2021-03-31-accounts - 13th Ipswich Sea Scout Group

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13th Ipswich Sea Scout Group Receipts and Payments Account

||For
sal
yearfrom|For
sal
yearfrom|th
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from|th
aes
from|01/04/2020|01/04/2020|01/04/2020||To}
31/03/2021| |---|---|---|---|---|---|---|---|---| |Receipts and payments||||||||| |||||||2020/21||2019/20| ||||||Unrestricted|||Unrestricted| ||||||||funds|funds| ||||||||£|£| |Receipts||||||||| |Donations,legaciesandsimilarincome
Membershipsubscriptions
Less:Membership subscriptions paidon
N
ian
ountwiArea/Ni
i
Netmembership subscriptions retained|||||P| | |
| £521.00
£6,301.50
|
-£2,592.00
-£4,350.00
-£2,071.00
£1,951.50|||| |Closure of Building Society and Scout Assocation||||||||| |deposit accounts|||||||£0.00|£0.00| |Subtotal||||||||£615.04]|£4,950.40| |Suffolk Foundation, Suffolk CountyCouncil, Scout|||||||£0.00|£2.500.00| |RIB grant forpowerboat|||||||£6,500.00|£5,000.00| |IBC -Covidsupportgrant
Subtotal|||||||£19.907.43
£26,407.43|| £0.09]
£7,500.00| |Jumble Sale||||||||| ||||||||£0.00|£1,957.98| |Halland Equipment Hire|||||||£4,124.50|£11,070.90| |Wastepaper/scrap metal/textileincome|||||||£2,954.00|£801.00| |Other fundraising activities (incl parent contributions||||||||| |to activities/uniforms)|||||||£655.38|£511.40| |Subtotal
i|||||£11,335.20
a|||£21,957.20
2aT| |BuildingSociety interest
TheScoutAssociation ShortTermInvestmentService||||||||£0.00
£0.00]|| £0.09]
| £0.00]| |Otherinvestment income (solarpanel loan)|||||||£0.00|£2.000.00| |Subtotal||||||||£0.00]|£2,000.00| |Total Gross Income|||||||£38,357.67|£36,407.60| |Assetand investment sales, etc.|||||||£0.00|| |"
Total receipts|||||||£38,357.67|£36,407.60|

1 LT700002

13th Ipswich Sea Scout Group Receipts and Payments Account

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For th: 01/04/2021 |To| 31/03/2020
year from
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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Receipts|and|payments| |2020/21|2019/20| |Unrestricted|Unrestricted| |funds|funds| |£|£| |Payments| |Youth programme and activities (America)|||£0.00]|||-£3,342.58| |Adult support and training||||£0.00]|-£10.00| |Water and|Sewerage| |£160.54|£167.78| |Eisatiray| |-£1,471.58|-£1,100.00| ||| |eanCiera]MaterialRevalepairs|and|dRenewalsi|t|£228.00|[_-et.110.00-£2,021.99| |Liicences|&|egistrationRegi|i|(inclincl|musicic|lilicence)|£169.94|||359.00| |Printi|d|phot|i| |L|Purch| |Contribution|to|camp|costs| |£0.00|-£2,085.16| |AGMand|[trust]| |Seah| |Mini|bus/boat/trailer|expenditure| |Ccamping/Tenting/Tent|EquipmentEqui|t|costst|-£3,350.27|-£3,198.45| |£0.00|£1,739.40| |Sol|7|t| |-£2,500.00|£2,500.00| |Depreciation| |£0.00|£0.00| |Replacement|heatin:|scout|hut| |Sub total|-£25,520.88|-£26,781.07| |eelJumble|sale|£0.00|£148.00| |Other|fundraising|costs| |£0.00|£0.00| |Sub total|-£1,184.43|-£1,489.60| |Total Gross|Expenditure|-£26,705.31|-£28,270.67| |Asset|and|investment|purchases,|etc.| |(powerboat)|£0.00|-£12,995.00| |Total payments|-£26,705.31|-£41,265.67|

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2 LT700002

Net of receipts/(payments) Cash fundslast year end Cash funds this year end

|£11,652.36|

|£13,309.9|

2020/21 2019/20
Unrestricted Unrestricted
funds funds
£ £
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Total cash funds
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Renmonieyencmtrstityeomn [
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 6th July 2021 and signed on their behalf by

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Signature
ANI LV]
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Print Name

