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2022-12-31-accounts

1[st] Nailsea Scouts

Trustees’ Report and Financial Statements for the year ended 31 December 2022

Charity Registration Number: 305628

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Contents

Reference and administrative information ....................................................................................................................... 1 Report of the Trustees for the year ended 31 December 2022 ......................................................................................... 2 Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts............................................................................... 7 Statement of financial activities ....................................................................................................................................... 8 Balance sheet ................................................................................................................................................................... 9 Notes ................................................................................................................................................................................ 10

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Reference and administrative information

Group Scout Leader ( resigned 23 May 2023 ) Group Scout Leader Scout Leader Scout Leader ( resigned 23 May 2023 ) Cub Scout Leader

Trustees Mrs B Wyatt Group Scout Leader ( resigned 23 May 2023 ) Mrs N Jelliss Group Scout Leader Mr H Merryweather Scout Leader Miss A Bolton Scout Leader ( resigned 23 May 2023 ) Mrs E Bolton Cub Scout Leader Mr A Winstone Chair Mr A Woodman Treasurer Mr R Iliescu Assistant Treasurer ( appointed 1 September 2022 ) Assistant Treasurer ( resigned 23 May 2023 ) Mrs H Walsh Secretary ( resigned 23 May 2023 ) Mrs E Merryweather Trustee ( resigned 17 May 2022 ) Mr J Burke Trustee ( appointed 17 May 2022 ) Trustee ( resigned 23 May 2023) Mrs S Chaplow Trustee ( appointed 17 May 2022 ) Mr E Hayes Trustee ( appointed 14 June 2022 ) Mr D Sewell Trustee ( appointed 23 May 2023 ) Honorary appointments Mr R Howes President (passed away 23 January 2022) Mr S Harris President ( from 17 May 2022 ) Vice President ( until 17 May 2022 ) Mr J Hobbs Vice President Mr B Billinger Vice President Mr G Hoare Vice President Mr C Elliott Vice President Mrs L Hamey Vice President Custodian Trustee The Scout Association Trust Company holds the deeds of the Group’s property. Charity name 1[st] Nailsea Scouts Charity registration 305628 number Scout Association The group is registered with The Scout Association and its registered number is 9243. registration number Principal address The Activity and Training Centre Clevedon Road Nailsea BS48 1EH Bankers Lloyds Bank Crown Glass Place Nailsea BS48 1RD Insurance brokers Unity Insurance Services Suite 8 The Quadrant 60 Marlborough Road, Lancing Business Park Lancing, West Sussex BN15 8UW Independent examiner Jenny Gunningham c/o The Activity and Training Centre, Clevedon Road, Nailsea, BS48 1EH

Website

http://www.1stnailseascouts.org.uk

1

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Report of the Trustees for the year ended 31 December 2022

The Trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 December 2022.

The financial statements have been prepared based on the accounting policies set out in note 1 to the financial statements. 1[st] Nailsea Scouts is a charity registered with the Charity Commission under registration number 305628.

Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity We act with integrity; we are honest, trustworthy and loyal Respect We have self-respect and respect for others Care We support others and take care of the world in which we live Belief We explore our faiths, beliefs and attitudes Co-operation We make a positive difference; we co-operative with others and make friends

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

A summary of the Group’s main activities in relation to these objects can be found below.

Public benefit statement

The group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Achievements and performance

Major activities and achievements

1st Nailsea Scouts has reverted completely back to face-to-face meetings this year and in May 2022 we were able to finally celebrate our Centenary with our 102[nd] Anniversary Camp at Woodhouse Park.

With the easing of Covid restrictions, our Beavers, Cubs and Scouts have been able to enjoy a full programme of events during the year, including various camps, Ten Tors and the Remembrance Parade in November. In July, we were delighted that Nailsea Carnival saw a return, bringing back a sense of community and putting smiles on lots of faces, whilst also providing a helpful opportunity to raise funds for the Group.

In addition to organising Nailsea Carnival, our excellent team of fundraising volunteers, Friends of 1[st] Nailsea, have also continued to run clothing collections via Bags2School to bring in much-needed funds. As ever, the Trustees are immensely grateful for their support, as well as to all of the people who made donations.

The Christmas Post was run by 2[nd] Nailsea Scouts this year, with volunteers from 1[st] Nailsea supporting with the delivery of the post.

