2024-03-31-accounts - 1st Keynsham Scout Group

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Trustees' i] Annual Report

For the period

From (start date) 1st April 2023 toend date 31st March 2024

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Section A Reference and administration details
Charity name ist Keynsham Scout Group
Registered charity number (if any) lstolslelele
Charity’s principal address ist Keynsham Scout Group HQ
Mayfields
|
[roscoeLol s|stililelw
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Registerif reporting foraRegistered Charity with a charity regulator)
Trustee Name Office (if any) Dattemsstctoch 6 rica
for whole year
1 Group Lead Volunteer (GLV)|
2 Len Bridges Po Chair
3 Nicky Sanders | Treasurer, |
4{__JackieMackenzie | Secretary, |
5 Alan Sanders GLV- Activities Po
6 Tony French GLV - Scouts Po
7 Lee Lodder GLV-Beavers&Cubs |
8 KESULV(optedin) [| [Cd]
9 John Balcombe Mayfields HQEstates [|sss
10 Matty Jackson Under 25 yrs representative |=|
11 Under 25 yrs representative |
5)
5)
i
LE) a
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Audited Accounts Mike Smith 2 Avon Road, Keynsham, BS31 1LJ
ee Re
ee
ee
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1 LT700001 (27 February 2024)

Description of the charity’s trusts

Type ofgoverning document	TheGroup's governing documents arethose oftheThe Scout
	Association. They consist of a Royal Charter, which in turn gives
	authority to the Bye Laws ofthe Association and The Policy,
	Organisation and Rules ofThe Scout Association. The Group has its
	constitution based upon The Scout Association template and this is
os (e.g. trust deed, constitution)	reviewed andapproved attheAGM annually
nuavsan iati (e.g. trust, association, company)	Lragaretetemnencncsce The Group is a trust established under its rules which are common to
Trustee selection methods	The Trustees are appointed in accordance with the Policy, Organisation
(e.g. appointed by, elected by)	and Rules ofThe Scout Association.
Additional governance issues (optional information but encouraged as best practice)
	The Group is managed by the Group Trustee Board, the members of
	which are the ‘Charity Trustees’ ofthe Scout Group which is an
	educational charity. As charity trustees they are responsible for
	complying with legislation applicable to charities. This includes the
‘	registration, keeping proper accounts and making returns to the Charity
	Commission as appropriate.
	The Trustee Board consists ofthe Chair, Treasurer, Secretary and 8
	other Trustees, made up of:
	- 1 Ex Officio Trustees (lan Carter),
	- 5 GLV nominations to the Group Trustee Board (Alan Sanders, Lee
	Lodder, Tony French, Matty Jackson (under 25), Deon Lowe (under
	25).
	- 2 Elected Trustees (John Balcombe & Dan Sawyer)
	1st Keynsham Scout Group is a trust established under Scout
	Association and charity rules, which are common to all Scout Groups.
	Trustees are appointed in accordance with the Policy, Organisation &
	Rules (POR) ofthe Scout Association. POR rules state that all
	operational committee members / trustees and adults working closely
	with young people must be checked through the Disclosure and Barring
	Service (DBS), before working with young people. Every person
	involved in Scouting in Keynsham is an unpaid volunteerwho gives
	their time, life skills and expertise in providing guidance, leadership and
	inspiration to the young people ofKeynsham.
	;
	1st Keynsham is one ofthe largest Groups in the UK and our success
	is due to the contribution made by our dedicated team ofvolunteers,
	the enthusiasm of its members, parents, guardians and supporters. To
	continue providing the best possible scouting experiencewe need to
	continually attract new parents / volunteers to actively support the
	Group.
	Keynsham Explorer Scout Unit (KESU) is part ofthe Wansdyke District
	and is based at the Scout HQ in Mayfields. Although they have no
	liability for any financial or asset management (their accounts are
	submitted separately) they are an integral and very important part of
	the Group. Scouts move on to Explorers who develop Young Leaders
	to assist with Beavers, Cubs and Scouts and they also play an
	essential part in events such as the Auction. Explorers makea financial
	contribution to the group to assist with running expenses and the use of
	facilitiesandequipment.

