1st Ke nsham Scout Grou Trustees, Annual Re ort Reporting Period: 1st April 2024 to 31st March 2025 Section A Reference and Administration Details Charity name: 1st Keynsham Scout Group Registered charity number: 305626 Charity's principal address.. 1st Keynsham Scout Group HQ, Mayfields, Keynsham, BS31 1BW Names of the charity trustees who manage the charity: (rhese will be published here in the annual report of the charity and also in the UK Gov Charity Register) Trustee Name Office (if any) Dates acted if not for whole year lan Carter Group Lead Volunteer (GLV) Chair Len Bridges Nicky Sanders Alan Glasgow Alan Sanders Treasurer IT & Compliance GLV - Activities Tony French Lee Lodder GLV- Scouts GLV- Beavers & Cubs Dan Sawyer John 8alcombe KESU LV (opted in) Mayfields HQ Estates Under 25 yrs representative Under 25 yrs representative 10 Matty Jackson Deon Lowe 11 12 Names and addresses of advisers: Type of advisor Name Address Audited Accounts Mike Smith 2 Avon Road, Keynsham, BS311 LJ Page 1 of 12
1st Ke nsham Scout Grou Trustees. Annual Re ort Section B Structure, Governance and Management Description of the Charity's Trusts: Type of Governlng Document: The Group's goveming documents are those of The Scoul Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The PoliGy, Organisation and Rules of The Scout Association. The Group lias its constitution based upon The Scout Association template and this is reviewed and approved at the AGM annually. How the Charity is Constituted: The Group is a trust established under its rules which are cofflmon to all Scouts. Trustee Selection Methods: The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. Additional Governance Issues: The Scout Group is managed by the Trustee Board, the members of which are the'charity Tru5tees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Trustee Board consists of: Chair- Len Bridges Treasurer- Nicky Sanders Group Lead Volunteer- lan Carter GLV Activities Lead - Alan Sanders GLV Beavers & Cubs Lead - Lee Lodder GLV Scout Lead - Tony French IT & Data Compliance- Alan Glasgow Explorers - Dan Sawyer HQ Maintenance Lead - John Balcombe Under 25- Deon Lowe Under 25 - Matty Jackson 10. 11. During the year Pete Tamblin agreed to be Co-opted to the Trustee Board in support of Special Projects such as the building of the new Activity Bam at Chetwood and the Chair and GLV look to formalise his position on the Groups Trustee Board at the next AGM. 1st Keynsham Scout Group is a trust established under Scout Association and charity rules. which are common to all Scout Groups. Trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of the Scout Association. POR rules state that all operational committee members I trustees and adults working closely with young people must be checked through the Disclosure and Barring Service (DBS), before working with young people. Every person involved in Scouting in Keynsham is an unpaid volunteer who Page 2 of 12
1st Ke nsham Scout Grou Trustees, Annual Re ort gives their time, life skills and expertise in providing guidance, leadership and inspiration to the young people of Keynsham. 1st Keynsham is one of the largest Groups in Ihe UK and our success is due to the contribution made by our dedicated team of volunteers, the enthusiasm of its members, parents, guardians and supporters. To continue providing the best possible scouting experience we need to continually altract new parents I volunteers to actively support the Group. Keynsham Explorer Scout Unit (KESU) is part of the Wansdyke District and is based at the Scout HQ in Mayfields. Although they have no liability for any financial or asset management (their accounts are submitted separately) they are an integral and very important part of the Group. Scouts move on to Explorers who develop Young Leaders to assist with Beavers, Cubs and Scouts and they also play an essential part in events such as the Auction. Explorers make a financial contribution to the group to assist with running expenses and the use of facilities and equipment. The Scout A55Dciation (TSA) TranSfonatiOn program has come to an end and this changed the way many Scout Groups recruit volunteers and structure their teams although due to previous 1 st Keynsham restructures and recruitment methods this had a very rninor impact on our structure and operations. The Trustee Board meets approximately every 2 months and reviews reports and updates from its primary Group Leadership Team members. Members of the Trustee Board complete 'Being a Scouts Trustee. leaming within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order. and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that give young people skills for life. The Trustee Board is supported by an operations team covering the myriad of requirements in managing a large Scout Group Charity, many of whom have dedicated many years, service to 1st Keynsham Scout Group. The Trustees and Operational Leadership Team regularly reviews the risks, health & safety and weffare requirements of its operations, membership and third parties. A budget is drafted annually by the finance subcommittee, (lan Carter, Len Bridges, Nicky Sanders and Alan Sanders) and this is considered and approved by the Trustee Board. The income and expenditure is reviewed at each Trustee Board meeting. The accounts for the year are attached and we would like to thank our treasurer Nicky Sanders for managing the Group financials during the year and preparing the year end accounts. We would also like to record our thanks to Mike Smith for the Independent Examiners Report produced at year end. Risk and Internal Control: The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed. and systems have been established to mitigate against them. The main areas of concern that have been identified are: Page 3 of 12