2

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Report of the Trustees for the year ended 31 December 2022 (continued)

Achievements and performance (continued)

Beavers

The two Beaver colonies continued to run at full capacity all year, with a varied and exciting programme. Beavers have been learning about first aid, faith, global issues, Australia, Ukraine and refugees, and disability awareness. They have been pond-dipping, making good use of the new climbing wall, visiting Glenny Woods and learning all about how the RNLI rescue people in difficulty at sea.

Many of the Beavers enjoyed the Gordano District trip to Crealy Theme Park in September, and the older Beavers enjoyed the annual autumn ‘spooky’ sleepover, held at our Scout Hut. The Beaver Christmas Party also returned this year, with lots of festive activities, party food and of course a visit from a very special person, handing out presents to everyone.

All those who moved up to Cubs during the year also achieved their Chief Scout’s Bronze Award .

Cubs

Our three Cub packs have been running below capacity this year due to the fact that we have been unable to recruit new leaders to reopen the Yeo Valley Beaver Colony, despite our best efforts to recruit new volunteers. Direct entrants have been taken from the waiting list to fill some of the spaces, but with fewer Beavers moving up into Cubs, we expect that the Cub packs will remain under capacity until we manage to find new Beaver leaders.

The Cubs have enjoyed an exciting and adventurous range of activities which have included learning about the Country Code, pioneering, backwoods cooking, bouldering, science, as well as fundraising for WaterAid at a Penny Fair. Trips out have included Ninja Warrior, the See Monster installation in Weston-super-Mare, Christmas ice skating and canoeing.

Concorde and Compass Cubs went on pack holiday to Woodhouse Park and were able to hold their annual camp at Cleeve Hill, Bath over the August bank holiday weekend. Jack Warry held a camp at Huish Woods, with the pack leader gaining her Nights Away permit at the same time. Scouting is all about helping people develop Skills for Life , and that includes a commitment to providing our volunteers with valuable training and development opportunities.

14 Cubs managed to achieve their Chief Scout’s Silver Award and Gordano Challenge awards.

Scouts

Our two Scout Troops have been running full to capacity during the year; in fact, Tomahawk Troop is so full that the Scouts cannot all fit into our two minibuses. Fortunately, a mutual agreement with Nailsea School has proved beneficial on both sides allowing us to hire their minibuses, and parents have been strongly encouraged to volunteer their time to ensure the required adult ratios are met.

The Scouts have been climbing, caving, shooting, fencing, doing woodwork, archery, cooking/backwoods cooking, playing table tennis and have been introduced to taekwondo.

Both Troops ran successful camps in the summer, with Raptor Troop camping at Lyons Copse in Southampton and Tomahawk Troop travelling to Huish Woods with 2[nd] Nailsea Scouts for a joint camp.

7 Scouts managed to achieve their Chief Scout’s Gold Award last year after they had completed their two-day hike, with a night under canvas without a leader present.

Band

After the lifting of Covid restrictions, we were finally able to re-establish the Nailsea Scout and Guide Band during the year with a small team of leaders and volunteers to whom we are incredibly grateful. We have eight young people who have been busy learning brass and percussion instruments and we are keen to recruit more members to swell the size of the band. The band’s first public performance, at the Remembrance Parade in November, was well received, and the band are looking forward to the opportunity to play at Nailsea Carnival in July 2023.

3

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Report of the Trustees for the year ended 31 December 2022 (continued)

Achievements and performance (continued)

Adventurous Activities Club

This section managed to resume in 2022, with archery and kayaking sessions taking place.

Financial Review

Total income for the year increased to £72,048 (2021 restated: £51,996), following a return to normality after the Covid-19 pandemic.

Camp and activities income, impacted in 2020 and 2021 by Covid-related restrictions, increased to £21,113 (2021: £6,400). Similarly, the resumption of Nailsea Carnival in July 2022 after a two-year hiatus resulted in much increased fundraising income in the year of £10,811 (2021: £5,190). Income from external hire of premises and equipment increased to £7,114 (2021: £2,975) as those external groups were similarly able to increase the extent of their activities in the year. The return to normality did result, however, in reduced grant income in the year, of £7,604 (2021: £16,631) due to receipt of significant amounts of Covid-related government grants in the previous year.

