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2023-03-31-accounts

1[st] Burrington & Wrington Scouts & Guides Group

1[st ] Burrington & Wrington Scout and Guide Group

Annual Report & Accounts for the year ended 31[st] March 2023

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1[st] Burrington & Wrington Scouts & Guides Group

Trustees’ Report For the year to 31 March 2023

Reference & administration details

Scout Registration Number 35833
Registered charity number 305644
Charity’s principal address 1stBurrington & Wrington Scout & Guide HQ
School Road,
Wrington,
Bristol, BS40 5NJ

Names of the charity trustees who manage the charity (as per Charity Commission):

Trustee Name Office (if any) Dates acted if not for whole period
Dave Tomlinson Chairperson
Jan Knott Group Scout Leader
Paula Alvey Group Guide Leader
Ian Harries Treasurer
Louise Coates Secretary

Unit Leaders

Unit Leaders
Hatty Alvis Rainbows
Laura Laird 1stBrownies
Jean Davies 2ndBrownies
Paula Alvey Guides
Laura Stuart Beavers
Tom Lander, Marcus
Milliner & David Peacock		 Cubs
Brian Armour Scouts

Names and addresses of Bankers, Advisors and Independent Examiners

Type of advisor Name Address
Banker CAF Bank Ltd 25 Kings Hill Avenue
Kings Hill
West Malling
Kent, ME19 4JQ
Natwest National Westminster Bank PLC
89 High Street
Weston-super-Mare, BS23 1JW
Shawbrook
Bank		 Lutea House, Warley Hill Business
Park, The Drive, Great Warley,
Brentwood. CM13 3BE
Independent
Examiner		 Mrs Sophie Trafford
Chartered Accountant

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1[st] Burrington & Wrington Scouts & Guides Group

Chairperson’s Introduction

2023 has been another strong year in Guiding and Scouting. Children continue to have a good time and many learning experiences that we offer. However there are many challenges ahead that we as a community, are going to need to address. All organisations now have to comply with Safety regulations, to an even greater extent than before, which costs time and money. Our headquarters are old and require continual upgrading to meet the requirements outlined in the Safe Scouting and Guiding document and the Premises Audit document. These can be read by searching on the Scout Website under the above titles.

1[st] B&W is wholly run by volunteers in the spirit of Scouting and Guiding and I hope we can encourage people with the appropriate skill sets to contact us to find a way forward for the future of the Group.

Please see individual reports from Sections:

Appendix 1: Group Scout Leaders Report Appendix 2: 1[st] B&W Cubs Report Appendix 3: 1[st] B&W Beavers Report Appendix 4: 1[st] B&W Scouts Report Appendix 5: 1[st] Wrington Guides Report Appendix 6: 1[st] Wrington Rainbows Report Appendix 7: 1[st] Wrington and 2[nd] Wrington Brownies Report

Explorers

In addition to the Scout and Guide Groups, 1st B&W also supports a District Explorer Unit through the provision of facilities and resources - access to meeting space, minibuses and equipment. Many Scouts and Guides who reach the upper age limit for their Section go on to continue their journey with Explorers. This is a very popular section with many active challenging and adventurous activities.

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1[st] Burrington and Wrington Scout & Guide

Group Accounts

Year ended 31 March 2023

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1[st] Burrington and Wrington Scout & Guide Group

Report and Accounts for year ended 31 March 2023

Analysis of Cash Reserves

The consolidated Group held cash reserves of £113,302 (31 March 2022: £63,456) of which £93,751 (31 March 2022: £42,222) is held by the HQ and £19,551 (2022: £21,234) across the sections.

The funds held with the Sections are specifically designated for running / delivering their programme.

Included within the HQ funds are: - Minibus replacement fund £ 31,125 (31 March 2022: £21,125) Hall renovations £ 12,500 (31 March 2022: £2,500) Camping equipment £ 1,500 (31 March 2022: £1,500) Group reserve £ 10,000 (31 March 2022: £10,000) Balance of Covid grants from NSC £ - (31 March 2022: £6,322)

This leaves £38,626 (2022: £775) as a general reserve.

Gift Aid monies held by Group at 2021/22-year end plus monies received in 2022/23 have been returned to the units. The NatWest account is left with a small balance and is now used purely for the receipt and distribution of Gift Aid.

