Suffolk County Scout Council Registered Charty No. 305682 Annual Report Trustees. Annual Report. Annual Review. & Statement of Accounts 202012021 suffolkscouts.org.uk #SkillsForLrfe Scouts Suffolk Ir Do more. Learn more. Be more. •• #Adventure Continues **MINUTES OF THE ANNUAL GENERAL MEETING OF THE SUFFOLK COUNTY SCOUT COUNCIL On-line Meetng via ZOOM (due to COVID-19 Restrictons) Thursday 26[th] November 2020 at 7.45pm** ## **PRESENT:** Graham Woolley (Regional Commissioner for the East of England), County Chair, County Commissioner, County Treasurer and Members of the County Scout Council (as per Constitution). **Bury** District Commissioner, **Deben** District Commissioner, **Lowestoft** District Commissioner **Orwell** District Commissioner, **Stowmarket** District Commissioner **Sudbury** District Commissioner **Waveney** District Commissioner. **Wolsey** District Commissioner 1. Peter Jones, County Chair, welcomed everyone to the virtual meeting this year and also limited to the County Scout Council members who had all been invited. It is also the first one held under the new constitution which was approved a few weeks ago. He paid tribute to Rod Turner, Peter Jarvis and Keith Barber for constructing it and reminded all that it would require tweaking during the next year. The meeting was confirmed as being quorate with 48 members in attendance. 2. **Thoughts for the Meeting** were given by the County Commissioner. - _The most easily understood language is a smile – even to a stranger._ - _None of us are perfect, but every single one of us are good and necessary._ 3. **Apologies** for absence had been received from – Lady Clare, Countess of Euston (County President), Gordon Biden, John Ineson, Colin Elsdon, Peter Jarvis, Andy Tucker, Graham Baker, Sarah Britten, Stephen Thorn, Ann Robertson, Paul Goffin, Alison Barber, Steve Challis, Jake Dixon 4. **The Result of the election to vacancies for Executive Committee (Young Members)** was announced as follows - a) Keri John b) Dan Jackson 5. **The Minutes of the previous County Annual General Meeting** held at the Hallowtree Activity Centre, Nacton, Ipswich, on the 26th September 2019 **were approved.** **6. Annual Report & Accounts 2019/20:** **Mark Pearson, the County Commissioner** introduced the report 1 _I would like to say to all the members of Suffolk Scouts here tonight and to all our volunteers, thank you for the brilliant Scouting that you’ve carried out during 20192020 and into these taxing times. I spent the first few months in consultation to develop our Suffolk Strategy. Our report this year shows the wide range of activities we have undertaken especially through CMAT (including Kinlochleven in Scotland) a strong uptake in water activities (including Wet Weekend and Adventures Offshore), increased use of Bradfield and of course internationally the World Jamboree and two trips to Kandersteg._ _Membership slightly declined but we have made great progress on mandatory training. Our sectional ACCs came on board towards the end of the financial review to fill vacancies and have since undertaken many activities including the_ _#AdventureContinues. Their full reports will appear in next years review. Despite this, we achieved a record 64 Duke of Edinburgh awards and have a further 100 in the pipeline, thank you! A great achievement by our young people under the guidance of great volunteers such as yourselves. And with the oncoming launch of the You-Shaped Award, we are certainly giving young people the opportunity to develop their ‘Skills for Life’._ No questions were asked about the report. **John Emin, County Treasurer,** provided a commentary on the accounts as follows: _The year to March 2020 initially was one of high activity and excitement with various organising committees working hard to deliver events for our young people._ _This was evidenced by another significant increase in turnover to £399k (2019 - £181k) primarily, but by no means solely, driven by income collected for The European Jamboree. Sadly, and to the immense disappointment of us all, Covid-19 has meant that this fabulous event, and many others, have now been cancelled and we will see the reverse effects of this in next years reports as insurance claims are made and refunds made. Cost associated with these event activities broadly matched income as the general business of paying for the events took place._ _At County level, our net income from membership fees increased slightly to £44k (£42k) due to an increase in membership fee. Our overall costs for the year came to approx. £41k leaving a small surplus._ _The balance sheet as at 31[st] March 2020 shows a small decrease in Net Asset position to £345k (£355k). This was due to the events teams spending slightly more on their respective activities than they collected. The bank and cash balances shown of £288k do not solely belong to County in the form of free reserves, I thought it might be helpful to break down this figure to its constituent parts as follows:-_ - _Bradfield Campsite - £18k_ - _Jamboree Fund - £6k_ - _Explore Belt - £3k_ - _Water Activities - £14k_ - _Africa Fund - £9k_ - _Region - £9k_ 2 - _Climbing Fund - £13k_ - _Lackford – £34k (includes Ardeche trip activity)_ - _Moot - £5k_ - _European Jamboree - £24k_ - _Other funds and bequests - £14k_ - _County - £139k (of which £66k was membership fees due to HQ)_ ## _**Outlook for 2021/22**_ _With so many uncertainties around the return to ‘normal’ activities next year, it’s almost impossible to predict with certainty what our membership will look like when the census comes around again in January 2021. We do however know that HQ, who are battling well-publicised financial concerns of their own, have increased their annual membership fee by 26% equating to an extra £7.50 per young member. As a newcomer to scouting and membership organisations in general, I am thankful to our District Treasurers and Chairs who so clearly helped me to understand the importance_ _of managing the expectation and experience of parents next year when we ask them to renew and pay membership once again. With this in mind, County has agreed to halve its membership contribution next year by 50% in order to assist in a county wide effort to try and shield parents from this increase in fee. In addition, we have also agreed to establish a hardship fund to help and groups who may not be able to provide scouting over the coming period, for financial reasons._ _**Additional thanks to Ian Brookman,** our accounts Examiner, for once again producing the financial report._ No questions were asked about the report. ## 7. ## 8. **County Commissioner’s nomination for County Chairman** , Peter Jones, _**was approved unanimously**_ . Peter thanked the Executive for their continued support **Election of the County Secretary and County Treasurer** , - The Honorary County Secretary – Carl Gloess - _**unanimously elected**_ . - The Honorary County Treasurer – Jon Emin - _**unanimously elected**_ . The Chair commented that the County Executive has increased the number of meetings that it has held since March 2020. Traditionally, it has met quarterly at Hallowtree and face-to-face. Confronted by the unprecedented challenges posed by lockdown and a variety of items of guidance from The Scout Association, the County Executive has met around ten times in 2020, via on line meetings, usually of 90 minutes duration. He believed that the County Executive has worked well in the past several years in looking after the best interests of Scouting in Suffolk. ## 9. ## The County Commissioner’s **Nominated Members of the County Executive** were _**approved unanimously**_ . Rodney Turner Emma Scholey Selina Noton ## 10. The following people were elected to sit on the County Executive Committee 3 (proposed by Brian Roe, Seconded by Richard Beeby) and _**confirmed unanimously.