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1[st] Keynsham Scout Group Registered Charity No 305626

Trustees Annual Report April 2020 - March 2021, including Post March 2021 update

Management Team / Trustees: March 2021

The Scouting management team are automatically enrolled as trustees because of their management roles.

Scouting Management Team (4) GSL Ian Carter GSL - Beavers Lee Lodder GSL – Cubs Vacant GSL - Scouts Tony French GSL - Activities Alan Sanders Trustees: Officers (Elected) (3) Chairman Len Bridges Treasurer Nicky Sanders Secretary Jackie Mackenzie Trustees: Scouters (Elected) (5) Barrie Dunn Chelwood Management Pete Tamblin Scouting Stuart Ballard County Adviser Charles Sanders Scouting President Gary Welsh Chelwood – Bookings & Finance Trustees: Elected (12) Ann Brett Events Chris Deft Quartermaster Dave Lloyd Quartermaster Dave Hopkins HQ Estates Management John Balcombe HQ Estates Management Mike Smith Finance-Gift Aid & Charity Commission Pam Dove Membership Secretary Terry Dove HQ Venue Hire Sue White Auction

Trustees: Co-opted-Nominations (2)

Alan Glasgow GDPR & website Manager

Nic Giblin – Fundraising

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1[st] Keynsham Scout Group Registered Charity No 305626

1[st] Keynsham Scout Group

Bankers: National Westminster, Keynsham

Group Registration Number with the Scout Association: 4221

Charity Registration Number: 305626

Contact: Website http://www.1stkeynshamscouts.org.uk Inauguration: (1909) – Scout Association

Membership as per Census 31[st] January 2021 = 233

Membership as per Census 31st January 2021= 233	Membership as per Census 31st January 2021= 233	Membership as per Census 31st January 2021= 233	Membership as per Census 31st January 2021= 233	Membership as per Census 31st January 2021= 233	Membership as per Census 31st January 2021= 233

			Total	Male	Female
BEAVERS= 50			50	41	9
K2			25	19	6
ROCKY			25	22	3

CUBS			87	76	11
CHILTERN			35	29	6
COTSWOLD			29	26	3
QUANTOCK			23	21	2

SCOUTS			96	69	27
AXE			25	19	6
FROME			25	18	7
CHEW			28	17	11
AVON			18	15	3

		TOTALS	233	186	47

WAITING LISTS			116	85	31
BEAVERS			64	51	13
CUBS			36	27	9
SCOUTS			16	7	9

	124	ADULT VOLUNTEERS
	93	GSL & Section Leaders
	6	Skills Instructors and assistants
	5	Activate support members
	4	DBS adult volunteers
	16	Executive Trustees GS & Scouting		trustees

	WAITING LISTS BEAVERS CUBS SCOUTS		116 85 31 64 51 13 36 27 9 16 7 9
	124		ADULT VOLUNTEERS
	93		GSL & Section Leaders
	6		Skills Instructors and assistants
	5		Activate support members
	4		DBS adult volunteers
	16		Executive Trustees GS & Scouting trustees

Please note: These figures do not include leaders, Young leaders and youth members of Keynsham Explorer Scout Unit.

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1[st] Keynsham Scout Group Registered Charity No 305626

Waiting Lists:

There is strong demand from parents to enrol their children (boys and girls) into Scouting, and there are waiting lists for Beavers, Cubs and Scouts. The numbers shown at the census fluctuate through the year. Reducing the waiting list is a priority but this depends heavily on new adult volunteers and young leaders coming forward. The fact that parents are passionate about their children being involved in Scouting is a testament to the quality and diversity of the opportunities on offer. Parents are advised that scouting at local level is run entirely by unpaid volunteers and there are strict criteria on the ratio of leaders to children in their care. The only way in which we can reduce the waiting list is to increase the number of leaders and assistant leaders. Excepting the impact of Covid19 our premises are used every evening and at weekends and there is a vibrant activity programme taking Scouting off site including the use of the group owned activity and camp site at Chelwood. The group is exploring various options to build/rent/buy additional buildings as the current HQ is running at capacity and cannot accommodate any additional colonies, packs, troops but this also goes hand in hand with the recruitment of additional volunteers. The wider District leadership are also exploring options for the provision of Scouting in the local area due to the large amount of new housing being built in the Keynsham and surrounding areas.

Constitution:

1[st] Keynsham Scout Group is a trust established under Scout Association and charity rules, which are common to all Scout Groups. Trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of the Scout Association.

POR rules state that all Executive Committee members/trustees and adults working closely with young people must be DBS (Disclosure and Barring Service) checked before working with young people. Every person involved in Scouting in Keynsham is an unpaid volunteer who gives their time, life skills and expertise in providing guidance, leadership, and inspiration to the young people of Keynsham. 1[st] Keynsham is one of the largest groups in the UK and our success is due to the contribution made by our dedicated team of volunteers, the enthusiasm of its members, parents, guardians, and supporters. To continue providing the best possible Scouting experience we need to continually attract new parents/volunteers to actively support the group.

