2025-03-31-accounts - 1st Wellington Scout Group

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Trustees' Annual Report

For the period

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From (start date) 2 1 1 1 2 4 to end date 2 1 1 0 2 5
Section A Reference and administration details
Charity name 1st Wellington Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 5 6 3 8
HQ registration number
Charity’s principal address Castle Hall, Fore Street
Wellington
Somerset
Postcode T A 2 1 8 A Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Nadia Atherton District Commissioner/i
2 David Belfield Chairman/Lead Voluntee
3 Gwynfor Jones Treasurer
4 Nicki Woodgate Secretary
5
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 5 Trustees (including 1 Ex Officio Trustee) and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include dual person oversight for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include dual person
oversight for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Adventurous activities are undertaken year round, including but not limited to Camping, hiking, kayaking, rafting.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Adventurous activities are undertaken year round, including
but not limited to Camping, hiking, kayaking, rafting.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	The group has no current capital investments. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (14 September 2024)

Achievements and performance

Section D

Summary of the main achievements of the charity during the year The Group continue to provide a full curriculum of scouting activities for our 4 age groups (Beavers, Cubs, Scouts & Explorers). All section shave participated in a full range of Scouting activities and high level details of each sections activities are included with the minutes of the AGM.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group does not hold a specific reserve fund but through financial planning ensure that our current account maintains in excess of the reserve figure. We are fundraising for a replacement minibus and are ring-fencing monies received from external grants for this purpose At financial year end 24/25 we held approximately £15000 in our current account, of which £5000 has been ring-fenced for the minibus fund. This is consistent with group financial l Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £3000. n/a n/a

Section E

Financial Review

Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves

The Group does not hold a specific reserve fund but
through financial planning ensure that our current account
maintains in excess of the reserve figure. We are
fundraising for a replacement minibus and are ring-fencing
monies received from external grants for this purpose At
financial year end 24/25 we held approximately £15000 in
our current account, of which £5000 has been ring-fenced
for the minibus fund. This is consistent with group financial
l
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 3 months running costs, circa £3000.
n/a
n/a

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);	Funding Our primary funding mechanism is through regular subscriptions for scout group members, supplemented through various fundraising activities undertaken throughout the year.

5 LT700001 (14 September 2024)

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• how expenditure has supported the key
objectives of the charity; [The Group Trustee Board regularly monitors the levels of ]
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
• investment policy and objectives;
Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
The groups intent is to raise approximately £15000 by the
Plans for future periods (details of any end of 2025 to purchase a replacement minibus. Multiple
significant activities planned to achieve grant requests have been sent and positive responses have
them) been noted from:
- Wellington Town Council
- Wellington Rotary Club
- Leslie Sell Charitable Trust
- Capgemini Community Fund
- Somerset Community Foundation
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Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	David Belfield Gwynfor Jones Chairman Treasurer 2 1 1 0 2 5

6 LT700001 (14 September 2024)

j Fl ¢iu IOI) -'LAf'o', unts ri rxxiort to tF,.A trustCJknQS 1 S: Wellington Scout Gi-CL5P On accounts for the year ende cha.rity no lif aiiiil ?C5606 Set out on page> | -ro:'t to ' l-ie t.,",:.: ,il /y¢.1.fla.ijI)n of tk,a anLcNJniS of tk"'ie dnove harity ('tiie Trust") for frki.e sled! anded pona2bilities and bap.ss of report .y's trdJ.- irie p-M!-epc','-ati on o-r irie rlLljf-eni,piit.s nf the Pk.ariti•,8 ,4(:.t ?01 '. C.L 0.1 Illy v, d:er 8e= t.he 'r..aiie I'ollc,Iliied -.11 ihp apDlica'pla D;,i-yaniicills qiijen b! the ch8.rity Commission urinjor septiofi 145(bjli3j c:,f tn.- An, -ri•rl 01 il end rit I I fie ci°!ari'.y's gi OSS IIICOYI ia exnEJooen £2iO:000 ?.n.d l am OLialÈfio01 to exaniiner's statement unavnrtake the rxaryiiriation bij beiDg a quail coM@ to mv al"tl-_ '.on (othe", indl tj',(4t "9SVLlq iTr:f> r'=i_tRe lo betieii resr,ec;: of '_h.e C -liltiilq I Icakjle guifromaD.tc, .Liric,eri".jiri 4V E t Èe i or,I"; "lions 200ts otn= llut a Iv.¢.,. ,ave no CPJil- . It I CKn4nncc;i 'ILI I Fx.aminai!01 to IdVi)jGh, ati.nntion J11 OLlid bLJ d.k-awn in rLI-l£S e¥)Ort in nrder to eD.abie a. pi-ODer ur:0 i-sta.ncJJing of the gGCCOUP,ts t,0 oe reachrhr-l ?pi/ rio I',Oi i.. ate: Njdmo: L IER Oct 018

plevap4l profesiionaE qualiricat!cn(s} oi. body I I dny): I lo PAhly O.,i.ec ?ti, Address: tlO.__ L.i_w5.70_..___ ,,ohlight materidl ma+ters of cOner, Onlsl complet¢ i! tne exawiiner Ii ,-.'eds LO [-' (,4%ee LC32: IiidE,penden;. examin.atii)n fif criqfity dCGQLifits" directioiis and guicsar,ce for ey.dminers). Give here brief dptails of any 8','"eniJ &hat tk'c exo'lTKiiier wishes I'o isclosp. Oct 2018