**_ 11. Colin Winter Matthew Gilbert Keith Barber Keri John Dan Jackson The Chair noted that completion of the membership of the County Executive Committee, the new County Executive has the right of nomination of qualifying persons as **Co-opted Members.** Traditionally, such names have been announced at the County AGM. Under the new Constitution, these names will be recommended to the County Executive Committee at its first meeting following the AGM, to be held in December. Additional members may be co-opted if a need is identified during the year. The number of co-opted members cannot exceed the number of elected members as set out in the Constitution County Representative elected to serve as a **Member of the Council of the Scout Association** (3 year appointment) – _**approved unanimously**_ Keith Barber ## 12. County Representative _continuing_ to serve as a **Youth Member of the Council of the Scout Association** (3 year appointment -1 year left) Keri John ## 13. ## 14. ## 15. It was confirmed that Keith Barber, as Suffolk’s National Council Representative and Keri John, as National Council Youth Member Representative and the Regional Development Manager (Kathryn Andrews) are ‘invited to attend’ County Executive meetings. John Emin proposed the appointment of Ian Brookman as Independent Examiner – seconded by Rodney Turner and _**approved unanimously**_ by the meeting. ## **The County Commissioner, Mark Pearson** provided the following commentary _As I am sure many of you regularly hear, it has been an eventful 2020 almost pushing our memories of 2019-20 to one side. My first 16 months as County Commissioner have certainly been eventful. I am going to be looking forward to the coming year and beyond._ _But first let me say a big thank you to, the County Executive who have worked tirelessly this year to ensure that we have a viable and robust charity which can continue to deliver excellent programmes for Beavers, Cubs, Scouts, Explorers and Network._ _The County has worked on many fronts, whether that be creating an entire virtual programme #theadventurecontinues (over 4000 downloads), providing an alternative summer programme East of England Summer Challenge, on the one hand to supporting groups through difficult times, advising on financial grants, keeping you informed of the rapidly changing situations on the other. And less apparent the County has been putting in place the foundations for effectively running the County compliantly through our own Constitution, financial resilience, pandemic communications and up to date training. On that last point, before lockdown, 250 people completed their first aid and our outstanding safety and safeguarding is one of the best in the UK._ 4 _Thank you to Peter, Carl and Jon for your expert running of the executive. We have some changes to the Executive and I would like to pay tribute to the excellent work of those stepping down. First, Andy Tucker who is stepping down from the executive after serving for the last 4 years, most recently developing our Continuity Plan and kicking off funding for Suffolk International Moot. Secondly I would like to thank Ollie Smith for his massive contribution to youth shaped scouting in Suffolk and across the UK, Ollie will continue in his County Programme role. Next I would like to thank Peter Jarvis who is stepping down as an executive member and our representative to the national council. Peter has spent 7 years on the Executive as our representative and has proven a great adviser to many of us. Finally I would like to thank Brian Clampin for his work as a co-opted member of the executive and on it for the past 25 years. He will continue to work in Scouting which now spans six decades of service._ _Looking forward – five county teams are now up and running - namely._ - _Programme and Youth Shaped – Ollie Smith_ - _People – Jenny Roe_ - _Perception and Community Impact – Colin Winter_ - _Growth and Inclusion – Keith Gleen_ - _Oversight – Rodney Turner_ _Our work over the next 18 months to two years will be to support the Districts, Groups and Units as we come out of the pandemic. We are currently using the feedback from a recent survey to leaders on what they need going forwards to survive and thrive. This will focus on leader welfare and recruitment, support for enabling programmes to run across all groups and group sustainability._ _And looking further ahead to 2022 we have Suffolk International MOOT to look forward to with a dedicated team in place already. You will be hearing more soon._ _Finally, I would like to thank everyone of our volunteers, including those on this video meeting tonight. You have given up your time to be part of an amazing movement helping young people develop their life skills and for many of you this year will have been personally challenging and so I want to thank you for your positivity, resilience, respect, belief, care and cooperation. You should be proud of the Scouting that has been done in 2020 – not the Scouting we’d envisaged at the start of the year, but scouting nonetheless, which has continued to develop young people and contribute in a positive way to their mental health and possibly your own. We have all learnt a lot and embraced change which will make Scouting even stronger. Thank you_ 16. **Awards:** The County Commissioner announced the following awards: ## **Chief Scouts Commendation for Meritorious Conduct** Andrew Waller Wally Shave **Good Service Awards** 5 Silver Acorn – Ann Robertson Award for Merit – Diane Hart ## **Chief Scouts Commendation for Good Service** Graham Bett Hayley Habel David Adams Mark Green Sarah Adams ## **Long Service Awards** _(distanced live presentations)_ 5 Years – Martin Brooks 15 Years – Rodney Turner 20 Years – Leigh Foster-Green 17. **Graham Woolley, the Regional Commissioner for the East of England,** addressed the meeting and thanked the team for the invitation. He noted the mental health challenges for both young people and their parents and that virtual meetings may have also engaged parents in scouting more. He felt that Suffolk was really going somewhere with all the positive things he has heard about the county and this showed in the mandatory training levels being the best in the region; this underlined the commitment we have for the safety of young people and adults. Mark had been on television promoting what scouting has been doing for young people at this time. Mark has agreed to lead a small regional Perception and Marketing team to look at how well we are perceived. The relationship with the Regional Services Team has greatly improved recently and the focus will now change from growth and development to retention and supporting groups. The COVID tiering was announced and it would continue to affect activities but we will do our utmost to ensure they continue. Whilst being able to do some things virtually, we should look to people we haven’t heard from recently. There’s no financial impact for adult numbers declining, but they may have just stepped back from contacting people in scouting due to other pressures. He encouraged us to contact those people in the near future to check on them and their situation. Picking up on the Census, Graham added that HQ are setting up a hardship fund for those groups who may not have the resources available for subscriptions along with a simple application process for help. Graham closed by thanking Mark for stepping into the role leading the county for the last 16 months and wishing all well for 2021. 