1st Oulton Broad Sea Scout Group 305667 Receipts and Payments Accounts Scouts CC16a For the period from 0110412024 To 3110312025 Section A Receipts and Payments Unrestrlcted funds to the TeSt Restrl¢ted lunds Endowment funds Total funds Last year to the raTl £ to the nearest£ to the nearest É to th• neare$t £ A1 Recelpts Caprtats'on INoti Bank Interast Donsb'ons l Grants Gift Aid Fund Raisin Training Sundry Rec6iPts Badge Receipt5 Salo of Equipment 8,189 697 1,134 1.621 6,112 8,180 697 1.134 1,S21 8,112 4,786 312 856 1,090 1,120 11,886 11,888 4.979 13 80 Sub total(Gross income for AR) A2 Asset and Investment sales. (see table). 8oal and Trailor 28,619 28,619 13,614 400 Sub total 400 400 28,619 400 29,019 13.614 A3 Payments Internet at Dèn Utilth'ès Insuwnc¢ Ropairs and Renowal¥ Othèr ActiviUe5 Donats'ons l Grants Training Fund Raising Ewses Equipm•nt Badgè Purchas•s Sundry P#yrn¢nts 713 1.946 2,209 2.989 2,772 2A29 2,772 2A29 173 860 62S 2,422 737 13,396 173 76 106 1,814 767 4,426 626 2,422 737 13,395 Sub total 26.S3• 26,639 14,812 A4 Asset and Investment purchases. (see table) Dory Boat soo Sub total 26,539 600 27,039 14,B12 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 2,080 100 1,9BO 1.198 13,401 15,481 13,764 13,664 27,166 29.145 28,363 27,165
Section B Statement of Assets and Liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to neafest £ Endowment funds to neare8t£ B1 Cash funds Current AcCnIS 3,004 Dw6it Accounts P Cash 12.038 13,664 439 T¢>tal Cash fimds 15081 13,864 18grw r[0 tount(sll Unrestrfcted l)Jnds to n•ar•8t£ Restrlcted funds to nearest£ Endowment funds to near¥t£ Oetails None 82 Other monetary assets Fund to whlch s¥•t belon Current value onBI Details None C1 lopllono11 B3 Inveslment assets Fund to whlch •it Ixlo Unrestricted ¢081 loptlonall Curr•nt valu• on1 Details 8oal8 and Tents B4 Assets retained for the charity's own use 32,880 HQ l Boathouse l Land Unre8trfcted 385,132 Fund to whlch 114bi Amount du• Wh•n du• Details None BS Liabilities Signéd by one c¢bNo Iru8tee8 on behalf of all the Iru¥tee¥ Date of roval Signa re Print Name Alan Gosling John Siddles 2£ 2r
Independent Examinerfs Report to the Trustees of the 18t OULTON BROAD SEA SCOUT GROUP I report on the accounts ofthe Group for the year ended . vthi¢h comprise the Ststement of Financial Activities, the Balance Sheet and related notes set out on pages...1-8... -3110312025.... This report is made solely to the trustees in accordance with Section 145 of the Charities Acl 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required lo state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilfties of Trustoes and Examiner The Group'8 trustees are responslble for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to,. Examine the accounts (under Section 145 ofthe Charfties Act),. To follow the procedures laid down in the Gener81 Directlon8 given by the Charity Commissioners (under Sectlon 145{5){b) of the Charities Act). and To stste whether particular matters have come to my attention. 8asls of Independent Examiner's report My examination wa8 carried out in accordance with the General Directions given b'y the Charity Commissioners. An examination includes a review of the accounting records kept by the Gr and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that vrfould be required in an audit, and con8equently no opinion is given as to whether the accounts present a 'true and falrf vlew and the report is limited to those matters set out in the statement below. Independent Examiner's statement In connectlon wlth my exaMInaOn, no matter has come to my attention (other than that disclosed bel.), 1. which gives me reasonable cause to believe that In, any materral respect, the requirements to keep accounting records In accordance with Seckn'on 130 of the Charities Acl: and to prepare accounts which accord with the accounting records and comply vith the accounting requirements of the Charikn'es Act have not been met,. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in th8 brackets if thgy do not apply Qualification.. Address.. Date.. LT700006 {ISt February 2017)
Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 1st Oulton Broad Sea Scout Group Registered charity number (if any) HQ registration number Charity's principal address clo 4 Hadlelgh Drive, Lowestoft Suffolk Postcode Names of the charlty trustees who manage the charity Trustee Name Office (if any) Dates acted rf not for whole year Martin She Robert Dra John Siddles Ben'amin Dra Alan Goslin Liaffl Teett8n Hazel Densham Shannon Louise Pull Paul Rice Callum Howard Grou Lead Volunteer Grou Chaimian Grou Chairman Trustee Grou Treasurer Trustee Trustee Trustee Trustee Trustee To 15107124 From 10109124 From 15107124 From 15107124 From 15107124 From 15107124 From 15107124 10 11 12 Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Independent Examiner Name Michael Cole Address 20 GOIon Road, Lowestoft
Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. le.g. trust, association, company) Trustee selection methods The Trustees a appointed in accordance with the Policy, Organisation and Rules of Ttte Scout Association. (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You May choose to Include additional Information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which Is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registr8tion, keeping proper accounts and makino returns to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees; b) trustee, consideration of major risks and the systems and procedures to m8nage them Members of the Group Trustee Board complete 'Essentl81 Infonnation for Executive Committee, trainlng wSthin the first 5 months of joining the committee, Thls Group Trustee Board exists to support the Group Lead Volunteer In meeting the spOnSibl11t1es of tha appointments and is responsible for: The maintenance of Group property. The raising of funds and the administration of Group finance., The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adull support. Appointing any sub comrnittees thal may be required., Appointing Group Administrators and Advisors olher than those who are elected.