Additional governance issues (optional information but encouraged as best practice)

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The Scout Association (TSA) has been undertaking a Transformation program and this is changing the way many Scout Groups recruit volunteers and structure their teams. Keynsham Group changed its Trustee and Sub Committee structure several years ago and these largely align with the majority of the new TSA Transformation requirements. The Group has updated our constitution for the Transformation changes and this will be proposed and voted on at the AGM. The Trustee Board meets approximately every 2 months and reviews reports and updates from its primary Group Leadership Team members. Members of the Trustee Board complete ‘Being a Scouts Trustee’ learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Trustee Board is supported bya operations team covering the myriad of requirements in managing a large Scout Group Charity, many of whom have dedicated many years service to 1st Keynsham Scout Group.

The Trustees and Operational Leadership Team regularly reviews the risks, health & safety and welfare requirements of its operations, ; membership and third parties. A budget is drafted annually by the finance subcommittee, (lan Carter, Len Bridges, Nicky Sanders and Alan Sanders) and this is considered and approved by the Trustee Board. The income and expenditure is reviewed at each Trustee Board meeting. The accounts for the year are attached and we would like to thank our treasurer Nicky Sanders for managing the Group financials during the year and preparing the year end accounts. We would also like to record our thanks to Mike Smith for the Independent Examiners Report produced at year end.

Section B Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Severe damage to the main HQ buildings, property and equipment. The} Group would install temporary accommodation and or request the use of buildings, property and equipment from neighbouring organisations in Keynsham. Similar reciprocal arrangements exist with these organisations such as the Town Council. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to The Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group currently holds a significant reserve to ensure the continuity of activities should there be a major reduction in income. However, the Group has committed to utilise this reserve for the investment of building a new all weather activity barn at its Chelwood campsite and this will cost c.£130,000.

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The Board has secured a £30,000 loan from the Scout District to assist with the new barn cost and to ensure sufficient funds for the on-going financial management of the Group. In the event of considerable additional unforeseen and budgeted cost to the Group it could raise additional loan(s) from Scout District of County to cover the risk or raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The Group has a substantial team of volunteers and therefore currently considers this a manageable risk with the flexibility of resources available across the Group.

‘

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include regular financial reviews of income and expenditure, Trustee Board approvals of budget and additional expenditure outside of budget and control limits, and comprehensive insurance policies to ensure that insurable risks are covered. The Scout Association provides insurance cover as part of the annual capitation for scouting activities including public liability. 1st Keynsham is responsible for any additional insurance cover for buildings and contents and equipment. Requirements are reviewed annually and cover is provided by Unity Insurance Brokers (Part of The Scout Association). Note: Because of accounting practices the book value of equipment and buildings will be significantly lower than the valuation for insurance purposes due to write down policies. The treasurer is the gatekeeper for all insurance claims through Unity Insurance.

Our Mayfields HQ buildings and facilities are kept in pristine condition by a team of volunteers who have grown in numbers over the past few years and their contribution is greatly valued. This group of dedicated volunteers led by John Balcombe and Dave Hopkins has saved the Group thousands of pounds in maintenance charges. To comply with relevant legislation and the conditions of our premises licence the Group employs professional and qualified trade’s people in key areas. Chelwood is located a few miles south of Keynsham where the Group owns a 30 acre camp site and nature reserve. It is a fantastic facility used for a number of events and activities throughout the year. It provides a very important income stream from the facilities and increasingly from events, and we are lucky to have a very professional and dedicated team of volunteers led by Wilf Harrison managing this facility with Christine Harrison and other supporters. The campsite is an important asset for members activities and an income stream and therefore the Group has commissioned the building of a new activity barn for the site.

Data management and GDPR compliance are seen as crucial for managing the Scout Group. The Group has been fortunate to have the experience of Alan Glasgow who has continued to progress the improvement and control of our IT systems, website and communication systems. The Group has provided its management team with a centralised online Google email and electronic data management platform and we are grateful for Alan’s contribution in these areas. This now provides us with a platform for marketing, fundraising, keeping present and past members appraised of group developments and raising our profile in the community.

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The senior management team are gatekeepers for vetting content of websites to ensure compliance with copyright, infringement of personal rights, deformation and data protection. Emails containing harmful content, malware and ransomware are potentially damaging to the Group and all officers and managers sending confidential information are required to use appropriate antivirus/anti-malware protection software. In order to allow leaders and managers’ time to concentrate on Scouting activities record keeping has now been computerised using Compass and Online Scout Manager (OSM). Both systems are professionally managed with the highest levels of security. Bearing in mind that all involved at a local level are unpaid volunteers mostly with day jobs other than Scouting, the management of metadata could be a full time job in itself.