18. **Closing Remarks -** Peter Jones, the County Chair, offered a warm vote of thanks to Carl Gloess, our County Secretary, for setting up the virtual AGM and for drafting an excellent Annual Report. THANK YOU TO ALL OF YOU FOR YOUR ATTENDANCE, AND FOR MAKING THIS AGM RUN SMOOTHLY! He hoped that by next year’s AGM, we might hold it in the “real world”! **The meeting closed at 8.45pm** 6 .. From the Virtual World of ZOOM calls of 2020 & 2021 into a different future... 7 **SUFFOLK COUNTY SCOUT COUNCIL** **TRUSTEES’ ANNUAL REPORT, ANNUAL REVIEW and STATEMENT OF ACCOUNTS 2020/21** PRESIDENT Clare Countess of Euston, HM Lord Lieutenant of Suffolk VICE PRESIDENTS John P Ineson Gordon K Biden Colin D Elsdon TRUSTEES Ex-officio Trustees Peter Jones, County Chair Mark Pearson, County Commissioner Caitlin Rawlinson, County Youth Commissioner Jon Emin, County Treasurer Carl Gloess, County Secretary Elected Trustees Matt Gilbert Colin Winter Keith Barber Keri John (Youth Member) Dan Jackson (Youth Member) Nominated Trustees Rodney Turner Emma Scholey Selina Noton Co-opted Trustees John Mullan Bankers Barclays Bank 18 Hamilton Road Felixstowe Independent Examiner I.C. Brookman F.C.A. Pakenham Accounting & Consultancy Chartered Accountants Bury St Edmunds, IP31 2LS Charity Registration No 305682 Contact Address Suffolk County Scout Office 143 Cauldwell Hall Road , Ipswich, IP4 5BS Tel: 01473 711678 Email: county.admin@suffolkscouts.org.uk 8 **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **GOVERNING DOCUMENTS** The governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye-Laws of the Association and the Policy, Organisation and Rules of the Scout Association. ## **CONSTITUTION** The County is a trust established under its rules, which are common to all Scouts. ## **TRUSTEE SELECTION** The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The County Scout Executive Committee, the members of which are “the Charity Trustees” of the Scout County, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate. The County Scout Executive Committee exists to support the Districts and Groups within the Scout County. ## **RISK MANAGEMENT** The County Scout Executive Committee has identified the major risks to which they believe the County is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are damage to: - reputation - buildings - property - equipment The County has sufficient Personal, Buildings and Contents Insurance in place to mitigate against loss. ## **OBJECTIVES AND ACTIVITIES** The objectives of the County Scout Council are to support Districts and Leaders within the Scout County. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of balanced training based on the Scout Promise and Law and guided by adult leadership. The County Executive Committee appoints uniformed and lay members including Assistant County Commissioners and Advisers in support of Scouting within the County of Suffolk. The Council is indebted to the Development Grants Board of the Scout Association and individuals for their continued financial support. 9 ## **ACHIEVEMENTS AND PERFORMANCE** A limited programme of scouting activities was implemented at Group, District and County level due to the COVID-19 pandemic and the required restrictions imposed by Scout HQ and the Government. The Annual Review 2020– 2021 on pages 11 to 25 forms part of this report. ## **FINANCIAL REVIEW** The County’s current policy on reserves is to hold a total of two years of membership fees, which total some £90,324 or £50,000, whichever is the greater. ## **MATERIAL ASSETS** Capital assets are as detailed in the Accounts. Material assets include: ## **Bradfield Park Camp Site** The County has joint ownership of the Camp Site with Bury St. Edmunds and Sudbury Districts in accordance with the Bradfield Park constitution. ## **Hardwick Park Camp Site** Although the legal ownership is with Bury St. Edmunds District, in the event of any future sale, the proceeds are to be divided equally between the County Scout Council and Bury St. Edmunds District. ## **Other Assets** Training and camping equipment is stored at Hallowtree Activity Centre and Bradfield Park. ## **STAFF** The County has a part-time administrator. All other Commissioners, Leaders, Helpers, and Administrators are unpaid volunteers. ## **BENEFIT STATEMENT MADE BY THE TRUSTEES** The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. The trustees declare that they have approved the trustees’ report. Signed on behalf of the charity’s trustees. Peter Jones, County Chair Jon Emin, County Treasurer 02 September 2021 10 ## **ANNUAL REVIEW 2020-2021** ## **Youth Programme (Beaver Scouts & Cub Scouts, Scout and Explorer Scouts)** Thank you everyone who has supported our young people over the last year, I don’t think we’ve ever seen such a diverse programme from going digital, home assignments, camps at home, a blended approach of getting back face to face socially distanced and even still now we are still having to say ‘you’re on mute’! We had a huge uptake in the #Adventure Continues programme activities supporting those to access Scouting and to keep engaged. As well as much more such as the 1st Virtual Scout Group, 1st Digital, East of England pages and our own leaders taking to the camera making tutorials and videos, the dedication and commitment to enable our young people with skills, reliance, and friendship is additional and because of this, it’s been an absolute pleasure to see that despite the challenges, a lot of young people have continued to receive a quality programme and receive their Top Awards. Our young people have still been exploring international issues, getting creative, working as a team, taking the lead, having adventures, exploring new skills, challenging themselves and making a difference— something we should all be striving for. Sharing the programme with others has been a great way during this time to help find ideas and activities to do. Let’s keep this momentum up as we move forward as best practise and now use the Programme hub to facilitate this further. What I love about our movement is that we create a safe place for our young people to make mistakes, make new friends, learn new skills and become active citizens of our community. As volunteers, do not underestimate the influence you have and the power to be a force for good Thank you to all, and thank you to our amazing Programme team. **Ollie Smith DCC (Programme)** ## **Network** There was no activities for this section for this year. **Matt Gilbert ACC (Network)** ## **Scout Active Support** Unfortunately there was no activity within the SAS Units during this year due to the pandemic. **Graham Baker Scout Active Support Manager** ## **Communications and IT** The team continues to support the Microsoft Office 365 and Teams/ZOOM services which has been actively used during the COVID pandemic for scouting activities and management purposes. Top teams are now provided with ’scouting e-mail’ addresses. The IT systems have been used by more people saving on time and travelling costs and may well change the future way of doing things. Social media interaction actively continues and the three 11 Facebook closed groups (6-11; 11-18; Leader Support) have now merged into one new Programme Group with separate Support and Training Groups. Targeted e-mail news and updates to members continue to roll out. The Training Manager will be closed shortly and be replaced by the Training Team after further evaluation of a suitable system. A new ‘Coronavirus Portal’ was set up to provide a specific area of the website for all COVID related activities and information. It’s look and feel is