have been proud to see what they started and that their legacy is a thriving Sea Scout Group supporting it’s community and young people.

PAGE 14

REGISTERED CHARITY NUMBER: 305711

Expanding the Water Activity Centre.

2020-21 saw the chance to expand the WAC ’s area by 2m towards the river, generating much needed space. This project, and funding towards the new fence for it, were led by Ajax’s Chair - Andrew Roberts. A team from the two groups then concreted the new space and moved the main flag mast; making a huge difference to the ability to use the site. Our massive thanks to Ian Smalley and David White for leading on this massive project; as well as all the volunteers who made it happen.

PAGE 15

REGISTERED CHARITY NUMBER: 305711

Beaver Scout Section Report

What a strange year this has been for us all, but it has not dampened our Beavers’ enthusiasm one bit !

Our first challenge of the year was getting to grips with the technology enabling us to continue our Colony meetings online, whilst grappling with lockdown, home schooling and new ways of working for many…but we threw ourselves into it and have absolutely ‘done our best’.

Over the various lockdowns we have undertaken online campfire singing, dancing, origami, kite-making, scavenger hunts, microwave mug cakes, quizzes and learning about our Scouting roots….to name but a few. We have participated in Sleepovers and an Athlete Challenge at Home, and even staged our own online Christmas panto since we couldn’t attend one in person. We were very proud too to join in the Group online Remembrance service to pay our respects.

Towards the end of the summer and into the Autumn term we relished the oppor-

result of Beavers’ individual dedicated efforts . We are proud to have also presented 6 Chief Scout Bronze awards, completed despite the difficulties of the past year, and continued to welcome many new members to our Colony to share in our fun, and making friends.

tunity to get together face-to-face with small group, Nature I Spy walks in Horton Country Park, a hike along the Hogsmill Open Space and enjoyed games sessions , Nature Bingo and torchlight team challenges split between Auriol and Shadbolt Parks - wherever suited our purpose best. And we even managed a day at Boidier Hurst campsite to remind/show Beavers what Scouting is really all about !

All this had been achieved as a result of the commitment of adult helpers, leaders and Young Leaders without whom it would not be possible, and for whom we are truly thankful.

We have continued to support badgework too either during our online meets where we have collectively worked for Communicator, Space and Global Issues activity badges and kept up momentum towards Challenge badges, as well as promoting use of the Badges at Home facility where many more badges have been earned as a

And so we look forward to whatever challenges next year brings…….

Linda Grant (Rabbit)

Beaver Scout Leader

Cub Scout Section Report

Cub annual report 20/21

Well what can I say? When I wrote last year's report we had just started zoom meetings in Lockdown 1.0 but never thought for 1 second that we would be doing them for so long.

BUT it has not stopped our Cubs! Their enthusiasm, desire for challenge and sense of fun has shown through it all.

Zoom

This deserves a section of its own.

We have done 8 months of zoom in total. 3 months in the summer and then 5 months late autumn and winter. During this time we have played games online such as bingo, scavenger hunt, blockbusters and hide and seek. We have had 2 online campfires and a winter camp at home.

Badge wise the cub have worked towards and completed their air activities stages 1 or 2, communicators, animal carer (which included a bring your pet to Cub zoom meeting) and navigators and individually at home Cubs have worked towards Book Readers, Home Help and Astronomer to name a few.

We have had some specialist evenings including a drumming session led by Rhythmicity, 2 birds of prey session run by Horus birds of Prey and a cooking session, where we made rock cakes, run by Shiny Kitchen.

Also at home Cubs have taken part in the Covid 19 Athlete challenge and a night not away at home.

Face to Face

The summer did allow us some face to face scouting which included den building, scavenger hunts in the woods, trails at Horton Country Park and a Treasure Trail around Stoneleigh.

Not the usual activities we would expect to do over the summer months but great fun all the same.

I must say how very proud we all are of our cubs and how well they have handled this year.

I also need to say a massive Thank You to all the leaders who have stuck with us throughout, preparing online sessions, running games and being prepared to use

the mute button! We have all learned new ‘#skillsforlife’ this year.

