Trustees, Annual Re ort for the ear ended 31" December 2023 'or Activities and Achievements in the eriod The Group, which has been in continuous existence since 1938, is part of the Scout Association of the United Kingdom. The Group is a registered charity. A governing document explains how the charity is set up, and how it should operate. In the Scouts, federation of charities, the governing document is referred to as a 'constitution'. The Group follows the Association's progressive training scheme to help young people from the age of 4yrs up to 14yrs to achieve their individual potentials and to become responsible citizens. Training is coupled with having fun. Badges and awards are presented as they complete various tasks within the training programme. At the beginning of the period the Group's registered membership with the Scout Assoclatlon was 110 young members (Beaver Scouts, Cub Scouts, Scouts & Young Leaders) plus 18 Adult Leaders, Assistant Leaders and Skills Instructors: a total of 128. At the end of the period membership was 125 young members and 20 Adult Leaders: a totsl of 145. The Group remains one of the largest in the District. Additionally, there are 10 ex-officio, nominated or co-opted non-uniformed adult Trustees. All adults in the Group are unpaid. All activities, as well as costs of running the Headquarters and purchase of equipment are funded via subs received from parents and fvn-raising activities undertaken by the Group. Young members attend meetings and activities organised by their Sections and by the Group as a whole. They also participate in activities with members of other Groups in the Blackwater Valley Scout Distrlct. Our Annual General Meeting on 10th May 2023 was held at our Scout Hut. Numerous badges and awards have been presented. Social artivlties and camps have included Group Jamboree, Sprin& Coronation, Summer and Autumn camps. The Group was also able to run a Christmas Shopping Evening in December and helped at the Lakeside Fun Day, Wheels Days and Christmas Fantasia. We had a trip to the Pantomime and held our Group Carol Service at St Marfs Church. The Group prides itself on the harmonious relationship that exists between all the adults, both uniformed and non-uniformed. It has a record of retaining these adults, some of whose years of seNice are in double figures. The Group held a Fund-raising Quiz Evening during 2023, which raised £1,072.45 for the Scout Group and an additional £500 to send to the Disasters Emergency Committee, for those sufferin8 in the Turkey & Syria Earthquake. The Guildford Lottery support also continues. A donation of £2,250 was received from Surrey Street Rodders and other donations were recelved totalllng £2,887.53. For the last few years. the Scout Group has been fundraising and developing plans to demolish its existing dilapidated Scout Hut on its premises in Ash Vale and replace it with a new Scout Headquarters. A bid for a sum of money from Your Fund Surre￿. to realise this ambition has reached the final Stage of the application proces5. The bid has very Strong local community and business support, along With that of the Parish Council and our MP. A stron8 element of the bid includes using the buildlng during the day time, when the Scout Group are not using it, for community wellbeing artivlty. This too, has the support of several groups and organisations that undertake such activities. With the very large number of Beavers, Cubs, Scouts. Brownies and Guides usin8 the building each week, and the community activity. the bid is very strong. An announcement on the status of the bid will be made at the AGM. The Group is a Trust established under rules that are common to all Groups within the Scout A550ciation and Trustees are appointed in accordance with the Policy, Organisation and Rules of the Association. The Accounts have been drawn up on a Receipts and Payments basis, which is consistent with the previous year. It is believed that they show a sound financial position with adequate reserves for normal artivities. Approved by the Tru5tee5 on: .. Signed on their behalf by: Richard Lucas (Chairperson) I" ASH VALE SCOUT GROUP Yi-, Report and Accounts for the year ended 315t December 2023 Trustees: Ex Oificlo- Appointment Name Group Scout Leader Scout Leader Cub Scout Leader (Wayfarers) Cub Scout Leader (Pathfinders) Beaver Scout Leader (Monday) Beaver Scout Leader (Tuesdav) Group Chairman Group Treasurer Group Secretary David Moyle David Moyle Kate Bunting.- vacant Sarah Brown Katherine Lester Richard Lucas Magdalena Jack50n Jess Muirhead Trustees: Elected Christa Scott-Fernandez Vicki Brodie Trustees= Nomlnated - Appolntment Members of the Trustee Board Andy Hooker (QM) Doreen Garrett Linda Moyle Barbara Simpson Linda West John Baker lan Dibsdall Lynd5ey Armitage Chris Fitzpatrick Trustees: Ctropted - Appointment Bankers: Uoyds TSB Bank PIC Group Reglstratlon Number wfth The Scout Association 194(K) Charlty Commisslon Number: 305683 Group's Headquarters: 1st Ash Vale Scout Group 6 Wood Street Ash Vale Surrey GU12 6JG ## **1st ASH VALE SCOUT GROUP Receipts and Payments account summary for the year ended 31st December 2023** |Notes
Total receipts for the period (see page 3)
Total payments for the period (see page 4)
Net receipts (payments) for the period
Cash, Bank and similar funds brought forward
Statement of Assets and Liabilities at 31st December
Cash, Bank and Building Society
6 Group Lloyds Current Account
7 Cub Camp Account
Floats
8 Cash in Hand - Linda West|£
£|**This year**
28,987.52