planned to roll out across the whole website to modernise it and improve the mobile experience. **Rob Gloess / Carl Gloess County IT Team** ## **Growth & Inclusion** As usual the annual census was taken at the end of January 2021, whilst we were still subject to stringent Covid-19 rules. All of the results showed significantly lower numbers ## _**Young People**_ Not surprisingly, we lost close to 30% of our young people over the past year’s lockdown and all Sections lost Young People. The two “ends” of the age ranges, Beavers and Network, were most effected, and Scouts least so. ## _**Adults**_ Overall, the loss of adults was lower than that for YP and, given the circumstances it was a relatively good result for Adult Leaders and the more significant loss of Young Leaders is more than understandable. The total number of adults, which includes non-Leadership roles such as Executive Committee roles, was a similar loss to that for adult leaders. However, when the Census results are compared with data held on Compass, the HQ adult membership database, adults were over reported by 247 on Census due to multiple roles not recorded correctly. Across the County the average shows that more than 1 in 2 have more than one role. In future we plan that Compass roles and Census entries will need to be checked and aligned before submission. _**Totals**_ 12 Overall Suffolk results are in line with the rest of UK with a loss of 20% to 30%. No Groups or Sections appear to have closed as a direct result of the pandemic. ## _**Waiting Lists**_ Predictably, waiting lists increased across all sections, although four Districts reduced parts (sections) of their Waiting Lists. If we took everybody off the waiting lists we will have recovered a third of our “lost” membership. ## _**Inclusion – Disability & Ethnicity**_ Overall, according to the census figures, Scouting is Suffolk is good at inclusion and in line or exceeding in the percentage of members compared with the population of Suffolk (based on figures from the 2011 National Census) 2011 Census Data for Suffolk (all ages) = 7.9% "Limited a lot" and 10.1% "Limited a little". _**Other Facts**_ 13  Nearly a third of Groups do not claim Gift Aid including 18 Groups who are separately charity registered. The Groups that claimed Gift Aid in 2020 received over £78 000 in total.  At the time of the Census, a total over £823 000 was granted to Suffolk Groups by local authorities under Covid-19 recovery schemes - Other income included Donations over £170 000, Fund raising campaigns over £28 000 and Other grants over £53 000. - A third of Groups do not have a GSL and a similar number do not have a Group Secretary about 25% do not have a Group Chairman - Index of Multiple Deprivation (the lower the index the higher the deprivation) - Decile 1 has 4 Groups (in Lowestoft and Ipswich) - Decile 2 has 7 Groups (in Bury St. Edmunds, Lowestoft, Ipswich and Stowmarket) - Decile 3 has 5 Groups (in Lowestoft, Ipswich and Felixstowe) ## _**Graph**_ **Keith Gleen ACC (Growth & Development Support)** 14 ## **Top Awards & Duke of Edinburgh Scheme** Despite the complications of the Covid restrictions, 15 Explorers from three units in Suffolk managed to complete their expeditions towards their Bronze and Silver awards. Good forward planning by both leaders and the Explorers allowed the group to achieve exciting and challenging activities, but still adhere to the government and scouting safety guidelines. **Matt Gilbert Scheme Administrator** ## **Youth Shaped Scouting** I have recently taken on the role as CYC and been reviewing the past situation and planning for the future with the District Commissioners and Programme Team. **Caitlin Rawlinson County Youth Commissioner** ## **International** All activities were cancelled with the European Jamboree being the primary casualty. **Karen Petti ACC (International)** ## **Training** Updates to the Getting Started and Mandatory Training modules were implemented during the year and on-line sessions for AAC and Training Advisors were run. Alison Barber and Steve Challis have recently joined the County Training team and along with Leigh FosterGreen, we look forward to delivering the necessary courses in the future. **Jenny Roe** **County Training Manager** ## **County Executive Committee** The County Executive Committee continues to support the County and we are fortunate in continuing to have a strong committee to look after the County on behalf of the County Scout Council. The Youth Representatives have taken an active part in decision making and their contribution is welcomed. ## **THE ACTIVITY TEAMS** ## **County Mountain Activities Team (CMAT)** We had to cancel all of our planned events due to the restrictions but some planning of activities took place for when we can restart. **Andrew Waller** ## **Water Activities Team** The team of County water activities assessors continued to meet virtually during Covid lockdowns to discuss ways in which water activities could be supported when restrictions allowed, to plan opportunities for permit renewals when restrictions allowed and to carry out discussion and activity around moderation of permit assessments to help ensure equality of assessment experience across the County and across the range of water activities. **Leigh Foster-Green** **ACC (Water Activities)** 15 ## **BRADFIELD PARK SCOUT CAMPSITE** The past year has been weird to say the least, one in which the things we took for granted were no longer available. Bradfield, like every other scout campsite in the UK, has been closed for most of the year. We did see some activities when we swung to and from amber. That is not to say our team has not been busy. Our stalwarts Arnaud, Phil and Bill saw to it that the new toilet block **was** plumbed in and the walkway to the new block was erected. Phil also managed to restore the caving unit, all socially distanced! There is always work to be done to keep the campsite in good order plus extra work this year keeping the risk assessments up to date. The loss of income would have hit the campsite hard if it weren’t for the generous government grants. The Bradfield team are looking forward to the time we can welcome campers back to our beautiful site. ## **Jenny Mullan** ## **COUNTY COMMISSIONER’S REPORT** It goes without saying that the past year has been an extraordinary one. The pandemic that hit at the beginning of 2020 and disrupted all aspects of our lives including our Scouting has tested the resilience all of us, young and old. The support and compassion shown across Scouting and to our communities was inspiring. Young people running errands for more vulnerable people and relatives in their communities, sponsored activities including some self started and others set up nationally such as Race Round The World are all testament to the organisation we are part of. I feel so proud of everyone and what you did and what you have continued to do. The pandemic meant that we had three periods when face to face Scouting couldn’t take place at all, eight months in all. During those periods groups and units quickly adapted to home learning and video calls through Zoom or Teams. I went on a number of these and it was fantastic to see Beavers, Cubs and Scouts enjoying programmes online including scavenger hunt, pizza in a cup, memory games and virtual camps to name a few. Online St George’s Day, Remembrance Sunday and Christmas Carol services took place across the County, thank you to everyone who set these up. The safety of everyone in Scouting is always important, the pandemic meant we all had to raise our game even higher to take on the challenges of running activities safely in