I£T WELLINGTON SCOUT CROUP rRO>lT ANY LOSS A.=CC&JNT Fog THE YEP,R FNnED 11°, IkqA.RCH 20?5 7025 ?.024 Pieceipts for the year 217tt14 16£tr48 t E)isJenses for tile year Q14P 5114 t receipts/{payments} for tale iiear miii S_ 1743) IILj82 N.et rocei ts/payrr.ents for the ye=, -6348 The è.bove accoup.t, nolrs and afftcomLJanyiria °Id,teiT,einl' Oi aJJetS cind l-_h", approved bytne Trus'l ps on 5Lh JIAne 2075 £j.na on th-: eli-; r •e1':,24d %1lr G.Janps YioTofory TreaJ&éi er Fuk) be.ialt Oi ti: PacJfj. 1

1st. VVtLL!NtsI"ON fJCOU'f GllOUP R:: C£ll?-rs FOR rHE',_. 2015 EIWB'.?SFI,IP C,JI PCLP.IPTI()Ni 102£1 8C#18 Less= CclPi't-tiDn Pdid 45)6 43-12 .n rkiiR IN'COPv4,k RkCr.llikD Propep'iv rerit 4CJ76 5918 49.16 ONATIGN 3014 7Lb8 GRAf,ATS 70ti A.CTIVITIFS FUTrID RA'SINf4J INCOME 14.55 )I"HIR iNV.C¢')VII (iift Ai14 fi¥*Jco've.I'eii (sitse NiJLe L suTri P.Y P.IC", 4PT UiiifLir n %31e,s 5und.ry incomp -IOTAL Ar.CEIPTS FOR THE Y&.4R

Acco nls 1ST bl¢ELLINGTON SCOUT GROUP PAYMFNTS FOP, T*4E YEAR ENDED 31st MARCH 2025 ?025 20?4 .ICTIVITIES 6048 FliNJ RAISING EXPENSES PURCHASE OF CAPITAL EQUIPMFPIT 6048 5114 PR.EMISt.S 100 loo ht ar:d. Iiaat 5406 I,Vcl"Prt) r 481 38-, ?7C? pairs Jnd reiiewals Il07 2448 P,p'iuqp, Hv.gipne and othar costs 26A9 2312 Inlei"fte't 164 ltsD54 14L: J.?3&4 ADP41.IN/ESTABIISF5,MENT EXPENSES OTW,-.I PIIYMEN'TS lj'lliiorm 47D i45 P41inihus 1893 Loon rep Iineilis Sundry 2298 li682 7Q,35 TOTAL PA¥IEI T) FOJ), I HE YtAR 234.93

1st WELLi,.I,iGTON SLOUT GROiJP ST,,.,TE1IIIEIT OF ASSETS LIABÉt.l a i- FOR THE Y£AR FNDFD 31¢t Nll.qP.CH ?u2 2924 MONE-IA.qII ASSET5 Casli, bank and similar fund¢ Bank and Building" JCp=' ty aifoi IV!'j IOu4S Débtors (HMRC GIPL 3id} (see iiote 2) 2CilO 120 FIXIED ASSETS ! ¢ind 2riL4 bLiildings (at cost) .155567 Irr567 ,Q4.or VEhycl:ss (at r,ost) 322.131 iJli"tiiig snuipment, , ui'ri'iurts etc (- t COStJln 116D64 Ilf.654 3?1438 318008 n,( OVSI i rl r rl'l"t 321478 318008 318008 2435F ,,I.,ASI'C."" ickt i&i li= 371438 31801J8 11 Fixed ass:= unt has been take(1 Gf J Ill jp.ve,'" '. y Vlls11 be prepared in ets [hiCh havi . I I,ogt desLr'Jyed O¥ VdO:- 11-110 ¥. an ur.to ate v?Ii'at".on to b- .£dcei (Jr, 'ihp 2: . h£, SL?LSt HaSi 3.i Toll&'ling"ion. This ifj h£-5d ill d tri: .J£-fj'j 2} Giti Akd is now up-lo-&¢ite and prekllOU¢ &)1 fj ¥Jts?Pl i4_ Pdge 4