Sudbury Disttict AGMI 2024 At Bradfield Scout Camp Site On Thursday 18th. July 19.30 for a 19.45 Start SUDBURY DISTRICT
SUDBURY DISTRICT SCOUT COUNCIL Annydl MeetsD8 Bradfieldscoth C•Dyi- lb July 2024- 19.30 for 19.45 sthrt AGENDA InduC110 and wtl¢om¢ ApDiogltt for bnc• Govtrnxrttt topie$ Approve the miNuth8of thtAnDll Ctffjtr MeiDiIKld ots lh July 202J Adtspt the ¢Mstitudon frow P•K¢y, OrynhtioA RuiulfOK. S41 Noie the Di5trirt's fiawtiYe1r Approve 4ppoinled thd t•fftm¥nity of th Diitri¢tStout C•Jlldl AirEe the •lmembtvs thlt may bt ppowtd i• theThutet Ayee the quornw f•rfulun Thetti•p •fibe IMri Stw¢ C•un¢illurludltt¢ thli AGMI Rtvl¢w fyfihe prtvlow yer The DiJtrl¢t LAd Vduntoer'i rrth •fS¢•uts l• the5udry DtylTi Rttelve •rtd tomlder the R¢pDrt •fth• Dkn4rtTnutee B•rtlfj¢luthDi Stt¢rnent of the AttM• M•klni Appolnlirtttyi¥ Apptylni ihe Dlitrict CThlr Appoint th¢ thstrld TTr•yJrtr Appoln¢ mtmbeFY of the Dlsfrld Truthè BoAvd Reappo1 Dishlt¢ Pywldent aDdlorVkt PYtsldt#ts Appobnt Ihe ScrnthK¢r NomlnAte repre4entAkn •fth¢ Dkntrltt St•0¢ C•uD¢ll to rtprt•M¢ th¢Dbtrkt •# the Cwmty Stout Cr(01 Cloiin¥
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AA I can be content to report that overall, our membership numbers are steadily, if somewhat slowty dimbing back to where they we prior to the pandemic. That is a comforting indicatof of the value that children and families pla upon erKJagement in and with Scouting, despite. the ongoing cost-of- living crisis thich the nation has been struggling wlh. I need to record a note of thanks to our outgoing Distri¢t Treasurer, John Wiseman, for his diligenl v40rk in keeping our finanaal records straight, l also welcome Bryan Mayles into the role in which he has fulty settledover the past 12 months. I should also appreuate this opportunity to thank our outgoing Deputy District Commissioner (Deputy Districl Lead Volunteer). Jenny Mullan, Jenny has proved invaluable to the Distri¢l during her tlme as DDC and personally has offered a lot of benefioal guidance and friendship. I want lo thank each Group in Distrid for their on the matter of changing the status of all Members from "Committee Member" to "Trustee. in the fonnal and legal meaning of that word. Implemented as of April 2023, those of us who had seals on the Dlstrict Exe¢ullve Committee, along vith many others. have now been moved into the status of Trustees. As always. my thanks and admiralion goes out to each of you he today, thout vthom we Could not provide the high quality level of Scouting that b%e as a Di$cl prowde. Vincent Qualtruc Sudbury District Chairman
knother year we." tyeslKknai anothtt Lw year. l wrh been on rtuuknrt b y•¥. l am tsii rnYfn year è$ytyJi DthLtCDrnwdseityiwaThjwlsiaTrd¢kn nexty•wth•iknX I becJrne your Dewty DC back ffl 2Ql3 I hawhad the kYou$0 ftsT al vppwwni#•8for YIM1gPWts. M ytyj 8••om been •a•y 14 ** are rebOundgl. l mÉnbon th Spon$tsrtd knl Melltyd T(ArtornBe n¢ethd LL NldfDrd ¢Mrth, Mll Blldw 1st Low ¢kn> lryrwuMnqsu¢h •i ej1• èvintand ¥p•oJl thank• to SPLAT. G&¥d. 8bJwtythkndth 119etthe to haw aqo htrrthmyur. LoDkkng 0ndYO•r •nd.bM St cY•VentLWlIkn1d 21'Aw4. lid pKW• er• On91y•thW. urnw•dFno. thKh dkn• th• Srryjkng rnov•ment. It w hfyiourtr) th•nkth4ts•tt•idryth S•4¢ •hdCtrir¢ l Irn v•ry hoThyJr•d to hthf• t••h P•rtolth•fiHQ P[011 sfvrt Brftt•Tr al T•M, YW W• 4bMIAO Hwo• Fiom th• Tt4rn and l. to th•nk S)r hwdThkidwThrbWkn202Y 2024. Ch4rmi