what has proven a continually changing situation. The organisation and preparation of Covid risk assessments in Groups, Units and Districts has been excellent and again I would like to thank everybody for the time taken preparing not only the assessments but implementing these with covid preventative environments for Beavers, Cubs, Scouts and Explorers to meet. And not only that, Executives with their responsibilities as trustees, supported the groups ensuring safe buildings to meet and financial stability through Government Grants. An estimated £1.2m was successfully applied for through Local Restricts Grants which proved a lifeline for the viability of Groups when so many didn’t ask for subs and revenue from fundraising activities and hall hire. 16 The pandemic also bought the region together using Zoom. County Chairs, Treasurers, Programme, Perception and Technology Scouters each came together to share ideas and best practices from across Cambs, Beds, Herts, Essex, Norfolk and Suffolk. Let us remember that Scouting delivers programmes that give young people the Skills for Life and over the past year despite lockdowns we still saw Explorers completing their Queen Scout and Duke Of Edinburgh awards (35) as well as Bronze (170), Silver (105) and Gold (46) top awards. Congratualtions to all those who achieved these awards. I would like to say a huge thank you to everyone in Suffolk Scouts for their participation and support in 2020-21. ## **County Teams** The County is built around five key teams to progress the County’s strategy in developing and supporting Scouting across Suffolk. Below are details of the excellent work these teams have done despite the impact of Covid-19. ## **Growth / Inclusion** ## **Lead:** Keith Gleen **Team:** Claire Collins (Regional Team), Jenny Mullan, Anne Humphrys, Angus Wheeler-Rowe Keith has ably led the team and though we saw a dip in youth membership of 1701 and 262 adult volunteers at census we have since seen a strong bounce back in the last three months in enquiries of young people wanting to join and net increases in adult volunteers being appointed. In light of the pandemic the team refocussed to support Groups in order to remain viable rather than the creation of new groups and sections. The team worked successfully in Covid to rebuild 5[th] Beccles, successfully recruiting 5 new 17 leaders to Beavers and Cubs in lockdown. The team also supported groups across the County to run programmes over Zoom where help was needed. Conversations have restarted regarding Yoxford style school groups. A working group has been set up with District support from Orwell, Waveney Valley and Wolsey for provision of Scouting to those young people from (socially and income) deprived backgrounds or with disabilities. **Programme/Youth Shaped** **Lead:** Ollie Smith **Team:** Caitlin Rawlinson, Jo Cracknell, Angela Humphrey, Karen Pet , Richard Beeby, Matt Gilbert Despite only four months where we could meet face to face over the year, the programme team led to a number of great initiatives. The team created an online programme called The Adventure Continues at the start of the pandemic. There were over 4200 downloads of the programmes that had been created! The team also collaborated with the Growth team to launch the Summer and Winter Challenge programmes across the Region. The Christmas Cub Virtual Carol Service also had good participation. Ollie Smith put together a survey to leaders to determine programme needs and as a result a Programme Hub was developed and launched in not only Suffolk but across the Eastern Region together with a Spring Into Scouting Programme developed in collaboration with other Counties in the East. And finally the team have been preparing activity days across the County, for groups that are having difficulty starting back face to face to attend days planned at Hallowtree, Bradfield and Herringfleet. The Impact team created a successful virtual Pride event in July 2020. I am pleased that we have Caitlin Rawlinson as our new County Youth Commissioner. Caitlin is busy developing her plans and I look forward to seeing those come to fruition over the next year. 18 **P** eople **Lead:** Jenny Roe Team: Leigh Foster-Green, Steve Challis, Alison Barber, Angel Richardson, James Nunn. In a difficult year the training team have continued to recruit and support roles in Districts such as Local Training Managers. Face to face training wasn’t possible over the 12 months with restrictions on the number adults indoors being limited to 6. Suffolk continued to be a leading County in the UK for compliance to mandatory training. Despite Covid mandatory training completion continued to make great progress. Year on year our figures across the County have rapidly improved with less than 5% still outstanding. Due to Covid First Aid training was not possible thus those requiring it increased. Thank you to the training team, district teams and Carl Gloess (through his excellent reports) for making this happen. 19 All of our districts had reached 90%-95% compliance for Safety, Safeguarding and GDPR. The team started work on an improved automated volunteer joining journey which will reach fruition later in 2021. This will help the County and Districts in delivering a more seamless volunteer journey. 20 **Perception / Community Impact** ## **Lead:** Colin Winter **Team:** To be recruited We continue to struggle to recruit people to the Perception team, if you are interested in communications, PR, social media then please let Colin or myself know. Despite this, Colin came to the fore with a series of excellent regular newsletters about Covid and latterly positive news stories. The survey of leaders showed that the County communications had been valued and well received. In addition we secured regular slots on BBC Suffolk and in the East Anglian Daily Times. ## **Oversight** **Lead:** Rodney Turner **Team:** Lawrence Chapman, Rob Gloess, Dan Jackson, Leigh Foster – Green, Roger Dann, Gary Burden 21 The team was formed in August 2020 and led by Rodney Turner. The role of the oversight team is to provide assurance to The County Executive that Scouting and its associated activities carried out, in Suffolk and in the name of Suffolk Scouting, conform to the requirements of The Scout Association (as detailed in its Policy Organisation and Rules (POR). Its aim to investigate if Scouting in Suffolk is being conducted according to POR and best practice. If improvements can be made it will make recommendations to The Executive. Key projects that the team worked on include ensuring that the European Jamboree and other international trips that had been planned in 2019/2020 were successfully unwound. I am pleased to say full refunds from travel insurance and travel agents were successfully reclaimed. Our experience of this led to a review of best practice for international trips which were accepted by the County Executive and Karen Pet (ACC International). I would like to thank Gary Burden for his excellent work on Covid risk assessments and the support and guidance he has given to volunteers across the County. ## **Project** **Lead:** Keith Barber (chair) **Leadership Team:** Max Raffe, Alan Gosling, Ollie Smith, Peter Jarvis, Leigh Foster-Green, Peter Gibbs, Carl Gloess, Alfie Foster-Green, Karen Pet Like so many large events we took the tough decision to cancel the Suffolk international Moot. For many months the team continued to work on the event but it became increasingly obvious that the uncertainty of Covid was too big a risk to continue with. The team continued to be professional and cool headed in the face of such uncertainty. Thank you. Despite this set