Claire Hunt (Akela) Cub Scout Leader

PAGE 16

REGISTERED CHARITY NUMBER: 305711

Scout Section Report

This has been a year like no other (and that is one of the most overused phrases of 2020 & 2021!)

escape rooms, quizzes (I don’t think any of us can hear the Kahoot theme tune now….), competition’s, skills, cooking evenings, very out of tune renditions of Happy Birthday and much more.

As the year started, we were on zoom for online Scouting. To say it was a voyage of discovery would be underplaying just how new this was to all of us - but in the words of one of our most experienced volunteers, Frank, “we have been doing face to face for decades, and zoom for weeks.”

During all of the sessions our oldest Scouts stepped up as Patrol Leaders. Not only did they help shape the programme and run evenings, they also provided honest and constructive feedback - something that is quite challenging.

Online Scouting took us through to July, reoccurring later in 2020 and then for the first 3 months of 2021. Online we had

The cooking evenings involved Shiny Kitchen - a pandemic response from a Cub leader and London Chef.

Under Zoe’s direction, Scouts cooked jerk chicken with mango salsa & Caribbean rice. Families sat down to eat together and there were many reports of the meal being repeated! March saw us repeat the experiment with Carbonara, Dough balls

----- Start of picture text -----
Geocaching
----- End of picture text -----

and Vanilla cheese cake; and we are fairly sure that these will be kept on going forward!

Of course, despite the lack of camps and regattas, we were still afloat. Kayaking, Canoeing and Paddleboarding formed the core of our programme with loads of skills being developed, but we have also been able to use the single seater rowing boats belonging to Ajax to develop these skills.

We have also had a focus on water safety, with all our Scouts being issued with a throwline, practical sessions and the opportunity for our Scouts to do an online Royal Life Saving Society course.

The year has only been possible due to the ingenuity and dedication of both our volunteers and young leaders. We remain massively grateful for their support, inventiveness and great humour.

Richard Hunt;

GSL / Acting Scout Leader

Explorer Scout Section Report

2020 to 2021 was a very different year for the Explorer unit. After the excitement of Holland, Scarefest and multiple trips away last year, the change to lockdown was both sudden and very different.

The unit adapted really well to going online. Meetings ranged between online theory, quizzes, jack box and of course, Among Us (worryingly good silent killers amongst the Unit…..). We also had a number of Explorer’s complete their RYA Essential Navigation & Safety Qualification.

The Summer saw some return to normality with Explorers back on the water kayaking and paddleboarding. Whilst the restrictions meant there was no 2020 Summer Camp, a source of great sadness for the Leaders & Explorers, the summer included great time on the water and real fun.

As we headed into the autumn, whilst we couldn’t have our normal trip to Scarefest, we could have a Halloween night, smashing pumpkins and grabbing a sweets off

the line with no hands. All while social distancing!

The Autumn & Spring saw us in and out of lockdowns. Out if them we built fires, worked on boats and kept Explorering. During them, we moved back online and added cooking sessions with a professional chef to the mix, with members of the Unit making fantastic jerk chicken and carbonara (on different nights!!).

Every year I thank the team which makes this all happen. This year is especially so, both as the last year has been so different and as I step down as Explorer Section Leader following a job change. Whilst I will remain part of the team, I look forward to passing on the mantle, So, to Tom, Elise, Gareth, Ian, Cat, Pete, Paul; along with Steve & Chris who have come along to help; and to all our brilliant Explorers. Thank you.

Christine Stevenson Explorer Scout Leader

PAGE 17

REGISTERED CHARITY NUMBER: 305711

Monday Maintenance

Our Monday Maintenance Team have had most of the year off because of the restrictions that have been in place but, of late, they have started up again.

Over a few Monday evenings all the light fi5ngs in the main hall and the galley were replaced with LED lamps and mul=ple small tasks have been =cked off.

At the moment the mee=ngs are on the ad-hoc side, rather than a weekly event, but works have included knocking down the separa=ng wall between two of the patrol dens to create a larger, more useful space.

At the =me of wri=ng, this is a project s=ll in progress but it won’t be long before we envisage the regular Mondays will restart.

When they do, we will be mee=ng at 19:30 and doing a couple of hours

The jobs we cover require enthusiasm rather than any par=cular skills and we are always interested in the offer of another pair of hands or so, if you might be interested please contact Richard or Graham.