	Section C	Objectives and activities
Summary ofthe objectsofthecharity Setout in itsgoverningdocument		IthePurpose ofScouting Scouting exists to activelyengageand supportyoung people in their
		personal development,
		empowering them tomakea positive contribution to society.
		The Values ofScouting
,		As Scoutswe are guided by these values:
		Integrity -We act with integrity; we are honest, trustworthyand loyal.
		Respect -We have self-respect and respect for others.
		Care -We support others and take care ofthe world in which we live.
		Belief -We explore our faiths, beliefs and attitudes.
		Co-operation -We make a positive difference; we co-operate with
		others and make friends.
		The Scout Method
		Scouting takes placewhen young people, in partnership with adults,
		work together based on the
		values ofScouting and:
		- enjoywhat they are doing and have fun
		- take part in activities indoors and outdoors
		- learn by doing
		- share in spiritual reflection
		- take responsibility and make choices
		- undertake new and challenging activities
		- make and live by their Promise.
Summary	ofthe main activities in	Scouting is the very essence ofour being and everything we do is
relation to	these objects	geared to providing the young people, and young at heart ofKeynsham
		with the very best experiences possible. With over 100 years of history
		the alumni is full ofsuccess stories ofyoung people who have gone on
		to lead successful and fulfilling lives, some currently working and living
		in countries right across the globe.
		The Group Leadership Team restructured in 2018 and identified key
		activityteams to support the Groups’ Beavers, Cubs and Scouts in
		having challenging and fun experiences. These teams cover Shooting,
		Water sports, Caving, Climbing, Survival, Pioneering, Clay shooting,
		Archery, Entertaining, Expedition, Outdoors skills, Nature and Crafts.
		There is strong demand from parents to enrol their children (boys and
		girls) into Scouting, and there are waiting lists for Beavers, Cubs and
		Scouts.

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The numbers shown at the census fluctuate through the year. Reducing the waiting list is desired however this depends heavily on new adult volunteers and young leaders coming forward. The fact that parents are’ passionate about their children being involved in Scouting is a testament to the quality and diversity of the opportunities on offer. Parents are advised that Scouting at local level is run entirely by unpaid volunteers and there are strict criteria on the ratio of leaders to children in their care. The only way in which we can reduce the waiting list is to increase the number of leaders and assistant leaders. Our premises are used every evening and at weekends and there is a vibrant activity programme taking Scouting off site including the use of the group owned activity and campsite at Chelwood. The Group is exploring various options to build / extend the current HQ premises in Keynsham for it is now running at capacity and cannot accommodate any additional colonies, packs, troops. The Group understands the need to start Squirrels in Keynsham and is reviewing the recruitment of additional volunteers for this requirement and looking at how this will integrate within the Group.

Additional details of the objectives and activities (optional information but encouraged as best practice)

The Group was founded in 1909 and it is with great pride we acknowledge the generosity of those early pioneers in presenting the Group with land and assets and in so doing laying the foundations of one of the largest and most successful Groups in the UK. This report is , a representative view of 1st Keynsham Scout Group, its activities, its place in the community, but more than that through the combined efforts of all in and out of uniform the Group has provided young people with skills which have evolved over the years to meet 21st Century needs so they can embrace opportunities in future life. The Trustees would like to thank and congratulate all the unpaid volunteers for their contribution over the last twelve months. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Public benefit statement 1st Keynsham Scout Group is a community based organisation dedicated to provide young people with a wide range of activities and life skills and a safe environment in which to develop their contribution to the community and wider world in the years to come. The Group is heavily involved in supporting Keynsham in Bloom and enters the RHS “In your neighbourhood” annually. The Group also allows lettings of the Keynsham Mayfields HQ & Chelwood woodland campsite premises while not in use for Scouting to allow the wider community to benefit from these excellent facilities. The Keynsham HQ premises are registered for emergency use as part of the Keynsham Council /BANES Business Continuity Plan. The Group let the HQ to the Department of Health & Social Care during the Covid19 Pandemic to use as a testing centre and the local health centres also use the HQ for mass vaccinations for the community.