back an alternative Suffolk event is being worked on for 2022, Suffolk Punch. ## **Teams – new and departing 2020-2021** **Stepping down, thank you for your hard work…** Peter Jarvis (County Executive), Brian Clampin (County Executive), Sam Bolger (County Scouter), Jamie Mortimer (ACC Explorers), ## **And let me introduce…** Caitlin Rawlinson (County Youth Commissioners), Jenny Roe (County Training Manger), Paula Hollins (DC Stowmarket), Max Raffe (DDC – Orwell), Alison Barber (Deputy County Training Manager), Steve Challis (Deputy County Training Manager), Jenny Mullan (ACC Growth), Anne Humphreys (ACC Inclusion), Richard Beeby (ACC Network) ## **County Commissioner Out and About** A s you can imagine my trips across the County were rather curtailed in 2020-21 but I did 22 manage to make a couple of visits, the rest being virtual trips. It has been fantastic to see so many imaginative online programmes. Everything from virtual **St Georges Day Parades** to virtual camps in **Bury St Edmunds, 1[st] Claydon** Scouts and **1[st] Eye** and a virtual craft event for **1[st] Clare** Beavers. During 2019 a number of special Commissioner Commendations were awarded to our Lock Down heroes. Between lockdowns I visited **1[st] Honington** cubs to present a Commissioner’s Commendation to Judy Brooks nominated by two cubs who wanted to say thank you for all her hard work (they were emigrating from the UK). And a Commendation to a Beaver with **1st Carlton Colville Air Scout Group** who raised £1700 smashing a target of £100, More lockdown heroes (CC Commendation) included a zoom presentation to two Scouts at **14[th] Lowestoft** who had camped out over 50 nights and two scouts who during this pandemic helped grandparents/neighbours, and **Lowestoft leaders** for their passionate work in the pandemic, **31[st] /9[th] Ipswich** a cub who cared for his mum who contracted Covid whilst completing 49 online cub challenges and a presentation at Suffolk Ski Slope for Adele Chaplin for her support given to her other leaders, **18[th] Ipswich** Stuart Parker for the brilliant work setting up Teams and ensuring that the cubs returned safely to face to face, I also enjoyed taking part in the socially distanced cub games that evening. I was also able to visit **32[nd] Ipswich** and present John and Anne Block, Peter Mower and Gemma French, for their many hours put into running virtual programmes, monitoring the national guidance and caring for a sick relative whilst still Scouting. A visit to Clip and Climb to present to **1st Orwell Sea Scouts’** Jo Forsyth for almost single-handedly arranging a whole term of socially-distant activities for the group. **Orwell District’s** Carl and Jo Cracknell for their support keeping the District progressing and work on Adventure Continues and Max Raffe for sorting out risk assessments, district finances, support to leaders, parents and young people, **1[st] Great Cornard Scout Group** Katie Browning (ABSL) for saving a pensioners life and Karen Butcher the ADC beavers for **Orwell District** for her district duties and as well as running two colonies. I was also able to visit and present to Charmain Southgate a Commissioner commendation at 1[st] Long Melford Beavers. And finally I presented a Chief Scouts Gold Award to **1[st] Brantham** Scout Thank you for the invitations to virtual AGMs for **Deben District, 51[st] Ipswich, 1[st] Kesgrave, Stowmarket** District and **1[st] Woodbridge** which were all very well run. ## **Gone Home** It is with sadness, but I also hope a smile for the happy memories they created for us of those who passed away, their contributions over the years changed the lives of young people and generated long lasting friendships. Below are those we have been made aware of. **Vera Sturgeon** A stalwart who had a long association with Scouting as a cub section leader, a GSL and a vice president. She also sat on the Appointments panel as well as the District Executive Committee and was a fond member of the SAS right up to present day 1935-2020. **Paul Martin** , who died peacefully. 1[st] Kesgrave Group Skills Instructor & CMAT 1971-2021 who was a true man of action and adventure. 23 ## **Thank You** The last 12 months have been extraordinary, we have been tested to our limits but we have remained resilient, determined and now face a brighter future. As volunteers we have supported one another, encouraged parents to take part in many at home programme activities and continues to provide young people with Skills For Life. As for our young people, they have continue to help others, be kind to themselves and show to other young people not in Scouting the skills they have learned of their futures. We have the World Scout Jamboree and Suffolk Punch to look forward to over the next couple of years as we continue to regroup and grow Scouting in Suffolk. Take time to reflect on the fantastic (and they are just that) things that you have done to make Suffolk a better place. Thank you ever so much. ## **Mark Pearson County Commissioner** 24 ## **MEMBERSHIP CENSUS REPORT SUMMARY—JANUARY 2021** Note: Due to the change of classifications, no year-on-year comparison possible. ||Male|Female|Prefer not to say||Total|| |---|---|---|---|---|---|---| |YOUTH MEMBERSHIP||||||| |Beaver Scouts|747|
209||0|
956|| |Cub Scouts|1,097|
322||0|
1,419|| |Scouts|967|
336||0|
1,303|| |Explorer Scouts (including Young Leaders)|309|
137||0|
446|| |Network members|107|
54||0|
161|| |TOTAL YOUTH MEMBERSHIP|3,227|
1,058||0|
4,285|| |PROGRAMME DELIVERY ROLES||||||| |Secton Leaders|147|
140||0|
287|| |Assistant Secton Leaders|264|
199||0|
463|| |Secton Assistants|147|
111||0|
258|| |TOTAL ADULT PROGRAMME DELIVERY ROLES|558|
450||0|
1,008|| |Young Leaders+|103|
51||0|
154|| |TOTAL PROGRAMME DELIVERY ROLES|661|
501||0|
1,162|| |LINE MANAGER ROLES (GSL, DC, CC)||||||| |Group Scout Leaders|42|
17||0|
59|| |District Commissioners (inc ES/SN)|12|
3||0|
15|| |County Commissioners|1|
0||0|
1|| |TOTAL LINE MANAGER ROLES|55|
20||0|
75|| |GOVERNANCE ROLES (Chair/Secretary/Treasurer/Executve Members)||||||| |TOTAL GROUP GOVERNANCE ROLES|201|
237||3|
441|| |TOTAL DISTRICT GOVERNANCE ROLES|24|
11||0|
35|| |TOTAL COUNTY GOVERNANCE ROLES|5|
1||0|
6|| |TOTAL GOVERNANCE ROLES|230|
249||3|
482|| |SUPPORT ROLES (Deputes, Assistants, Administrators, Instructors, Other Support roles)||||||| |TOTAL GROUP SUPPORT ROLES|86|
59||0|
145|| |TOTAL DISTRICT SUPPORT ROLES|84|
62||0|
146|| |TOTAL COUNTY SUPPORT ROLES|33|
15||0|
48|| |Actve Support|94|
51||0|
145|| |TOTAL SUPPORT ROLES|297|
187||0|
484|| |TOTALS||||||| |TOTAL YOUTH MEMBERSHIP|3,227|
1,058||0|
4,285|| |TOTAL ADULT MEMBERSHIP|1,140|
906||3|
2,049|| |TOTAL MEMBERSHIP|4,367|
1,964||3|
6,334|| 25 **SUFFOLK COUNTY SCOUT COUNCIL - STATEMENT OF FINANCIAL ACTIVITIES** ## **For the year ended 31 March 2021** |**Notes**
**Unrestricted**
**INCOME**
Donatons and similar income
-
**Income from Charitable Actvites:**
Membership Subscriptons
2
45,977
Income from Actvites
3
1,820
Grants
3
30,616
Bank Interest
309
-----------
**Total Incoming Resources**
**78,722**
-----------
**EXPENDITURE**
**Scoutng Actvites**
4
38,790
-----------
**Total Resources Expended**
**38,790**
-----------
**Net Income before Transfers**
**39,932**
Transfers
(5,000)
---------
**Net Income and net movement in funds**
**for the year**
**34,932**
**Reconciliaton of Funds**
8 & 9
Total Funds brought forward
259,402
----------
**Total Funds carried forward**
**£294,334**
=======|**Restricted**
6,200
-
-
-
---------
**6,200**
---------
29,987
-----------
**29,987**
-----------
**(23,787)**
5,000
-------
**(18,787)**
85,692
----------
**£66,905**
=======|**2021 Total**|**2020 Total**