Partnerships

Having strong partnerships is a key part of Warspite’s strategy. Whilst we engage with a range of groups and organisations, there are some key ones we would wish to thank for their support.

Ajax Sea Scouts

As in previous years, our partnership with our sister group - 4th Thames Ditton (Ajax) Sea Scouts leads to great advantages for both groups. There are shared resources, shared events, a shared RYA centre and shared best practice.

The list of those from Ajax who have made a massive contribution to us is too long to name individually, but we thank them all for their support, under the leadership of Chris West, Group Scout Leader and with the support of Peter Wadsworth, who as well as being Deputy GSL is Principal of the combined RYA centre.

Karel Doorman Sea Scouts, Bergen - Op - Zoom, Netherlands.

Our Dutch sister group is a great source of inspiration and strength to Warspite. Whilst the pandemic prevented any joint activities, we have been able to catch up online with leaders and have had a KD Leader “pop in” to a boating session - as he was passing!

London URNU

London University Royal Navy Unit is our affiliated link to the RN. The pandemic has resulted in challenges for both organisations, but we are actively planning for the resumption of more normal life!

RLSS -The Royal Life Saving Society

Being safe on the water is a key aim for both Warspite and the RLSS, and this year we have formalised that relationship with Warspite becoming an RLSS club. We are able to offer “Save A Life” & “Water Smart” courses through our trained instructors.

PAGE 18

REGISTERED CHARITY NUMBER: 305711

Group Treasurer’s Report

In the year ending 31 March 2021 the main points are as follows:

Receipts and payments include monies relating to Explorers’ activities although they are not specifically part of the Group. Explorer’s receipts and payments within this year accounts were £240 and £1,180 respectively.

The main funding sources and payment outflows are as follows:-

Receipts

Payments

Balance Sheet

Essentially our cash holdings and various assets (buildings and boats).

This Group is very unique in that it has two buildings (Hall and Boat house). Whilst this provides all the members with an extensive range of opportunities to learn skills, it does mean that our cost base is significantly higher than many other groups. Our subscription levels were increased in October 2009 to enable us to maintain both the range of activities as well as cover the Group’s underlying cost base. The subscription levels are under constant review.

We continue to be very dependent upon “one off” grants towards the purchase of assets (principally boating equipment) and the modernisation of our buildings, as we have no Fund Raising team. During this year we received grants totalling £41,048 from Central Government, via the Local Authorities, reflecting the impact the Covid-19 pandemic had had on the Group, necessitating the closure of our buildings. Reserves currently total £50,000 together with a temporary reserve of £25,000 against Covid-19 impact.

Malcolm Hunt

Group Treasurer

PAGE 19

REGISTERED CHARITY NUMBER: 305711

CHARITY COMMISSION FOR ENGLAND AND WALES | Indwndent examlnerfs rnport on th• Kcounts S•ctir>n A 31 Mwth2021

￿71• 22 to31 Sty rv• Tr￿ th¥•• y•v 3110312021 2011 rfv r i45(5Xbi d th• kt REGISTERED CI IARITY NUNIBER.. 305711 PAGE 20

STrction B 0trsclo514re •ny Il•n• th•1 dlKIo•• REGISTERED CI IARITY NUMBER.. 305711 PAGE 21

85M4 £ I￿141 $2.V47 £ 32a87 £ 113.VlO t 1W21 146.165 C cn ** 23W 2Q21 Iw l*•V I REGISTERED CI IARITY NUNIBER.. 305711 PAGE 22

Receipts for the year ended 31 March 2021

Year to 31st March 2021 Year to 31st March 2020
Subscriptions £
21,790		 £
23,608
Investment Income
Bank
£
56		 £
178
Donations/Grants
Various
Premises Redevelopment
£
47,184
£
- 0		 £
12,728
£
- 0
Activities
Group
Beaver Scouts
Cub Scouts
Scouts
Explorers
RYA
Camp
£
3,760
£
68
£
- 0
£
- 0
£
- 0
£
- 0
£
1,230		 £
6,126
£
1,095
£
1,131
£
2,867
£
855
£
- 0
£
24,294
Fund Raising Activities
Fund Raising - various
£
3,383		 £
13,343
Sundry Receipts
Hall Hire
Minibus Use
Gift Aid/Covenants
Uniform Sales
Training
Asset Sales
Sundry Income
£
45
£
- 0
£
6,002
£
395
£
515
£
- 0
£
607		 £
2,480
£
225
£
5,724
£
2,146
£
2,987
£
4,045
£
2,310
Total Receipts £
85,034		 £
106,141