Receipts & Payments Account Summary

Total Receipts
Total Payments
Net surplus for the year
Cash, bank and similar funds b/f
Cash, bank and similar funds c/f		 Page
2
3
5		 2023
£
92,697
(42,851)
49,846
63,456
113,302		 2022
£
29,420
(29,416)
4
63,452
63,456

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1[st] Burrington and Wrington Scout & Guide Group

Report and Accounts for year ended 31 March 2023

Receipts
Membership Subscriptions
Less Paid
Investment Income Received
Bank
Donations
Activities
Vehicles
Camps
Other Activities
Fund Raising (gross)
Hall Hire
Events
Other Income
Income Tax Recovered
Covid-19 grants
Sundry receipts
TOTAL RECEIPTS		 2023
£
32,824
(18,781)
14,043
351
______
62,960
______
680
5,059
1,497
7,235
1,528
3,681
5,209
1,570
-
1,570
1,329
1,329
92,697		 2022
£
22,068
(11,317)
10,751
48
______
120
______
379
5,131
830
6,340
525
889
1,414
-
10,667
10,667
80
80
29,420

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1[st] Burrington and Wrington Scout & Guide Group

Report and Accounts for year ended 31 March 2023

Payments
Premises
Rates, Fuel, Insurance
Repairs, Maintenance, Cleaning
Renovations
Donations and Gifts
Activities
Vehicles
Camps
Group section expenditure
Other activities
Fund Raising Expenses
Bank charges
Admin/Postage & Stationery
Purchase of Capital Equipment
Equipment
Minibus
Purchase of Badges, Uniforms etc
Sundry Payments
TOTAL PAYMENTS		 2023
£
3,268
4,657
11,173
19,098
90
7,305
6,834
818
5,292
20,248
796
388
82
471
-
-
-
1,670
__
478
42,851		 2022
£
3,828
9,637
96
13,561
10
5,310
3,917
512
3,549
13,288
-
594
62
656
-
-
-
1,098
__
803
29,416

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1[st] Burrington and Wrington Scout & Guide Group

Report and accounts for year ended 31 March 2023

Statement of Assets and Liabilities
Note
Monetary Assets
Cash, Bank, and similar funds
1
Non– Monetary Assets- Charity’s Own Use
Land & Buildings
Motor vehicles & Trailer
Scouting equipment, furniture etc.
2
Movement in Fund
Value at beginning of year
Surplus in year
(Decrease) in value of other assets
Value at end of year		 2023
£
113,302
300,000
14,007
705
314,712
428,014
380,717
49,846
(2,549)
428,014		 2022
£
63,456
300,000
16,478
783
317,261
380,717
391,336
4
(10,623)
380,717

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1[st] Burrington and Wrington Scout & Guide Group

Report and Accounts for year ended 31 March 2023

Notes to the Accounts

1). Cash, Bank and similar funds

. Cash, Bank and similar funds
Rainbows
1stBrownies
2ndBrownies
Guides
Mendip Beavers
Bear Cubs
Scouts
Group accounts:
Cash (HQ lets)
CAF current account
NatWest current account
Deposit account
. Non – Monetary Assets
Included at valuation:
School Road
Storage Buildings
HQ Contents
Vehicles		 Cash
£
1
43
-
3
-
24
89
12
-
-
-
172		 Current
Account
£
842
786
2,702
1,544
1,734
3,961
7,822
-
21,254
282
-
40,927

2). Non – Monetary Assets

The value of the HQ and that of the store has been included at Trustee valuation. The valuation is based on a market value not rebuilding cost for insurance purposes.

The value of HQ contents has been depreciated at a rate of 10% and the value of vehicles has been depreciated at a rate of 15%.

There is no camping equipment with an expected life of more than 5 years and all items have been written off.

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1[st ] Burrington & Wrington Scouts & Guides Group

Independent examiner's report to the trustees of 1st Burrington and Wrington Scout & Guide Group

I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 5 to 9

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 21 November 2023

Sophie Trafford ACA

Church Lodge, Station Road, Wrington, Bristol, BS40 5LG

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 1

Group Scout Leader’s report

When I read the section reports from our Scouts, Cubs and Beavers, I have to admit to being one very proud GSL. The range of exciting and challenging activities our members enjoy is astonishing. Some groups have never recovered their numbers following COVID-19, but our numbers in 1[st] B&W are just as strong; we have a reputation for providing exciting activities and of course, everyone wants to be part of it.

We have been involved in face-to-face meetings, webinars and information sharing around Scout Transformation. Originally planned for February 2024, this will now happen in April 2024. The main reasons for Transformation is to make volunteering easier and to meet our legal requirements with the Charity Commission. Currently, we have a range of roles within each section, and the training required depends on that role. Leaders who have completed their training are currently awarded a Wood Badge; this is a requirement of their role and leaders can be, and are, removed if they haven’t completed their training.