4,747

0

44,347

349,705

-

528

-----------

399,327

-----------

409,566

-----------

409,566

-----------

(10,239)

-

--------

(10,239)

355,333

-----------
£345,094

=======| |---|---|---|---| |||
6,200
0

45,977
1,820

30,616

309

-----------

**84,922**

-----------

68,777

-----------

**68,777**

-----------

**16,145**

-

--------

**16,145**

345,094

-----------
**£361,239**

=======|| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities. The notes on pages 28 to 35 form part of these accounts 26 **SUFFOLK COUNTY SCOUT COUNCIL - BALANCE SHEET As at 31 March 2019** |**Fixed Assets**
Tangible Assets
**Current Assets**
Badge Stock
Loans
Prepayments
Bank and Cash Balances
**Current liabilites**
Creditors falling due within 1 year
**Net current assets**
**Total assets less current liabilites**
**Creditors**: falling due in more than 1 year
**Net assets**
**The funds of the charity:**
Restricted funds
**Unrestricted funds**
Designated
General|**Note**
**2021**
**2020**
6
166,630
193,939
-----------
-----------
1126
1266
-
3,833
18,504
50,903
314,488
288,595
-----------
-----------
334,118
344,597
7
124,509
173,442
-----------
-----------
209,609
171,155
-----------
-----------
376,239
365,094
11
15,000
20,000
-----------
-----------
**£361,239**
£345,094
========
========
8
66,905
85,692
9
87,847
74,954
9
206,487
184,448
-----------
-----------
**£361,239**
£345,094
========
========|**2020**| |---|---|---| Approved by the trustees on 02 September 2021 and signed on their behalf by: Peter Jones, County Chair Jon Emin, County Treasurer The notes on pages 28 to 35 form part of these accounts 27 **NOTES TO THE ACCOUNTS** For the year ended 31 March 2021 ## **1. ACCOUNTING POLICIES** ## _Basis of preparation_ These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Ireland FRS 102 issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant note(s). There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS 102 SORP or FRS 102. The trustees have prepared the accounts on a going concern basis based on the budgets and forecasts for 2021/22 having considered the uncertainties that arise as a result of the impact of COVID-19. ## _Funds structure_ • Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose. • Restricted income funds are funds which the donor has specified are to be used solely for particular areas of work or specific projects being undertaken by the County Scout Council. ## _Incoming Recognition_ All income is recognised once the charity has entitlement to the income, it is more likely than not the charity will receive the income; and the monetary value can be measured with sufficient reliability. Membership subscriptions which gives a member the right to services are recognised as the income is earned from the provision of services and disclosed as income from charitable activities. Grants and donations are only included in the SoFA when the general income recognition criteria are met. Interest on funds held on deposit is included when receipt is probable and the amount receivable can be measured reliably. 28 ## _Expenditure recognition_ Liabilities are recognised as where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Support costs have been allocated between governance and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Other support costs include central function and have been allocated to activity cost categories on a basis consistent with the use of resources. Irrecoverable VAT is charged against the expenditure heading for which it is incurred. ## _Fixed Assets_ These are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost. Depreciation is charged from the year of acquisition on a straight line basis over the estimated useful life of the asset as follows: |Freehold property additons (excluding land)|10 years| |---|---| |Other fxed assets|5 years| ## _Debtors_ Debtors are measured on initial recognition at settlement amount after any discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received. |**2. MEMBERSHIP FEES**|**2021**|2020| |---|---|---| |Total Membership Fees Collected|212,639|209,912| |Natonal Membership Fees|(163,789)|(162,609)| |District Refunds|(2,873)|(2,956)| ||---------|---------| ||£45,977|£44,347| ||======|======| 29 ## **3. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES** |Income from actvites
Actvites
Jamboree
Bradfeld Campsite
COVID-19 Grants
General funds
Bradfeld Campsite
4. DIRECT CHARITABLE ACTIVITIES
Actvites
Jamboree
Training
Development actvites
East of England Region
Campsites - Bradfeld
- Bradfeld Depreciaton
Support costs - County Team
Governance costs|2021
Unrestricted
£1,820
-
£29,618
-----------
£31,438
-----------
£19,907
£10,709
---------
£30,616
---------
£12,100
-
£577
£5,000
-
£8,230
-
£10,290
£2,593
-----------
£38,790
========|2021
Restricted
2021
Total
2020
Total
-
£1,820
£85,607
-
-
£234,480
-
£29,618
£29,618
----------
----------
----------
-
£31,438
£349,705
----------
----------
----------
-
£19,907
-
-
£10,709
-
---------
---------
---------
-
£30,616
-
---------
---------
---------
£5,344
£17,444
£102,445
-
-
£229,097
-
£577
£9,714
-
£5,000
£1,718
-
-
£102
-
£8,230
£14,694
£21,446
£21,446
£23,136
£3,197
£13,487
£24,394
-
£2,593
£4,266
-----------
-----------
-----------
£29,987
£68,777
£409,566
======== ======== ========| |---|---|---| The County Team includes the cost of one part-time employee £5,502 (2020 - £5,330 one part-time employee). The cost of the County Team and governance includes £4,112 (2020 - £4.245) and restricted activities £3,197 (2020 - £3,197) in respect of depreciation of equipment. 30 ## **4. DIRECT CHARITABLE ACTIVITIES (continued)** The breakdown of support costs and how these were allocated between governance and other support costs is shown in the table below. |Cost type|Total allocated|Governance costs|Other support|Basis of| |---|---|---|---|---| ||||costs|apportonment| ||£|
£|£|| |Staf costs|5,502|
1,375|4,127|Staf tme| |Ofce rental and
administraton|2,070|
518|1,552|Staf tme| |County team
expenses|498|
-|498|County team tme| |Depreciaton|7,310|
-|7,310|County team tme| |Independent
examiners|700|
700|-|Actual| ||---------|
---------|---------|| ||16,080|
2,593|13,487|| ||======|
======|======|| ## **5. TRUSTEE REMUNERATION & RELATED PARTY TRANSACTIONS** The trustees all give freely of their time and expertise without any form of remuneration or other benefit in cash of kind except Carl Gloess, the County Secretary who receives a salary in respect of his role as County Administrator of £5,502 (2020 - £5,330). No trustee during the year had any personal interest in any contract or transaction entered into by the Council this year or the previous year. £498 (2020- £4,646) was reimbursed to 3 trustees (2020 - 6) of the County Scout Council during the year including the County Administrator. 31 ## **6. FIXED ASSETS** |**6. FIXED ASSETS **
Cost
As at 1 April
Additons
As at 31 March
Depreciaton
As at 1 April
Depreciaton
As at 31 March
Net Book Value
As at 31 March 2021

