## **3rd Banstead Board of Trustees Annual Report 2020-2021** What another exceptional year for 3[rd] Banstead Scout Group and the Board of Trustees. Since the last AGM we have been locked down again with virtual meetings keeping us all together. But since Spring this year the pandemic controls have been freeing up little by little so that sections have gone from virtual meetings to socially distanced meetings outside and eventually to Covid-safe meetings indoors. This has seen us establishing and amending risk assessments for the various activities for the young people as circumstances change. There has also been lots of work going on at Scout Ridge to enable us to open up for faceto-face meetings with refurbishment of the toilets, hand sanitiser dispensers, cleanable door fittings, safe outdoor spaces and repairs to heating and lighting in the sports hall, thanks in great part to grants from Reigate and Banstead Borough Council. Another grant has also provided for some new air rifles. I would like to thank those leaders, Board members and parents/carers who have helped maintain Scout Ridge over the course of the year and especially our GSL Adam who has been central to the works that have kept us all safe over the course of the year. I would like to thank the Board members and families that ran the BBQ at Banstead Village Day this summer raising funds for the Group and very much look forward to helping Banstead Rotary Club again this year with their Christmas collections, one of our main fundraising activities. More details later. Lastly, I would like to thank Adam and all the leaders for their sterling efforts keeping sections working over such a difficult year and say a big thank you to all our parents/carers and young people for sticking with us. Richard Aram Chairman, Board of Trustees ## **FINANCE REPORT** The accounts have been audited by Neil Bridges as an Independent Examiner and I thank him for this. The financial operations of the group were significantly impacted by the pandemic – and it is important to note that much of the year ended 31 March 2021 was spent in a state of full and partial lock-down – resulting in both exceptional income and expenditure arising over the period As far as the main bank accounts are concerned, we began the year with £14,672 and at 31 March 2021 we closed the year at £15,575, plus an additional £627 held by the Sections. Total funds were therefore £16,202 compared with £15,475 at the beginning of our financial year. ## **Receipts** Our main income usually falls into 5 main categories, however due to the pandemic some of the traditional sources of funding such as equipment & premises hire and fund-raising activities were significantly curtailed. - a. Subscriptions. Subscriptions recognised in the current year totaled £8,257 (including Section funds) – and our total payment out to HQ, District and County was £6,442 – representing 104 members (down by 1 compared to the prior year). It is important to note that Subscriptions were not actively collected during the first lockdown (although many parents and carers did choose to pay their fee as usual), hence the decline in income compared to the prior year. - b. Premises. In usual times we allow our premises and equipment to be enjoyed by other users, resulting in additional donations - which in the year to 31 March 2020 amounted to £2,056. Unfortunately, the group was unable to generate any such income through 2021 - c. Fundraising. £770 was raised through the Rotary Club Xmas collections, which were significantly reduced by the December 2020 lockdown preventing static collections at Asda and Waitrose. The 2020 Village Day BBQ was also cancelled – which had generated income of £483 in the prior