1st Ke nsham Scout Grou Tru tees. Annual Re ort Severe damage to the rnain HQ buildings, property and equipment. The Group would utilise its other location in Clielwood, install temporary accommodation within the HQ grounds and or request the use of buildings, property and equipment from neighbouring Scout Groups or other organisations in the Keynsham area. Similar reciprocal arrangements exist with these organisations such as the Town Council. The Group has sufficient buildings and contents insurance in pla to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to The Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fundraising. The Group has multiple income streams which spreads the risks and means it is not totally reliant upon income from one activity. The primary income streams for the Group are as follows: Members subscription Letting HQ premises Letting ChelwDDd Campsite Annual Auction Clay Pigeon Shooting HMRC Gift Aid Other Donations or Grants The Group prevtously held a significant reserve to ensure the continuity of activities should there be a major reduction in income. However. the Group committed to utilise this reserve during this financial year for the investment of building a new all-weather activity bam at its Chelwood campsite and this cost c.£135,000. The Board has secured a £30.000 loan from the Scout District to assist with the new bam cost and to ensure it retsined sufficient fvnds for the on-going financial management of the Group. In the event of considerable additional unforeseen and budgeted cost to the Group it could raise additional loan(s) from Scout District or County to cover the risk. Additionally, the Group could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or pemanently. Reduction or loss of leaders. The Group is totally reliant on volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptsble level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete dosure of the Group. The Group has a substantial team of volunteers and therefore currently considers this a manageable risk with the flexibility of resources available across the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include regular financial reviews of income and expenditure, Trustee Board approvals of budget and additional expenditure outside of budget and control limits, risk reviews of the HQ & Chelwood properties and comprehensive insurance policies to ensure that insurable risks are covered. The Scout Association provides insurance cover as part of the annual capitation for scouting activities including public liability. 1 sl Keynsham Is responsible for any additional insurance cover for buildings and contents and equipment. Requirements are reviewed annually, and cover is Page 4 of 12
1st Ke nsham Scout Grou Trustees. Annual Re ort provided by Unity Insurance Brokers (Part of The Scout Association). Note: Because of accounting practices, the book value of equipment and buildings will be signrficantly lower thali the valuation for insurance purposes due to write down policies. The Chair is the gatekeeper for review of the policies and all insurance claims through Unity Insurance. Our Mayfields HQ buildings and facilities are kept in pristine condition by a team of volunteers wlio have grown in numbers over the past few years, and their contribution is greatly valued. This group of dedicated volunteers led by John Balcombe and Dave Hopkins has saved the Group thousands of pounds in maintenance charges. To comply with relevant legislation and the conditions of our premises licence the Group employs professional and qualified trades people in key areas. Chelwood is located a few miles south of Keynsham where the Group owns a 30-acre campsite and nature reserve. It is a fantastic facility used for several events and activities throughout the year. It provides a very important incorne stream from the facilities and increasingly from events, and we are lucky to have a very professional and dedicated team of volunteers led by Wilf Harrison managing this facility with Christine Harrison and other supporters. The campsite is an important asset for members, activities and an income stream, and it is hoped that building the new Activity Bam on site will make camps and activitie5 easier to manage and further enhance the income from letting this site. One of the main on-going risks at Chelwood is managing the trees and woodland around the campsite. The