Reflecting the return to normal activities, the Group’s total expenditure for the year increased from £37,338 in 2021 to £62,484 in 2022. Of this, £16,985 (2021: £15,618) represents the Group’s fixed overheads (headquarters expenses) which increased by around 9% compared to the higher year. This is partly due to depreciation of new assets purchased in late 2021, but is also driven by inflationary increases for utilities and insurance. In respect of transport costs, following a purchase of a new minibus in early 2022, the depreciation charge for the year was substantially increased, with high fuel costs and increased activity driving much higher running and other costs in the year. The disposal of the old minibus did, however, give rise to a one-off profit on disposal of £1,664 included in the income for the year.

Of course, with a normal level of activity being possible this year, our spending on training, equipment and activities increased from £14,333 to £29,701, consistent with the increase in camps and activities income mentioned above. By far the largest part of that cost was expenditure specifically on camps and activities of £25,185 (2021: £10,069), with other costs (badges, training for leaders, equipment costs) making up the remainder and being broadly consistent with the previous year.

The Group’s overall net income for the year was £9,564 (2021 restated: £14,658), with the decrease from last year largely being a consequence of the reduction in government grants following the end of the pandemic, the purchase of the new minibus in the year, higher levels of cost with a return to normal activity for the Group, and the impact of increased inflation. The Group continues to have a strong balance sheet, with net assets of £254,929 (2021 restated: £245,365) and net current assets of £49,894 (2021 restated: £72,023), including cash of £46,761 (2021: £67,072). The surplus and additional cash generated in the year has allowed an early repayment of the loan from the Scout Association, the balance of which reduced to £8,600 from £17,200 in 2021.

Fundraising

After a two-year hiatus, the Group’s main fundraising activity – Nailsea Carnival – went ahead in July 2021, raising net income for the Group of £4,076 (2021: £nil). Whilst this was less than Carnival has raised in the years prior to 2020, it nonetheless led to higher overall net fundraising income in the year of £6,545 (2021: £4,842). Due to the time and effort involved in organising Carnival, other fundraising activities were inevitably reduced in the year, although the Christmas Post was again run – this year by 2[nd] Nailsea Scouts – raising income of £618 (2021: £570).

With the majority of day-to-day charitable activities being funded by membership fees, the main objective of fundraising by the Group is a) to fund repayments of the Scout Association loan (see note 14), and b) to fund other major capital expense as and when required. These objectives were met in the current year through the fundraising activities, with the Scout Association loan repayment discussed above, the balance of which was paid from other surplus funds generated in the year.

Reserves policy

The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.

4

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Report of the Trustees for the year ended 31 December 2022 (continued)

Financial Review (continued)

Reserves policy (continued)

In the previous years, this has meant that the reserves policy has required the holding of sufficient cash to repay the loan from the Scout Association were this required. However, following the early loan repayment made in late 2022, and the substantial reduction in the loan balance, the Trustees’ view is that the risk that the Group would be unable to make a loan repayment is sufficiently low to warrant a revision of the reserves policy.

Consequently, the revised policy is now that the Group should hold a sum in cash equivalent to 4 months’ (i.e. two terms’) running costs of approximately £18,000. The total cash balance at the year-end was £46,761 (2021: £67,072), of which £20,795 (2021: £39,124) was in unrestricted general funds. This is above the target balance referred to above, and the Trustees are therefore satisfied that the Group’s cash balance is in line with the revised policy.

Investment policy

The Group has adopted a risk-averse strategy to the investment of funds. All funds are therefore held in cash using only mainstream banks or building societies.

Structure, governance and management

Governing document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules (POR) of the Scout Association.

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Governance

The group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parents’ representation and meets on average every 2 months during the course of the year.

Members of the Executive Committee complete ' Essential Information for Executive Committee ' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and internal controls

The principal risks facing the Group relate to the possibility of injury by a young person while participating in activities, and the financial risk of income being insufficient to cover the charity’s fixed costs. In respect of the former, comprehensive risk assessments are completed, following guidance from the Scout Association, with leaders

5

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Report of the Trustees for the year ended 31 December 2022 (continued)

Structure, governance and management (continued)

Risk and internal controls (continued)

undertaking all required training, including first aid training. Completion of training is monitored by both the Trustees, and by Gordano District Scouts.

In respect of financial risk, the Group is fortunate to have a strong pipeline of young people waiting to join, giving some certainty over the receipt of future membership fees. These are set at such a level to ensure the Group generates sufficient income to fund its activities each year, and to cover any shortfall from fundraising.

The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. This includes the requirement that all payments be authorised by two signatories and comprehensive insurance policies to ensure that insurable risks are covered.