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Summary of the main achievements of the charity during the year

F _ Membership asperCensus31stJanuary2024= 240 Total Male Female
BEAVERS 49 37 12
K2 24 21 3
ROCKY 25 16 9
CUBS 84 66 18
CHILTERN 27 19 8
COTSWOLD 29 23 6
QUANTOCK 28 24 4
SCOUTS 107 79 28
AXE 27 21 6
FROME 28 21 7
CHEW 27 20 7
AVON 25 17 8
TOTALS 240 182 58
WAITING LISTS 118 105 13
BEAVERS 69 58 11
CUBS 35 34 1
SCOUTS 14 13 1
The Group has continued to provide outstanding scouting for its
Keynsham youth. Membership numbers have increased from the
previous reporting period by 17 members, primarily in the Scout
section.
Sadlywe must also reflect on the loss of people in the yearwho played
a part in Scouting in Keynsham and in this last yearwe have sadly lost
Nigel Hutchings who will be sadly missed by family, friends and our
Group.
We're continually amazed at the resilience and passion ofour Group
volunteers and we must thank the Scout Trustees and Leadership team
for all their fantastic efforts; enthusiasm and innovating ways to keep
Scouting alive for all the units and ouryoung members. And everyone
behind the scenes managing our property, lettings, finances,
equipment, fundraising, lettings, Chelwood, subscriptions, IT and so
much more.
Our strength as a Group lies with the amazing leadership and
operational leadership teams sharing the load ofmanaging this Group
and delivering great scouting for Keynsham’s youth.
We had another highly successful year of fundraising activities and this
is essential for minimising the members subscription charges and also
investing in the Group’s future. The Group has been able to maintain
its bank balances and has created a healthy reserve account for the
future growth and resilience.
Our leadership and executive teams have considered initial growth and
investment plans and agreed that this should start with the building ofa
new activity barn at Chelwood.
to our ProjectTeam supporting this requirement. We procured a
detailed structural design and tendered the required works last year,
however, initial tender cost returns were far higher than expected and
we reduced the specification to a more appropriate cost envelope. This
was mostly achieved by removing the electrical works. Building should
takeplaceinthesummer2024.

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ection	Financial Review
Brief statement ofthe charity’s policy
on reserves	Reserves Policy
	The Group held reserves ofapproximately £70,000 against future
	development at year end. This is above the level required for operating
	expenses. However this can be explained by the imminent use ofthese
	reserves forthe new activity barn at Chelwood. It is anticipated these
	reserves will be used in June 2024 for this project.
	The Group's policy on reserves is to hold sufficient resources to
	continue the charitable activities ofthe Group should income and
	fundraising activities fall short. The Group Trustee Board recently
	reviewed the requirements whilst committing to the new activity barn
	expenditure and considers that the Group should hold a sum equivalent
	to 3 months running costs, circa £15,000.
	The Group has required to take a £30,000 loan from the District Scouts
	in order to complete the new activity barn development at Chelwood.
Details ofanyfunds materially in deficit	The loan willbetaken outforthe final paymentto the build contractor (D B Gibbons), and this is anticipated in July 2024. The loan will be for
	a 10 year period with repayments in December each year. The Group
;	will look to exceed the payment schedule and repay the loan early if
	possible and the Group has a record ofdoing so on previous loan
	arrangements. The Group will balance this desire with the on-going
	running costs and holding sufficient operating funds.
Further financial review details
	Investment Polic
	The Group's Income and Expenditure is very small and as a
	consequence does not have sufficient funds to invest in longer-term
	investments such as stocks and shares. The Group has therefore
	adopted a low risk strategy to the investment of its funds. All funds are
	held in cash using only mainstream banks or building societies.
	1st Keynsham has an annual budget ofapproximately sixtythousand
	pounds all ofwhich must be raised by the Group membership
	subscriptions and from fund raising activities, grants and donations.
	Fundraising is only made possible due to the numbers ofvolunteers
	who run the various events and the support from local’businesses. The
	Group has strong financial governance with contingencies in place to
	cover unplanned changes in income or expense. Cash flow is managed
	through the year to ensure financial stability. We are a non-profit
	making charity with all funds being re-invested in the Group. Funds
	raised are used predominantly to pay for insurance, running costs,
	purchase equipment, improve facilities, and to provide leader training
	which in turn enhances the Scouting experience for ouryoung people
	commensurate with modern Scouting.
	The Group’s main income streams beyond subscriptions includes the
	hiring of our Keynsham HQ and Chelwood campsite for various events
	and activities. We have music and premises licences for the HQ and
	can accommodate a range ofevents; the Group normally runs an
	annualscoutauctionandclaypigeonshootstoraisefunds.