Group arranges specialist Tree surveys every two years for the Campsite and HQ trees. This survey looks at the physical and environmental risk the trees can have upon the Group. Apart from physically unsafe trees the immediate risk prevails from "Ash Dieback Disease" (ADD). However, our specialist also highlights Larch as a dominant tree species within the woodland and is at threat from Ramorum disease (Phytophthora Ramorum). Suspected cases of Ramorum disease on trees or other woodland plants must be reported to the Foresty Commission who may issue a Statutory Plant Health Notices (SPHN) on the owners or managers of affected woodland. These notices require infected and nearby larch trees to be destroyed, nearby trees are included in nOtiS because even though they might not show symptoms of the disease, experience has shown that in many cases some of them are in fact infected. Failure to comply with a notice can resutt in enforment action and prosecution. Due to the risk from ADD, infected trees are being felled as a priority along with trees identified at risk of falling. particularly those in more public areas. Due to the future risk the larch are being thinned out and felled. The woodland at Chelwood has a good volume of native trees that self-populate and we have found a number of smaller new growth trees including oak that will benefit from clearing out the larch and ash trees and that will fill the gaps over time. Data management and GDPR compliance are seen as crucial for managing the Scout Group. The Group has been fortunate to have the experience of Alan Glasgow who has continued to progress the improvement and control of our IT systems. website and cofflmunication systerns. The Group has provided its managemenl team with a centralised online Google email and electronic dats management platforrn, and we are grateful for Alan's contribution in these areas. This now provides us with a plattorm for marketing, fundraising, selling activities, keeping present and past members apprised of group developments and raising our profile in the community. Page 5 of 12
1st Ke nsham Scout Grou Trustees. Annual Re ort Tlie seiiior maiiagenient team are gatekeeper5 for vetting content of websites to ensure compliance with copyriglit, infringement of personal rlghts, defamation and dala protection. Emails containing hamiful content. malware and ransomware are potentially damaging to the Group and all officers and managers sending confidential informalion are required to use appropriate antiviruslanti-malware protection software. To allow leaders and managers, time to concentrate on Scouting activities record keeping has now been computerised using TSA central website and Online Scout Manager (OSM). Both systems are externally managed with the appropriate levels of security. Section C Objectives and Activities Summary of the objects of the charity set out in its governing document: The Purpose of Scouting Scouting exists to actively engage and support young people in their personal developmen( empowering them to make a positive contribution to the community and wider society. The Values of Scouting As Scouts we are guided by these values: Integrity We act with integrity; we are honest, trustworthy and loyal. Respect We have self-respect and respect for others. Care We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes. Co-operation We make a positive difference; we cooperate with others and make friends The Scout Method Scouting tskes place when young people. in partnership with adults, work together based on the values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors Leam by doing Share spiritual reflection Take responsibility and make choices Undertake new and challenging activities Make and live by their Promise Summary of the main activities in relation to these objects: Scoutsng is the very essence of our being and everything we do is geared to providing the young people, and young at heart of Keynsham with the very best experiences possible. With over 100 years of history the alumni is full of success stories of young people who have gone on to lead successful and fulfilling lives, some currently working and living in countries right across the globe. Page 6 of 12
1st Ke nsham Scout Grou Trustees. Annual Re ort The Group had Beavers, Cubs and Scout sections running for many successful years and at tl)e very end of March 2025 8 new Squirrels Drey was èstablished th flfteen 4 6 year olds. Tliis new Drey and set of volunteers will be given tim8 to settle in and understand the nuances of running this section. Once the team and GLV are comfortable with the stability being strong enough to expand, consideration will be given to, either starting another small DY or increasing member numbers to the existing Drey. The Group has key activity teams to support the Groups, Squirrels, Beavers, Cubs and Scouts in having cliallenging and fun experiences. These teams cover Air Rifle & Pistol Shooting, Water Sports, Caving, Climbing, Survival, Pioneering, Clay Pigeon shooting. Archery, Entertaining, ExpEdition. Outdoors Skills, Nature and Crafts. There is