2021-03-31-accounts - 1st Watchet Sea Scout Group

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Trustees' Annual Report for the period
From	Period start date			To	Period end date
	01	04	2020		31	03	2021

Section A Reference and administration details

Charity name Registered charity number Charity's principal address Charity’s contact address	1stWatchet Sea Scout Group (RN63)
	305637
	Castlehall, 15 Swain Street, Watchet, Somerset, TA23 0AB
	60 Doniford Road , Watchet, Somerset, TA23 0TE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Chris Mitchell	Chairman		Members of Charity
Liz Greenway	Treasurer		Members of Charity
Simon Greenway	Explorer Leader		Exec Committee
Liz Mitchell	Assistant GroupScout Leader		Exec Committee / District
Simon Bale	GroupScout Leader		Exec Committee / District
Glenda Bale	Cub Leader		Exec Committee
Kevin Francis	Exec Committee Member		Members of Charity
Martyn Lintern	Exec Committee Member		Members of Charity
Darren Whitlock	Exec Committee Member		Members of Charity
Clare Jones	Secretary	Left 18/02/21	Members of Charity
MickyGreen	Exec Committee Member		Members of Charity
BeckyPhippen	Exec Committee Member	Left 18/02/21	Members of Charity
Lina Jokubaviciute	Beaver Leader		Exec Committee
Annemarie Kendall	Exec Committee Member	Left 18/02/21	Members of Charity
Luke Lamber	Exec Committee Member		Members of Charity
BeckyMillar	Secretary	Joined 18/02/21	Members of Charity
Tom Calvert	Exec Committee Member	Joined 18/02/21	Members of Charity
Nathalie Louis-Andre	Exec Committee Member	Joined 18/02/21	Members of Charity
Sarah Powell	Exec Committee Member	Joined 18/02/21	Members of Charity
Paul Weston	Exec Committee Member	Joined 18/02/21	Members of Charity
Heather Weston	Exec Committee Member	Joined 18/02/21	Members of Charity

1st Watchet Sea Scrout Group (RN63)

Trustees’ Annual Report 2019/2020

Page 1 of 5

Section B Structure, governance and management Type of governing document The Scout Group has a Governance Document, reviewed annually. How the charity is constituted The groups governing documents are those of The Scout Association. They consist of the Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules (POR) of The Scout Association. The group is a trust established under the Association which are common to all Scout Groups. The Trustees are appointed in accordance with the POR of The Scout Association. The group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group – which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. Trustee selection methods The group trustees are elected annually at the Group AGM. Additional governance issues The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: The maintenance of Group Property. The raising of funds and the administration of Group finances. The insurance of persons, property and equipment. Coordination of Group public occasions. Assisting in the recruitment of Leaders and other adult support. Appointing any sub-committees that may be required. Appointing Group Administrators and Advisors other than those elected. The Group Executive Committee are responsible for all matters involved in running the Group including its dissolution if voted on by the membership at an AGM or Special Meeting. The Chairman and GSL will prepare a report for the meeting outlining how assets are to be distributed based on the principle of their continued use for the purpose that they were originally obtained. The Group Scout Leader is responsible for the appointment of volunteers into roles within the group. Helpers can be appointed and then trained into roles as assistant leaders or leaders. The GSL ensures appropriate training and checks are carried out and is responsible for control of volunteers. Collectively and individually they must: - Use reasonable care and skill in their work as trustees. - Use their personal skills and experience in their work as trustees. - Obtain external professional, specialist advice when needed. - Act honestly and reasonably in the interests of the charity at all times. - Use charitable funds only in the furtherance of the charity’s objectives. - Safeguard the charity’s finances ensuring that the charity is and will remain solvent, and avoid undue risks. - Ensure that the charity complies with charity law and the requirements of the appropriate charity regulator. - Ensure that the charity follows the rules set out in its governing document (Policy, Organisation and Rules). - Act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets.

1st Watchet Sea Scrout Group (RN63)

Trustees’ Annual Report 2019/2020

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Section C Objectives and activities

Objectives

THE PURPOSE OF SCOUTING Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

THE VALUES OF SCOUTING As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

THE SCOUT METHOD Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun

take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

THE SCOUT PROMISE (for Scouts, Explorer Scouts, the Scout Network and adults) On my honour, I promise that I will do my best to do my duty to God and to The Queen, to help other people and to keep the Scout Law.