Section B Struclure, governance and management Icontinuedl Risk and Intemal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against pennanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund ralslng. The Group is primarily Ilant upon Income from subscrfptions and fundraising. The group does hold a reserve to ensure the continuity of activlties should there be a major reduction in income, The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is lotally reliant upon volunteers to run and administer the activities of Ihe group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as 8 whole then there would have to be a contraction, consolidation or closure of a section. In the worst Case scenario the complet8 closure of the Group. Reduction or loss of members. The Group provldes activities for all young people aged 6 to 18. If there was a reduction In membership in 8 particular seclion orihe group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensu that insurable risks are covered.
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its goveming document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for othe. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Cowoperation - We make a positive difference., we co- operate with Othe and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are dolng and have fun t8ke part in activities indoors and outdoors learn by doing share Sn spiritual reflection take responsibility and make choices undertake new and challenging activitles make and live by their Promise. Summary of the main activities in relation to these objects The Group continues to offer a challenging and stimulating programme to develop and enhance the experience of the youngsters. The Group is particularly proud of it's longstanding Royal Navy recognition and, therefore, places a gal emphasis on teaching the key skills associated with Seamanship. The Group is particularfy proud of the assets it holds to enable these water based actlvltles to take place, Additional details of the objectives and activities (optional information but encouraged as best practice Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin
Section D Achievements and performance Summary of the main activities in relation to these objects Thi5 has been an exciting year for the group where we welcomed Squiels into our newly fomied Drey, the first within South Lowestoft. It has been wonderful to see this new section mature so quickly, and we look fonvard to these new members being our future Beavers, Cubs and Scouts. The transition to the new structure of Trustees and Volunteers was formally adopted at the 2024 AGM. We now have specific meetings of the Trustees and Adult Volunteers with the aim being to ensure thal all group needs are covered in the most efficient way. Our principle challenge recently has been to stabilise our finances, whilst offering a full programme and making the necessary investment in our buildings and equipment. The newly formed Fundraising Committee has had a particularty successful period, and this has resulted in a fivefold fundraising Increase which has glven us a financial surplus for the year. I thank them for their eneY and enthusiasm and look forward to 8nother successful year. It is particularly pleasing to see that fundraising is once again finnly embedded within the actlvities of all of the sections, l offer my sincere thanks to all the dedicated Volunteers & Trustees who have continued to provide such a high standard of Scouting for the young members throughout Ihe year. Martin Sherry G.L.V. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves IS to hold sufficient resources to contlnue the charitable activities of th8 group should Income and fundraising activities fall short. The Group Executlve Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £15K. The Group held unrestricted reserves of £15,480 against this at year end. This is s.ati.sf8ctory .8nd no immediate actions a proposed. Quantify and explain any designations The Group maintains a Restricted fund, initially sourced from the sale of the former Boathouse. The funds realised have been used to construct a new boathouse, purchase new boating stock and to generally develop the Group property. Details of any funds materially in deficit None
Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group ha5 therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income froffl its banking arrangements. Sectioii F Other Optioiial liiforinatioii Plans for future periods (details of any significant activities planned to achieve them) The Group Executive will continue to actively support the unifomed leaders in the provislon of an active and stimulating programme. In addition they will ensure that the assets remain fit for purpose ensuring th8t any expenditure is considered in whole life terms, partlcularly to reduce the ongoing maintenance requirements. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature{s) Full name{s) Joh ddles Alan Gosling Position (eg Secretary, Chair) Group Chaimian Group Treasurer Date