PAGE 23

REGISTERED CHARITY NUMBER: 305711

Payments for the year ended 31 March Payments for the year ended 31 March Payments for the year ended 31 March 2021
Year to 31st March 2021 Year to 31st March 2020
Capitation to District £ 6,237 £ 5,930
Premises & Facilities Costs
Rent and Rates £ 249 £ 288
Light and Heat £ 1,820 £ 2,165
Telephone & Broadband £ 529 £ 524
Insurance-Property (H/Q) £ 2,062 £ 3,408
Insurance-Boats £ 3,789 £ 3,700
Repairs-Premises £ 1,164 £ 1,210
Boat Maintenance £ 3,699 £ 6,457
Premises Maintenance £ 569 £ 3,795
Activities
Group £ 3,450 £ 5,946
Group - Fund Raising £ 661 £ 327
Beaver Scouts £ 139 £ 1,197
Cub Scouts £ 400 £ 999
Scouts £ 606 £ 3,433
Explorers £ - 0 £ 630
RYA £ - 0 £ - 0
Camp £ 3,210 £ 18,215
Administration Expenses
Admin/General expenses £ 274 £ 828
Bank charges £ - 0 £ 35
Bank Interest £ - 0 £ - 0
Purchase of Capital Equipment
Equipment £ 4,009 £ 3,227
Boats £ 8,456 £ 16,714
Premises Redevelopment £ 4,023 £ - 0
Minibus £ - 0 £ - 0
Sundry Payments
Training £ 405 £ 2,825
Minibus Insurance £ 663 £ 692
Minibus Expenses £ 666 £ 2,162
Purchase of Uniform £ 2,319 £ 2,017
Pontoons & EA Fees £ 526 £ 421
Donations £ 145 £ 1,647
AGM/RNI Refreshments etc £ - 0 £ - 0
Insurance-Accident & Medical £ 84 £ 84
Camping Gas £ - 0 £ 238
Wheely Bin £ 366 £ 396
Sundry Expenses £ 2,227 £ 3,084
Total Payments £ 52,747 £ 92,592

Statement of Assets and Liabilities as at 31 March 2021

Year to 31st March 2021 Year to 31st March 2020
Monetary Assets
Bank
Cash in Hand		 £
146,055
£
- 0		 £
113,768
£
- 0
Totals £
146,055		 £
113,768
Debtors
Capitation overpayment £
- 0		 £
- 0
Totals £
- 0		 £
- 0
Non-monetary Assets
Headquarters
Water Activities Centre
Motor Vehicles
Boats & related equipment
Equipment, Furniture etc.		 £
616,210
£
414,733
£
1,000
£
97,224
£
37,079



£
595,372
£
400,708
£
2,000
£
86,239
£
35,825
Totals £
1,166,246		 £
1,120,144
Overall Total £
1,312,301		 £
1,233,912
Notes:

Valuations for "Non-monetary Assets" are based upon insured values except for the minibu

The group's headquarters is freehold.

The Water Activities Centre is a ninety-nine year leasehold which commenced in 1979. Annual ground rent is currently £38, reviewable every seven years in line with the retail pric

The value of the minibus is being reduced by £1,000 per year to reflect its depreciation.

PAGE 25

REGISTERED CHARITY NUMBER: 305711

Sectional Accounts for the Year ended 31 March 2021

Beaver Scout Colony Beaver Scout Colony
Receipts and Payments 2020/2021
Receipts Payments
Subscriptions Capitation
Sundry income Sundries
Uniform Uniform
Camp Camp
Activities & Equipment £ 67.50 Activities & Equipment £
138.78
Donations Admin Expenses
Interest Transfer to Group
£ 67.50 £
138.78
Balance at 1st April 2020 £ 1,167 Balance at 31st March 2021 £
1,096
Cub Scout Pack
Receipts and Payments 2020/2021
Receipts Payments
Subscriptions Capitation
Summer Camp Summer Camp £ 1,080.00
Activities Activities £
400.01
Uniform Uniform
Training Equipment
Donations Training
Interest Donations
Sundry Admin Expense
Sundry
Transfer to Group
£ - £ 1,480.01
Balance at 1st April 2020 £ 7,310 Balance at 31st March 2021 £
5,830

