## |||||||||Forthe year
from|01/04/2021|01/04/2021|To|31/03/2022|31/03/2022||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |~|||||||||||||||| |~|||~||||||||||||| ||||||||||2021/22|||2020/21|||| ||||||||||Unrestricted|funds||Unrestricted|funds||| |Receipts|||||||||||||||| |Donations,
legacies|and similar income||||||||||||||| |Membership
subscnptions|||||||||||||||| |Less Membership
subscriptions
Nst membership
subscnptions||||paid on (National/County/Area/Oistnct)
retained|||||E5,510.00
-E3,612.00|||f521.00
-E2,592.00|||| |Donations||||||||||51,898.00||-E2,071.00|||| |Legacies||||||||||f575.00|||E50.00||| |Gift Aid||||||||||EO.OO|||EO.OO||| |Closure of Budding Society and Scout Assocation|||||||deposit accounts|||6767.52|||f2,636.04|Note|1| |||||||||||f525.56|||EO.OO||| |||Sub total||||||||||||Note 3|| |Grants|||||||||E3,766.08||||E616.04||| |Lottery Awards forse grant|||||||||||||||| |Suffo/k
Foundation,
Suffolk
RIB grant for powerboat||County Council, Scout|||||Association|||f0.00
f0.00|||E0.00
EO.OO||| |IBC - Covid support
grant||||||||||EO.OO||E6,500.00|||| |Grant tor paddleboards|||||||||510,667.00|||61990743||Note 2|| |||Sub total|||||||E2,500.00|||||Note 4|| |Fundrajsing
(gross)|||||||||L13,167.00|||K26i407A3|||| |Art Show|||||||||||||||| |Jumble Sale|||||||||E5,89145|||E1,975.12|||| |Craft Fair|||||||||f1,410.05||||f0.00||| |America Tnp||||||||||EO.OO|||EO.OO||| |Hall and Equipment
Hire||||||||||E0.00|||f0.00||| |Waste paper/scrap
metal/textile
Eiectrioty rebates -E.On||||income|||||E11,297.17
f3,993.00|||641~.50 Note 5
62,954.00|||| |Other fundraising
activities|(incl parent||||contnbutions||to||51,279.35|||E1,626.20|||| |activities/uniforms)|||||||||51,978.22||||5655.38||| |||Sub total|||||||||||||| |Investment
income|||||||||f25,849.24|||k11„33520|||| |Bank interest|||||||||||||||| |Building Sooety interest||||||||||EO.OO|||EO.OO||| |The Scout Associstron
Short||Tem
I|||e imeni Se||ice|||f.0.00|||EO.OO||| |Property
Rent income||||||||||EO.OO|||50.00||| |Other investment
income (solar|||panel loan)|||||||f0.00|||EO.OO||| |||||||||||f0.00|||60.00||| ||Sub|||total|||||||||||| |||||||||||EO.OO|||EO.OO||| ||||||Total Gross Income||||542|782.32||E38,357.67|||| |Asset and investment
sales,||||etc.|||||||||||| |1 LT700002||||||||||EO.OO|||fo.oo||| |||||||Total receipts|||E42,782.32|||E38,357.67|||| ## |||||||R|e|ceipts and|Payments|Account|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||;u|| ||||||||||from|01/04/2021|To|31/03/2022|| ||~||||||||||||| ||||~|~|||||||||| |||||||||||2021/22||2020/21|| |Pa ments||||||||||Unrestricted
funds
f||Unrestricted
funds
E|| |Charitable||Payments|||||||||||| |Youth programme
and activities
Adult support and trainmg
Rates||||||(America/||||EO.OO
50.00||EO.OO
EO.OO|| |Water and Sewerage||||||||||-f107.16||f0.00|| |Electncity||||||||||-f350.50||-f160.54|| |Insurance||||||||||-f480.00||-E1,471.58|| |Cleaning||||||||||-E1,207.95||-f1,184.27|| |Repairs and|Renewals|||||||||-E1,110.00||-E740.00|| |Materials
and||equipment|—inc(||scout buildmg|||ad hoc costs||-E162.00||-E228.00|| |Licences &Regist/ation|||(incl music licence)|||||||-E1,034.82||-E461.80|| |Pnnting
and|photocopying|||||||||-f135.51||-f169.94|| |Laptop Purchases||||||||||-f243.22||-E424.52|| |Contnbution|to camp costs|||||||||EO.OO||fo.oo|| |Un/orms
