## **TRUSTEES ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2022** # **11[TH] IPSWICH SCOUT GROUP CHESTERFIELD DRIVE IPSWICH IP1 6DW** ## **UNAUDITED** ## **TRUSTEES & EXAMINER’S REPORTS** ## **& FINANCIAL ACCOUNTS** > **11[th] Ipswich Scout Group: Group Treasurer:** David Degiorgio No. 1 The Grove Henley Road Ipswich Suffolk IP1 4NW Home 01473 211447. Mob. 07908 598300.email: treasurer11thipswich@gmail.com Charity Number 305658 > **Patron** HM The Queen **President** HRH The Duke Of Kent **Founder** Robert Baden-Powell OM **Chief Scout** Bear Grylls Incorporated by the Royal Charter Charity Number 306101 ## **CONTENTS** ||Page| |---|---| |Reference and administrative details of the charity, its trustees and advisors|1| |Trustees Report|2 - 4| |Group Scout Leaders Report|5| |Independent Examiners Report|6 - 7| |Receipts and Payments accounts and balance sheet|8 - 9| ## **Reference and administrative details of the charity, its trustees and advisors** ## **11[TH] IPSWICH SCOUT GROUP** ## **CHESTERFIELD DRIVE IPSWICH IP1 6DW** **GROUP SCOUT LEADER MIKE HOLLINGSWORTH** ## **TRUSTEES:** **CHAIR ROBERT WELSH** **TREASURER DAVID DEGIORGIO** **SECRETARY KAREN MACFADYEN** **Oliver Arthur, Dave Baldry, Chris Baldry, Mary Baldry, Angela Garrod, Paul Goffin, Patrick Jameson, Joanna Jones, Hayley Mason, Richard Mason, Shane O’Halloran, Sharon Pickering, Carl Reeder, Andy Sparks, Adam Suchowij & Kathleen Suchowij.** ## **BANKERS:** **CO-OPERATIVE BANK: 9 – 11 QUEEN STREET, IPSWICH IP1 1SW INDEPENDENT EXAMINER: ROBERT I MILLEA FCA CA ANZ** ## **Group registration number with the Scout Association: 5225** **Charity Reg No: 305658** 1 **Trustees Report** The trustees of the 11th Ipswich Scout Group are the officials of the Group executive committee. The trustees are detailed at the front of this report. ## **Structure, governance and management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association & The Charity Commission. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents ’representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointments and is responsible for: - The maintenance of group property; - The raising of funds and the administration of group finance; - The insurance of persons, property and equipment; - Group public occasions; - Arranging accommodation and assisting to find camping grounds; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing group administrators and advisors other than those who are elected. 2 The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: - Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group may be necessary. - Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. - Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities are commenced. - Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an on-going basis, either temporarily or permanently. - Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group may be necessary. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include comprehensive insurance policies to ensure that insurable risks are covered. 3 ## **Objectives and activities** The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Scout Group consists of the following Sections: - Beaver colony - Cub Pack (Monday) - Cub Pack (Wednesday) - Scout Troop - Scout Active Support The executive committee, sub committees, leaders and helpers work together to provide a high standard of maintenance and care of all young people, property, vehicles and equipment in their charge. ## **Public benefit** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Financial review** The trustees have not formally set a target for reserves. The current level of reserves held is £238,662. (2021: £197,641) The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. 4 ## **Group Scout Leader** ’ **s Report for 2022 AGM** When I sat down to write my report at about this time last year, I said it had been an incredibly strange year. I suppose I should have foreseen that the following twelve months would be equally as strange. However, hopefully, we are seeing light at the end of the tunnel, although Covid rates, both nationally and locally, are very much on the increase. That said and having met only recently with Leaders from all Sections within the Group, I am pleased to say that all are ploughing ahead with full and exciting programmes for our young people to enjoy. This will, Covid permitting, involve all Sections holding