THE SCOUTING WAY The Group adhere to the policies of The Scout Association POR in relation to uniforms, badges and emblems (chapter 10), Awards (chapter 11) and Ceremonial Procedures (chapter 12).

Activities

The group ensures it meets the Charity Commission’s public benefit criteria in relation to advancement of education and citizenship / community development.

The Group follow the guidance of The Scout Association in relation to its aims and goals covering specific development of its membership looking at the benefit targets of the Beaver, Cub, Scout and Explorer Sections. And further looks at the enhancement and fulfilment of the Leaders and helpers within the group aiming to allow their development and education within the defined parameters of the Groups activities.

The Group further commits to a general public benefit policy to help to achieve goals of interaction and cooperation beyond the main targets of The Scout Association. In doing this the Group interacts with all local faith and charity groups to develop greater public awareness of the community activities available to them.

1st Watchet Sea Scrout Group (RN63)

Trustees’ Annual Report 2019/2020

Page 3 of 5

Section D Achievements and performance

Summary of the main During the 20/21 year our activities were heavily curtailed by Covid-19 achievements of the charity restrictions. during the year Our programmes for all sections were largely based online with weekly meetings using the Zoom platform, these included educational sessions along with fun activities and quizzes. However during the summer months when restrictions were temporarily eased, we did manage to complete outdoor activities including boating, hiking and shooting.

Although our activities were disrupted, we did complete our fundraising campaign and replace our two ageing minibuses. (see Appendix A)

Section E Financial review

Brief statement of the charity’s As a Royal Navy recognised Scout Group, it is incumbent upon us to retain policy on reserves reserves as specified by the Royal Navy.

Further financial review details The Group have policies and procedures in place to control its finances. The Group have separate funds for each of its sections and each section has a limit on the amount it can spend without it requiring individual approval of the Executive Committee. The group have a positive investment philosophy maintaining the goal of constantly raising funds to improve its facilities and equipment to allow for greater access by the community it serves to facilities and activities. Finances are raised for the ongoing running of the group through membership subscriptions, donations, fundraising, and grants. Significant grants have been awarded this year for Covid resilience.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature(s) Full name(s) Liz Greenway Position Treasurer Date 30[th] January 2022

1st Watchet Sea Scrout Group (RN63)

Trustees’ Annual Report 2019/2020

Page 4 of 5

Appendix A

The newly acquired Minibuses which replaced the two older buses with the various grants and fund raising that we had been undertaking in recent years. Both are 17 seater Transit Mk8’s.

We secured these in November as the grants had to be spent having already extended, rather than lose the funding.

Our thanks to those members of the committee and leader team who worked to getting these two buses, and for the generous donation of the number plates by our group chairman Chris Mitchell, and that of the sign writing of the buses by our group president Mr John Russell. Who has been awarded the Silver Acorn by Scout HQ following his commitment to Sea Scouting over many, many years !

1[st] Watchet are lucky to have such great equipment in boats, tents, minibuses and other facilities and which helps makes our activities sought after and enjoyable, Well done to everyone who has helped with this project.

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“Baloo” “Akela”
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1st Watchet Sea Scrout Group (RN63)

Trustees’ Annual Report 2019/2020

Page 5 of 5

1st Watchet Sea Scout Group Receipts and Payments Account 2020-2021

Receipts

Receipts
Subscriptions	Group £	Minibus £	Scottish Widows £	Explorers Unit(+ camp) £	Scouts Unit £	Explorers / Scouts Camp £	Cubs £	Beavers £	Total funds	2019-2020
									£
Membership subscriptions	£10,718.00	£0.00	£0.00	£493.33	£706.66	£0.00	£670.00	£583.33	£13,171.32	£15,380.68
Less: Membership Capitation	-£6,402.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	-£6,402.00	-£4,364.40
Less: Subscriptions transferred to Sections	-£2,453.32	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	-£2,453.32	-£4,339.68
Net membership subscriptions retained	£1,862.68	£0.00	£0.00	£493.33	£706.66	£0.00	£670.00	£583.33	£4,316.00	£6,676.60
Donations

