## **TRUSTEES ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2021** # **11[TH] IPSWICH SCOUT GROUP CHESTERFIELD DRIVE IPSWICH IP1 6DW** ## **UNAUDITED** ## **TRUSTEES’ & EXAMINER’S REPORTS & FINANCIAL ACCOUNTS** > **11[th] Ipswich Scout Group: Group Treasurer:** David Degiorgio No. 1 The Grove Henley Road Ipswich Suffolk IP1 4NW Home 01473 211447. Mob. 07908 598300.email: treasurer11thipswich@gmail.com Charity Number 305658 > **Patron** HM The Queen **President** HRH The Duke Of Kent **Founder** Robert Baden-Powell OM **Chief Scout** Bear Grylls Incorporated by the Royal Charter Charity Number 306101 ## **CONTENTS** ||Page| |---|---| |Reference and administrative details of the charity, its trustees and advisors 1|| |Trustees report|2-4| |Group Scout Leaders report|5-6| |Independent examiner’s report|7-8| |Receipts and Payments accounts and balance sheet|9-10| ## **11[TH] IPSWICH SCOUT GROUP** ## **CHESTERFIELD DRIVE IPSWICH IP1 6DW** **GROUP SCOUT LEADER MIKE HOLLINGSWORTH** **TRUSTEES:** **CHAIR ROBERT WELSH** **TREASURER DAVID DEGIORGIO** **SECRETARY (MINUTES) LIZ GARWOD** **OLIVER ARTHUR, DAVE BALDRY, CHRIS BALDRY, MARY BALDRY, ANGELA** **GARROD, PAUL GOFFIN, PATRICK JAMESON, JOANNA JONES, KAREN MACFAYDEN, HAYLEY MASON, RICHARD MASON, SHANE O** ’ **HALLORAN, JOHN PICKERING, SHARON PICKERING, CARL REEDER, ANDY SPARKS, ADAM SUCHOWIJ & KATHLEEN SUCHOWIJ.** **BANKERS:** **CO-OPERATIVE BANK: 9 – 11 QUEEN STREET, IPSWICH IP1 1SW INDEPENDENT EXAMINER: ROBERT I MILLEA FCA CA ANZ** **Group registration number with the Scout Association: 5225** **Charity reg no: 305658** 1 The trustees of the 11th Ipswich Scout Group are the officials of the Group executive committee. The trustees are detailed at the front of this report. ## **Structure, governance and management** The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association & The Charity Commission. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents representation and meets every 2 months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointments and is responsible for: - The maintenance of group property; - The raising of funds and the administration of group finance; - The insurance of persons, property and equipment; - Group public occasions; - Arranging accommodation and assisting to find camping grounds; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing group administrators and advisors other than those who are elected. 2 The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: - Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group may be necessary. - Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. - Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities are commenced. - Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an on-going basis, either temporarily or permanently. - Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group may be necessary. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include comprehensive insurance policies to ensure that insurable risks are covered. 3 ## **Objectives and activities** The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Scout Group consists of the following Sections: - Beaver colony - Cub Pack (Monday) - Cub Pack (Wednesday) - Scout Troop - Scout Active Support The executive committee, sub committees, leaders and helpers work together to provide a high standard of maintenance and care of all young people, property, vehicles and equipment in their charge. ## **Public benefit** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Financial review** The trustees have not formally set a target for reserves. The current level of reserves held is £197,641. (2020: £176,700) The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. 4 ## **Group Scout Leader** ’ **s Report for 2021** Well, what a year it has been. I remember that back on the night of 6 March last year we had a group of Scouts out about around Sizewell based at The Wardens, undertaking a night activity. That night we slept inside. Like everyone, that was my one, and only, time of camping in the last twelve months. Zoom and Teams are two words that have become common to us in the past year, and now form part of our, (almost daily it seems), vocabulary. When I was writing last year, these were new ways of meeting and I wondered if they might become the norm and, possibly, the way forward. They have become the norm, whether we like it, or not. However, there are some benefits in that there has often been more