PAGE 26

REGISTERED CHARITY NUMBER: 305711

Sea Scout Troop

Receipts and Payments 2020/2021

Receipts Payments
Subscriptions Capitation
Activities Activities £ 606.35
Uniform Uniform £ 234.92
Donations Equipment & Boats
Interest Training
Camp £ 50.00 Camp £ 950.00
Sundries £ 100.00 Expenses
Group
£ 150.00 £ 1,791.27
Balance at 1st April 2020 £ 7,305 Balance at 31st March 2021 £ 5,664

Explorers

Receipts and Payments 2020/2021

Receipts Payments
Subscriptions Activities
Activities Uniform
Camp £ 240.00 Camp £ 1,180.00
Uniform Admin Expenses
Transfer from Group Sundry Expenses
£ 240.00 £ 1,180.00
Balance at 1st April 2020 £ 2,087 Balance at 31st March 2021 £ 1,147

PAGE 27

REGISTERED CHARITY NUMBER: 305711

BANK/CASH 31 March 2021

GROUP
BEAVERS
CUBS
SCOUTS
EXPLORERS
TOTAL
BANK
£
132,318.02 £
1,095.90 £
5,830.35 £ 5,663.60 £ 1,147.38 £
146,055		 GROUP
BEAVERS
CUBS
SCOUTS
EXPLORERS
TOTAL
BANK
£
132,318.02 £
1,095.90 £
5,830.35 £ 5,663.60 £ 1,147.38 £
146,055
£
132,318.02 £
1,095.90 £
5,830.35 £ 5,663.60 £ 1,147.38 £
146,055
CASH IN HAND
£
- £
- £
- £
- £
- £
- 0
£
132,318.02 £
1,095.90 £
5,830.35 £ 5,663.60 £ 1,147.38 £
146,055
Group cash balances
Note:
Group cash balances include £75,000.00 of Reserves and £2,682.19 of Restricted Funds.

In 2008 the Trustees decided to establish certain reserves to ensure that the Group had sufficient monies to cover the replacement or repair of certain assets.

In 2008 the Trustees decided to establish certain reserves to ensure that the Group had suffcient monies to cover
the replacement or repair of certain assets.		 In 2008 the Trustees decided to establish certain reserves to ensure that the Group had suffcient monies to cover
the replacement or repair of certain assets.
The current reserves are as follows :-
Buildings -
£ 7,000.00 (Previously Hall Redevelopment)
Boats -
£ 7,000.00
Equipment -
£ 7,000.00
Minibus -
£ 7,000.00
Covid -19*
£ 25,000.00
General Reserves -
£ 22,000.00
Total-Reserves
£ 75,000.00
Restricted Funds Wheelyboat
£ 2,682.19
£
-
£
-
Total-Restricted
£ 2,682.19

No further amounts have been added to reserves this year as the Trustees consider that the Reserves are appropriate based on the condition of the Group's assets.

PAGE 28

REGISTERED CHARITY NUMBER: 305711

Receipts analysis 2020/2021

GROUP BEAVERS
CUBS
SCOUTS EXPLORERS
Subscriptions
21790.00
Capitation
Bank Interest
55.97
Donations/grants
47183.93
Activities:
Group
3760.14
Beavers
67.50
Cubs
Scouts
Explorers
RYA
Camp
940.00
50.00
240.00
Fundraising
3382.81
Hall Hire
45.00
Minibus Use
Gift Aid
6001.64
Uniform Sales
395.00
Training
515.00
Premises Redevelopme
Asset Sales
Sundry Income
507.20
100.00
84576.69
67.50
0.00
150.00
240.00
Note:		 TOTAL
21790.00
0.00
55.97
47183.93
3760.14
67.50
0.00
0.00
0.00
0.00
1230.00
3382.81
45.00
0.00
6001.64
395.00
515.00
0.00
0.00
607.20
85034.19
Note:

Subscriptions for all Sections are collected by Group. After the payment of capitation all surplus subscriptions have been taken by Group towards central costs.