Group / HQ	£701.00	£0.00	£0.00	£0.00	£0.00	£200.00	£0.00	£0.00	£901.00	£2,518.00
Boats	£5,200.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£5,200.00	£2,200.00
Camping / 1st Aid	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
RYA Courses & Books	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2,840.00
Group Fundraising	£278.35	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£278.35	£150.22
Minibus	£0.00	£8,450.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£8,450.00	£13,987.63
Minibus Fuel / Usage	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£1,845.00
Minibus Fundraising	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2,152.12
Sub total	£6,179.35	£8,450.00	£0.00	£0.00	£0.00	£200.00	£0.00	£0.00	£14,829.35	£25,692.97
Activities / Uniform

Activities / Camps	£0.00	£0.00	£0.00	£0.00	£0.00	£1,635.70	£0.00	£0.00	£1,635.70	£15,371.55
Uniform / Badges	£0.00	£0.00	£0.00	£0.00	£54.00	£0.00	£61.30	£157.00	£272.30	£584.40
Sub total	£0.00	£0.00	£0.00	£0.00	£54.00	£1,635.70	£61.30	£157.00	£1,908.00	£15,955.95
Other Income

Sale of Assets	£0.00	£3,500.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£3,500.00	£0.00
State Grants	£19,669.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£19,669.00	£0.00
Bank interest	£0.00	£0.00	£0.64	£0.00	£0.00	£0.00	£0.00	£0.00	£0.64	£0.64
Gift Aid	£3,377.37	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£3,377.37	£2,744.09
Insurance Claim	£2,422.26	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2,422.26	£0.00
Sundries	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£62.60	£0.00	£62.60	£152.95
Sub total	£25,468.63	£3,500.00	£0.64	£0.00	£0.00	£0.00	£62.60	£0.00	£29,031.87	£2,897.68
Total Income Transfers between Accounts TOTAL RECEIPTS
	£33,510.66	£11,950.00	£0.64	£493.33	£760.66	£1,835.70	£793.90	£740.33	£50,085.22	£51,223.20

	£216.80	£7,000.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£7,216.80	£17,695.50
	£33,727.46	£18,950.00	£0.64	£493.33	£760.66	£1,835.70	£793.90	£740.33	£57,302.02	£68,918.70

Page 1 of 3

1st Watchet Sea Scout Group Accounts 2020-2021

1st Watchet Sea Scout Group Receipts and Payments Account 2020-2021

Payments

General Expenses	Group £	Minibus £	Scottish Widows £	Explorers Unit(+ camp) £	Scouts Unit £	Explorers / Scouts Camp £	Cubs £	Beavers £	Total funds	2019-2020
									£
Activities	£0.00	£0.00	£0.00	£17.41	£58.74	£3,340.35	£28.00	£41.83	£3,486.33	£12,677.78
Minibus Usage	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2,185.60
Utilities	£1,411.11	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£1,411.11	£2,124.95
Insurance	£6,828.35	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£6,828.35	£3,810.89
Maintenance Exps	£520.66	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£520.66	£1,243.56
HQ Equipment Exps	£76.71	£0.00	£0.00	£0.00	£224.85	£0.00	£0.00	£70.00	£371.56	£548.13
Boating Exps	£1,401.45	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£1,401.45	£7,330.19
Boat Fuel	£146.74	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£146.74	£312.86
RYA Courses / Materials	£79.95	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£79.95	£2,904.09
Badges / Uniform	£0.00	£0.00	£0.00	£181.53	£225.13	£0.00	£737.31	£427.75	£1,571.72	£1,639.32
Hire / Rent Exps	£25.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£25.00	£25.00
Travel Exps	£0.00	£79.33	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£79.33	£192.07
Training	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£574.00
Admin Exps	£2.70	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2.70	£92.70
Software / Website	£38.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£38.00	£525.44
Sundries	£307.06	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£101.87	£408.93	£536.40
Sub total	£10,837.73	£79.33	£0.00	£198.94	£508.72	£3,340.35	£765.31	£641.45	£16,371.83	£36,722.98
Minibus expenses

Insurance	£0.00	£1,216.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£1,216.00	£1,216.00
Maintenance	£0.00	£259.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£259.00	£1,037.97
Fuel	£0.00	£326.98	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£326.98	£891.29
Road Tax	£0.00	£632.50	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£632.50	£255.75
Sundries	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£9.98
Sub total	£0.00	£2,434.48	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£2,434.48	£3,410.99
Asset Purchases