Plans for the future

The Group will continue offering young people an opportunity to participate in Scouting. The immediate priority for the Trustees during 2023 is to continue identify new section leaders and other adult volunteers, particularly with a view to reinvigorating the currently dormant Yeo Valley Beaver colony.

The Trustees’ Report was approved by the Trustees on

and signed on their behalf by:

Andrew Winstone

Chair

Alex Woodman Treasurer

6

Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts

I report to the trustees on my examination of the accounts of the 1[st] Nailsea Scouts for the year ended 31 December 2022.

Responsibilities and basis of report

As the charity trustees of the 1[st] Nailsea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 1[st] Nailsea Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the 1[st] Nailsea Scouts as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Jennifer Gunningham

Relevant professional qualification or membership of professional bodies (if any): n/a

Address: c/o The Activity and Training Centre, Clevedon Road, Nailsea, BS48 1EH

Date:

7

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Statement of Financial Activities

For the year ended 31 December 2022

Note Unrestricted Restricted Total Funds Unrestricted Restricted Total Funds
Funds 2022 Funds 2022 2022 Funds 2021 Funds 2021 2021
£ £ £ £ £ £
Restated* Restated* Restated*
Income:
Voluntary income
Donations and grants 2 7,565 1,121 8,686 17,796 527 18,323
Gift Aid reclaimed 4,799 1 4,800 4,591 - 4,591
Fundraising income 3 10,189 622 10,811 5,190 - 5,190
Sundry income 217 - 217 19 - 19
Income from charitable activities
Membership fees 15,522 9,000 24,522 14,498 8,349 22,847
Less: Scouts Capitation Fee - (9,000) (9,000) - (8,349) (8,349)
Explorers Partnership agreement 2,120 - 2,120 - - -
Camps and activities 21,113 - 21,113 6,400 - 6,400
Income from other trading
activities
Premises and equipment hire 7,114 - 7,114 2,975 - 2,975
Profit on disposal of fixed assets 1,664 - 1,664
Interest receivable 1 - 1 - - -
____ ____ ____ ____ ____ ____
Total income for the year 70,304 1,744 72,048 51,469 527 51,996
____ ____ ____ ____ ____ ____
Expenditure:
Costs of raising funds
Fundraising expenses 3 4,266 622 4,888 337 11 348
Expenditure on charitable
activities:
Headquarters expenses 4 16,985 - 16,985 15,618 - 15,618
Training, equipment and
activities expenses 5 29,701 - 29,701 14,333 - 14,333
Minibus/transport expenses 6 9,343 - 9,343 5,817 - 5,817
Miscellaneous expenditure 7 1,567 - 1,567 1,222 - 1,222
____ ____ ____ ____ ____ ____
Total expenditure for the year 61,862 622 62,484 37,327 11 37,338
____ ____ ____ ____ ____ ____
Net income/(expenditure) 8,442 1,122 9,564 14,142 516 14,658
Transfers 15 204 (204) - 313 (313) -
____ ____ ____ ____ ____ ____
Net movement in funds 8,646 918 9,564 14,455 203 14,658
____ ____ ____ ____ ____ ____
Reconciliation of funds
Total funds brought forward 241,732 3,633 245,365 227,277 3,430 230,707
____ ____ ____ ____ ____ ____
Total funds carried forward 15 250,378 4,551 254,929 241,732 3,633 245,365

8

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Balance Sheet

As at 31 December 2022

Note
Fixed assets
Tangible fixed assets
9
Current assets
Debtors
10
Cash at bank and in hand
Liabilities
Creditors:amounts falling due within one year
11
Net current assets
Total assets less current liabilities
Creditors:amounts falling due after more than
one year
12
Net assets
Funds
Unrestricted funds
15
Restricted funds
15
Total funds		 2022
£
205,035
_
205,035
_
13,875
46,761
_
60,636
_
(10,742)
_
49,894
_
254,929
-
_
254,929
_
250,378
4,551
_
254,929
_		 2021
£
Restated*
190,542
_
190,542
_
8,624
67,072
_
75,696
_
(3,673)
_
72,023
_
262,565
(17,200)
_
245,365
_
241,732
3,633
_
245,365
_

Approved by the Trustees on

and signed on their behalf by:

Andrew Winstone

Chair

Alex Woodman Treasurer

9

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes

Forming part of the financial statements

1. Accounting policies

A summary of the principal accounting policies adopted (which have been applied consistently for each period presented, except where noted), judgements and key sources of estimation uncertainty, is set out below.