The Group funds the majority of its asset purchases through grants. The major grant providers this year were:-

Tesco Tables £ 1,000 Scout Association-Royal NBoat Maintenance etc £ 2,231 Elmbridge BC Covid-19 £ 20,240 ) HM Government initiated grants received as a result of the Epsom & Ewell BC Covid-19 £ 20,808 ) Group not being able to use its buildings or other facilities. Group activities include all activities that are not particularly Section orientated as well as those that include external participants such as training courses. Any surpluses of income over expenditure is taken into Warspite's main accounts to contribute to the fixed assets and equipment required for these events.

There was no Summer Camp for any Section because of Covid-19 pandemic restrictions. Monies prepaid were either refunded or transferred from the Sections to Group for deposits towards the Summer 2021 camps.

Sundries include the refund of expenses or equipment purchased by the Group and repaid by third parties. Explorers are part of the District structure but since 2008/09 their figures have been included within the Group's accounts. This followed an agreement with District that the Explorers should be included within this Group's accounts because of their close connection with the Group through their use of Group assets and Partnership Agreement.

The Group has no active Fund Raising Committee. All fund raising undertaken during the year was on an adhoc basis and as such any proceeds have been incorporated within the Group numbers.

Payments analysis 2020/2021

Payments analysis 2020/2021
GROUP
BEAVERS
CUBS
SCOUTS
EXPLORERS
TOTAL
6237.00
6237.00
0.00
249.26
249.26
1819.88
1819.88
528.70
528.70
2062.44
2062.44
3789.32
3789.32
1163.64
1163.64
3699.33
3699.33
568.72
568.72
Capitation
Subscriptions
Rent and Rates
Light and Heat
Telephone & Broadband
HQ & Boathouse Insurance
Boats Insurance
Premises Maintenance - Hall
Boat Maintenance
Premises Maintenance - BH
Activities:
Group
Group - Fund Raising
Beavers
Cubs
Scouts
Explorers
RYA
Camp
Admin Expenses
Bank Charges
Bank Interest
Capital purchases
Equipment
Boats & related equipment
Premises Redevelopment
Minibus & equipment
Training
Minibus Insurance
Minibus Expenses
Uniform
Pontoons & EA fees
Donations*
AGM/RN Expenses
Insurance-Accident & Medical
Camping gas
Wheely Bin
Sundry Expenses
3450.14
3450.14
661.25
661.25
138.78
138.78
400.01
400.01
606.35
606.35
0.00
0.00
1080.00
950.00
1180.00
3210.00
274.03
274.03
0.00
0.00
4008.76
4008.76
8456.40
8456.40
4023.01
4023.01
0.00
0.00
404.94
404.94
662.52
662.52
666.46
666.46
2083.82
234.92
2318.74
526.20
526.20
144.88
144.88
0.00
84.00
84.00
0.00
365.64
365.64
2226.77
2226.77
48157.11
138.78
1480.01
1791.27
1180.00
52747.17

PAGE 30

REGISTERED CHARITY NUMBER: 305711

Notes:

Subscriptions for all Sections are collected by Group. After the payment of capitation all surplus subscriptions have been taken by Group towards central costs.

Group activities include all activities that are not particularly Section orientated as well as those that include external participants such as training Courses. Any surpluses of income over expenditure is taken into Warspite's main accounts to contribute to the fixed assets and equipment required for these events.

There was no Summer Camp for any Section because of Covid-19 pandemic restrictions. Monies prepaid were either refunded or transferred from the Sections to Group for deposits towards the Summer 2021 camps.

Explorers are part of the District structure but since 2008/09 their figures have been included within the Group's accounts. This followed an agreement with District that the Explorers should be included within this Group's accounts because of their close connection with the Group through their use of Group assets and Partnership Agreement.

The Group has no active Fund Raising Committee. All fund raising undertaken during the year was on an adhoc basis and as such any costs have been taken within the Group numbers.

The Group has a policy to seek grants to fully or substantially fund the cost of capital purchases/expenditure. During this financial year grants totalled £3,231 (£3.231-spent) towards the cost of capital purchases/expenditure. Additional boats and equipment was funded by retained monies.

PAGE 31

REGISTERED CHARITY NUMBER: 305711