Minibus	£0.00	£28,680.87	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£28,680.87	£0.00
Boating Equipment	£5,700.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£5,700.00	£1,441.76
HQ / Camping Equipment	£72.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£72.00	£2,363.97
Sub total	£5,772.00	£28,680.87	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£34,452.87	£3,805.73
Total Expenditure Transfers between Accounts TOTAL PAYMENTS Net of receipts/(payments) Cash funds as at 01/04/2020 Cash funds as at 31/03/2021
	£16,609.73	£31,194.68	£0.00	£198.94	£508.72	£3,340.35	£765.31	£641.45	£53,259.18	£43,939.70

	£4,016.80	£0.00	£0.00	£1,000.00	£2,000.00	£200.00	£0.00	£0.00	£7,216.80	£17,695.50

	£20,626.53	£31,194.68	£0.00	£1,198.94	£2,508.72	£3,540.35	£765.31	£641.45	£60,475.98	£61,635.20

	£13,100.93	-£12,244.68	£0.64	-£705.61	-£1,748.06	-£1,704.65	£28.59	£98.88	-£3,173.96	£7,283.50

	£2,632.95	£15,628.37	£6,485.44	£1,630.73	£2,724.28	£5,815.08	£1,490.20	£687.79	£37,094.84

	£15,733.88	£3,383.69	£6,486.08	£925.12	£976.22	£4,110.43	£1,518.79	£786.67	£33,920.88

Page 2 of 3

1st Watchet Sea Scout Group Accounts 2020-2021

1st Watchet Sea Scout Group Statement of Assets and Liabilities at the end of the year 31st March 2021

Non monetary assets (NRV)	Group £	Minibus £	Scottish Widows £	Explorers Unit(+ camp) £	Scouts Unit £	Explorers / Scouts Camp £	Cubs £	Beavers £	Total funds	2019-2020
									£
Premises	£75,000.00								£75,000.00	£75,000.00
Minibuses	£25,812.78								£25,812.78	£6,122.21
HQ Fixtures & Fittings & Equipment	£15,551.15			£100.00	£358.70	£0.00	£476.00	£466.00	£16,951.85	£17,207.06
BoatingEquipment	£56,120.98								£56,120.98	£60,156.65
Uniform & Badge stock	£0.00			£442.00	£512.18	£0.00	£575.35	£926.71	£2,456.24	£1,675.15
Sub total	£172,484.91	£0.00	£0.00	£542.00	£870.88	£0.00	£1,051.35	£1,392.71	£176,341.85	£160,161.07
Cash funds
Bank Account (s)	£15,733.88	£3,383.69	£6,486.08	£909.70	£939.71	£4,110.43	£1,518.79	£760.33	£33,842.61	£37,012.70
Cash	£0.00	£0.00	£0.00	£15.42	£36.51	£0.00	£0.00	£26.34	£78.27	£82.14
Sub total	£15,733.88	£3,383.69	£6,486.08	£925.12	£976.22	£4,110.43	£1,518.79	£786.67	£33,920.88	£37,094.84
Other assets
Subs Due	£738.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£738.00	£343.00
Activities Due	£0.00	£0.00	£0.00	£0.00	£0.00	£60.00	£0.00	£0.00	£60.00	£70.00
Other Monies Due	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Prepayments	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Sub total	£738.00	£0.00	£0.00	£0.00	£0.00	£60.00	£0.00	£0.00	£798.00	£413.00
Liabilities
Accounts not yet paid	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Expenses incurred but not invoiced	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Other Liabilities	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£421.00
Sub total	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00	£421.00
Total Net Assets
	£188,956.79	£3,383.69	£6,486.08	£1,467.12	£1,847.10	£4,170.43	£2,570.14	£2,179.38	£211,060.73	£197,247.91

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Signature Print Name
E J GREENWAY
Treasurer
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Page 3 of 3

1st Watchet Sea Scout Group Accounts 2020-2021

Independent examiner's report on the accounts

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Report to the trustees/ 1st Watchet Sea Scouts Group Charity no: 305637
members of:
On accounts for the year 31st March 2021
ended:
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 /
03 / 2021.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 (“the Act”).
Responsibilities and basis of I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in
report: carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have come to my attention in connection with
statement: the examination which gives me cause to believe that in, any material respect:
 the accounting records were not kept in accordance with section 130 of the Charities Act; or
 the accounts did not accord with the accounting records; or
 the accounts did not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent
examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Additional Comments: Accounts yet to be independently examined. Report to be uploaded once examination completed.
Liz Greenway, Treasurer
Signed: Date:
Name:
Relevant professional
qualification(s) or body (if
any):
Address:
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