As at 31 March 2020
|Freehold
Property
405,207
2,370
-----------
407,577
-----------
231,015
21,446
-----------
252,461
-----------
£155,116
=======
£174,192
=======|

Equipment
Total
115,462
520,669
-
2,370
---------
----------
115,462
523,039
---------
----------
95,715
326,730
8,233
29,679
---------
---------
103,948
356,409
---------
---------
£11,514
£166,630
=======
=======
£19,747
£193,939
=======
=======|
Total| |---|---|---|---| The Bradfield Campsite is a joint project by the County Scout Council with Bury St Edmunds and Sudbury Scout Districts, who would share equally in any surplus realised on a disposal of the site after payments made by the County Scout Council are deducted and paid. The County Scout Council have invested directly and through loan repayments £113,507 in the Bradfield campsite to date. The Hardwick Park Campsite, Bury St Edmunds is a joint project with Bury St Edmunds Scout District and any surplus realised on a disposal of the site are shared equally. |**7. CREDITORS**|2021|2020| |---|---|---| |Sundry Creditors|1,624|4,353| |Income in Advance|117,185|161,689| |Loan|5,000|5,000| |Accrued Expenses|700|2,400| ||-----------|-----------| ||£124,509|£173,442| ||=======|=======| 32 ## **8. RESTRICTED FUNDS** ## Current year |Balance
1 April
2020
Income
Bradfeld
51,847
6,200
Water actvites
15,520
-
Africa
9,096
-
East of England
9,229
-
-----------
---------
£85,692
£6,200
=======
======
Previous year
Balance
1 April
2019
Income
Moot
18,488
-
Bradfeld
67,700
2,283
Water actvites
18,717
-
Africa
11,037
16,040
East of England
9,331
-
-----------
---------
£125,273
£18,323
=======
======|Expenditure
(21,446)
(3,197)
(5,344)
-
-----------
£(29,987)
=======
Expenditure
(10,262)
(23,136)
(3,197)
(17,981)
(102)
----------
£(54,678)
=======|Transfers
5,000
-
-
-
--------
£5,000
=====
Transfers
(8,226)
5,000
-
-
-
--------
£(3,226)
=====|Balance
31 March
2021
41,601
12,323
3,752
9,229
-----------
£66,905
=======
Balance
31 March
2020
-
51,847
15,520
9,096
9,229
-----------
£85,692
=======| |---|---|---|---| The Bradfield Campsite Fund represents the proceeds of appeals to purchase and develop the campsite and the fund balance is represented by part of the net book value of the campsite. The Moot Fund is the surplus on the Moot and is restricted to use for joint scout and guide activities. The fund is represented by bank balances. The East of England Region Fund represents funds received and expended in connection with the Scout Association’s regional activities and is represented by bank balances 33 ## **8. RESTRICTED FUNDS (contnued)** The Water Activities fund is restricted grants for these activities and is represented by the net book value of water activity equipment and bank balances in respect of unspent funds. The Africa fund is represented by bank balances and is for the development and activities relating to the Mafeking scouts. ## **9. GENERAL AND DESIGNATED FUNDS** |Current Year
Balance
1 April
2020
Income
General
184,448
78,722
Bradfeld Campsite
57,507
-
Assistance with Campsites
3,650
-
Jamboree
3,321
-
Hardship Fund
-
-
Explorer Belt Expediton
2,853
-
Richard Freeman Bequest
1,096
-
Water Actvites
6,527
-
-----------
-----------
£259,402
£78,722
======= =======
Previous year
Balance
1 April
2019
Income
General
152,468
145,768
Bradfeld Campsite
57,507
-
Assistance with Campsites
3,650
-
Jamboree
(3,912)
234,480
Explorer Belt Expediton
2,347
756
Richard Freeman Bequest
-
-
Water Actvites
18,000
-
-----------
-----------
£230,060 £381,004
======= =======|Expenditure
(36,683)
-
-
-
(1,000)
(1,107)
-
-
-----------
£(38,790)
=======
Expenditure
(125,541)
-
-
(229,097)
(250)
-
-
-----------
£(354,888)
=======|Transfers
(20,000)
-
-
-
15,000
-
-
-
-------
£(5,000)
======
Transfers
11,753
-
-
1,850
-
1,096
(11,473)
-------
£3,226
=====|Balance
31 March
2021
206,487
57,507
3,650
3,321
14,000
1,746
1,096
6,527
-----------
£294,334
=======
Balance
31 March
2020
184,448
57,507
3,650
3,321
2,853
1,096
6,527
-----------
£259,402
=======| |---|---|---|---| The Council has decided to transfer funds into the Jamboree Fund to provide a fund from which it can make interest free loans or grants to participants of future Jamborees. The Water Activities Fund has been designated for the development of water activities in the county. 34 ## **9. GENERAL AND DESIGNATED FUNDS (contnued)** The Explorer Belt Expeditions Fund represents the funds held in respect of these expeditions. The Assistance with Campsites Fund is to help with the development of group and district campsites. The Jamboree Fund represents a designated fund which represents the transactions related to the county contingent to the World Jamboree. The Hardship Fund has been established to help scout groups experiencing financial hardship as a result of COVID-19. The Assistance with Campsites, Jamboree, Explorer Belt, Richard Freeman Bequest (designated to support water activities) and the Water Activities Funds are all represented by bank balances. The Bradfield Campsite designated fund represents the council’s original contribution towards the purchase and construction of the site and is represented by a share in the assets of the site. The balance of the net book value of the site is part of the general fund. ## **10. CAPITAL COMMITMENTS** At the year end, the County Scout Council had authorised expenditure of £Nil (2020- £NIL). ## **11. CREDITORS FALLING DUE IN MORE THAN ONE YEAR** The loan is due to The Scout Association and was to assist with the development of the Bradfield Campsite. The loan is repayable over 10 years from 1 December 2015 and the loan bears interest at 2% over base. 35 **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS TO THE** ## **TRUSTEES OF THE SUFFOLK COUNTY SCOUT COUNCIL (Charity No. 305682)** I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 26 to 35. ## Respectve Responsibilites of Trustees and Examiner The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to; - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention. ## Basis of Independent Examiner’s Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## Independent Examiner’s Statement In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with Section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ……………………………. ## I C BROOKMAN, FCA, DChA Pakenham Accounting & Consultancy Chartered Accountants BURY ST EDMUNDS 26 August 2021 36 #SkillsForLife PRING INTO SCOUTING Scouts F￿T tsl FryW¥ lili r1 Scouts Suffolk #SkillsForLife suffolkscouts.org.uk Suffolk Scouts County Office 143 Cauldwell Hall Road Ipswich Suffolk IP4 5BS 01473 711678 4 county.admin@suffolkscouts.org.uk