strong demand from parents to enrol their children (boys and girls) into Scouting, and there are waiting lists for Squirrels, Beavers, Cubs and Scouts. The numbers shown at the census fluctuate through the year. Reducing the waiting list is desired, however this depends heavily on new adult volunteers and young leaders coming forward. The fact that parEnt5 are pa55i0nate abDUt their children being involved in ScDUting is a testament to the quality and diversity of the opportunities on offer by 1st Keynsham Scout Group. Parents are advised that Scouting at local level is run entirely by unpaid volunteers and there are strict criteria on the ratio of leaders to children in their care. The only way in which we can reduce the waiting list is to increase the number of leaders and assistant leaders. Our premises are used every evening and at weekends. There is also a vibrant activity programme taking Scouting off site including the use of the group owned activity site and campsite at ChelwoDtI. The Group is exploring various options tD amend, build or extend the current HQ premises in Keynsharn. It is now running at high capacity and it is difficult to accommodate additional Dreys. Colonies, Packs and Troops. However this may involve substantial cost and the Group no longer holds the reserves it had in previous years. Therefore, any further major building plans could involve substsntial fundraising efforts and I or loans to achieve the desired outcomes. Additional details of the objectives and activities: The Group was founded in 1909 and it is with great pride we acknowledge the generosity of those early pioneers in presenting the Group with land and assets and in so doing laying the foundations of one of the largest and most successful Groups in the UK. This report is a representative view of 1 st Keynsham Scout Group, its activities, its place in the community. but more than that through the combined efforts of all in and out of uniform, the Group has provided young people with skills which have evolved over the years to meet 21st Century needs so they can embrace opportunities in future life. The Trustees would like to express their appreciation to all the unpaid volunteers for their contribution over the last twelve months. Page 7 of12
1st Ke nsham Scout Grou Trustees. Annual Re ort Publlc benefit statement: The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development. 1 st Keynsliam Scout Group is a community-based organisation dedicated to providing young people with a wide range of activities and life skills and a safe environment in which to develop their contribution to the community and wider world in the years to come. The Group is heavily involved in supporting Keynsham in Bloom and enters the RHS "In your neighbourhood" annually. The Group also allows lettings of the Keynsham Mayfields HQ & Chelwood woodland campsite premises while not in use for Scouting to allow the wider community to benefit from these excellent facilities. The Keynsham HQ premises are registered for emergency use as part of the Keynsham Council / BANES Business Continuity Plan. The Group let the HQ to the Department of Health & Social Care during the Covid19 Pandemic to Use as a testing centre and the local health centres also use the HQ for mass vaGGinations for the community such as for Covid19 and Flu. Section D Achievements and Performance Summary of the main achievements of the charity during the year: en 227 Total Male 42 25 17 Female 11 Other BEAVERS K2 ROCKY 28 26 CHILTERN COTSWOLD QUANTOCK 26 28 29 20 24 26 SCOUTS AXE FROME CHEW AVON 90 28 20 20 22 227 15 22 18 18 17 187 TOTALS 39 SQUIRREIS BEAVERS CUBS SCOUTS 11 38 21 30 14 Page 8 of 12
1st Ke nsham Scout Grou Trustees, Annual Re ort Tlie Group 1i8s contiiiued to provide outstanding scoutlng for Its Keynsham youth. Menibershlp nunibers liave dècre8sed slightly from the previous reportlng period by 13 nienibers, primarily in the Scout section. however, this isn't a concern. SAdly we niust also reflect on the loss of people in the year who played a part in Scouting in 1st Keynsliam Scout Group. We lost Cliarles S8nders, more commonly known as "Skip., who will be very sadly missed by family. friends and our Scout Group. Skip played a massive role in Keynsham Scout5 for over 50 years. Skip had previously been a member of Scouts in Coventry, where he had progressed through the sections and into leadership before moving to Keynsham. Upon moving his family to Keynsham back in early 1970's he got involved in helping the Group as a Cub Leader and brought in his two sons Alan and Keith. Later Skip Moved to Scouts, starting up a new troop which he ran for many years. In the 1990s, our Scout HQ required rEplacing, and Skip played a major role in shaping the building that was opened in 1996. Thanks to his perseverance and attention to detail, we achieved the right result. Skip brought 3 generations into Scouting with many still involved in Keynsham Scout Group as Leaders helpers or Trustees. During his time with us Skip also organised the Keynsham Fun Run for many years and enjoyed running himself. There are many