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (Charities SORP (FRS 102)) and FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

1[st] Nailsea Scouts meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

The charity had net income for the year of £9,564 (2021 restated: £14,658), net current assets of £49,894 (2021 restated: £72,023), and net assets of £254,929 (2021 restated: £245,365), including unrestricted reserves of £250,378 (2021 restated: £241,732) and cash at bank and in hand in unrestricted general funds (see note 15) of £20,795 (2021: £39,124). In preparing the financial statements, the Trustees have had regard to the financial performance and position, as well as future cashflow forecasts, and consider that there are no material uncertainties in respect of the ability of the charity to continue as a going concern. This has included an assessment of the impact on the charity of the current wider economic situation, including high rates of inflation and increasing interest rates. Accordingly, they continue to adopt the going concern basis of accounting in preparing the financial statements.

Income

Income is recognised when the charity has entitlement to funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be reliably measured.

Gift Aid income is recognised at the amount expected to be recovered from HMRC at the same time as the corresponding donation on which the Gift Aid arises.

Government grants are not recognised until there is reasonable assurance that the charity will receive the grant and will comply with any attached conditions. Grants are recognised gross (not netted off against related expenditure) in the Statement of Financial Activities using the accrual model.

Explorers Partnership Agreement

The Partnership Agreement is between the Group and the Horizon Explorers section. It entitles the group to a termly payment determined based on the number of young people participating in Horizon Explorers that term in exchange for Explorers’ use of the group’s facilities and equipment. Income is recognised as the group becomes entitled to it each term.

Expenditure

Expenditure is recognised when a liability is incurred.

Costs of raising funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Leases

Rental payments under operating leases are charged as expenditure on a straight-line basis over the term of the lease.

Taxation

Irrecoverable VAT is not separately analysed and is charged to the Statement of Financial Activities, or included in the cost of tangible assets, when the expenditure to which it relates is incurred and is allocated as part of the expenditure to which it related.

Tax recovered from voluntary income received under Gift Aid is recognised when the related income is receivable.

10

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

1. Accounting policies (continued)

Tangible fixed assets and depreciation

Tangible assets are stated at cost, including irrecoverable VAT. and depreciated on a straight-line basis over their useful economic lives at the following rates:

Land Not depreciated
Freehold buildings 50 years
Fixtures & fittings 10 years
Furniture & equipment 10 years
Minibuses 8 years
Band equipment 10 years

Where the recoverable amount of a tangible asset is found to be below its net book value, the asset is written down to its recoverable amount and the loss on impairment is charged to the relevant expenditure category in the Statement of Financial Activities. Where an asset is not primarily used to generate income, its impairment is assessed by reference to its service potential on its initial acquisition.

Donated equipment is capitalised at its estimated cost or market value and the Statement of Financial Activities is credited with the value of the donation.

2. Donations and grants

Donations
Grants		 2022
£
1,082
7,604
____
8,686
____		 2021
£
1,692
16,631
_
18,323
_

During the year, the charity received Covid-related government grants of £2,667 (2021: £16,631). Other grants received were £2,816 (2021: £nil) from Nailsea Community Trust, £1,000 (2021: £1,000) from Nailsea Town Council and £1,121 (2021: £nil) from Tesco Community Grants.

3. Fundraising income and expenditure

3. Fundraising income and expenditure
Carnival
Christmas Post
Miscellaneous
2022 Total
2021		 Income
2022
£
Expenditure
2022
£
Net income
/(expenditure)
2022
£
Net income
/(expenditure)
2021
£
8,524
(4,448)
4,076
-
618
-
618
570
1,669
(440)
1,229
4,272
_
_
_
_
10,811
(4,888)
6,545
4,842
_
_
_
_
5,190
(348)
4,842
____
____
____

11

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)
4. Headquarters expenses
Building and maintenance
Utilities
Cleaning
Insurance
Boat store rental
Interest payable on building loan
Depreciation
5. Training, equipment and activities expenses
Camps and activities
Badges and handbook purchases
Training
Equipment repairs and maintenance
Depreciation
6. Minibus/transport expenses
Running expenses
Depreciation
Other transport costs
7. Miscellaneous expenditure
Administration costs
Donations/grants made
Bank charges
Sundry expenses		 2022
£
779
2,544
1,940
3,014
544
430
7,734
____
16,985
_
2022
£
25,185
2,007
130
1,748
631
____
29,701
_
2022
£
3,986
3,882
1,475
____
9,343
_
2022
£
658
86
409
414
____
1,567
_		 2021
£
1,265
1,733
1,550
2,848
972
542
6,708
_
15,618
_

2021
£
10,069
1,797
410
1,505
552
_
14,333
_

2021
£
3,168
2,066
583
_
5,817
_

2021
£
445
20
349
408
_
1,222
_

8. Trustees’ remuneration and expenses

No Trustees received any remuneration or payment of expenses for their services (2021: £nil).

