## **TRUSTEES ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2023** # **11[TH] IPSWICH SCOUT GROUP CHESTERFIELD DRIVE IPSWICH IP1 6DW** ## **UNAUDITED** ## **TRUSTEES & EXAMINER’S REPORTS & FINANCIAL ACCOUNTS** > **11[th] Ipswich Scout Group: Group Treasurer:** David Degiorgio 4 Edmonton Close , Kesgrave , IPSWICH , IP5 1HD Mob. 07908 598300.email: treasurer11thipswich@gmail.com Charity Number 305658 **Patron** HM The King **President** HRH The Duke Of Kent **Founder** Robert Baden-Powell OM **Chief Scout** Bear Grylls Incorporated by the Royal Charter Charity Number 306101 ## **CONTENTS** ||Page| |---|---| |Reference and administrative details of the charity, its trustees and advisors|1| |Trustees Report|2 - 4| |Group Scout Leaders Report|5| |Independent Examiners Report|6 - 7| |Receipts and Payments accounts and balance sheet|8 - 9| **Reference and administrative details of the charity, its trustees and advisors** ## **11[TH] IPSWICH SCOUT GROUP** ## **CHESTERFIELD DRIVE IPSWICH IP1 6DW** ## **GROUP SCOUT LEADER MIKE HOLLINGSWORTH** **TRUSTEES:** **CHAIR** **ROBERT WELSH** **TREASURER DAVID DEGIORGIO** **SECRETARY KAREN MACFADYEN** **Oliver Arthur, Dave Baldry, Chris Baldry, Mary Baldry, Paul Flack, Angela Garrod, Paul Goffin, Patrick Jameson, Joanna Jones, Hayley Mason, Richard Mason, Shane O’Halloran, Sharon Pickering, Carl Reeder, Andy Sparks, Adam Suchowij & Kathleen Suchowij.** ## **BANKERS:** **CO-OPERATIVE BANK: 9 – 11 QUEEN STREET, IPSWICH IP1 1SW INDEPENDENT EXAMINER: Deborah Hurst ACMA** **Group registration number with the Scout Association: 5225** **Charity Reg No: 305658** 1 **Trustees Report** The trustees of the 11th Ipswich Scout Group are the officials of the Group executive committee. The trustees are detailed at the front of this report. ## **Structure, governance and management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association & The Charity Commission. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointments and is responsible for: - The maintenance of group property; - The raising of funds and the administration of group finance; - The insurance of persons, property and equipment; - Group public occasions; - Arranging accommodation and assisting to find camping grounds; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing group administrators and advisors other than those who are elected. The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 2 - Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group may be necessary. - Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. - Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities are commenced. - Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an on-going basis, either temporarily or permanently. - Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group may be necessary. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include comprehensive insurance policies to ensure that insurable risks are covered. 3 ## **Objectives and activities** The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Scout Group consists of the following Sections: - Beaver colony - Cub Pack (Monday) - Cub Pack (Wednesday) - Scout Troop - Young Leaders - Scout Active Support The executive committee, sub committees, leaders and helpers work together to provide a high standard of maintenance and care of all young people, property, vehicles and equipment in their charge. ## **Public benefit** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Financial review** The trustees have not formally set a target for reserves. The current level of reserves held is £302,361 (2022: £238,662) The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. 4 **Group Scout Leader’s Report for 2023 AGM** Well, thankfully, I’m pleased to be able to write this report and say what a good year we’ve had as a Group. For the first time in some while we have been able to return to offering a full programme of experiences to the young people of the Group, including camps by all Sections, and a postponed Group Camp in September of last year at Hallowtree. It was great to see so many young people and Leaders out together enjoying themselves, even if the weather wasn’t too kind. Still, this is Britain! My thanks go to all who took part in making that weekend so successful; hard work I know but rewarding. We’ve also been able to improve our vehicle fleet by buying a new Citroen van to replace our much-loved old Transit kit van, to accompany and compliment the two minibuses already purchased. Additionally, we’ve bought a trailer so that for smaller camps it might be possible to reduce our carbon footprint by using a minibus(es) and the trailer rather than having to always take the van. Also, for larger camps, we