stories of Skip and as people remember Charles, we are Sure they will be shared. In 2009 Skip was awarded by the Chief Scout the highest Leader Award, the 'Silver Wolf for his exceptional service. He completed well over 50 years of service to Scouting in many roles. an amazing achievement, latterly as our treasured President. We also lost Len Honeker who was a Leader with the Scout Group during the 80's and 90's. Len joined the group to support his sons Doug and Tony and never left. After he stepped down as a Leader, he continued to support all of the fundraising clay shoots bringing not just himself but large groups and encouraging others to get involved. His love for Chelwood and everything ScDUttng never diminished. He will be remembered by many of his old scouting colleagues, always willing to give support and advice with a laugh, a smile and above all with a big heart. Graham Robins was also sadly lost during the year. Graham was Avon Troop leader, led our Venture Unit to Norway in 1986 and went on to be an overseas Commissioner. He served in the Group from the late 1970's until he moved away in the late 1980's but always stayed in touch. We're continually amazed at the resilience and passion of our Group volunteers. We must thank the Scout Trustees and Leadership Team for all their fantastic efforts, such as their enthusiasm and innovation to keep Scouting alive for all the units and our young members. Plus everyone behind the scenes who manage our propety, lettings. finances, equipment, fundraising, 4ettings, Chelwood, subscriptions, IT, administration and so much more. Our strength as a Group lies with the amazing leadership and operational leadership teams sharing the load of managing this very large Scout Group and delivering great Scouting for Keynsham's youth. We had another highly successful year of fundraising activities, and this is essential for minimising the members subscription charges and also investing in the Group's future. Our leadership and executive teams had considered initial growth and investment plans and agreed that this should start with the building of a new activity bam at Chelwood and this Page 9 of 12
1st Ke nsham Scout Grou Trustees, Annual Re ort was completed during tlie year. I would like to record my appreciation to our Project Team supporting tl)Ss slgnificant development to ensure all went to plan. The project came at a high fiiiancial cosl to the Group due to inflationary and other cost pressures, however, the project stayed within Ihe agreed tendered cosl plan and no additional charges were incurred. Section E Financial Review Brief statement of the charity's pollcy on reserves: Reserves Policy The Group previously held reserves of approximately £70,000 against future development of the new activity bam at Chelwood. This was spent during the year on the project and current reserves are approximately £30,000. The Group's policy Dn reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board reviewed the requirements prior to contracting the new barn and considered the Group should hold a sum equivalent to 3 months running costs. circa £15,000 as minimum. Details of any funds materially in deficit The Group needed to take a £30.000 loan from the District Scouts in order to complete the building of the new activity barn development at Chelwood. The loan commenced in August 2024 and will be for a 10 year period with repayments in December each year. The Group made the first repayment in December 2024. The Group will look to exceed the payment schedule and repay the loan early if possible, as the Group has a record of doing so on previous loan arrangernents. The Group will balance this desire with the on-going running costs and holding sufficient operating funds. Further financial review details: Investment Policy The Group's Income and Expenditure is relatively small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All fvnds are held in cash using only mainstream banks or building societies. 1st Keynsham has an annual budget of approximately seventy thousand pounds all of which must be raised by the Group membership subscriptions and from fundraising activities, grants and donations. Additional to this is the cost of activities outside the membership fees such as summer camp. Fundraising is only made possible due to the numbers of volunteers who rur) the various events and the support from local businesses. The Group has strong financial governance with contingencies in place to cover unplanned changes in income or expense. Cash tk)w is managed throughout the year to ensure financial stability. We are a non-profit rnaking charity with all funds being re-invested in the Group. Funds raised are used predominantly to pay for insurance, running costs, purchase equipment, improve facilities, and to provide leader Page 10 of 12
