**REGISTERED CHARITY NUMBER: 305661** **Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2022 for Ipswich Scout District Liason Committee** **Ipswich Scout District Liason Committee** ## **Contents of the Financial Statements for the Year Ended 31 December 2022** ||**Page**| |---|---| |**Report of the Trustees**|1 to 2| |**Independent Examiner's Report**|3| |**Statement of Financial Activities**|4| |**Statement of Financial Position**|5| |**Notes to the Financial Statements**|6 to 10| |**Detailed Statement of Financial Activities**|11| ## **Ipswich Scout District Liason Committee** ## **Report of the Trustees** ## **for the Year Ended 31 December 2022** The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The main aim of the charity is to provide training and recreation for members of the Ipswich scout districts. The site is also available to all members of the scouting movement and other organisations and schools, including the disabled. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** Hallowtree has fully recovered from the effects of covid with a total income of £83,774, which was just shy of the record year of £84,919 in 2019. Total income including the gang show was £98,600 and total expenditure, including gang show and depreciation, was £133,700, leaving a deficit for the year of £35,100. Expenditure was over £50,000 higher than normal because of the upgrading of activities, in particular the assault course and the shooting area, and the site electrics. Our bank balances at the end of the year stood at £173,535, a decrease from the previous year of £13,118. ## **FINANCIAL REVIEW** ## **Principal funding sources** The principal funding is from hire charges for the use of the site and facilities. ## **Reserves policy** The trustees will maintain sufficient reserves on general fund to maintain the site for at least one year in case of difficulties. Other funds are set up to provide finance for the continuing improvement to site buildings and amenities. ## **FUTURE PLANS** The trustees are always looking for new ways to improve the site and raise the necessary funding. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 305661 ## **Principal address** Hallowtree Scout Camp Site Nacton Ipswich Suffolk IP10 0JP ## **Trustees** G J L Parker M R Agar Page 1 **Ipswich Scout District Liason Committee** ## **Report of the Trustees** **for the Year Ended 31 December 2022** ## **REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner** M K Howes FCCA ACA Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ Approved by order of the board of trustees on 14 June 2023 and signed on its behalf by: M R Agar - Trustee Page 2 ## **Independent Examiner's Report to the Trustees of Ipswich Scout District Liason Committee** ## **Independent examiner's report to the trustees of Ipswich Scout District Liason Committee** I report to the charity trustees on my examination of the accounts of Ipswich Scout District Liason Committee (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. M K Howes FCCA ACA Ballams Chartered Accountants Crane Court 302 London Road Ipswich IP2 0AJ 12 July 2023 Page 3 ## **Ipswich Scout District Liason Committee** ## **Statement of Financial Activities for the Year Ended 31 December 2022** |**2022**
**Unrestricted**
**funds**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**97,502**
Investment income
2
**1,098**
**Total**
**98,600**
**EXPENDITURE ON**
Raising funds
**133,700**
**NET INCOME/(EXPENDITURE)**
**(35,100)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**484,940**
**TOTAL FUNDS CARRIED FORWARD**
**449,840**|2021
Total
funds
£
80,989
481
81,470
56,141
25,329
459,611
484,940| |---|---| The notes form part of these financial statements Page 4 ## **Ipswich Scout District Liason Committee** ## **Statement of Financial Position 31 December 2022** |**2022**
**Unrestricted**
**funds**
Notes
**£**
**FIXED ASSETS**
Tangible assets
5
**275,002**
**CURRENT ASSETS**
Debtors
6
**8,124**
Investments
7
**4,313**
Cash at bank
**173,535**
**185,972**
**CREDITORS**
Amounts falling due within one year
8
**(11,134)**
**NET CURRENT ASSETS**
**174,838**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**449,840**
**NET ASSETS**
**449,840**
**FUNDS**
9
Unrestricted funds
**449,840**
**TOTAL FUNDS**
**449,840**|2021
Total
funds
£
296,680
6,793
4,313
186,653
197,759
(9,499)
188,260
484,940
484,940
484,940
