Trustees’ Annual Report for the year ended 31[st] December 2024 Major Activities and Achievements in the period
The Group, which has been in continuous existence since 1938, is part of the Scout Association of the United Kingdom. It follows the Association’s progressive training scheme to help young people from the age of 4yrs up to 14yrs to achieve their individual potential and to become responsible citizens. Training is coupled with having fun. Badges and awards are presented as they complete various tasks within the training programme.
At the beginning of the period the Group’s registered membership with the Scout Association was 95 young members (Beaver Scouts, Cub Scouts, Scouts & Young Leaders) plus 20 Adult Leaders, Assistant Leaders and Skills Instructors: a grand total of 115. At the end of the period membership was 107 young members, 23 Adult Leaders a total of 130. The Group remains one of the largest in the District. Additionally, there are 10 ex-officio, nominated or co-opted non uniformed adult Trustees. A total of 140 members. All adults in the Group are unpaid. All activities, as well as costs of running the Headquarters and purchase of equipment are funded via subs received from parents and fun-raising activities undertaken by the Group.
Young members attend meetings and activities organised by their Sections and by the Group as a whole. They also participate in activities with members of other Groups in the Blackwater Valley Scout District. Our Annual General Meeting on 16[th] May 2025 was held at Ash Youth Centre, as our Scout Hut is being currently re-built. Numerous badges and awards have been presented. Social activities and camps have included Group Jamboree, Spring, Olympic, Summer and Autumn camps. The Group helped at the Lakeside Fun Day, Wheels Days and Christmas Fantasia. We had a trip to the Pantomime and held our Group Carol Service at St Mary’s Church. At the end of the year, the Group held a “Goodbye to our Scout Hut” party, so that past and present members and leaders could reminisce about activities held in the hut over the years. The Group also raised funds towards the new hut. The Group prides itself on the harmonious relationship that exists between all the adults, both uniformed and non-uniformed. It has a record of retaining these adults, some of whose years of service are in double figures.
The Group held a Fund-raising Quiz Evening during 2024 and the Guildford Lottery continued. A donation of £3,000 was received from Millenium Oak, £2,670 was received from Surrey Street Rodders and other donations were received totaling £580.50
The Group was successful in securing a grant from Surrey County Council to rebuild our Scout Hut; the work on the project commenced in early 2025.
The Group is a Trust established under rules that are common to all Groups within the Scout Association and Trustees are appointed in accordance with the Policy, Organisation and Rules of the Association. The Accounts have been drawn up on a Receipts and Payments basis, which is consistent with the previous year. It is believed that they show a sound financial position with adequate reserves for normal activities.
1st ASH VALE SCOUT GROUP Receipts and Payments account summary for the year ended 31st December 2024
| Total receipts for the period (see page 3) £ Total payments for the period (see page 4) £ Net receipts (payments) for the period £ Cash, Bank and similar funds brought forward £ £ Statement of Assets and Liabilities at 31st December 2024 Cash, Bank and Building Society Group Lloyds Current Account £ Co-op New Hut Account £ Floats £ Cash in Hand - Linda West £ £ |