- incl||badges and||cenficates||||||f0.00||EO.OO|| |AGM and trustee expenses||||||||||-E1,463.47||-f188.47|| |Section costs||||||||||f0.00||EO.OO|| |Mini bus/boat/trai/er
expenditure||||||||||-E1,807.79||-f12.18|| |Camping/Tent||Equipment|costs -|||incl paddleboards||||-E6,001.24||-53,350.27|Note 5| |Solar panel loan repayment||||||||||-E2,734.83||EO.OO|Note 4| |Depreaaticn||||||||||EO.OO||-f2 500.00|| |Replacement|heating @scout||||hut|||||E0.00||f0.00|| |Covid costs||||||||||EO.OO||-511,439.73|| |Miscetaneous|- incl bank||charges|||||||f0.00||es,t39.58|| |||||Sub total||||||-E37.60||-E50.00|| |Fundraisin||expenses||||||||-E16,876.09||-635,520.68|| |Art Show|||||||||||||| |Craft fair||||||||||-E3,641.76||at,t84.43|| |Jumble sale||||||||||EO.OO||EO.OO|| |Other tundraising||costs||||||||-E160.00||E0.00|| |||||Sub total||||||EO.OO||70.00|| |||||||||||-f3,801.76||-Et,184.43|| ||||||Total Gross Expenditure|||||-520,677:85||-63670631|| |Asset and
resurfacinnl|investment|||purchases,|||etc.(car park|||E12,385.24||E0.00 Note 5|| ||||||||Total payments|||433,063,09||vf26,706.31|| |C2atlgypg~|last year||Net ofreceiptsl(payments/
end
Cash funds this year end|||||||E9,719.23
E24,925.03
f34,644.26||E1f,652.36
E13,309.92
f24;962.28 Note 9|| ## |||||||||||2021/22|2021/22|||2020/21|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||Unrestricted|funds||Unrestricted||funds| |Cash funds|||||||||||||||| |Bank current||account|||||||||||||| |||||||||||E31,206.60||||E23,187.57|| |Bank No 2|account||||||||||||||| ||||||||||||E3,437.66|||E1,737.46|| |Building sooety account
The Scout Assoaation
Short Term Investment|||||||||Service|||E0.00|||E37.25 Note 3| |||||||||||||EO.OO|||Eo.oo| |Cash/Floats|||||||||||||||| |||||||||||||EO.OO|||EO.OO| ||||||Total cash funds|||||E34,644.26||||624,962.28|| |Other monetary||||assets|||||||||||| |Tax claim|||||||||||||||| |||||||||||||EO.OO|||EO.OO| |Debts due from ttie County/Area/District/Group||||||||||||FO.OO|||EO.OO| |Credit due re||duplicate|||payment|||||||E0.00|||60.00| ||||||||Sub total|||||E0.00|||E0.00| |Investment||assets|||||||||||||| |Investment|property|||- detail|||||||||||| |||||||||||||EO.OO|||EO.00| |Quoted investments||||||||||||60.00|||EO.OO| |Other investments||||-detail|||||||||||| |||||||||||||EO.OO|||EO.OO| ||||||||Sub total||||||||| |||||||||||||EO.OO|||EO.OO| |Non monetary|||assets||||for charity's|own use|||||||| |Badge stock||||||||||||250.00|||Esg.00| |Shop stock|||||||||||||||| |||||||||||||EO.OO|||EO.OO| |Othel stock|||||||||||||||| |||||||||||||60.00|||EO.OO| |Land and buildings||||||||||6540,440.00||||E480,000.00|| |Motor vehicles|||||||||||||||| |||||||||||69,072.00||||E10,060.00|| |Scouting
equipment,||||furniture etc (Mini bus||||and|powerboat)|E18,895.50||||E18,995.00|| |Other|||||||||||||||| |||||||||||||EO.OO|||EO.OO| |Liabilities|||||||Sub total|||6568,457.50||||6509 125.00 Note I0|| |Payments
not||cleared as at|||||||||||||| |||||||||||||FO.OO|||EO.OO| |Expenses incurred|||but not|||invoiced|||||||||| |||||||||||||EO.OO|||EO.OO| |Subscnptions||not yet paid||||||||||60.00|||E0.00| |Other liabilities|||||||||||||||| |||||||||||||EO.OO|||EO.OO| ||||||||Sub total||||||||| |||||||||||||EO.OO|||Ee.oo| |Contingent||liabilities||||and future obligations|||||||||| |||||||||||||EO.OO|||EO.OO| |The above receipts
Trustees on|||||and payments|||account and statement
2022 and signed||ofassets and liabilities