1st Ke nsham Scout Grou Trustees. Annual Re ort trainiiig which in tum enhances the Scouting experience for our young people coniniensurate witl) modem Scouting. The Group's main income streams beyond subscriplions includes the hiring of our Keynsham HQ and Chelwood campsite for various events and activities. We have music and pMiseS liCenS for the HQ and can accommodate a range of events; the Group normally runs an annual scout auction and clay pigeon shoots to raise funds. How Èxpèndlture has 5UPPOrtÈd the kèy objèctlvès of the charity: The Group prioritises its expenditure on ensuring the Scout rnembers have the resources required for a safe and exhaustive activity programme. The Group's successful fundraising has enabled significant investment in its Own activity equipment and dedicated substantial premises in Mayfields Keynsham and Chelwood Campsite. The previous substantial Group financial reserves have been used to further develop the Chelwood campsite with a large activity barn. This has enhanced the Group facilities for its members activities and also should help secure additional income lettings for the campsite. Investment policy and objectives: Banking is moving away from cheques and cash towards online banking systems which are now widely used. We could not operate a Group of this size and complexity without embracing online banking. Trustees have agreed guidelines on the operating procedures within the Group but there is always a risk whatever steps we tske that extemal fraudulent activity could take place. Intemal fraud prevention measures include dual monitoring of bank accounts and the availability of bank accounts for inspection at Trustee Board meetings. We have within the Group, Trustees with significant finan and banking experience and together with the Groups, bankers we have tried to mitigate financial risks. The Group monitors its income and expenses on a regular basis and takes measures to adjust these to ensure the Group cash balances are managed for the long term sustainability ofthe Group. Section F Other Optional Information Plans for future periods To cary on the traditions and ethos of the Group we are engaging with parents and supporters to find the future inspirational leaders and supporters to take the Group forward. To reduce waiting lists the Group is actively looking at ways in which we can use additional facilities to create new Colonies, Packs and Troops which will need additTonal adult volunteers. The Group will look to the expansion of the newly formed first Drey of Squirrels section in the coming years to fall in line with the Group and TSA desires. Page 11 of12
1st Ke nsham Scout Grou Trustees. Annual Re ort Section G Declaration The Group Trustees declare that they have approved the Trustees, report above Signed on behalf of the Charity's Trustees Signatures: Full names: Leonard (Len) Bridges lan Carter Position: Group Chair Group Lead Volunteer Date: 3" June 2025 3" June 2025 Page 12 of 12
endent Examiners R ort to the Trustee Of1Ke istered Chari no 305626 nsham Scout Grou I report on the accounts of the I" Keynsham Scout Group for the year ended 31 March 2025 which are set out on pages Iwo to five of this document. Responsibilities and basis of report As the charity trustees of the 1° Keynsham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the I" Keynsham Scout Group accounts carried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I COnfM that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 1° Keynsham Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a rnatter considered as part of an independent examiJ]ation. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Mike Smith ACMA, CGMA Associate Chartered Management Accountant 2 Avon Road, Keynsham, BS31 ILJ 14 June 2025 Page l of S
1st Koynsham Scouts Receipts and payments accounts CC16a For the period from ri(-.f! P['(' (HARITY COMMISSION FOR ENCIlAN'D ANID IVALES 11412024 311312025 Section A Receipts and payments Unrestric Restricted Endowme ted funds funds nt funds tothe to the to the nearest £ nearest £ nearest £ Total funds to the nearest £ Last year tothe nearest £ A1 Receipts Chelwood 12,632 3.620 30,995 11632 3,520 30,995 Donations 1,745 31,972 Events Group expenses Fund Raising Garage Let Gift Aid Grants Leth'ngs maintenan (Grounds) subs(PtIons Training Explorers Equipment Maintenan (Activity) Sects'on allowan Loan from Distnct for bam Build 12,694 1700 5.688 4.200 9,108 12,694 1700 6,688 4,200 9,108 17,451 2,250 5,641 1.100 9,042 365 25,181 330 26.181 330 26,040 2.161 2.161 1,423 130 130 1,161 30,000 1,161 30.000 715 Sub total(Gross income for AR) 140,r)00 140.600 106.322 A2 Asset and investment sales, (see table). Sub tota Total receipts 140,600 140,500 106,322 Pagie ? of 5
A3 Payments Badges l Books Capitation Computers Chelwood Events Group Expenses Insurance Maintenance {Building5) Maintenance (Grounds) Equipmenl Maintenance (Stores) Equipment Maintenan (Activity) Equipmenl Maintenan (Furniture) Rales Section Allowance Training Utilities Loan repayment Fund Raising 2,478 13.053 732 4,098 35.015 8,148 231 2,478 13.053 732 4,098 36,015 8,148 231 6,903 3.110 3.036 13,200 761 6,042 22,873 7,853 6.989 8,956 3,838 6,903 3,110 713 713 1,442 2,146 2,146 1,580 276 737 3,357 297 5,078 719 719 907 907 4,317 3.311 4389 4.317 3.311 4.389 4.288 90.449 Sub total 94.667 94,667 A4 Asset and investment purchases, (see table) Equipment Land and Buildings 6.327 129.023 135,350 6,327 129.023 135.350 5,731 Sub total 6,731 Total payments 230,017 230.017 96,180 Neto receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this yea en - 89,617 - 89,617 10,141 139,906 139.906 129.765 60,389 60,389 139,906 Page3 of 5