year. - d. The Gift Aid tax rebates received in the year totaled £1,368. The reduction in subscriptions also had an impact on the amount of Gift Aid available to the group in the year to 31 March 2021, but this is now recovering – with a claim submitted post year-end amounting to some £2,049 and which has now been received from HMRC. Thank you to all those who have checked the box in OSM – enabling the group to reclaim income tax on subscription payments. - e. Grants/Sponsorship/Donations. As a Business Rates payer, the group was able to take advantage of the Covid-19 support grants available, totaling some £20,241 in the year. In addition to providing much needed cover for the reduced subscription and fund-raising incomes, the group was able to fund £4,042 required to ensure that the Scout Ridge facilities could safely accommodate the return to outdoor and then indoor face-to-face meetings – this expenditure included the upgrading of the bathroom facilities, improvements to ventilation, outdoor lighting and signage, and the purchase additional cleaning and sanitising equipment, as well as new equipment for outdoor activities. A grant of £2,900 from Surrey County Council was also gratefully received, and was used to purchase new air-rifles for the group, and further upgrade the indoor lighting at Scout Ridge to LEDS. The group received further donations from individuals of £1,471 in the year, plus £350 in sponsorship of the minibus. ## **Payments** 1. As noted above, the group incurred exceptional expenditure of £4,042 on upgrading facilities and implementing Covid19 safety measures. 2. Utilities including broadband of £1,744, premises maintenance costs of £4,381, and premises / contents insurance of £2,378 are other major expenses – these were largely unaffected by the pandemic / lockdowns - thus the financial support received from Reigate and Banstead Borough Council was so critical in ensuring maintaining facilities ready for the re-commencement of face-to-face meetings. 3. The group also completed the purchase of the new minibus in June 2020 with a final payment of £9,885. Insurance for the new vehicle was £954. As highlighted in previous years, membership subscriptions alone are insufficient to meet the day to day running costs of the group, and we remain highly dependent on donations, sponsorship, fundraising and Gift Aid in order to meet the costs of maintaining the fantastic facilities at Scout Ridge, and meeting our District, County and HQ obligations. I am pleased to report that as a result of the support received in the year to 31 March 2021, the group has also been able to continue its investments into both facilities and new equipment. The group ended the financial year in a sound financial position and continues to be able to meet its financial obligations as they fall due. Nicholas Lee Treasurer Section A Receipts and paytnent5 Page 3 3rd Ban5Lcad Scout GrvuF> Forthe penod from ClidiiL Nu. 305067 Scouts 1-Ay.20 To 31-Mai-21 L¥¥l Subscriptions Le55" M8mbetship subscnpts¢)ns pavj t Nationa￿coUn IArgalDislrictl 8.252 8,257 11,682 16,4621 16,4621 16,2841 1,790 1,796 6,397 Donatlon, L•ga¢lM Ind Slmll•r In¢om• Donations 1.471 1.471 Sponx>r¥hip Gift Aid 850 1.163 10.364 Sub tot•1 4.978 4,983 GrAnt8 Surrey County Counul- Minibu8 Grant Surrey County Council. Equiwnenl Grant R•igÉia & Banst•ad Borough CounrAI 20.241 23.141 20.241 lJ.141 Sub total 3,000 Fundr•l•lng Igro••l Rotary Chrislrnas Cdlection8 Village Day 8BQ 2,136 483 770 2.