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*	how expenditure has supported the	how expenditure has supported the
	key objectives ofthe charity;		The Group prioritises its expenditure on ensuring the Scout members
			have the resources required for a safe and exhaustive activity
			programme. The Group’s successful fundraising has enabled
			significant investment in its own activity equipment and dedicated
			substantial premises in Mayfields Keynsham and Chelwood Campsite.
			The current substantial Group financial reserves are being used to
			further develop the Chelwood campsite with a large activity barn. This
			will enhance the Group facilities for its members activities and also help
			secure additional income lettings for the campsite.
			Banking is moving awayfrom cheques and cash towards online
			banking systems which are now widely used. We could not operate a
			Group of this size and complexity without embracing online banking.
“3 . a fvesiment policyamd objectives,			Trustees have agreed guidelines on the operating procedures within theGroup butthere isalways a riskwhateverstepswetakethat
			external fraudulent activity could take place.
			Internal fraud prevention measures include dual monitoring ofbank
			accounts and the availability of bank accounts for inspection at Trustee
			Board meetings.
			We have within the Group Trustees with significant finance and
			banking experience and together with the Group’s bankers we have
			tried to mitigate financial risks.
			The Group monitors its income and expenses on a regular basis and
			takes measures to adjust these to ensure the Group cash balances are
			managed forthe long term sustainability ofthe Group.
	Section F		Other Optional Information
Plans forfuture		periods (details ofany	To carry on the traditions ofthe Groupwe are engaging with parents
significant activities planned to			and supporters to find the future inspirational leaders and supporters to
achieve them)			take the Group forward. To reduce waiting lists the Group is actively
			looking atways in which we can use additional facilities to create new
			Colonies, Packs and Troops which will need additional adult volunteers.
			The Group will look to the introduction of Squirrels section in the
			coming years to fall in line with the TSA desires.
	Section G		Declaration
The trustees declare that they have approved the trustees’ report above
Signedonbehalfofthecharity’strustees y \ aeY
		Signature(s)
			AF
		Full name(s)
	Position (eg Secretary, Chair)
		Date	pap4aot pe4

9 LT700001 (27 February 2024)

independent Examiners Report to the Trustees of 1' Keynsham Scout Group : Registered Charity no 305626

I report on the accounts of the 1*' Keynsham Scout Group for the vear ended 31 March 2024 which are set out on pages two to four of this document.

sesponsibilities and basis of report

As the charity trustees of the 1‘' Keynsham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

i report in respect of my examination of the 1** Keynsham Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 1** Keynsham Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mike Smith ACMA, CGMA

Associate Chartered Management Accountant 2 Avon Road, Keynsham, BS31 1LJ

4 June 2024

Page | of 4

----- Start of picture text -----
kyx CHARITYFOR ENGLAND COMMISSIONAND Wales [8t Keynsham Scouts |i || j|
——4 Receipts and payments accounts CCi6a
For the period tT
from 1/4/2023 ° 31/3/2024
roection A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
a iain te the nearest £ to the nearest £ to the nearest £ to the nearest £
Ai Receipts
eS |
eeEs |ee | [1,524] |
A
|Groupexpenses |es
a
BO 2250
|GaragetetGitaea |eee | [2,50| 8,392 |
Grants | 4,100 | 2 | [1,500]
ae | 9,042
[tetings |
(Grounds)
|Maintenance | OS | |
ee |
[B a dges /Books es |ee
[Explorers[Stores8 8|
ne a | | [2,039] |
ub ee |: Se
total (Gross income for AR)[|_ 106,322) [= LL 106,322 |
eeee)
es
ub total|_
Total receipts [T0632] [>] [J] |_10822]
A3 Payments
[Badges/BooksTs] | P06]
[Capitation——SSSSCSCS~SCSSSSCSCSC~Szo] [Cd] | [PSC] [«YY,]
re |
ee | [360]
Soa gn 2,02
|Chewood |
a |
po eT
Maintenance [(Buildings)] eea eeee
[Equipment[Equipment MaintenanceMaintenance (Stores) (Activity) || 4580)az] |= PP gzrs|a | PPee 80}| [2,200[at||
a | ee ars
a ee
eea eee | [398] |
|Chewood Barnproject | wa | eee Pe
Poet |
| | rr eT
Sub total £2 = s04as)| |es| (Ee|es
lLandand Buildings Te ed
Sub total 5,731| [3,406|
Total payments [96,180] ____=
Net of [receipts/(pavments)|_____10,747)] [|] [EF]
A5 Transfers between funds | ee |ee ee
A6 Cash funds last year end a L_ 120,281)
Cash funds this vear end| 139,906] |_} LL
----- End of picture text -----*