Community:

1[st] Keynsham Scout Group is a community-based organisation dedicated to providing young people with a wide range of activities and life skills and a safe environment in which to develop their contribution to the community and wider world in the years to come. The group is heavily involved in supporting Keynsham in Bloom and works closely with the local committee. The group was awarded a gold medal from Southwest in Bloom for its entry category “In Your neighbourhood”. The Group also lets the Keynsham Mayfields HQ & Chelwood woodland campsite premises while not in use for Scouting to allow the wider community to benefit from these excellent facilities.

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1[st] Keynsham Scout Group Registered Charity No 305626

Income streams:

1[st] Keynsham has an annual of budget between £45K and £55K all of which must be raised by the group membership subscriptions and from fund raising activities, grants, and donations. Fundraising is only possible because of the numbers of volunteers who run the various events and the support from local businesses. Fundraising for this period has been heavily reduced to mostly Government and local grants in aid due to the Covid19 Pandemic.

The group has strong financial governance with contingencies in place to cover unplanned changes in income or expense. Cash flow is managed through the year to ensure financial stability. We are a nonprofit making charity with all funds being re-invested in the group. Funds raised are used predominately to pay for insurance, running costs, purchase equipment, improve facilities, and to provide leader training which in turn enhances the Scouting experience for our young people commensurate with Modern Scouting.

The Groups main income streams beyond subscriptions includes the hiring of our HQ for various events and activities and we have music and premises licences and can accommodate children’s parties and events; the hiring of Chelwood camp site; annual scout auction and clay pigeon shoots.

Finance and Accounts:

The accounts for the year are attached together with the budget. We would like to thank our treasurer Nicky Sanders and Trustee Mike Smith for preparing the yearend accounts. We would also like to record our thanks to Tony Dicker & Co for the Independent Examiners Report produced at year end.

Estates Management Mayfields:

Our buildings and facilities are kept in pristine condition by a small team of volunteers who have grown in numbers over the past few years and their contribution is greatly valued. The current team would welcome additional assistance from new volunteers. This group of dedicated volunteers led by John Balcombe and Dave Hopkins has saved the group thousands of pounds in maintenance charges. To comply with relevant legislation and the conditions of our premises licence the group employs professional and qualified trade’s people in key areas.

The Group procured a specialist to carry out an asbestos inspection of the various premises on site and this identified several areas with asbestos. The main notable area of concern was the separate old store building, and this has been decommissioned pending proposals to remove the asbestos and remediate the building appropriately. It is hoped to undertake the clearance of asbestos works during the next year 2021/22.

The Group also procured a Water Management Risk Assessment for the premises, and this identified a few recommendations to improve the systems. The Group decided it was prudent to replace the original hot water boiler to improve resilience.

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1[st] Keynsham Scout Group Registered Charity No 305626

Chelwood Camp Site:

Chelwood is located a few miles south of Keynsham where the group owns a 30 acre camp site and nature reserve. It is a fantastic facility used for several events and activities throughout the year. It provides a very important income stream from the facilities and increasingly from events, and we are lucky to have a very professional and dedicated team of volunteers led by Barrie Dunn managing this facility with Gary Welsh and other supporters. Following a successful letting of the site to other youth groups the Executive approved the installation of a stone Amphitheatre/Fire pit for the site and will provide a legacy for the future and fitting for 40 years of Chelwood and 110 years for 1st Keynsham Scout Group.

Explorer Unit:

Keynsham Explorer Unit is part of the Wansdyke District and is based at the Scout HQ in Mayfields. Although they have no liability for any financial or asset management (their accounts are submitted separately) they are an integral and very important part of the group.

Scouts move on to Explorers who develop young leaders to assist with Beavers, Cubs and Scouts and they also play an essential part in events such as the Auction. Explorers make a financial contribution to the group to assist with running expenses and the use of facilities and equipment.

Scouting:

This is the very essence of our being and everything we do is geared to providing the young people, and young at heart of Keynsham with the very best experiences possible. With over 111 years of history the alumni is full of success stories of young people who have gone on to lead successful and fulfilling lives, some currently working and living in countries across the globe.

Scouting nationally is growing and Keynsham is no exception and continues to be one of the largest groups in the UK. The Executive Committee would like to express its full appreciation to all Scouters and helpers for their dedication, commitment, and leadership to the young people in their charge.

The GSL team are automatically enrolled as trustees, but Scouters are not. Scouters do not have to become trustees, but they are most welcome join in at any executive meeting.

Due to the impact of covid`19 we have worked to slightly reduced budgets to ensure that when able all activities could recommence. We continue to seek to provide new activities supporting the members in having fun and enriching activities. Our top ten activity teams continue to support the unit leadership teams in delivery Fun and adventure.

Hats off to all leaders during the Covid19 pandemic Scouting has been delivered either virtually or live when government rules allowed. We were one of the first groups to be back live, and the activities run in summer 2020 at Chelwood was met with massive thumbs up by many young people.

While just outside of this reporting period it should be mentioned, the group had over 150 members camping in summer 2021 an amazing end we hope to the covid19 lockdown period.