Treasurer

13th Ipswich Sea Scout Group

Receipts and Payments Account 2020/21

Notes to support the accounts

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Note|1:|Gift|Aid| |The|gift|aid|submission|relates|to|19/20| |Note|2:|Covid|support|received|from|Ipswich|Borough|Council| |In|year we|have|been|fortunate|to|the|receive|Covid|support|that we were| |notified|that|the|Group|was|eliglible|to|apply|for| |qualified|to|apply|for| |Month|grant|received| |April|£10,000.00| |December|£1,334.00| |January|£6,477.00| |March|£2,096.00| |£19,907.00| |Note|3:_|Solar|panel|costs|and|repayment| |A|Solar|panel|loan|repayment|in|year|£2,500.00| |Value|of the|loan|repayment|made|in|20/21| |B|Liabilities| |Loan|for|solar|panels|£0.00| |This|is|the|remaining|value|of the|loan|outstanding|-|£12,500|less|the|first| |year's|repayment|of £2,500|made| |Original|Value|of the|loan|12,500| |Repayments| |16/17|-2,500| |18/19|-5,000| |19/20|-2,500| |2|Balance0/21|of the|loan,500outstanding|as|at|31.3.21|-2,5000|

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Cc Contingent Liabilites and Future Obligations

This loan has now been fully paid off so there are no future obligations remaining

Note 4: Purchase of a powerboat

A power boat was purchased last year for £12,995 This cost was covered by a £5,000 grant and then the balance from the current scout funds In 20/21 a further grant of £6,500 was received from the Seafarers to support the purchase. With this additional support the scout funds have then only had to fund £1,495 of the total cost. Note 5: Depreciation As we complete receipt and payment accounts and not accrual based accounts depreciation of the assets is not calculated. The expectation is the each year we will ensure there is the required investment to maintain the building and other assets to their current standard Note 6:_Increased cash balance at year end compared to 2019/20 The cash balance has increased by £11,652 from the end of the last financial year Despite the impact of Covid reducing several sources of income mainly the various sources of fundraising income the group was successful in being award several grants from the council as well as a further grant to support the powerboat purchase in 19/20 Costs of running the scout hut and scouting activities significantly reduced compared to 19/20

Additional costs were seen with the replacement heating at the hut and the new additional costs relating to Covid safety measures and procedures Additional income received Ipswich Borough Council Covid support grants Power boat grant

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19,907
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Independent Examiner's Report to the Trustees of the

h - | jst report on the accounts of the Group/District/County/Area for the year ended el on the accounts of the Group/District/County/Area for the year ended el the accounts of the Group/District/County/Area for the year ended el accounts of the Group/District/County/Area for the year ended el of the Group/District/County/Area for the year ended el the Group/District/County/Area for the year ended el Group/District/County/Area for the year ended el for the year ended el the year ended el year ended el ended el el lorMNMN AIA). which comprise the the Statement of Financial Activities, of Financial Activities, Activities, the Balance Sheet and and related notes set out on out on on pages.........

| jst report on the accounts of the Group/District/County/Area for the year ended el on the accounts of the Group/District/County/Area for the year ended el the accounts of the Group/District/County/Area for the year ended el accounts of the Group/District/County/Area for the year ended el of the Group/District/County/Area for the year ended el the Group/District/County/Area for the year ended el Group/District/County/Area for the year ended el for the year ended el the year ended el year ended el ended el el lorMNMN AIA). which comprise the the Statement of Financial Activities, of Financial Activities, Activities, the Balance Sheet and and related notes set out on out on on pages......... This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that | might state to the charity’s trustees those matters | am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, | do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

e Examine the accounts (under Section 145 of the Charities Act);
¢ To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
¢ To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (ctherther-that-discissed-belew):

which gives me reasonable cause to believe that in, any material respect, the requirements
@ to keep accounting records in accordance with Section 130 of the Charities Act :and @ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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* Please delete the words in the brackets if they do not apply
Name: wd“— DUN. HARTAEY...../ a sh,A LAS.he
Quatification: CUA oo cccccccccsusssutesessieeeee
Address: ub. BROADMERID...KOPD
vonObCHESTER,.COW ZHB
Date: cond December R02)
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LT700006 (1° February 2017)

Trustees’ ] Annual Report For the

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period
From
(start
date) to end date
Section
A Reference and administration details
Charity name 13TH IPSWICH SEA SCOUT GROUP
Other names the charity is known
by
any)Registered charity number (if 3 Fools5 Fst |
Charity’s principal address THE DRIFT
RUSHMERE ROAD
IPSWICH
PresentsLs Je [ad als Tx |
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Names of the charity trustees who manage the charity