Sectioii 8 Stateineiit of Assets aiid Llabillties at the end of the period Unrestrlct Restricted Endowm ed funds funds ent funds to nearest £ to near•st £ to nearest £ ry(eooi'jeq l)et,iils B1 Cash funds Cuffent Accounl 14,355 Chelwood ALxx>unl 5,652 Reserve Account 30,482 rotal cash funds 60,389 (agree balan$ with receipts and payments account{s)) Unrestrict Restricted Endowm ed funds funds ent funds to nearest £ to nearest £ to nearest £ Details B2 Other monetary assets Fund to which asset belongs Cost (optional) Current value (optional) Details B3 Investment assets Fund to which asset belongs Unrestricted Cost (optional) Current value (optional) 12.903 Details Equipment B4 Assets retained for the charity's own use 9,727 Cheood Endowmenl 68.000 Ashton Way Land Endowment 20.000 20,000 Ashton Buildings Unrestricted 318,707 112.2S2 Chelwood New Bam Unrestricted 129.023 129.023 Fund to whlch Ilabillty relatss Unrestricted Amount due (optional) When du• (optlonal) Details Loan fr(Kn District for Bam Build 86 Liabilities 26,689 31 December 2033 Signed by one or two trustees on behalf of all the trustees Signatur Print Name Date of approval IAA Pagie 4 of 5
I ' Keynsham Scout Group Registered Charity no 305626 Notcs to the Accoiints for the year ended 31 March 2025 Trllstee remiineration and benefits. None of the trustees have been paid any remuneration or received aiiy otlier benefits froin employment with the charity. Fees for examination or audit of the accounts. No fees were paid in respect of professional services or to the independent examiner. Land and Building Asset5 The che]rOod cllps1te, consisting of approximately 28.01 acres situated at Chelwood, near Keynsham, was valued in September 2001 by Dreweatt Neate, Chartered Surveyors. The open Market Value placed on the freehold, with vacant possession, is £68,000. The Land and Buildings used as the Scout Headquarters in Keynsham, was valued in October 2001 by Countr)ryvide Commercial, Chartered Surveyors. The Land was valued at £1 0,000, and the building at £70,000; but the valuers note that, with approval of planning consent for commercial developmenL the property could be valued at £350,000 (on an Open Market Value basis). As the building M'as constructed a number of years ago, the Trustees are of the opinion that the building should be included in the accounts at its construction cost of £107,260 and the land at a value of £20,000. The title deeds to the properties at Chelwood and Mayfields are held in safe keeping by the Scout Association Trust Corporation, free from any lien or charge. Additions to Buildings During 2010 12011 an extension to the Mayfields HQ was constructe(L The value of the extension is shown in the accounts at its construction cost of £154246.19. The value for insurance pun)oses is £155,000. During 2013 12014 the ceiling in the main hall at Mayfields HQ was soundproofed to reduce sound reverberation. During 2014 12015 the ceiling of the Explorer Room was similarly soundproofed. The ceiling is expected to last the lifetime of the main structure of the building. The value of the ceiling has been capitalised and is shown in the accounts at its construction cost of £9,103.80 (Main Hall) and £7,068.62 (Explorer Room). During 2017/18 the main hall floor was re-laid using funds raised via the "Under the feet of giants" campaign at a cost of £20,269.38. An activity barn was constructed at the Chelwood Campsite during financial year 20?41?5 at a cost of £129,023. The project was in part funded by a loan of £30,000 from the Scout Association repayable in installments by 31 st December ?033. Page5of 5
endent Examiners R ort to the Trustee Of1Ke istered Chari no 305626 nsham Scout Grou I report on the accounts of the I" Keynsham Scout Group for the year ended 31 March 2025 which are set out on pages Iwo to five of this document. Responsibilities and basis of report As the charity trustees of the 1° Keynsham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the I" Keynsham Scout Group accounts carried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I COnfM that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 1° Keynsham Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a rnatter considered as part of an independent examiJ]ation. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Mike Smith ACMA, CGMA Associate Chartered Management Accountant 2 Avon Road, Keynsham, BS31 ILJ 14 June 2025 Page l of S
