## **1[st] MIDSOMER NORTON SCOUTS ANNUAL REPORT and ACCOUNTS 2021-2022** **Registered Charity Number 305629** ## **Trustees’ Annual Report for the period** From: 01 April 2021 to 31 March 2022 Charity name: 1[st] Midsomer Norton Scout Group Charity registration number: 305629 ## **Objectives and Activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy, and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; co-operate with others and make friends. The Scout Group meets the Charity Commission’s public benefit criteria under both the advancement of citizenship and community development headings. ## **Reference and Administrative details** ||| |---|---| |Charity name|1st Midsomer Norton Scout Group| |Registered charity number|305629| |Charity’s principal
address (C/O Group
Treasurer)|25 Plumptre Road
Paulton
Bristol
BS39 7RD| ## **Structure, Governance and Management** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The Group is managed by the Group Executive Committee, the members of which are the charity trustees named below. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. ## **Names of the charity trustees** |||| |---|---|---| |**Trustee name**|**Office (if any)**|**Post held until**| |Helen Lear|Group Scout Leader|| |Caryl Pugh and Gavin Lear|Assistant Group Scout Leaders|| |Rachael Rayner|Group Treasurer|| |Debbie Whittington|Group Secretary|July 2022| |Sue Worker|Group Secretary|| |Bridget Underwood|Group Chair|| |Martyn Rayner|Beaver Leader – Ottawa|| |Jess Anderson|Beaver Leader – Calgary|December 2021| |Kim Stopford|Beaver Leader – Calgary|| |Gavin Lear|Cubs Leader – C Pack|| |Emily Johns-Turner|Cubs Leader – B Pack|| |Alex Harrington|Scout Leader – A Troop|| |Judith McKay|Group Membership Secretary|| |Simon Wedgwood|Wellow Warden|| |Jason Phillips|Group Technical Support|| ## **Declarations** ## **The trustees declare that they have approved the trustees’ report.** ## **Signed on behalf of the charity’s trustees** |||| |---|---|---| |**Signature(s)**||| |**Full name(s)**|Bridget Underwood|Helen Lear| |**Position**|Group Chair|Group Scout Leader| |**Date**|25/08/2022|| ## **Achievements and Performance** ## **1[st] MIDSOMER NORTON EXECUTIVE CHAIR’S REPORT 2021-22** Every week we see around 150 people (young members, leaders and helpers) through our doors developing skills for life on their scouting journey. We have a great team of leaders who happily give their time to create fun, exciting and sometimes challenging programmes to help our young people in their personal development, empowering them to make a positive contribution to society. The following pages give you a feel for the activities and great times that have been shared in the sections over the last year, together with some fantastic photos.(Extended version) As a parent, I remember that “wow!” moment when I saw my lad taking part in a game of cat and mouse over the kayaks and feeling really proud of his sense of adventure and his trust in his fellow cubs. Behind the scenes our Executive Committee has been busy maintaining our hall, checking we are compliant and arranging inspections, considering our finances and best use of funds, and looking at how we continue to deliver the best quality Scouting to our young people. I would like to take this opportunity to thank our leaders, helpers, committee members and parents for their time, effort, and commitment to scouting in Midsomer Norton. The next few years will continue to be a challenge – living with covid, and the cost-of-living crisis will impact us all. Our plan is to build on the success of what we have been doing; look to grow what we offer to both our young people, volunteers, and the wider community. With that in mind, I know we have decorators booked to refurbish our hall and look forward to sharing our reinvigorated space with everyone, as we look to attract groups to rent our hall to help fund scouting locally. If you know exercise instructors, craft leaders, therapy and wellbeing practitioners who are looking for a space to rent then please do get in touch. We have said a few goodbyes this year – to Rachael Edge who handed over leadership of B Pack Cubs to Emily. Emily is currently taking some leave to look after her new twin boys, but we hope to see her back with us in the coming year. In the meantime, B Pack is being looked after by Helen, our fantastic Group Scout Leader. Debbie Whittington, our secretary, left in July and Sue Worker has kindly taken on the role – this will be her first AGM! Welcome to Sue and to Kelly Hall who has been helping us this year looking at funding opportunities. Fundraising is always on our minds so please do look out for news of our plans and consider how you might be able to help us or share your ideas with us. If you have any time to spare to support a section even on an occasional basis, help with fund raising, or simply offer your skills then we would love to hear from you. Feel free to speak to any of us. It is fun honestly! Here’s to the year ahead. ## **Bridget Underwood – Chair** ## **TRUSTEES' ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## **INDEPENDENT EXAMINER** Jayne Mulligan has kindly offered her services for this financial year for free and was duly appointed as our Independent Examiner. ## **SMALL COMPANY PROVISIONS** This report has been prepared in accordance with the special provisions for small companies under Section 415a of the Companies Act 2006. Approved by the Trustees and signed on their behalf by: _____________________________ Chair ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF THE 1[st] MIDSOMER NORTON SCOUT GROUP FOR THE YEAR ENDED 31 MARCH 2022** ## **Respective responsibilities of Trustees and Examiner** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of The Chartered Institute of Management Accountants. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5b) of the 2011 Act; and to state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s statement** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 386 &387 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 394 & 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Jayne Mulligan** Jayne Mulligan ACMA CGMA Director JDM Accountancy Ltd, The Barn, Bangle Farm, Chantry, Frome, Somerset BA11 3LH ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** (incorporating Income and Expenditure Account for the year) |Note
