| Trustees' Annual Report for the period | ||||||||
| **From ** | Period start date | To | Period end date | |||||
| **01 ** | **04 ** | 2022 | **31 ** | 03 | 2023 |
Section A Reference and administration details
Charity name Registered charity number
1[st] Watchet Sea Scout Group (RN63) 305637
Charity's principal address
Castlehall, 15 Swain Street, Watchet, Somerset, TA23 0AB
Charity’s contact address
60 Doniford Road , Watchet, Somerset, TA23 0TE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Chris Mitchell | Chairman | Members of Charity | ||
| Liz Greenway | Treasurer | Members of Charity | ||
| Simon Greenway | Explorer Leader | Exec Committee | ||
| Liz Mitchell | Assistant GroupScout Leader | Exec Committee / District | ||
| Simon Bale | GroupScout Leader | Exec Committee / District | ||
| Glenda Bale | Cub Leader | Exec Committee | ||
| Kevin Francis | Exec Committee Member | Members of Charity | ||
| Martyn Lintern | Exec Committee Member | Members of Charity | ||
| Darren Whitlock | Exec Committee Member | Members of Charity | ||
| Jon Plumbley | Scout Leader | Exec Committee | ||
| Lina Jokubaviciute | Beaver Leader | Exec Committee | ||
| Luke Lamber | Exec Committee Member | Members of Charity | ||
| BeckyMillar | Secretary | Members of Charity | ||
| Tom Calvert | Exec Committee Member | Members of Charity | ||
| Nathalie Louis-Andre | Exec Committee Member | Members of Charity | ||
| Sarah Powell | Exec Committee Member | Members of Charity | ||
| Paul Weston | Exec Committee Member | Left 16/09/2022 | Members of Charity | |
| Heather Weston | Exec Committee Member | Members of Charity | ||
| Jen Thomas | Exec Committee Member | Joined 16/09/22 | Members of Charity | |
| BeckyPhippen | Exec Committee Member | Joined 16/09/22 | Members of Charity | |
| Chris Clines | Exec Committee Member | Joined 16/09/22 | Members of Charity |
1st Watchet Sea Scout Group (RN63)
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Trustees’ Annual Report 2022/2023
Section B Structure, governance and management
| Type of governing document How the charity is constituted Trustee selection methods Additional governance issues |
The Scout Group has a Governance Document, reviewed annually. |
|---|---|
| The groups governing documents are those of The Scout Association. They consist of the Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules (POR) of The Scout Association. The group is a trust established under the Association which are common to all Scout Groups. The Trustees are appointed in accordance with the POR of The Scout Association. The group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group – which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. |
|
| The group trustees are elected annually at the Group AGM. | |
| The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: The maintenance of Group Property. The raising of funds and the administration of Group finances. The insurance of persons, property and equipment. Co- ordination of Group public occasions. Assisting in the recruitment of Leaders and other adult support. Appointing any sub-committees that may be required. Appointing Group Administrators and Advisors other than those elected. The Group Executive Committee are responsible for all matters involved in running the Group including its dissolution if voted on by the membership at an AGM or Special Meeting. The Chairman and GSL will prepare a report for the meeting outlining how assets are to be distributed based on the principle of their continued use for the purpose that they were originally obtained. The Group Scout Leader is responsible for the appointment of volunteers into roles within the group. Helpers can be appointed and then trained into roles as assistant leaders or leaders. The GSL ensures appropriate training and checks are carried out and is responsible for control of volunteers. Collectively and individually they must: - Use reasonable care and skill in their work as trustees. - Use their personal skills and experience in their work as trustees. - Obtain external professional, specialist advice when needed. - Act honestly and reasonably in the interests of the charity at all times. - Use charitable funds only in the furtherance of the charity’s objectives. - Safeguard the charity’s finances ensuring that the charity is and will remain solvent, and avoid undue risks. - Ensure that the charity complies with charity law and the requirements of the appropriate charity regulator. - Ensure that the charity follows the rules set out in its governing document (Policy, Organisation and Rules). - Act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets. |
1st Watchet Sea Scout Group (RN63)
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Trustees’ Annual Report 2022/2023
Section C Objectives and activities
Objectives
THE PURPOSE OF SCOUTING Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. THE VALUES OF SCOUTING As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. THE SCOUT METHOD Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
THE SCOUT PROMISE (for Scouts, Explorer Scouts, the Scout Network and adults) On my honour, I promise that I will do my best to do my duty to God and to The Queen, to help other people and to keep the Scout Law.
THE SCOUTING WAY The Group adhere to the policies of The Scout Association POR in relation to uniforms, badges and emblems (chapter 10), Awards (chapter 11) and Ceremonial Procedures (chapter 12).
Activities
The group ensures it meets the Charity Commission’s public benefit criteria in relation to advancement of education and citizenship / community development. The Group follow the guidance of The Scout Association in relation to its aims and goals covering specific development of its membership looking at the benefit targets of the Beaver, Cub, Scout and Explorer Sections. And further looks at the enhancement and fulfilment of the Leaders and helpers within the group aiming to allow their development and education within the defined parameters of the Groups activities.
The Group further commits to a general public benefit policy to help to achieve goals of interaction and cooperation beyond the main targets of The Scout Association. In doing this the Group interacts with all local faith and charity groups to develop greater public awareness of the community activities available to them.
1st Watchet Sea Scout Group (RN63)
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Trustees’ Annual Report 2022/2023
Section D Achievements and performance
Summary of the main achievements of the charity during the year
During the year, the Scout Group has provided enriching, adventurous activities for the young people in our community and beyond. These have included: • Camping. • Hiking. • Sailing. • Cycling • Kayaking • Power Boating • Cooking • Rifle Shooting • Charity Fundraising • First Aid Skills • Climbing (Chairman & Annual Section reports see Appendix A)
Section E Financial review
Brief statement of the charity’s As a Royal Navy recognised Scout Group, it is incumbent upon us to retain policy on reserves reserves as specified by the Royal Navy.