Report for Squitrels Sudbury District 2024- for District AGM Long Melford wntinues to be busy, running on 18 Squirrels Scouts. The leadership team has changed completely in the last two years. Run by Lynda Badger and Jonathan Cootr, both doing training. (Lynda is stepping down at the AGM to take on GSL) Still waiting for their first aid to be completed with the final part so this is being covered by myself, Strph Preston (exec Chair) Jemiy Mullan and now Julie Penney as her grandson has started Squirrels! Th¢y hav¢ also recruitrd two new members as SAS, which Steve Spraggons h&8 completed DBS checks for and put on the system, one of which is going to continue to do her lea(kr training. We need another adult on the team for next tem, as five adults ar¢ required at Squirrels each we¢K as their needs are many and varied. They do have a parent rota also in place. A varied program, sometimes joining up with Beavers. including a trip to Bewilder wood l&st Sept¢mbcr. They have also had a sewnd Birthday celebratton inviting the DC and had a Birthday Cake. Plan is to invest the recent new members at the AGM. Five of them I believe. This is being aided by rising 5's going upto Beavers to make space. Most Squirrels manage to complete their acorn awards b¢fore moving on to Beavers. Squirrels have taken part in the County Competition, photographs with Squirrels scouts and animals all in a scrap book over the last 8 months. Brian Harvey h&s infornied us that w¢ carne 2" in the County, we will receive a certificate and a £20 Amazon vouch¢r to spend at Squirrels. Last year Squirrels attended the County event at Stonham Barns. There are no District Squirrcl accounts to present. Currently no other Dreys are opening in the District. I have nt info to Bures last year, the problem xs leader recruitment generally, certainly ¢nough ¢hildr¢n wanling to join. Long Melford continue5 to have a waiting list for Squirrels. YIS Carolyn Spraggons ADCSS
Sudbury District Cubs Annual Report It's been another quiet year for Sudbury District Cubs. We began the year with a couple of new activities - crazy golf and foot golf. 3 Cubs packs came along and on a very wam summers day. took on the crazy golf course holes all with Ioc21 themes. After a snack they kicked a football round the golf course (much to the annoyance of the golfers) attempting to sink their football in the oversized holes. A good day was had by In July we finally held our Sleep over at Kelvedon Hatch Secret Nuclear Bunker. About 100 cubs enjoyed finding out about the cold war and exploring the bunker, then after a chip supper they bedded down for the night amongst the exhibits. In October we ran our'challenge and Adventure. day at Bradfield park. This time the Cubs had the opportunity to have a go at bouldering, archery, the cresta run and lots more getting them all well on the way to completing their Outdoor Challenge. Sadly, our Quiz and Handicraft Competition had to ba cancelled this year due to lack of interest. We now look forward to the next years ath'vities and a District Camp. Cathy Challis Cliff Dark ADC Cubs ADC Cubs
During the last year, we had a swtuner ¢amp al Ealon Vale AdIty tre with explorers attending from Quay and Burcs. This was WCII attended and the various activities on hat)d inclllded archery. airriacs. 8ames. team building and kayakin8 10 name a few. and not for8ethti8 the trip to The Pl¢asure Beach. Thi5 year there is the ryportunity to h8v¢ o few camps over a fw week¢nd8 due to leader eommitm¢nts and a number of the expl¢)rff5 haviti8 pan rirne jobs. This year. cxploT¢T5. and l¢aders from thrcc units took p in the monopoly n in London and w¢ All tra%'elled do1 by trairt whi¢h w&8 easier than the y¢ar before and a loi quicker. There is an event at th¢ aqua p• ¢8rty July p/ith explorus •ttthtin8 fmm %)m¢ unit Th¢ numbers of explorers ID the distrirt are in¢r¢asin8 within 811 thc lts. ond n¢w utiit in Boxford has oned du¢ to the demand for one there. Thi$ 1$ v¢ry encour88in8 &% thc explorern ¢ th¢ future leader5 and & f¢w who bav¢ turned eighteen over the lasty¢ar have in fact bccome Icth. A150, 1 hav¢ some ide&8 for Dexi year that Incl1¢ th¢ monowly nul Jailbreak and ¢gmp$ to name a few. ¢try rifles tsster %ssion5 a disti1¢¢ 8hery and riffle competitioa iog¢ther with events ov¢r¢a¢b tUTn with ail the explorer units having th¢ opporwnity to attcnd. There ar¢ other ideas which are at an early sth8¢ of plaDnin8 and mor¢ infomhation A&)ut these will E¢ relc85ed * a fiJ¢ur¢ date. DOE will nwffling tlu"s yeÈrhopefv]ly with Brnnze and Silver after • very encour8gin8 Gold ¢xpedition y¢ar in very wct weather. I would Just lik¢ thai thank all the explorer lJ¢ts in th¢ district for all th¢ hard work th¢y Ar¢ doin8. 1 have a grM>d arouthl me with Alan all th¢ ¢xplor¢r l¢ad¢rs and their LI5]an¢t and gUPPOrt STE invaluable. Julie Pennry Sudbury Di$tri¢t Explorer Scout Commissioner