Transformation will mean that each section will have a Team Leader and however many team members they need. Team members will do whatever training they need to do the tasks they have volunteered for, and a Wood Badge will become voluntary. This means instead of having roles to ensure our members have the challenging programmes we offer with all the safety requirements built in, each team will have identified tasks – and can have as many team members as needed to complete those tasks. So if you’re thinking, “I’d love to help, but I can’t do…….”, speak with your section leader. They can give you a job for example doing the badges, making the bookings for activities, getting equipment to camp….or anything the team has identified is necessary. Before having access to children or their records, anyone helping must complete a DBS and training as necessary, for example, GDPR training if you have access to records. Most of our training is online, very easy to complete and agreed with other organisations, for example, our safeguarding training is in line with that required by the NSPCC.

Our Executive Committee will also be changing. We are in discussion with our Guiding colleagues how this will work, but the Executive Committee will become the Trustee Board. The Trustee Board will have far more responsibilities, for example around building audits, safeguarding, training and other safety responsibilities. More information around the changes that will be happening when we have finalised them.

We are very lucky to have such amazing leaders; I thank them one and all. The Scout Association recognises the outstanding effort our leaders put in and we have once again had leaders awarded Commissioner’s Commendations; these have gone to David Peacock, Tom Lander, Marcus Milliner and Huw Riley. Tom and David have also been awarded their Wood Badges.

The Scout Association doesn’t just recognise leaders who run the programme. Executive members who have a role in Scouting have also been recognised for the time and effort they have contributed. Our

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1[st] Burrington & Wrington Scouts & Guides Group

Chairman, Dave Tomlinson, has been awarded his ten-year award and we thank him for the time he has given the group.

We have a few more awards which will be awarded at the AGM; however I can’t put the details in this report because it will spoil the element of surprise for the recipients!

Lastly but very importantly, I’d like to thank our Treasurer and Chairman, Secretary, Exec committee, people doing fundraising and don’t forget leader's partners and families for letting them disappear so regularly! The fabric of the hall is much improved and we thank Dave and the Exec for their tremendous work. Thanks also go to our Section Treasurers, who take so much pressure off Leaders by doing everything for the annual accounts. We are always looking for more support to share the work that enables the good stuff to happen. If you can spare some time or are interested in finding out how you can help, please speak with me or contact me jan.knott@axescouts.org.uk

Jan Knott

Group Scout Leader/Group Lead Volunteer

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 2

1[st] B&W Cubs

Achievements from the past year

It has been another fun packed year for the 1[st] B+W cub pack. We have a strong ethos of making our programme as varied and interesting as possible. Our highlights from the past year have included giant paddleboarding, caving, climbing, tracking, biking, litter pick, laser tag and trips to the local RNLI, fire and police stations.

Following a challenging time with the covid pandemic and changes to the leadership team we are pleased to have established three main cub camps per year. Our autumn camp is a local green field camp offering the cubs the chance to hike to the site, sleep under canvas and take part in a variety of creative activities during the day, support the running of the camp and camp fires. Our Spring camp is a trip to a PGL centre offering a few creature comforts while allowing them to access the facilities on site and undertake adventurous activities such as abseiling, giant swing, zipline and obstacle course. Our summer camp is an adventurous survival camp in which we slept in hammocks under tarps, learn techniques to catch and prepare food and cook on an open fire.

Our planned programme now offers all cubs the opportunity to achieve their silver award by the time they move to Scouts. We have only achieved this with a small number to date but hope to support a larger number in the coming months.

ASL Huw achieved his nights away permit in June.

ASLs David and Tom have achieved their wood badge.

ASLs David, Huw, Marcus and Tom have been awarded The Commissioner’s Commendations for their work with the pack.

Challenges from the past year

Due to several Tuesday leaders resigning from their positions, it was no longer possible for our Tuesday cub pack to continue to function independently. To offer continuity our GSL with the support of other cub leaders were able to keep the Tuesday sessions running up to the end of the summer term. At that time, it was decided to close the Tuesday pack and offer all cubs a place in the Thursday pack or neighbouring pack of their choice.

While this has been a challenging time for the leaders, cubs and parents the pack has come out the other side in a strong position with a cohesive group of leaders, good membership into the Thursday pack, strong support from our parents and wider community.

Cub update

We currently have 30 cubs within the pack. 6 cubs will be moving up to scouts in January. 4 Beavers are due to join the cub pack in January. The waiting list is under review with our GSL.

Leader update

Our current leadership team is David, Huw, Marcus, Tom and Zoe. Zoe joined us from the Beaver leadership team in September.

David plans to leave the team in November as his youngest child moves up to Scouts.

Alex Prince is due to join the cub leadership team from Beavers in January as his daughter moves up to cubs.

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1[st] Burrington & Wrington Scouts & Guides Group

We are also lucky to have 2 young leaders supporting the pack, Charles and Tyler. They have made an invaluable contribution to our pack meetings and camps. Evan has who has supported the pack superbly in recent years is in the process of stepping back from his role as he is soon to turn 18. With our larger pack size, we as liaising with our GSL to see if we can bring another young leader into the team.