Further financial review details The Group have policies and procedures in place to control its finances. The Group have separate funds for each of its sections and each section has a limit on the amount it can spend without it requiring individual approval of the Executive Committee.
The group have a positive investment philosophy maintaining the goal of constantly raising funds to improve its facilities and equipment to allow for greater access by the community it serves to facilities and activities. Finances are raised for the ongoing running of the group through membership subscriptions, donations, fundraising, and grants.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
| Signature(s) Full name(s) Position Date |
||
|---|---|---|
| Liz Greenway | ||
| Treasurer | ||
| 30thJanuary 2024 |
1st Watchet Sea Scout Group (RN63)
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Trustees’ Annual Report 2022/2023
Appendix A
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1st Watchet Sea Scout Group Receipts and Payments Account 2022-2023
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Receipts
Total funds 2021-2022
£
Subscriptions
Membership subscriptions £13,830.00 £18,472.68
Less: Membership Capitation -£4,760.00 -£5,616.00
Less: Subscriptions transferred to Sections -£3,140.00 -£4,472.18
Net membership subscriptions retained £5,930.00 £8,384.50
Donations
Group / HQ £2,136.00 £2,218.20
Boats £155.00 £10,500.00
Camping / 1st Aid £0.00 £0.00
RYA Courses & Books £7,637.50 £5,630.00
Group Fundraising £2,234.48 £1,227.52
Minibus £5,526.60 £474.00
Minibus Fuel / Usage £3,015.00 £2,314.00
Minibus Fundraising £1,143.43 £1,165.34
Sub total £21,848.01 £23,529.06
Activities / Uniform
Activities / Camps £22,987.08 £21,679.00
Uniform / Badges £464.80 £689.70
Sub total £23,451.88 £22,368.70
Other Income
Sale of Assets £0.00 £271.50
State Grants £0.00 £11,667.00
Bank interest £12.89 £0.64
Gift Aid £0.00 £0.00
Insurance Claim £0.00 £0.00
Sundries £93.12 £204.83
Sub total £106.01 £12,143.97
Total Income £51,335.90 £66,426.23
Transfers between Accounts £6,658.67 £11,351.55
TOTAL RECEIPTS £57,994.57 £77,777.78
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1st Watchet Sea Scout Group Accounts 2022-2023
1st Watchet Sea Scout Group Receipts and Payments Account 2022-2023
Payments
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Total funds 2021-2022
£
General Expenses
Activities £14,117.58 £15,615.81
Minibus Usage £3,198.00 £2,295.06
Utilities £2,392.87 £3,199.09
Insurance £4,957.89 £1,737.91
Maintenance Exps £2,511.41 £532.43
HQ Equipment Exps £1,588.31 £386.67
Boating Exps £3,596.17 £3,886.70
Boat Fuel £779.21 £521.88
RYA Courses / Materials £3,533.43 £2,947.55
Badges / Uniform £1,414.45 £1,374.99
Hire / Rent Exps £25.00 £25.00
Travel Exps £369.63 £144.57
Training £888.83 £540.00
Admin Exps £70.15 £22.51
Software / Website £78.22 £123.52
Fundraising Exps £578.39 £167.45
Sundries £1,089.05 £305.37
Sub total £41,188.59 £33,826.51
Minibus expenses
Insurance £1,220.68 £1,463.22
Maintenance £5,604.55 £4,796.33
Fuel £1,807.41 £1,322.15
Road Tax £385.00 £330.00
Licences £36.33 £294.35
Sundries £0.00 £60.00
Sub total £9,053.97 £8,266.05
Asset Purchases
Minibus £0.00 £0.00
Boating Equipment £0.00 £14,224.64
HQ / Camping Equipment £748.62 £3,406.96
Sub total £748.62 £17,631.60
Total Expenditure £50,991.18 £59,724.16
Transfers between Accounts £6,658.67 £11,351.55
TOTAL PAYMENTS £57,649.85 £71,075.71
Net of receipts/(payments) £344.72 £6,702.07
Cash funds as at 01/04/2022 £40,622.95
Cash funds as at 31/03/2023 £40,967.67
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1st Watchet Sea Scout Group Accounts 2022-2023
1st Watchet Sea Scout Group
Statement of Assets and Liabilities at the end of the year 31st March 2023
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Total funds 2021-2022
£
Non monetary assets (NRV)
Premises £75,000.00 £75,000.00
Minibuses £20,908.35 £23,231.50
HQ Fixtures & Fittings & Equipment £18,047.89 £19,307.58
Boating Equipment £56,979.95 £63,311.06
Uniform & Badge stock £2,502.63 £2,244.47
Sub total £173,438.82 £183,094.61
Cash funds
Bank Account (s) £40,914.36 £40,571.02
Cash £53.31 £51.93
Sub total £40,967.67 £40,622.95
Other assets
Subs Due £2,132.00 £215.00
Activities Due £1,172.50 £75.00
Prepayments £0.00 £77.35
Sub total £3,304.50 £367.35
Liabilities
Accounts not yet paid £145.07 £71.48
Expenses incurred but not invoiced £542.34 £122.87
Subs Prepaid £66.00 £0.00
Other Liabilities £0.00 £30.00
Sub total £753.41 £224.35
Total Net Assets £216,957.58 £223,860.56
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1st Watchet Sea Scout Group Accounts 2022-2023