Page 2 of 4

Section B Statement of	Section B Statement of	assets and liabilities at the end of	assets and liabilities at the end of	assets and liabilities at the end of	assets and liabilities at the end of	assets and liabilities at the end of	the	period
B1 Cashfunds			Current Account		Unrestricted to nearest£ 66,406					Restricted tonearest£
		ChelwoodAccount		3.018
			Total cash funds	139,906
		{agree balances	with receipts and payments
			account(s })
				Unrestricted			Restricted			Endowment
				funds				funds		funds
		Z		to nearest £			to	nearest £		to nearest £
					- 1] cv			44 dy		“Tai il
		> :		Fund to which assetbelongs			Cost{optional}			Current value ‘optional
											;
		etails		Fund to which assetbelongs			Cost(optional)			Current value (optional)
charity’s own use		Chelwood		Endowment					68,000		68,000
		Ashton	AshtonWayLand			[Endowment					20,000
				:				=
		eta		Fund to which			Amountdue			When due
										{
Signed by one ortwo trustees on behalf of allthe trustees	a. Signature >=—-sh2			. PrintName OO Sa						Date of approval
									{

Page 3 of 4

i°* Kevnsham Scout Group Registered Charity no 305626

Notes to the Accounts for the vear ended 31 March 262+

Trustee remuneration and benefits. None of the trustees have been paid any remuneration or received any other benefits from employment with the charity.

Fees for examination or audit of the accounts. No fees were paid in respect of professional services or to the independent examiner.

Land and Building Assets

The Chelwood Campsite, consisting of approximately 28.01 acres situated at Chelwood, near ~vnsham. was valued in September 2001 by Dreweatt Neate. Chartered Surveyors. The open Market Value placed on the freehold, with vacant possession, is £68,000.

The Land and Buildings used as the Scout Headquarters in Keynsham, was valued in October 2001 by Countrywide Commercial. Chartered Survevors. The Land was valued at £10,000, and the building at £70,000; but the valuers note that, with approval of planning consent for commercial development, the property could be valued at £350,000 (on an Open Market Value basis). As the building was constructed a number of years ago, the Trustees are of the opinion that the building should be included in the accounts at its construction cost of £107,260 and the land at a value of £20,000.

The title deeds to the properties at Chelwood and Mayfields are held in safe keeping by the Scout Association Trust Corporation, free from any lien or charge.

Additions to Buildings

During 2010 / 2011 an extension to the Mayfields HQ was constructed. The value of the extension is shown in the accounts at its construction cost of £154.246.19. The vaiue te insurance purposes is £155,000. The building was funded from accumulated cash reserves supplemented by a loan of £25,000 from the Scouts Association.

During 2013 / 2014 the ceiling in the main hall at Mayfields HQ was soundproofed to reduce sound reverberation. During 2014 / 2015 the ceiling of the Explorer Room was similarly soundproofed. The tiles are guaranteed for 15 vears and have a “lifetime expectation as their structure does not change with age or because of fluctuations in climatic changes”. The ceiling is expected to last the lifetime of the main structure of the building. The value of the ceiling has been capitalised and is shown in the accounts at its construction cost of £9.103.80 (Main Hall) and £7,068.62 (Explorer Room). The ceilings will be depreciated in line with the main building at a rate of 5% per year.

During 2017/18 the main hall floor was re-laid using funds raised via the “Under the feet of giants” campaign (see also note eight, below). Materials for the floor were purchased in financial vear 16/17 at a cost of £10.376.28. The floor itself was installed during financial year 17/18 at a cost of £9,892.80 giving a total enhancement value to the Mayfields building of £20.269.38. The floor will be depreciated in line with the main building at a rate of 5% per year.

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