people ‘in attendance than would be the case if holding face to face meetings, particularly during the dark, wet winter months when no-one is inclined to leave the warmth and comfort of their homes. It’s also caused people to become incredibly inventive when coming up with a different programme week after week. I am extremely grateful to all the Leaders who have put so much thought into continuing to provide exciting and entertaining activities, and I know how much these have been appreciated by the young people in our Group. Talking of young people and our Leaders and Section Assistants I am pleased to report that this ’ year s Census shows us to still be healthy in terms of numbers, but of course we could always do with more of both in order to stay ahead of the game in the future. Sadly, John Barber, who have been Akela to the Wednesday Cub Pack, and a part of the Group for so many years, decided he needed to step back from Scouting, and so has retired from The Movement. Fortunately for us Mary Baldry, again a long serving member of the Group, has agreed to take on the role as Akela. As I write this piece things are moving towards a point where we can again meet face to face, and I know that, like me, young people and Leaders alike can’t wait for that to happen. Sadly, however, camping appears to be some way off, to the point where the Leaders of our Scout Troop have taken the decision to cancel all the camps planned for this year. While one of our Cub Packs does, in theory, have a camp identified for October, it remains to be seen whether that takes place. 5 Also, and because large gatherings would still not be permissible, the Wolsey District Executive has decided the usual St George’s Day parade must again be cancelled, being replaced this year by a virtual parade to be held on 25 April. It is usual that all in Scouting are expected to renew their Scout Promise at this event; it wasn’t possible last year but at least those who ‘attend this year will be able to do so. Finally, I want to pay tribute to the Group’s Executive Committee, many of whom you don’t see, or get to hear of. Without this group of people who keep a watching eye on, among other things, the Group’s finances and the fabric of the building, we would not be the success that we are. As always, even in these difficult times, they have been so supportive in the last twelve months; thanks Folks. ## Yours in Scouting Mike Hollingsworth, Group Scout Leader. 6 Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to th• tru•t•MI 31 Mwth 2021 Ch•rlty no 111 •nyl 7&8 b••l• ol v•port Adi urthf ••Ctth 145 01 2011 ALI K#1 ffi CWyH¥J my •X•M￿•￿i, I 145(5Xbl ol fv *%*. Md: IK 2￿21 Nam•: FCA CA ANZ Oct 2018 17 Rr4*L C010 9Tr1 Onty compsete rf the examiner Theeds 10 h¥hlwJhl moienol ot corwn •fty Itwn• thai th• IÉR Oct 2M8 RE￿IpTs PAYME NT5 FOR THE YEAR EN￿NG 31 PMACH 2021 2021 2019 £176,700 175A26 £158A39 FIREWORK5 ftENT5 GIFT AID INTEItES7 QUIZ NIGHf5 2(MI CIUB MISCELLANEOU5 SECTION SU85 MEMBERSHIP FEES NAT￿N5 GROUPCLOTHING GOVERNMENT GRAtITS fo fg,027 .( 326 £2.497 10 £44Q £74 £878 £30 £1,466 £0 £19,907 f 66.ry)6 £8.229 £6.473 £1,922 £477 £86,393 f 16.666 13.945 £2,192 £596 £3rA) 133 £3.691 £1,042 U5 £0 £0 1192 £4.W £4.445 E992 £1.372 99 Is f IREWORK5 GEN ERAL KATES WATER CLEANING INSURANCE MEM8ERSHIP FEES 8UILtING 14£PAIRSIRENEWALS ELEcfRIC GAS TRANSPORT BROADBANO POSTAGE & STATIONEftY OANK CK4RGES MISCELLANEOUS GROUP CLOTHING SMALL EQUIPMENT EQUIPMFNT EQVIPMENT CONSUMABLES MONDAY CU85 THURSDAY SCOUT TROOP £iLX) E113 f193 £I.505 £J,387 £2.956 £272 £S22 E54,742 f I.￿17 £822 f 4.4 £1.275 f 3,960 £7,ICX) f 1.031 £852 E5.524 £397 f399 10 £1,798 El,336 2.192 £3.977 £539 £420 £1,5C [55.023 El,641 f877 E6,494 £0 £9,252 £1.486 £1,271 £8,956 £383 É474 £58 11.517 £0 £J,682 f 7,363 £613 £41? £252 £0 É2.LH7 FO E176 1,554 £35 £0 fo £0 -£814 RELEIPTS PAYMENTS FOR THE YEAR ENC¥NG 31 MARCH 2021 SURPW OSING 8ALANCE - 8A14KED THURSDAY S£AVERS MONDAY CUBS WEDNESDA Y CUBS THURSOAY SC.OUT TROOP •• 'Repty* not subfftitted 2021*• £152 £377 785 £0 £187 £551 £169 £117 £0 £735 £0 MONETARY AsSE￿s. CO.OPERA TIVE BANK CAMBRI[￿E & COUNTIES WIK UNITED TRUST eANK £6.J35 E148.000 £3.531 £132.449 £40.720 £1.415 £133.411 £40.L EDFU BUILIJNGS. EQUIPMENT. VIHICLES. C49).732 £83.LXQ £471.5B4 £85,284 £462,337 £82,832 f 15.C(KJ ' SHOWN AS INSLIREDVALUES Tlese act￿ntS were apwa4*d ai rhe GrowTr's AGM 11 May ￿21 & s18￿1 ￿ rl*lr behall Trea5urer- Davld Do8ltYÉI9 Gmw> sctyjt Leader . Mike I￿111￿$worth