can increase our load carrying capacity and therefore our ability to take more young people to camp. For two of our former Scouts, and now Young Leaders in the Group, Kaya Bhattachrjee and Ronnie Ransome, their time to enjoy the best experience they’ll ever have, attending the World Scout Jamboree to be held in South Korea in August of this year, is now that much closer and, by the time you read this report, they will be close to, or will have had to make, their final payment towards their trip. I wish them all the best in anticipation of what they will enjoy and say well done for a phenomenal fund-raising effort. As is always the case my grateful thanks go to all those who are involved in the leadership of the young people in the Group, and the opportunities and experiences they provide, whether they be uniformed or otherwise. Similarly, I thank the members of the Executive Committee who enable those of us proving the Scouting opportunities the chance to do so without having to worry overly about matters like insurance, building maintenance, etc. Particularly I must single out the Group’s Treasurer, David Degiorgio, who continually has his finger on the pulse of the Group’s finances. The Prime Minister could do worse than having David as Chancellor of the Exchequer! Finally, while we are a stronger Group today than we were when I wrote my report last year, we’re always looking to be stronger, and bigger. Therefore, if you know of someone who wishes to be a volunteer in the best organisation for young people in the country, or if you are willing to become involved, let me, or any of the Leaders know; you’d be more than welcome. Thanks for reading this report, and for all your support. Yours in Scouting, Mike Hollingsworth, Group Scout Leader. 5 Inde endent Examiners Re ort 2023 CHARITY COMMISSION FOR ENGLAND AND WALES In(*endent examlnef 8 reporl on the accounts goclion A lTrd(*penoènt ExB[nI￿I'& Report Il•pwt 19 ih• ., 1111 SDyrt Gr(w Chwly no 01 ••ry ¢Iwy fft Tnrfl fortho y•¥ b••l• ￿ rnport ol fv qcc¥KIiM8 th •c(xwth• cd Il* Chath• 2011 Acn 14S ol lh• 2011 Aci •r*1 rny exthfflaoon. I clkn 14515)Ib) d I1￿ ACL dyidwt l c>)mpleiod lh￿ mblw•l m•ttws h•%• •xamlMf• ¢(ffi• to my ax•rrtkffj loih•r aK*qod tdcfw ') In ¢￿neth0n Ihe e¥•rffj•hcffj ¢￿1 w) b•lw• tr4t mèiorlol Ihe Aci oi with th• •￿•￿1n•bon to •lt•nI1￿ Str￿k1 t4 dwn th Qrdtr • prow undwsknnd•ig ol lh• arAc￿rA$ 10 b• 18#b 2023 Hurst Ill¢•llDn(•) c* body {11 E•99¥ COB IRZ IER Scclion B Disclosurc 0)MF4e￿ il the eyamingr to IN￿￿ght mauers c4 CO￿ern Isge CC32. nd8nt exwrwwtion ol ch8rity ￿coUnt¥. dirgctths arKt for examlner81. Glve horn d•la(18 01 any Item$ the •x•mhn•r wl8h•s to NolNng to disclo88. IER Q¢tobw 2018 ## **Receipts and Payments accounts and balance sheet** |**OPENING BALANCE**
**RECEIPTS**
FIREWORKS
RENTS
GIFT AID
INTEREST
QUIZ NIGHTS
200 CLUB
MISCELLANEOUS
SECTION SUBS
MEMBERSHIP FEES
DONATIONS
GOVERNMENT GRANTS
**TOTAL RECEIPTS**
**PAYMENTS**
FIREWORKS
GENERAL RATES
WATER
ELECTRIC
GAS
BROADBAND & WEB HOSTING
POSTAGE & STATIONERY
TRANSPORT
MEMBERSHIP FEES
GROUP CLOTHING
BANK CHARGES
CLEANING/WAGES
INSURANCE
BUILDING REPAIRS/RENEWALS
EQUIPMENT
EQUIPMENT CONSUMABLES
CAPITAL EXPENDITURE
MISCELLANEOUS
THURSDAY SCOUT TROOP
YOUNG LEADERS
**TOTAL PAYMENTS**
**SURPLUS**|**2023**
**£238,662**
£134,737
£17,639
£0
£2,579
£0
£580
£45
£0
£3,831
£316
£2,582
**£162,309**
£60,256
£777
£608
£1,021
£3,283
£706
£549
£5,394
£4,425
£48
£0
£1,915
£1,181
£1,077
£13,065
£404
£0
£3,810
£2
£89
**£98,610**
**2023**
**£63,699**|**2022**
**2021**
**£197,641**
**£176,700**
£126,194
£0
£15,914
£9,027
£1,695
-£326
£2,046
£2,497
£0
£0
£375
£440
£552
£74
£1,746
£878
£2,605
£30
£100
£1,466
£48,854
£19,907
**£200,081**
**£33,993**
£48,402
£100
£470
£143
£268
£193
£998
£522
£1,181
£880
£208
£417
£406
£252
£4,212
£613
£3,840
£2,956
£178
£0
£5
£0
£1,710
£1,505
£988
£1,387
£2,331
£272
£423
£176
£228
£35
£90,645
£1,554
£1,750
£2,047
£655
£0
£162
£0
**£159,060**
**£13,052**
**2022**
**2021**
**£41,021**
**£20,941**| |---|---|---| |||| |||| 8 CLOSING BALANCE- BANKED CASH HELD BY SECTIONS THURSDAY BEAVERS MONDAY CUBS WEDNESDAY CUBS THURSDAY SCOUT TROOP £229 £554 £1,024 £430 £152 £377 £785 £0 £262 £511 TOTAL £2 MONETARY ASSETS* CO-OPERATIVE BANK CAMBRIDGE & COUNTIES 8ANK UNITED TRUST BANK £l,lJ43 £206,264 £95,054 £9.923 £135,0 £93.739 £6,335 £148.0 £43,306 TOTAL UNRESTrICTED FUNDS £302 361 £197 641 NON MONETARY ASSErs* BUILDINGS. EQUIPMENT* VEHICLES* £555,312 £93,373 £92.613 £503,0(X> £91,LXKI £104,(KK) £490,732 £83,¢J)O £9,(XX) TOTAL £741298 £582 732 ' SHOWN AS INSURED VALUES These accounts were approved at The Group's AGM held on 9 May 2023 & sl8ned on behalf of The Group Treasurer- David De8ior810 Group Scout Leader- Mike Hollin8SWOrth