**Incoming Resources**
Voluntary income:
Donations and grants
1
Bank interest
From charitable activities:
Fundraising
Total incoming resources
**Resources Expended**
Costs of charitable
activities
2
Governance costs
3
Total resources expended
**Net outgoing resources**
**Funds brought forward**
**Funds carried forward**|2021-22
2020-21
Unrestricted
Restricted
**Total**
Total
£
£
**£**
£
25335
0
**25335**
41634
165
0
**165**
223
0
0
**0**
0| |---|---| ||25500
0
**25500**
41857| ||30711
0
**30711**
12950
0
0
**0**
0| ||30711
0
**30711**
12950| ||-5211
0
**-5211**
28907
36493
0
**36493**
7586| ||31282
0
**31282 **
36493| The above results relate wholly to continuing activities. There were no recognised gains or losses other than those included above. The statement of financial activities also complies with the requirement to prepare an income and expenditure account contained in the Companies Act 2006. ## **BALANCE SHEET AS AT 31 MARCH 2022** |Note
**Fixed Assets**
4
**Current Assets**
Debtors and prepayments
6
Bank balances
**Current Liabilities**
Creditors due within one year
7
Other creditors and accruals
**Funds carried forward**
**Fund Balances**|2021-22
Unrestricted
Restricted
£
£
52877
0
453
0
65601
0|2020-21
**Total**
Total
**£**
£
**52877**
55303
**453**
135
**65601**
63793| |---|---|---| ||66054
0
4594
0
453
0|**66054**
63928
**4594**
0
**453**
0| ||**113884**
**0**|**113884**
**119231**| ||**113884**
**0**|**113884**
**119231**| These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008) For the year ended 31 March 2022, the charitable company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006 and no notice has been deposited with the charitable company under section 476 of that Act requiring an audit to be carried out. The directors acknowledge their responsibilities for (i) ensuring the charitable company keeps accounting records which comply with the Companies Act 2006; and (ii) preparing financial statements which give a true and fair view of the state of affairs of the charitable company at the end of the financial period and of its incoming resources and applications of resources for the period, in accordance with the requirements of the Companies Act 2006, and which otherwise comply with the requirements of that Act relating to accounts so far as they are applicable to the charitable company. These financial statements were approved by the Trustees and were signed on their behalf by: _________________________________ Chair ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 1. PRINCIPAL ACCOUNTING POLICIES** The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015), the Companies Act 2006, the Charities Act 2011 and the requirements of the Statement of Recommended Practice: "Accounting and Reporting by Charities" (SORP FRSSE 2015). The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period. **Tangible Fixed Assets -** Tangible fixed assets are capitalised and included at cost, together with any incidental expenses of acquisition. Depreciation is calculated so as to write off the cost of tangible fixed assets over their expected useful economic lives. The principal rates used are: Freehold property over 50 years Equipment 25% reducing balance Motor vehicles 25% straight line **Incoming resources** - all incoming resources are included in the statement of financial activities when the Trust is entitled to the income and the amount can be quantified with reasonable accuracy. **Resources expended** - Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: **Fund Accounting -** Restricted Funds are held to be used for specified purposes, as indicated by the donors. General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Trust. **Taxation -** The Trust is a registered charity and as such tax exemption applies to the income arising from and expended on charitable activities and to its investment income and gains. . ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** |**1. Voluntary Income - Donations &**
**Grants**
Private Donations (including Gift Aid)
Trusts
**2. Charitable Expenditure**
Direct Costs:
Minibus, insurance, cleaning, rent
etc
Administration Costs
Post, Stationary & Office Expenses
Sundry Expenses
Accountancy & Bookkeeping
**3. Governance Costs**
Independent Examiner Fee
**4. Tangible Fixed Assets**
Cost as at 1st April 2021
Depreciation as at 1st April 2021
Charge for Year
NBV 31.03.2022
NBV 31.03.2021|**2021-22**
2020-21
Unrestricted
Restricted
**Total**
Total
£
£
**£**
£
25335
**25335**
41634| |---|---| ||25335
**25335**
41634| ||28785
**28785**
12400| ||28785
**28785**
12400| ||1531
**1531**
234
395
**395**
316
0| ||1926
**1926**
550| ||| ||30711
**30711**
12950| ||0
**0**
0| ||Freehold
Motor
Property
Equipment
Vehicles
Total
120000
47375
9312
176687
64800
47272
9312
121384
2400
26
0
2426| ||67200
47298
9312
123810
52800
77
0
52877
55200
103
0
55303| ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **5. Investments** There are no applicable investments ## **6. Debtors: All falling due within one year** |**. Debtors: All falling due within one**
**ear**|| |---|---| |Debtors
Prepayments|**2021-22**
2020-21
Unrestricted
Restricted
**Total**
Total
£
£
£
£
453
**453**
135
0
**0**
0| ||453
**453**
135| ## **7. Creditors: All falling due within one year** |**. Creditors: All falling due within one**
**ear**|| |---|---| |Creditors
Accruals|**2021-22**
2020-21
Unrestricted
Restricted
**Total**
Total
£
£
£
£
4594
**4594**
0
453
**453**
0| ||5047
**5047**
0| ## **8. Restricted Funds** There were no restricted funds in the year ## **9. Capital Commitments and Contingent Liabilities** There were not capital commitments or contingent liabilities as at 31 March 2022 (2021 - none) ## **10. Trustee remuneration and expenses** The Trustees did not receive any remuneration from the Trust (2021 - nil) or reimbursement for expenses incurred on behalf of the Trust (2021 - nil)