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. Dates acted if not for
1{MAXRA F E |GSC“‘CLCNNNOOUUUUOCS
2 |TRACY CRABTREE CHAIRMAN Po
3 |CAROL RAFFE SECRETARY ee
4 | ANNELIESE DA COSTA TREASURER Po
5 | ALISON CLARKE ee
6|DEBBIEBRICKLAND |CTC—“‘s‘SCSCd
7 [LIN RAMSEY ee
8 |MARTIN BROOKES a
9 | KATHRYN CASTLE eo a
10 | JANE LLOYD ==
Ss
A
A
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Section A

Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

	Type of
	advisor	Name Address
	Section
	B	Structure, governance and management
	Description ofthe
	charity’s trusts
	Type of
	governing
	document
		The Group's governing documents are those ofthe The Scout Association.
	(e.g. trust deed, constitution)	They consist ofa Royal Charter, which in turn gives authority tothe Bye Laws oftheAssociation and The Policy, Organisation and Rules ofThe Scout Association.
	How the
	charity is
	constituted
	(e.g. trust,
	association, company)	The Group is a trust established under its rules which arecommon to Scouts.	all
	Trustee
	selection
	methods
	(e.g.
	appointed by, elected by)	The Trustees are appointed in accordance with the Policy, Organisation and Rules ofThe Scout Association.
	Additional governance	issues (optional information butencouraged as best practice)
;	You may choose to
	include additional information, where relevant, about:	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity.As charity trustees they are responsible forcomplying with legislation applicable to charities. This includes the registration, keeping proper accounts
Policies and procedures adopted		and making returns tothe CharityCommissionasappropriate.
for:
a) the	induction and training of
trustees; b) trustee’ consideration ofmajor risksand the systems and procedures tomanagethem		The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader and parent's representation and meets every 2 months.
		This Group Executive Committee exists to support the Group Scout Leader in
		meeting the responsibilities ofthe appointments and is responsible for:
		The maintenance ofGroup property:
		The raising offunds and the administration ofGroup finance:
		The insurance of persons, property and equipment:
		Group public occasions;
		Assisting in the recruitment ofleaders and other adult support;
		Appointing any sub committees thatmay be required:
		19

Appointing Group Administrators and Advisors other than those who are elected. Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. There are now additional COVID Risk Assessments which are approved by the Orwell District approver. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. lf there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include TWO signatories for ail payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section Cc Objectives and activities

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Summary of the objects of the
charity set out in its governing
document The objectives of the Group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of young
peopie in achieving their full physical, intellectual, social and spiritual potentials,
Summary as individuals, as responsible citizens and as members of their local national
activities of the main and international communities. The method of achieving the Aim of the
objects in relation to these Association is by providing an enjoyable and attractive scheme of progressive
training, based on the Scout Promise and Law and guided by adult leadership.
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Section
D	Achievements and performance
Summary ofthe main achievements of	Fundraising continues to be our priority to coverthe running costs ofthe Groupas well as funding improvements to the HQ building and equipment
the charity during the year	and subsidising youth activities.
	During the pastyearwe have replaced the heating system in the HQ with a
	newAir Source system which hopefully will be more efficient.
Section
E	Financial Review
Briefstatement ofthe charity’s
policy on reserves	Reserves Policy
	The Group's policy on reserves is to hold sufficient resources to continue the
	charitable activities of the group should income and fundraising activities fall
	short.
	The Group Executive Committee considers that the group should hold a sum
	equivalent to 12 months running costs, circa £10,000.
	The Group also holds an amount allocated to theJDP Fund currently standing at£2,500 to be used forthe benefit ofthe Scouts ratherthan running costs.
	Asum of£200 is also reserved forthe next Group Camp.
Quantify and explain any
designations
Details ofany funds materially in
deficit	NONE
(circumstances plus steps to
eliminate)
You may choose to include
additional
information, where relevant,
about:
* the charity’s principal sources of funds (including any fundraising);	The Group's Income and Expenditure is small and as a consequence does nothave sufficientfunds to invest in longer-term investments such as stocks
	and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies orThe Scout Association's ShortTerm Investment
	Service.
* howexpenditure has supported the key objectives ofthe charity;	The Group Executive regularly monitors the levels ofbank balances and the interest rates received to ensure the group obtains maximum value and
	incomefrom its banking arrangements.
	Occasionaily this may involve using an account that requires a period of notice beforefunds may bewithdrawn, before doing so the Group Executive
+ investment policy and	considers the cash flow requirements.
objectives
Section
F	OtherOptionalInformation

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity's trustees

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Ap,f Sh
Tl i
Full
name(s) TRACY CRABTREE MAX RAFFE
Position (eg Secretary,
Chair) CHAIRMAN GROUP SCOUT LEADER
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