£ £ |
This year 42,047.67 £ 37,147.32 £ 4,900.35 £ 74,334.31 £ 79,234.66 £ 32,309.12 £ 41,323.36 50.00 £ 10.48 £ 73,692.96 £ |
2023 28,987.52 24,944.75 |
|---|---|---|---|
| £ | 4,042.77 70,291.54 |
||
| £ | |||
| £ | 74,334.31 | ||
| 69,257.50 50.00 10.48 |
|||
| £ | 69,317.98 |
Non Monetary Assets - Assets for the Charity's own use
Land & Buildings - Freehold plot and HQ building vested in the name of the Scout Association Trust Corporation
- Building valued at £210,000
Scout Equipment - Valued and insured for £15,000 Furniture and other - Valued and insured for £2,500 contents
Liabilities
- NIL
1st ASH VALE SCOUT GROUP Receipts for the year ended 31st December 2024
| Membership Subscriptions Less paid to Scout Association Donations & Grants Millenium Oak Surrey Street Rodders - Wheels Day Carol Concert Other Donations Activities Pantomime Scout Camps Scouts Jamboree Other Fund Raising (gross) Fantasia Other Sundry Receipts Uniform Sales New Hut Fundraising (Gross) Donations & Grants Income from HQ Rent |
2024 14,558.37 £ 7,239.00 -£ 7,319.37 £ 3,000.00 £ 2,699.99 £ 580.50 £ 6,280.49 £ 2,120.00 £ 11,269.90 £ 312.00 £ 5,915.50 £ 90.00 £ 19,707.40 £ 285.44 £ 1,657.80 £ 1,943.24 £ 411.43 £ 411.43 £ 1,436.40 £ 4,569.34 £ 6,005.74 £ 380 380 42,047.67 £ |
2023 19,647.98 £ 5,940.00 -£ 13,707.98 £ 2,250.00 £ 319.67 £ 2,887.53 £ 5,457.20 £ 680.00 £ 1,838.42 £ 225.00 £ 4,443.47 £ 598.94 £ 7,785.83 £ 125.65 £ 1,566.21 £ 1,691.86 £ 44.65 £ 44.65 £ 300 300 28,987.52 £ |
2023 19,647.98 £ 5,940.00 -£ 13,707.98 £ 2,250.00 £ 319.67 £ 2,887.53 £ 5,457.20 £ 680.00 £ 1,838.42 £ 225.00 £ 4,443.47 £ 598.94 £ 7,785.83 £ 125.65 £ 1,566.21 £ 1,691.86 £ 44.65 £ 44.65 £ 300 300 28,987.52 £ |
|---|---|---|---|
| 28,987.52 £ |
2024 Annual Accounts AGM
1st ASH VALE SCOUT GROUP
Payments for the year ended 31st December 2024
| Premises Electric Gas Cleaning Water & Sewerage Internet and Broadband Insurance Repairs and Renewals Donations & Grants Carol Service Activities Group Scout Camps Beavers and Cubs Scouts Pantomime Jamboree and Jubilee Camp Fund Raising Expenses Wheels Day Admin / Establishment Expenses AGM Sundry inc training Website Trustees Expenses New Hut Other Expenses Remembrance Day Wreath Uniform Badges Purchase / Maintenance of Equipment Various |
2,476.92 £ 2,011.32 £ 135.43 £ 252.58 £ 477.60 £ 843.07 £ 217.50 £ 6,414.42 £ - £ - £ 252.64 £ 10,173.14 £ 295.54 £ 722.35 £ 2,100.00 £ 5,647.89 £ 19,191.56 £ 116.89 £ 116.89 £ 45.50 £ 400.00 £ 151.18 £ 596.68 £ 6,076.47 £ 6,076.47 £ 27.50 £ 397.28 £ 1,585.80 £ 2,010.58 £ 2,740.72 £ 2,740.72 £ 37,147.32 £ 2024 |
2023 £1,481.84 £2,088.87 £17.62 £182.93 £732.35 £426.84 £4,930.45 £200.00 £200.00 £1,267.86 £7,324.62 £245.92 £1,206.64 £760.00 £3,934.28 £14,739.32 £486.76 £486.76 £57.90 £584.45 £465.31 £1,107.66 £264.00 £264.00 £27.50 £0.00 £767.52 £795.02 £2,421.54 £2,421.54 £24,944.75 |
|---|---|---|
| - £ |
||
| 252.64 £ 10,173.14 £ 295.54 £ 722.35 £ 2,100.00 £ 5,647.89 £ |
||
| 116.89 £ |
||
| 45.50 £ 400.00 £ 151.18 £ |
||
| 6,076.47 £ |
||
| 27.50 £ 397.28 £ 1,585.80 £ |
||
| 2,740.72 £ |
||
2024 Annual Accounts AGM
Independent examiner’s report to the trustees of 1[st] Ash Vale Scout Group
I report to the trustees on my examination of the accounts of the 1[st] Ash Vale Scout Group for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the 1[st] Ash Vale Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1[st] Ash Vale Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 1[st] Ash Vale Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Linda Ruby
Relevant professional qualification or membership of professional bodies (if any): MAAT