12

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

9. Tangible fixed assets

Cost
At 1 January 2022
Additions
Disposals
At 31 December 2022
Accumulated depreciation
At 1 January 2022
Charge for the year
Disposals
At 31 December 2022
Net book value
At 31 December 2022
At 31 December 2021		 Land &
buildings
£
222,754
-
-
____
222,754
____
59,077
4,452
-
____
63,529
____
____
159,225
_
163,677
_		 Fixtures &
fittings
£
Furniture &
equipment
£
38,489
49,582
5,145
-
(4,086)
-
_ _
39,548
49,582
_ _
19,961
46,506
3,281
631
(4,086)
-
_ _
19,156
47,137
_ _
_ _
20,392
2,445
_
_
18,528
3,076
_ _		 Vehicles
£
24,206
21,594
(9,594)
_
36,206
_
18,945
3,882
(9,594)
_
13,233
_
_
22,973
_
5,261
____		 Band
£
5,781
-
-
_
5,781
_
5,781
-
-
_
5,781
_
_
-
_
-
____		 Total
£
340,812
26,739
(13,680)
_
353,871
_
150,270
12,246
(13,680)
_
148,836
_
_
205,035
_
190,542
____

The cost of land and buildings at 31 December 2022 includes the estimated cost of £50 for the purchase of land in 1930, the estimated cost of constructing the present main building of £10,000 in 1965 and costs of improvements since.

10. Debtors

Trade debtors
Gift Aid receivable
Prepayments
Accrued income
Other debtors		 2022
£
469
12,373
393
607
33
____
13,875
____		 2021
£
Restated*
-
7,574
292
570
188
_
8,624
_
Trade creditors
Accruals
Deferred income (note 13)
Loans and borrowings (note 14)
Other creditors		 2022
£
292
649
85
8,600
1,116
____
10,742
____		 2021
£
509
192
1,111
69
1,792
_
3,673
_

13

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

12. Creditors: amounts falling due after more than one year

Loans and borrowings (note 14) 2022
£
-
____
-
____		 2021
£
17,200
_
17,200
_

13. Deferred income

During 2020, the charity collected deposits for the 100[th] Anniversary Camp which, due to the Covid-19 pandemic, was initially deferred to 2021. Due to the ongoing restrictions during 2021, it was not possible for the camp to go ahead in that year, and it was deferred to 2022. The 102[nd] Anniversary Camp took place in May 2022, and consequently £1,026 which had been held in deferred income was released to incoming resources during the year. The remaining balance relates to deposits paid for young people who did not attend the camp. This amount will either be refunded to the original payer or, at their request, be put toward the cost of other events attended in future.

Balance at 1 January
Amount released to incoming resources
Amount deferred in the year
Balance at 31 December
14. Loans and borrowings
Building loan from The Scout Association		 2022
£
1,111
(1,026)
-
____
85
_
2022
£
8,600
____
8,600
_		 2021
£
1,231
(120)
-
_
1,111
_
2021
£
17,200
_
17,200
_

During 2015, the charity received a loan from The Scout Association to complete the rebuild of the main hall. The loan is repayable in equal instalments of £8,600 over ten years. Due to successful fundraising and early repayments previously made, the balance at 31 December 2022 represents the final principal repayment which is now due in December 2023. Interest is payable at 2.5% (2020: 2.1%) over the Bank of England base rate.

14

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

15. Funds

Analysis of movements in funds

Balance at 1
Jan 2022
£
Restated
Unrestricted funds
Unrestricted general funds
88,340
Designated funds
Building fund
131,673
Band fund
1,719
Capital fund
20,000
_
153,392
_
Total unrestricted funds
241,732
____
Restricted funds
Capitation fund
-
David Marshall Memorial Fund
3,430
Climbing Wall Fund
203
Other restricted funds
-
____
Total restricted funds
3,633
____
Total funds
245,365*
____		 Income
£
Expenditure
£
70,179
(54,996)
124
(6,561)
1
(305)
-
-
_
_
125
(6,866)
_
_
70,304
(61,862)
_
_
-
-
-
-
1
-
1,743
(622)
_
_
1,744
(622)
____
____
72,048
(62,484)
_
_		 Transfer
£
204
-
-
-
_
-
_
204
_
-
-
(204)
-
_
(204)
____
-
____		 Funds
31 Dec 2022
£
103,727
125,236
1,415
20,000
____
146,651
_
250,378
_
-
3,430
-
1,121
_
4,551
____
254,929
_