24,944.75

4,042.77

70,291.54

74,334.31

69,257.50

50.00

10.48

69,317.98
|£
£|**2022**
26,705.44

21,749.30
| |---|---|---|---|---| ||£||£
£|4,956.14

65,335.40
| ||£|||| |||||| ||£||£|70,291.54
| ||2023
£
£
£||£
£
£|65,233.75

50.00

10.48
| ||£||£|65,294.23
| ## Non Monetary Assets - Assets for the Charity's own use Land & Buildings - Freehold plot and HQ building vested in the name of the Scout Association Trust Corporation - Building valued at £210,000 Scout Equipment - Valued and insured for £15,000 Furniture and other - Valued and insured for £2,500 contents ## Liabilities - NIL **1st ASH VALE SCOUT GROUP Receipts for the year ended 31st December 2023** |Membership
Subscriptions
Less paid to Scout Association
Donations & Grants
Surrey Street Rodders - Wheels Day
Carol Concert
Other Donations
Activities
Pantomime
Scout Camps
Scouts
Jamboree
Other
Fund Raising (gross)
Fantasia
Other
Sundry Receipts
Uniform Sales
Other camps
Rent|**2023**
**2022**
19,647.98
£
10,826.47
£
5,940.00
-£
4,400.80
-£
13,707.98
£
6,425.67
£
2,250.00
£
1,800.00
£
319.67
£
261.00
£
2,887.53
£
3,227.70
£
5,457.20
£
5,288.70
£
680.00
£
1,751.00
£
1,838.42
£
5,263.45
£
225.00
£
312.00
£
4,443.47
£
4,404.08
£
598.94
£
1,752.42
£
7,785.83
£
13,483.03
£
125.65
£
594.00
£
1,566.21
£
809.90
£
1,691.86
£
1,403.90
£
44.65
£
104.14
£
44.65
£
104.14
£
300
300.00
£
**28,987.52**
**£**
**26,705.44**
**£**| |---|---| ||| 2023 Annual Accounts for AGM ## **1st ASH VALE SCOUT GROUP** Payments for the year ended 31st December 2023 |Premises
Electric
Gas
Cleaning
Water & Sewerage
Insurance
Repairs and Renewals
Donations & Grants
Carol Service
Activities
Group
Scout Camps
Beavers and Cubs
Scouts
Pantomime
Jamboree and Jubilee Camp
Fund Raising Expenses
Wheels Day
Admin / Establishment Expenses
AGM
Sundry inc training
Website
Trustees Expenses
New Hut
Other Expenses
Remembrance Day Wreath
Uniform
Badges
Purchase / Maintenance of Equipment
Various|1,481.84
£
2,088.87
£
17.62
£
182.93
£
732.35
£
426.84
£
4,930.45
£
200.00
£
200.00
£
1,267.86
£
7,324.62
£
245.92
£
1,206.64
£
760.00
£
3,934.28
£
14,739.32
£
486.76
£
486.76
£
57.90
£
584.45
£
465.31
£
1,107.66
£
264.00
£
264.00
£
27.50
£
-
£
767.52
£
795.02
£
2,421.54
£
2,421.54
£
**24,944.75**
**£**
**2023**|**2022**
£473.00
£1,529.00
£213.06
£235.37
£658.35
£807.69
£3,916.47
£181.00
£181.00
£295.29
£6,630.07
£196.26
£410.27
£1,558.00
£2,746.57
£11,836.46
£73.27
£73.27
£66.40
£284.68
£172.78
£523.86
£1,980.00
£1,980.00
£27.50
£531.06
£1,258.69
£1,817.25
£1,420.99
£1,420.99
**£21,749.30**| |---|---|---| ||200.00
£|| ||1,267.86
£
7,324.62
£
245.92
£
1,206.64
£
760.00
£
3,934.28
£|| ||486.76
£|| ||57.90
£
584.45
£
465.31
£|| ||264.00
£|| ||27.50
£
-
£
767.52
£|| ||2,421.54
£|| |||| 2023 Annual Accounts for AGM ## **Independent Examiner's Report to the Trustees of 1[st] Ash Vale Scout Group** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2023. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: C Oakland Name: Charlotte Oakland Qualification: ACCA Address: 23 Old School Place, Woking, GU22 9LY Date: 7[th] May 2024