¢19 Other Incom• Premi$e$lEqulpm￿t Hir• Cub C8mp 2017 Cub Comp 2019 Group Camp 2019 Summ8r Camp 2019 88zgzz 2,OS8 493 $64 1,015 Somme 2019 1,126 176 Othtr 8ctivili•s Sub lot•1 S.678 O¢her Inc¢)m• Bgdges scarves￿le￿-Shlrt￿Q9gk*l 14 Inveslilures 60 Sub Sotal 278 InvMtm•nt In¢om¢ Bank intere¥t 17 Sub tot•1 17 28,940 21,847 A••et•nd In¥•slmont ules otc. 220 TolalRK*pts 28.946 22,067 Section A RÈcei ts ai)d paymoiits P29e 4 3rd Baiis¢¥iid 3buul Qrvuv Forthe period No. a0￿￿607 Scouts 1•.20 31-Mar-21 3rd BansteAd Pa mènts Minibu) G￿1¥1 fvnds Sectlon lunds Totsl funda L•$t yoar •,886 DonatonlGifts COVID Safety matérials aThY equipm8nt 4.042 4.042 Adult support arKI training Rent Rates 66 483 Watèr and Se￿ra98 utilitie$lGag.Electricityl and 8ro*Sb8nd Insur8ncè- Pr•misès 72 1.744 1.744 2,074 2.217 2,378 2.378 In&urance- LeaderWM8mb8rs 174 1nsurance- Min1bus 964 Mainten8nc8-incI. ¢￿anIng & repaSr8 4.381 4.381 3.732 328 M8tèrig18 And Equipment Tr8n$port Administration 1413 188 2A13 246 606 Bsnk charge8 Somme 2019 207 207 180 1,103 fjroup Gamp 20.19 Summèr Carnp 2019 Meelin 427 146 Lèad4r8 I ScoLrtèryJ unilorm 52 Seout Ridgo Fir• Etew R•fu￿1#hm*fit Sub totsl 111A 27.748 28,280 Oth•r Exp•n••• Sundry Scary&sryh•8rr-shirt￿I0qgkn BAdge$ l Books FoodlDrink 10 10 74 229 61 61 73 134 002 Sub total 83 3n Tot•lp•yrn•nts 28.038 180 28.218 2S,917 Net recelpts Ilw￿ntsj Cash lunds IMty•ar•nd Cash fvnds thls year•nd 117SI 727 13.8501 19,325 14,672 803 16,476 16.202 15.575 627 15,47S Section B Statement of assets and liabilities at 31 March 2021 3rd Ban8tead Scout Group I Charity No.. 305687 Page 5 y••r yur G•n•rnl Th18 y•arTotal Pr•vlou• year Cash Fund• Cash in hand Bank Current Acujunt Bank Deposit Account Activiti88 Account 871 1.466 1,338 5,109 1,136 13,418 13A18 Minibus Account 978 978 6.697 16.4715 Tot•le*Ah fundA 15.575 627 16.202 Nonrymon•tsry a¥¥•ts Land & Buildin98 I Insured valwl Motor Vehide aTrJ tr8ilers Contents l Equipment Iln•ur•J val￿) OOS.109 21.942 30.821 505,109 21,942 30,821 667.872 473,814 9,885 28.912 612.811 557.872 SYJn•d by OM or tsrj tru•t•es cffj behalFof81 th• tr￿t Sl nature prtnt Nam Dale of a roval CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinefs report on the accounts Section A Independent Examiner's Report R•port to the trust••sl m•fflb•rn of 3rd 8￿￿El￿A￿ £cooT GROUP On accounts for th• y•ar •nd•d Charlty no (If any) S i Mhi2cH Ioii 3056gTr S•t out on pag I report to the trustees on my examination of thè accounts of the above chanty (Ih• Trusf) for th• yoar andgd RMponslbllltl•• •nd As the Charity tru8tees of the Tnrnt, you are wponJibl& for the preparatlon ba•ls ol rnport of the accounts In ac£ordarKe Wrth the wuirements of the Chanties Act 2011 (Ihe Acr). I report in rnsped of my examinalion of the Trust's accounts carried out under sedion 145 of the 2011 Act aThd in carrying out my examination, I have fOll¢)¥￿d tha aWicat>le Directions given by the Charity Commi88ion under 8edit)n 145(5){b) of the Act. I hAV@ eomplotod my oxamination. I confirm that no mat•rial matt•rg hav• come to my attention (other than that disc1088d b&low"l in connection with the oxaminalion which gr￿ me cause to believe that in, any mat8rial Ind•p•nd•nt •xamln•rf• •lat•m•nt accountiNJ records ware not keF* in accordance wlth soctlon 130 of the Aci or the accc¥Jnts do n(rt xcord vrith the accounting rocords I have rK* concems ar*1 have com acro88 no other Matters in ￿nneCtiOn with the examination to which attention should b8 dravm in order to 8nable proper understanding of the accounts to be read￿d. ase delele toe V￿d8 in the brackets rfthey do not appty. s￿n•d. ts 01 ZdLI R•l•vant prof•••l¢Jnal qu*lfflcath>n(s) or body (If any): I I, C.G￿NG *afiLQ) B, IER OGtob•r 2018 Section B Disclosure Only comtyete Ir the examlner nee(ts to hlghllgm matters of concem (see GC32, IndeFendent examination of dwty accounts: dweclions and guidance for examirnrs). Qlv• horn brf•f dotalls of any ltsms that th• •xamlner wlsh•s to dls¢los•. IER O¢tob•r 2018