Plans for 23-24

Develop closer ties with our fellow leaders in Beavers and Scouts to offer better continuity for our young people as they progress through the sections, supporting leader numbers as required and sharing our skills and resources more widely.

Develop closer ties with neighbouring cub packs. Look to offer a termly shared activity between packs to enable cubs to network with the wider movement.

Succession planning – aiming to bring new leaders into the cub pack in a timely manner enabling them to be mentored and upskilled by the existing team.

Explore further opportunities for the cubs to get involved in community projects.

Thanks

The leaders are hugely appreciative of all the support they receive in delivering the exciting programme to the cubs. We realise that we are the tip of the iceberg and that none of it would be possible without the support of the parents, the local community, our young leaders, our GSL, district, the exec and everyone else in the scouting movement who put in so many hours behind the scenes to give young people the opportunities that we do.

The Cub Leaders

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1[st] Burrington & Wrington Scouts & Guides Group

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 3

1[st] B&W Beavers

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1[st] Burrington & Wrington Scouts & Guides Group

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 4

1[st] B&W Scouts

We've had another exciting year with adventure and skills near and far - lots of fun for our 40ish scouts and leaders.

Since last year I'm pleased that we've now grown to 5 leaders on the team with Mark, Sarah and Steve joining Jono and Brian at the troop. Huge thanks and kudos to them for taking the leap into what I think has generally been more fun and rewarding than what they expected.

We've had a number of camps which are fantastic for the adventures, team work and other experiences that they bring along with the headline activities.

We've represented the troop at the Wrington summer fayre, the North Somerset show ( most unusual use of map skills where we needed to set gates for the show jumping) , providing help to the Wrington Show and helping to clear the community area at Prestow Woods with our fire lighting skills.

10 of our scouts achieved their Chief Scouts Gold awards this year, representing their strong commitment to scouts, having taken part and achieved strongly in all of the activities and opportunities that have been available as well as a little work on their own parts too. Over 300 other badges have been handed out to the Troop representing their adventures and skills gained in the year.

As well as using the hall we've continued to make a lot of use of the Mendips in Burrington Combe and other locations for games and activities. We've also cycled to cheddar and back down the strawberry line in search (successfully!) of chips.

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1[st] Burrington & Wrington Scouts & Guides Group

Teamwork, leadership and skills are a focus in what we do. We've been building skills; gutting fish and cooking fish and chips, cooking on fires, first aid, knots and lashings with flintstones cars and other activities; Camps, games/ activties like our 'Apprentice' trading and skills night, wide games and scavenger hunts cause the scouts to need to collaborate in different groups and across friendship groups.

We've had good success in competitions this year too

B&W won the District Rafting competition trophy with two teams in the final of 4 rafts - amazing skills and determination.

In the 3rd year of our Mendip Monopoly compeition in July we hosted 4 other scout troops and one of our teams won the trophy back from Blagdon. But moreover we're really pleased to be able show off our back yard to other troops and encouraging their adventures.

Ten Tors saw 9 B&W scouts and several of our ex-scouts now as Explorers entering the event and completing successfully - great achievements at the event and in all of the training leading up to it. We had a small team at the District Quiz but did really well, if we'd been ready for the scouting history round then it could have been close to another trophy - next year!

Thanks for everyone's support.

Brian, Jono, Mark, Sarah, Steve.

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 5

1[st] Wrington Guides Report

Our fundraising events:

Some of our older girls left last year. � We now have a younger group.

We also lost one of our young term helpers, Kate Lippiatt. Big thanks to Kate for all her support. Louise Coates joined us as a regular helper.

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1[st] Burrington & Wrington Scouts & Guides Group

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 6

1[st] Wrington Rainbows

1[st] Wrington Rainbows have had a wonderful year since the last AGM, we have celebrated our 35[th] Birthday. The Rainbow units of Yeo Vale Division went to Noah’s Ark to celebrate.

We had new format for the Division Christmas Party and new location at Churchill Primary School. On Thinking Day we learned about the Girlguiding Family Tree, all the units and how they are then grouped into Districts and Divisions, County etc. The Badges we have earned this year are CORAL badge (35[th] Birthday Badge), First Aid, Healthy Mind and Family Tree. We are currently working on a badge designed by Girlguiding South West Region called Diversity and Inclusivity.

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 7

2[nd] Wrington Brownies

2[nd] Wrington Brownies are as busy as ever, managed to fit in lots of activities this year, including a Fire Station visit. We took part in the Yeo Vale Division Brownie Quiz with other units. We are in the process of preparing for a joint pack holiday with 1[st] Wrington Brownies in the upcoming half term. We have earned the Countdown to Christmas Badge, as well as Inventing Badge and we are currently working on our Painting and Dancing Badges.

1st Wrington Brownies

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