484,940| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on 14 June 2023 and were signed on its behalf by: M R Agar - Trustee G J L Parker - Trustee The notes form part of these financial statements Page 5 **Ipswich Scout District Liason Committee** **Notes to the Financial Statements for the Year Ended 31 December 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Improvements to property - 5% on cost, 4% on cost and 2% straight line on buildings Fixtures and fittings - 25% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** |**INVESTMENT INCOME**||| |---|---|---| ||**2022**|2021| ||**£**|£| |Deposit account interest|**1,098**|481| continued... Page 6 **Ipswich Scout District Liason Committee** ## **Notes to the Financial Statements - continued** ## **for the Year Ended 31 December 2022** ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**NET INCOME**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**5.**
**TANGIBLE FIXED ASSETS**
Improvements
to
property
£
**COST**
At 1 January 2022 and 31 December 2022
**670,712**
**DEPRECIATION**
At 1 January 2022
**378,196**
Charge for year
**20,845**
At 31 December 2022
**399,041**
**NET BOOK VALUE**
At 31 December 2022
**271,671**
At 31 December 2021
292,516|Unrestricted
funds
£
80,989
481
81,470
56,141
25,329
459,611
484,940
Fixtures
and
fittings
Totals
£
£
**52,472**
**723,184**
**48,308**
**426,504**
**833**
**21,678**
**49,141**
**448,182**
**3,331**
**275,002**
4,164
296,680| |---|---| continued... Page 7 Page 7 continued... ## **Ipswich Scout District Liason Committee** |**Notes to the Financial Statements- continued**
**for the Year Ended 31 December 2022**
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
**7.**
**CURRENT ASSET INVESTMENTS**
Listed investments
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**9.**
**MOVEMENT IN FUNDS**
Net
movement
At 1.1.22
in funds
£
£
**Unrestricted funds**
General fund
**460,226**
**(36,246)**
Building Maintenance Fund
**-**
**-**
Gang Show Fund
**22,018**
**1,146**
Tree Fund
**696**
**-**
Activities Fund
**2,000**
**-**
**484,940**
**(35,100)**
**TOTAL FUNDS**
**484,940**
**(35,100)**
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
**84,872**
Gang Show Fund
**13,728**
**98,600**
**TOTAL FUNDS**
**98,600**|||| |---|---|---|---| ||

||| continued... Page 8 ## **Ipswich Scout District Liason Committee** ## **Notes to the Financial Statements - continued for the Year Ended 31 December 2022** ## **9. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |||Net|| |---|---|---|---| |||movement|At| ||At 1.1.21|in funds|31.12.21| ||£|£|£| |**Unrestricted funds**|||| |General fund|450,479|9,747|460,226| |Gang Show Fund|6,436|15,582|22,018| |Tree Fund|696|-|696| |Activities Fund|2,000|-|2,000| ||459,611|25,329|484,940| |**TOTAL FUNDS**|459,611|25,329|484,940| |Comparative net movement in funds, included in the above are as follows:|||| ||Incoming|Resources|Movement| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|65,888|(56,141)|9,747| |Gang Show Fund|15,582|-|15,582| ||81,470|(56,141)|25,329| |**TOTAL FUNDS**|81,470|(56,141)|25,329| |A current year 12 months and prior year 12 months combined position is as follows:|||| |**Unrestricted funds**
General fund
Building Maintenance Fund
Gang Show Fund
Tree Fund
Activities Fund
**TOTAL FUNDS**|At 1.1.21
£
450,479
-
6,436
696
2,000
459,611
459,611|Net
movement
in funds
£
(26,499)
-
16,728
-
-
(9,771)
(9,771)|Transfers
between
funds
£
(3,000)
3,000
-
-
-
-
-|At
31.12.22
£
420,980
3,000
23,164
696
2,000| |---|---|---|---|---| |||||449,840| |||||449,840| continued... Page 9 ## **Ipswich Scout District Liason Committee** ## **Notes to the Financial Statements - continued** ## **for the Year Ended 31 December 2022** ## **9. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
Gang Show Fund
**TOTAL FUNDS**|Incoming
resources
£
150,760
29,310
180,070
180,070|Resources
Movement
expended
in funds
£
£
(177,259)
(26,499)
(12,582)
16,728
(189,841)
(9,771)
(189,841)
(9,771)| |---|---|---| ## **10. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2022. Page 10 ## **Ipswich Scout District Liason Committee** |**INCOME AND ENDOWMENTS**
Contributions for use of facilities
Gang show income
Grants
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
Repairs and Maintenance
Gang Show Expenses
Depreciation of tangible fixed assets
Total resources expended
**Net (expenditure)/income**|**Detailed Statement of Financial Activities**
**for the Year Ended 31 December 2022**
|2022
£
**83,774**
**13,728**
**-**
**97,502**
**1,098**
**98,600**
**3,210**
**7,997**
**16,130**
**711**
**106**
**574**
**70,712**
**12,582**
**21,678**
**133,700**
**133,700**
**(35,100)**|2021
£
40,750
15,582
24,657
80,989
481
81,470
1,379
7,418
8,131
1,495
148
3,025
12,660
-
21,885
56,141
56,141
25,329| |---|---|---|---| ||||| This page does not form part of the statutory financial statements Page 11