on their behalf by|were approved|||by the|| |||||||Si nature||||Print Name|||||| |||||||||||TRACY CRABTREE||||Chairman|| |||||||||||ANNELIESE||DA COSTA||Treasurer|| |3 LT70000|||||||||||||||| ## ## ## ## ## ||Names|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|||| |---|---|---|---|---|---|---|---|---|---| ||Type of||||||||| ||advisor||Name|Address|||||| ||None||||||||| ||Description
ofthe||||||||| ||charity's
trusts||||||||| ||Type of||||||||| ||governing||||||||| ||document||||||||| ||(e.g. trust
deed,
constitution)||The Group's
governing
documents
are those ofthe The Scout Association.
They consist of a Royal Charter,
which
in turn gives authority
to the Bye Laws
of the Association
and The Policy, Organisation
and Rules ofThe Scout
Association.||||||| ||How the||||||||| ||charity is||||||||| ||constituted||||||||| ||(e.g. trust,||||||||| ||association,
company)||The Group is a trust established
under
its rules
Scouts.|which are common|||to all||| ||Trustee||||||||| ||selection||||||||| ||methods||||||||| ||(e.g.||||||||| ||appointed
by,
elected by)||The Trustees are appointed
in accordance
with
Rules of The Scout Association.|the Policy, Organisation||||and|| ||Additional|governance|issues (optional
information
but encouraged
as|best practice)|||||| ||You may choose to||||||||| |Policies
for:|include
additional
information,
where
relevant,
about:
and procedures
adopted||The Group
is managed
by the Group
Executive
Committee,
the members
of
which
are the 'Charity
Trustees'
of the Scout Group
which
is an educational
charity. As charity trustees
they are responsible
for complying
with legislation
applicable
to charities. This includes
the registration,
keeping
proper accounts
and making
returns to the Charity Commission
as appropriate.||||||| |a) the induction
and training||of|||||||| |trustees; b) trustee'
consideration
of major risks and the systems
and procedures
to manage
them|||The Committee
consists
of 3 independent
representatives,
Chair,
and
Secretary
together
with
the
Group
Scout
Leader
and
representation
and meets every 2 months.||||Treasurer
parent's||| ||||This Group Executive Committee
exists to support
the Group Scout Leader
meeting
the responsibilities
ofthe appointments
and is responsible
for:
The maintenance
of Group property;||||||in| ||||The raising of funds and the administration
of Group finance;
The insurance
of persons,
property
and equipment;
Group pubhc occasions;||||||| |||Assisting
in the recruitment
of leaders
and other adult support;| |---|---|---| |||Appointing
any sub committees
that may be required;| |||Appointing
Group
Administrators
and
Advisors
other
than
those
who
are
elected.| |||Risk and Internal
Control (Specimen 1)| |||The Group
Executive
Committee
has identified
the major risks to which
they
believe the Group
is exposed, these have been reviewed
and systems
have
been established
to mitigate against them. The main areas ofconcern that have
been identified are:| |||Damage to the building,
property
and equipment.
The Group would request the
use ofbuildings,
property
and equipment
from neighbouring
organisations
such
as the church, community
centre and other Scout Groups.
Similar reciprocal arrangements
exist with these organisations.
The Group has
sufficient
buildings
and
contents
insurance
in
place
to
mitigate
against
permanent
loss.| |||Injury to leaders, helpers,
supporters
and members.