* See note 18 for details of the restatement

As explained in the description, nature and purposes of funds note on page 16, amounts held in the climbing wall fund were raised for the purposes of funding the climbing wall and climbing accessories. The total depreciation charge for these items during the year was £1,244, and this has been charged against general unrestricted funds during the year. As the depreciation charge exceeds the amounts remaining in the fund, at 31 December 2022 the full amount of the fund has been transferred to unrestricted general funds to offset the depreciation charge. As no further fundraising will be undertaken specifically for the climbing wall, this fund has now been closed.

15

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

15. Funds (continued)

Analysis of movements in funds – previous year

Balance at 1
Prior year
Balance at 1		 Income Expenditure Transfer
Funds
Jan 2021 restatement*
Jan 2021		 31 Dec 2021
£ £ £ £ £
£
As previously Restated Restated Restated
reported
Unrestricted funds
Unrestricted general funds 69,212 18,009
87,221		 51,136 (30,330) (19,687)
88,340
Designated funds
Building fund 138,560 -
138,560		 58 (6,945) -
131,673
Band fund 1,496 -
1,496		 275 (52) -
1,719
Capital fund - -
-		 - - 20,000
20,000
____ ____ ____ ____ ____ ____ ____
140,056 -
140,056		 333 (6,997) 20,000
153,392
____ ____ ____ ____ ____ ____ ____
Total unrestricted funds 209,268 18,009
227,277		 51,469 (37,327) 313
241,732
____ ____ ____ ____ ____ ____ ____
Restricted funds
Capitation fund - -
-		 - - -
-
David Marshall Memorial Fund
3,430		 -
3,430		 - - -
3,430
Climbing Wall Fund - -
-		 527 (11) (313)
203
Other restricted funds - -
-		 - - -
-
____ ____ ____ ____ ____ ____ ____
Total restricted funds 3,430 -
3,430		 527 (11) (313)
3,633
____ ____ ____ ____ ____ ____ ____
Total funds 212,698 18,009
230,707		 51,996 (37,338) -
245,365

Description, nature and purpose of funds

Unrestricted funds

General funds The ‘free reserves’ after allowing for all designated funds. Building fund Designated fund for income and expenses connected with the group’s property. Band fund Funds related to the Group’s Band. Capital fund Funds set aside by the Trustees for future capital purposes.

Restricted funds

David Marshall Memorial The David Marshall Memorial Fund was established in in 1988 in memory of a Scout Fund who was tragically killed in a lorry accident. It exists to assist Group members to attend functions throughout the United Kingdom and abroad. Capitation Fund The charity collects and pays a capitation fee to the Scout Association for all members of the group. This is included in the membership fees paid by group members. The Trustees’ policy is to hold membership fees collected for the purposes of paying capitation in a restricted fund.

16

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

15. Funds (continued)

Description, nature and purpose of funds (continued)

Climbing Wall Fund

Other restricted funds

This fund represents amounts raised during 2021 toward the cost of installing a new climbing wall at the Scout HQ and associated climbing equipment. The remaining balance of the fund was utilised in 2022 to offset the depreciation charge for the wall and equipment, and this fund will now be closed.

This includes grants and other donations received by the charity for specific purposes. The balance of £1,121 at 31 December 2022 represents a grant received from Tesco Community Grants for property improvements, which is expected to be spent during 2023. In addition, this fund includes income and corresponding expense of £622 for a bucket collection undertaken during Nailsea Carnival in July 2022 expressly in aid of Bristol Mind (charity no. 1085171).