BRADNÈLD PARK CAMPSITE REPORT 1"APRIL 202> 31° AtsT¢h 2024 It has been a very busy year for the campsite with many groups making repeat bcokiNJ• for next year. Earlier in the year, much to our disappointment Mich Laws stood down as bookings Secretary and as yet no one has volunteered to take on the role, which is really needed to take some of the pressure off a small group of campsite volunteers. The committee are still looking for campsite wardens, mainly to work when campers are on site. Thes8 volunteer roles come with free camping for you and, providing all adults have a DBS, your family. We are keen to recruit a young person on to the committee so if you know of a young petson who would like to represent the district please do get in touch. We are also in need of instructors for the dimbing wall, rifles and archery. The committee have agreed that each volunteer instructor should re1ve £20 each towards expenses. Please help if you can. So, what's been happening on the campsite, successful and happy campers through the summer months. In September the committee held a Review and open evening for Bury and Sudbury districts, although successful September was probably not the best time of the year as the evenings draw in quite rapidly. We now have the Community Volunteer Servir2 working with Phil Holland every Thursday, they have been a tremendous help. The top carpark has been deared to make a much larger carpark and Phil and the team are working to create many more spaces by Lunney Lodge. There has been much work done to bring our website up to date and we are grateful to Rob Gloess for all his help and advi. We were so pleased to welcome Jocelyn Holland onto the committee to look after our Fabook page. It has been a slow prOsS however we are getting therel This is just a very brief overview of the past year and the work being done. The crew under the management of Phil Holland work exptIOnallY hard to keep the campsite in tip top condition so to Bill, Chris, who also looks after the finans, Peter and Richard a huge thank you from the district. Thanks also to Chamaine and Vince for their undying support. It is a great privilege to be part of the committee. Jenny Mullan
",DBLRI'P.4DDLE The Tuesday nights are back, despite on¢ of our Team being out of action du¢ to a Skiing accident and other members having time constraints and unable to commil to w¢¢kly sessions, rather than cancel the weeklj Kayaking training ive have continued to run the event on reduced numbers. This has also impacted our white-water tips. .411 L¢th atteTbth"n8 the K7n¥ course will 8aiIi DIsGov¢T wid Lxplorer Paddl¢ Spon UK AN2rds In August 2023 th• SPLATTwn he•d¢d bxk k) NO fwtht 7th WTruth Watsf tast¢r*Thktn& 7 LOr$ Ill4 in Jdy Wel 4 newmwkn hthns h) Narth Wd¢4 ta jwn the neys advlure Sudbwy Di$m1d]Ik¢ 10thk )slyb S¢thA for41 theIrn
Fin ar 24
Sudb trict Scout Council ont orthey he Financial at 24 Page General Inforniation Accountants, Report Client Approval Certificate Detailed Profit and Loss Account Balance Sheet Notes to the Financial Statement$
ict Scout un eneral Infonnation for the Year En ed 31 Marc PROPRIETOR: Sudbury District Scout Council ADDRESS: clo Mr J Wiseman 15 Meeting Field Long Melford Sudbury Suffolk C0109JZ ACCOUNTANTS.. Passmore Weeks & Richardson (A Xeinadin Group Company) Suffolk Court 9 Church Field Road Chilton Industrial Estate Sudbury Suffolk COIO 2YA Page I