1st Koynsham Scouts Receipts and payments accounts CC16a For the period from ri(-.f! P['(' (HARITY COMMISSION FOR ENCIlAN'D ANID IVALES 11412024 311312025 Section A Receipts and payments Unrestric Restricted Endowme ted funds funds nt funds tothe to the to the nearest £ nearest £ nearest £ Total funds to the nearest £ Last year tothe nearest £ A1 Receipts Chelwood 12,632 3.620 30,995 11632 3,520 30,995 Donations 1,745 31,972 Events Group expenses Fund Raising Garage Let Gift Aid Grants Leth'ngs maintenan (Grounds) subs(PtIons Training Explorers Equipment Maintenan (Activity) Sects'on allowan Loan from Distnct for bam Build 12,694 1700 5.688 4.200 9,108 12,694 1700 6,688 4,200 9,108 17,451 2,250 5,641 1.100 9,042 365 25,181 330 26.181 330 26,040 2.161 2.161 1,423 130 130 1,161 30,000 1,161 30.000 715 Sub total(Gross income for AR) 140,r)00 140.600 106.322 A2 Asset and investment sales, (see table). Sub tota Total receipts 140,600 140,500 106,322 Pagie ? of 5
A3 Payments Badges l Books Capitation Computers Chelwood Events Group Expenses Insurance Maintenance {Building5) Maintenance (Grounds) Equipmenl Maintenance (Stores) Equipment Maintenan (Activity) Equipmenl Maintenan (Furniture) Rales Section Allowance Training Utilities Loan repayment Fund Raising 2,478 13.053 732 4,098 35.015 8,148 231 2,478 13.053 732 4,098 36,015 8,148 231 6,903 3.110 3.036 13,200 761 6,042 22,873 7,853 6.989 8,956 3,838 6,903 3,110 713 713 1,442 2,146 2,146 1,580 276 737 3,357 297 5,078 719 719 907 907 4,317 3.311 4389 4.317 3.311 4.389 4.288 90.449 Sub total 94.667 94,667 A4 Asset and investment purchases, (see table) Equipment Land and Buildings 6.327 129.023 135,350 6,327 129.023 135.350 5,731 Sub total 6,731 Total payments 230,017 230.017 96,180 Neto receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this yea en - 89,617 - 89,617 10,141 139,906 139.906 129.765 60,389 60,389 139,906 Page3 of 5
Sectioii 8 Stateineiit of Assets aiid Llabillties at the end of the period Unrestrlct Restricted Endowm ed funds funds ent funds to nearest £ to near•st £ to nearest £ ry(eooi'jeq l)et,iils B1 Cash funds Cuffent Accounl 14,355 Chelwood ALxx>unl 5,652 Reserve Account 30,482 rotal cash funds 60,389 (agree balan$ with receipts and payments account{s)) Unrestrict Restricted Endowm ed funds funds ent funds to nearest £ to nearest £ to nearest £ Details B2 Other monetary assets Fund to which asset belongs Cost (optional) Current value (optional) Details B3 Investment assets Fund to which asset belongs Unrestricted Cost (optional) Current value (optional) 12.903 Details Equipment B4 Assets retained for the charity's own use 9,727 Cheood Endowmenl 68.000 Ashton Way Land Endowment 20.000 20,000 Ashton Buildings Unrestricted 318,707 112.2S2 Chelwood New Bam Unrestricted 129.023 129.023 Fund to whlch Ilabillty relatss Unrestricted Amount due (optional) When du• (optlonal) Details Loan fr(Kn District for Bam Build 86 Liabilities 26,689 31 December 2033 Signed by one or two trustees on behalf of all the trustees Signatur Print Name Date of approval IAA Pagie 4 of 5
I ' Keynsham Scout Group Registered Charity no 305626 Notcs to the Accoiints for the year ended 31 March 2025 Trllstee remiineration and benefits. None of the trustees have been paid any remuneration or received aiiy otlier benefits froin employment with the charity. Fees for examination or audit of the accounts. No fees were paid in respect of professional services or to the independent examiner. Land and Building Asset5 The che]rOod cllps1te, consisting of approximately 28.01 acres situated at Chelwood, near Keynsham, was valued in September 2001 by Dreweatt Neate, Chartered Surveyors. The open Market Value placed on the freehold, with vacant possession, is £68,000. The Land and Buildings used as the Scout Headquarters in Keynsham, was valued in October 2001 by Countr)ryvide Commercial, Chartered Surveyors. The Land was valued at £1 0,000, and the building at £70,000; but the valuers note that, with approval of planning consent for commercial developmenL the property could be valued at £350,000 (on an Open Market Value basis). As the building M'as constructed a number of years ago, the Trustees are of the opinion that the building should be included in the accounts at its construction cost of £107,260 and the land at a value of £20,000. The title deeds to the properties at Chelwood and Mayfields are held in safe keeping by the Scout Association Trust Corporation, free from any lien or charge. Additions to Buildings During 2010 12011 an extension to the Mayfields HQ was constructe(L The value of the extension is shown in the accounts at its construction cost of £154246.19. The value for insurance pun)oses is £155,000. During 2013 12014 the ceiling in the main hall at Mayfields HQ was soundproofed to reduce sound reverberation. During 2014 12015 the ceiling of the Explorer Room was similarly soundproofed. The ceiling is expected to last the lifetime of the main structure of the building. The value of the ceiling has been capitalised and is shown in the accounts at its construction cost of £9,103.80 (Main Hall) and £7,068.62 (Explorer Room). During 2017/18 the main hall floor was re-laid using funds raised via the "Under the feet of giants" campaign at a cost of £20,269.38. An activity barn was constructed at the Chelwood Campsite during financial year 20?41?5 at a cost of £129,023. The project was in part funded by a loan of £30,000 from the Scout Association repayable in installments by 31 st December ?033. Page5of 5