Analysis of net assets between funds

General funds
£
Tangible fixed assets
79,799
Cash at bank and in hand
20,795
Other net current assets/(liabilities)
3,133
Creditors due in more than one year
-
_
Total funds at 31 December 2022
103,727
_		 Designated
funds
£
125,236
21,415
-
-
_
146,651
_		 Restricted
funds
£
-
4,551
-
-
_
4,551
_		 Total
£
205,035
46,761
3,133
-
_
254,929
_

Analysis of net assets between funds – previous year

General funds
£
Restated*
Tangible fixed assets
61,396
Cash at bank and in hand
39,124
Other net current assets/(liabilities)
5,020
Creditors due in more than one year
(17,200)
_
Total funds at 31 December 2021
88,340
_		 Designated
funds
£
129,146
24,315
(69)
-
_
153,392
_		 Restricted
funds
£
Restated*
-
3,633
-
-
_
3,633
_		 Total
£
Restated*
190,542
67,072
4,951
(17,200)
_
245,365
_

16. Related party transactions

During the year, the Trustees paid aggregate donations and membership fees to the group of £1,303 (2021: £905). In addition, the group made purchases of badges and other printed material from Polar Products, a related party by virtue of the business being owned by a Trustee. Total purchases in the year amounted to £989 (2021: £226). The balance outstanding at the end of the year was £nil (2021: £nil).

17. Post balance sheet events

There were no significant post balance sheet events.

17

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

18. Prior year restatement

In the year ended 31 December 2021, the group recognised income of £15,026 related to a Gift Aid claim which was settled during the year by HMRC. This Gift Aid receivable related to donations received in the year ended 31 December 2020 and earlier years. As the group was entitled to claim Gift Aid on the donations as they were received, the corresponding Gift Aid income should have been recognised at the same time as the underlying donation, i.e. in those earlier years, rather than in the year ended 31 December 2021.

In addition, in 2021 there were further amounts of Gift Aid to which the group was entitled, relating to donations received in 2020 and 2021, which had not previously been recognised in the financial statements.

As a consequence of the above, the prior year comparatives have been restated as follows:

The effect of this restatement on the statement of financial activities and the balance sheet is shown in the tables below.

Reconciliation of net movement in funds for the year ended 31 December 2021

Unrestricted Effect of Unrestricted Restricted Total Funds
Funds 2021 restatement Funds 2021 Funds 2021 2021
£ £ £ £
As previously Restated As previously Restated
reported reported
Income:
Gift Aid reclaimed 15,026 (10,435)
4,591		 - 4,591
Other income 46,878 -
46,878		 527 47,405
____ ____ ____ ____ ____
Total income for the year 61,904 (10,435)
51,469		 527 51,996
____ ____ ____ ____ ____
Expenditure:
____ ____ ____ ____ ____
Total expenditure for the year 37,327 -
37,327		 11 37,338
____ ____ ____ ____ ____
Net income/(expenditure) 24,577 (10,435)
14,142		 516 14,658
Transfers 313 -
313		 (313) -
____ ____ ____ ____ ____
Net movement in funds 24,890 (10,435)
14,455		 203 14,658
____ ____ ____ ____ ____
Reconciliation of funds
Total funds brought forward 209,268 18,009
227,277		 3,430 230,707
____ ____ ____ ____ ____
Total funds carried forward 234,158 7,574
241,732		 3,633 245,365

18

1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2022

Notes (continued)

Reconciliation of balance sheet as at 31 December 2021

Fixed assets
Tangible fixed assets
Current assets
Debtors
Cash at bank and in hand
Liabilities
Creditors:amounts falling due within one year
Creditors:amounts falling due after more than
one year
Net assets
Funds
Unrestricted funds
Restricted funds
Total funds
Reconciliation of balance sheet as at 1 January 2021
Fixed assets
Tangible fixed assets
Current assets
Debtors
Cash at bank and in hand
Liabilities
Creditors:amounts falling due within one year
Creditors:amounts falling due after more than
one year
Net assets
Funds
Unrestricted funds
Restricted funds
Total funds		 31 Dec 2021
£
As previously
reported
190,542
1,050
67,072
(3,673)
(17,200)
_
237,791
_
234,158
3,633
_
237,791
_
1 Jan 2021
£
As previously
reported
186,824
143
61,868
(10,337)
(25,800)
_
212,698
_
209,268
3,430
_
212,698
_
Effect of
restatement
£
-
7,574
-
-
-
_
7,574
_
7,574
-
_
7,574
_
Effect of
restatement
£
-
18,009
-
-
-
_
18,009
_
18,009
-
_
18,009
_		 31 Dec 2021
£
Restated
190,542
8,624
67,072
(3,673)
(17,200)
_
245,365
_
241,732
3,633
_
245,365
_
1 Jan 2021
£
Restated
186,824
18,152
61,868
(10,337)
(25,800)
_
230,707
_
227,277
3,430
_
230,707
_


19