naudit d Financi tatemen for the Y r Ended 31 arch 2 24 ntants, R rt t udbu istrict t Council In accordance with our tern]s of engagement we have prepared for your approval the financtal statements of Sudbury District Scout Council for the year ended 31 March 2024 on pages four to six from the accounting records and from infomiation and explanations you have given us, This report is made solely to you in accordance with our tern)s of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Sudbury District Scout Council and state those matters that we have agreed to state to you in this report. To the fullest extent perniitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report. You have approved the financial statements for the year ended 31 March2024 and have acknowledged your responsibility for them, for the appropriateness of the financial reporting framework adopted and for providing all inforn)ation and explanations necessary for their compilation. We have not verified the accuracy or completeness of the accounting records or infomiation and explanations you have given us and we do not, therefore, expres5 any opinion on the financial staternents. Passmore Weeks & Richardson (A Xeinadin Group Company) Suffolk Court 9 Church Field Road Chilion Industrial Estate Sudbury Suffolk COIO 2YA Date., Page 2
Unaudited Financial Statements f rth¢YearEnded31 M 024 Sud trict Scout C lient A roval C ificate In accordance with the terms of engagement of Passmore Weeks & Richardson, l approve the financial statements for the year ended 31 March 2024 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. I acknowled8e my responsibility for the ffftnancial statements, including the appropriatsness of the accounting basis as set out in note I, and for providin8 Passmore Weeks & Richardson with all inforniation and explanations necessary for their compilation. J Wiseman Page 3
Sudbu ict Scout Council Detailed Profit and Loss Account for th Year Ended 24 31.3.24 31.3.23 Income Membership fees Membership refunds - County Cubs activities Church collections Donations Badges District events Water activities 42,150 436 3,594 103 300 382 846 300 42,048 412 4,350 138 365 30 48,111 47,343 Other Income Gift aid Closed group funds Deposit account interest 505 7,341 44 335 291 626 48,737 55,233 Expendlture Rent Insurance Postage Stationery Mileage Badges Training St G¢orges day Donations paid Subs to HQ- prev year Subs refunds Cubs activities District activities IT, admin and meetings Depreciation of tangible fixed assets Plant and machinery District AGM expense5 25 320 56 36 163 134 180 701 1,703 39,284 438 4,130 75 431 148 188 448 203 169 125 ,000 38,368 744 4,063 955 654 339 387 763 134 NET PROFIT 841 Page 4
District Scout Balance Sheet l March 2024 31.3.24 31.3.23 Notes FIXED ASSETS Tangible assets 3,848 3,869 CURRENT ASSETS Trade debtors Bank- Explorers Bank- Cubs Bank- Scouts Bank - Barclays Current Account Bank- Beavers Bank - Barclays Premium Account Bank- Jamboree Bank - Reserved Funds 24 710 2,252 459 7,249 1,531 8,669 2,847 701 3,258 453 4,401 1,512 8,566 4,411 NET ASSETS FINANCED BY RESERVES AND FUNDS Reserves Restricted reserves 27,588 27,171 Page 5
Sud Distri Scout Cou Notes to the Financtal Statements for the Year Ended l March 2024 ACCOUNTING POLICIES BAsi5 of preparing the flnancial statements The financial statements have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant inforn]ation to enable the completion of a tsx return. TANGIBLE FIXED ASSETS Plant and machinery COST At l April 2023 Additions 4,632 366 At 31 March 2024 DEPRECIATION At l April 2023 Charge for year 763 387 At 31 March 2024 NET BOOK VALUE At 31 March 2024 At 31 March 2023 DISTRICT FUNDS For District Section Activities Other Funds For District Running Costs Reserves 5,095 10,429 7,106 Total in Bank RESERVES Al l April 2023 Profitl(loss) for the year Prior year adjustment 34,329 841 At 31 March 2024 Page 6