The Group through
the
capitation fees contributes
to the Scout Associations
national accident
insurance
pohcy.| |||Risk Assessments
are undertaken
before all activities.| |||There are now additional
COVID Risk Assessments
which are approved
by
the Orwell
District approver.| |||Reduced income from fund raising. The Group is pnmarily
reliant upon income
from subscnptions
and fundraising.| |||The Group does hold areserve to ensure the continuity
ofactivities should there
be a major
reduction
in income.
The Committee
could
raise the value
of
subscriptions
to increase the income to the group on an ongoing basis, either
temporarily
or permanently.| |||Reduction
or loss of leaders. The group is totally reliant upon volunteers
to run
and administer
the activities of the group.
Ifthere was a reduction
in the number of leaders to an unacceptable
level
in a
particular
section
or the Group as a whole
then
there
would
have to be a
contraction,
consohdation
or closure of a section.
In the worst case scenario
the complete closure ofthe Group.| |||Reduction
or loss of members.
The Group
provides
activities
for all young
people aged 6 to 18. If there was a reduction
in membership
in a particular
section
or the group
as whole
then
there
would
have
to be a contraction,
consolidation
or closure of a section.
In the worst case scenario the complete
closure of the Group.| |||Risk and Internal
Control (Specimen 2)| |||The group has in place systems
of internal controls that are designed
to
provide reasonable
assurance
against material
mismanagement
or loss,
these include TWO signatories
for all payments
and a comprehensive
insurance
olicies to ensure that insurable
risks are covered.| |Summary|of the objects ofthe|| |charity set out in its governing||| |document||The objectives ofthe Group are as a unit ofthe Scout Association.| |Summary
activities
objects|of the main
in relation to these|The Aim of The Scout Association
is to promote
the development
of young
people in achieving
their full physical,
intellectual,
social and spiritual
potentials,
as individuals,
as responsible
citizens and as members
of their local national
and
international
communities.
The
method
of achieving
the
Aim
of the| ||||Association
is by providing
an enjoyable
and attractive scheme of progressive
training,
based on the Scout Promise and Law and guided
by adult leadership.|Association
is by providing
an enjoyable
and attractive scheme of progressive
training,
based on the Scout Promise and Law and guided
by adult leadership.| |---|---|---|---|---| ||Summary
ofthe main
achievements
of
the charity
during the year||Fundraising
continues
to be our pnority to cover the running
costs of the
Group as well as funding
improvements
to the HQ building
and equipment
and subsidising
youth activities.|| ||||Dunng the past 2years we have replaced the heating
system
in the HQ with a
new Air Source system
and have put a fully drained surface to the car parking
area.|| ||||We are now fundraising
for the construction
ofa new external store building
for camping
equipment
and a sorting area for jumble.|| |Brief statement
ofthe charity's||||| ||policy on reserves||Reserves Policy|| ||||The Group's
policy on reserves
is to hold sufficient resources
to continue
charitable
activities
of the group
should
income and fundraising
activities
short.|the
fall| ||||The Group Executive
Committee
considers
that the group should
hold a sum
equivalent
to 12months
running
costs, circa 27,500.|| ||||The Group also holds an amount
allocated to the JDP Fund currently
standing
at 22,500 to be used for the benefit ofthe Scouts rather than running
costs.|| ||||A sum of2200 is also reserved
for the next Group Camp.|| |Quantify
and explain any||||| |designations||||| |Details of any funds matenally||in||| ||deficit||NONE|| |(circumstances
plus steps to||||| ||eliminate)|||| |You may choose to include||||| ||additional|||| |information,
where relevant,||||| ||about:|||| |~the
funds|charity's
principal sources
(including
any fundraising);|of|The Group's Income and Expenditure
is small and as a consequence
does
not have sufficient funds to invest
in longer-term
investments
such as stocks
and shares. The Group has therefore
adopted a low risk strategy
to the
investment
of its funds.
All funds are held in cash using only mainstream
banks or building societies or The Scout Association's
Short Term Investment
Service.|| |~ how expenditure
has supported
the key objectives ofthe charity;|||The Group Executive regularly
monitors
the levels of bank balances
and the
interest rates received to ensure the group obtains
maximum
value and
income from its banking
arrangements.|| ||||Occasionally
this may involve
using an account that requires a period of
notice before funds may be withdrawn,
before doing so the Group Executive
considers the cash flow requirements.||