at least one camp over the course of the next few months which will, I hope, include a Group Camp in September at the Hallowtree Campsite. It will be really great to have the whole Group out camping together again, something we obviously had to cancel last year. Further we’ve planned a Group BBQ, again at Hallowtree, for July, and it would be wonderful to see all our young people, and their parents and carers, attending this social event as this was also something we had to cancel last year. While the Group is a little smaller now than it was pre-Covid, our numbers remain relatively strong, as does the Leader team. My thanks go to all those who in any way shape or form have been involved in making provision over the last twelve months; you provided entertaining programmes during the time if being unable to meet face to face, and have continued to engage our young people since we have been able to return to face to face meetings. Last year I reported we were awaiting delivery of our minibuses. As it happened, for a variety of reasons, they didn’t arrive with us until October, but for much of the intervening period we weren’t able to meet in person, so it was not too much of a loss. However, I expect they’ll be out on the road as much as possible this year; they’ll be easily recognisable as they’ve both got incredible sign writing. Continuing on the vehicle front, the Group has been successful in making a bid for a grant that was available and I’m pleased to say this has enabled us to place an order for a brand-new kit van and a trailer. More good news is that two of our Scouts, Kaya Bhattachrjee and Ronnie Ransome, have been selected to attend next year’s World Scout Jamboree, which is to be held in South Korea between 1[st] and 12[th] August. Both are busily fund raising, so if you are approached to attend one of the events that their parents are organising please support. They each have a significant sum to raise, but what an opportunity! I end this report as I have in the past by thanking again all those involved in Leadership of the young people of 11[th] Ipswich Scout Group, and all the non-uniformed members of the Group’s Executive Committee. Particularly I must thank our Group’s Treasurer, David Degiorgio, who has guided us through, (another), difficult year. His diligence has ensured that the Group has remained in a financially strong position, and David has ensured that the Group has benefitted from all the financial support that was on offer during these very difficult times. I hope you all stay well. 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Giv• kn•r• bri•f ol •ty iteffts th•tthe •Maminv*l#h•* io ND m8tiw$ IER Othb¢r 2018 Recei ts and Pa ments accounts and balance sheet zorj 202Q OPENIPI £197.641 a76,7f £175m6 FIREWORKS REbNTS GIFT AIO INTEREST QU12 NIGHTS 20) CLUB 15CELiANEOu5 SECTION SU6S MBERSHIP FEES DQNAT10115 GROUP CLOTHING GOVEHNMEDif GIi4NTS £12&,194 £15.914 £1.695 £2.046 £0 £375 £557 £1.746 £2.005 £1 £0 £48.8S4 £66,iX6 £8,229 £6,473 £1.522 £477 F.380 É192 4,568 £d.445 £992 1.372 Éo É9,027 -£326 £2.497 £0 E440 £74 £878 FXI £1.466 EO £19.￿7 IQTAL RECE PAY FIREWORKS GENERAL tIAfES WhVER CIÉANINGrnAfTr£S INSU8ANCE MEM8ER5HlP fEES BUILDING AEPAIRSIRENEWALS ClE￿RIc GAS TIIANSPORT aAoADBl￿O POSTAGE & STAftoKRy BAMK CHARfjES PAISCELLANf¢XJ5 GROUP CIOTHING SMACL EQUIPMÉNT CAPITAL ÉXPENDITURE EauipMENT CONSUWibLES MONO4Y CUBS THURSL)AY SCOUT TROOP YOUNG IEACERS E48,402 £470 É268 £L,710 É54.742 £J,%7 £822 E4,495 1.275 £3,96U £7.ILNJ É1.031 Éa52 £5.524 £397 £399 £0 £1.798 (1.336 £2,192 £3.977 E539 É420 1,506 £0 £143 £J93 £1.505 £1.387 £2.9.56 £2Y2 £522 £3.840 £2,321 £L181 4.212 £208 14C6 £5 £1.750 £178 £423 £￿,64$ £228 Eo £655 £162 £613 (417 1252 Éo É2,047 £0 É176 £1,554 £35 £0 £0 EO TOTAL PAYMÉfiTS £13 £94A 941 £874 Q051NG ￿lAN(LI￿￿ É238fft2 97 HELD MYSEalON ThUKSDAY 8EAVERS MONDAYCU85 WEDNE5DAYCUB5 THURSDAY SCOUT TROOP £￿2 £377 E7 £554 £1.024 £0 f735 Éo £u rAJ 237 E735 MONETARY A55ETS* LO-CFERATTVE BANK CAMBRIDGE & CQUHIIES 8AMK LINttED TRUST BANK £9,923 £135.thI) £93.719 £&3JS E148.00(I £43.306 E3.531 132,449 £40,720 EJ7 N ￿￿ET rioiNGS• EQUIPMENT" vt.HICLES* É503,(KXI £91,¢J10 U04,C E490.732 £B3.C É471.584 £85,284 É9,LKK) £698,￿0 73 • 5HCWN IS INSURED VILUES Inc Peugert Boxor V•n ¢n ordor These acrounts approved JtThÈGroup'sAGM h¢kl on 10 Mty2022 & SI￿￿ on th•lr boh•ll by Tr¥asurer- Davld DeEiofKh) Group S¢out Leadtr- Mlke Hollry FNL) G'F RTrCAtT