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1[st] Keynsham Scout Group Registered Charity No 305626

Gone Home

We would like to remember at this time all those that are no longer with us, in and out of uniform, who have been members of 1[st] Keynsham Scout Group since its inception in 1909.

Since our report in 2020:

Bob White, Mauren Gerrish & Michael Dolphin

Risk analysis:

This reporting period year the world has seen the unprecedented onslaught of Covid19 and this has seen Scouting put on hold for the Group in its traditional format. Scouts being what they are and led resolutely by a fantastic GSL team and leaders have creatively carried on with Scout meetings via video conferencing facilities and other electronic media formats. The Group has closely monitored the changing situation of the Coronavirus and post this reporting year has implemented appropriate health and safety controls to manage the Group’s activities and various facilities available to the Group and community. The Group will continue to monitor the situation and will provide Scouting in various formats pending the safety controls. The Covid19 situation has dramatically changed the Groups activities and income fundraising opportunities, and this will require careful monitoring of expenditure, support from Government/Council Grants and it likely to see the Group utilise some of its reserves.

Health and safety guidance is under constant review and changes including notification are distributed through OSM. There is an annual audit of risk assessments.

Scouting Governance

Is governed by POR, Policy Organisation and Rules and all Scout Groups must comply with these rules. This includes the monitoring of DBS (Disclosure and Barring Service previously CRB) applications where all involved in Scouting working closely with young people must be vetted before commencing their roles. Members who fail to have their DBS renewed will be suspended from their roles until such time as the DBS is renewed.

Websites and IT

Significant progress has been made through the year in IT to bring our website and communication systems up to date and we are grateful to those supporters skilled in these areas for providing their expertise. This now provides us with a platform for marketing, fundraising, keeping present and past members appraised of group developments and raising our profile in the community. The senior management team are gatekeepers for vetting content of websites to ensure compliance with

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1[st] Keynsham Scout Group Registered Charity No 305626

copyright, infringement of personal rights, deformation, and data protection. Emails containing harmful content, malware and ransomware are potentially damaging to the group and all officers and managers sending confidential information are required to use appropriate antivirus/anti-malware protection software. To allow leaders and managers’ time to concentrate on Scouting activities record keeping has now been computerised using Compass and OSM. Both systems are professionally managed with the highest levels of security. Bearing in mind that all involved at a local level are unpaid volunteers mostly with day jobs other than Scouting, the management of metadata could be a full time job in itself.

Finance

Banking is moving away from cheques and cash towards online banking systems which are now widely used. We could not operate a group of this size and complexity without embracing online banking. Trustees have agreed guidelines on the operating procedures within the group but there is always a risk whatever steps we take that external fraudulent activity could take place.

Internal fraud prevention measures include dual monitoring of bank accounts and the availability of bank accounts for inspection at Executive committee meetings.

We have within the group trustees with significant banking experience and together with the group’s bankers we have tried to mitigate the risks.

Insurance

The Scout Association provides insurance cover as part of the annual capitation for scouting activities including public liability. 1[st] Keynsham is responsible for any additional insurance cover for buildings and contents and equipment. Requirements are reviewed annually, and cover is provided by Unity Insurance Brokers (Part of the Scout Association).

Note: Because of accounting practices the book value of equipment and buildings will be significantly lower than the valuation for insurance purposes due to write down policies. The treasurer is the gatekeeper for all insurance claims through Unity Insurance.

Accidents and RIDDOR: (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013)

There were no reportable accidents or near accidents during the year involving non-Scouting activities. Accidents involving scouting activities are reported and investigated through POR procedures. A general risk assessment is updated annually and is available for inspection through the GSL.

Fund Raising

The ability to raise funds is critical in providing the best possible Scouting experience for our young people. In the current economic situation and with funding cuts there is increasing pressure on charities to make up the shortfall for services previously provided from public funds. Charitable donations from trusts and similar institutions have declined in value due to poor returns on investments and the number of requests for donations has increased. With more requests for funding and reduced income from investments the average donation from charitable trusts is now much lower

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1[st] Keynsham Scout Group Registered Charity No 305626

than it was in previous years. 1[st] Keynsham identified a strategic approach was needed to raise funds and to this end we have been concentrating on value added events where we provide an experience such as Clay pigeon shooting and golf days, all of which fits in with our areas of expertise and introduces adults to the Scouting experience.

New Adult Volunteers: We are always looking to recruit volunteers but with work life balances and work priorities we can never have enough volunteers to share the Scouting experience and new members are always welcome.

Summary:

The Group was founded in 1909 and it is with great pride we acknowledge the generosity of those early pioneers in presenting the Group with land and assets and in so doing laying the foundations of one of the largest and most successful Groups in the UK. The above is a representative view of 1[st] Keynsham Scout Group, its activities, its place in the community, but more than that through the combined efforts of all in and out of uniform the Group has provided young people with skills which have evolved over the years to meet 21[st] Century needs so they can embrace opportunities in future life. I would like to thank and congratulate all the unpaid volunteers for their contribution over the last twelve months.

The Future:

To carry on the traditions of the group we are engaging with parents and supporters to find the future inspirational leaders and trustees to take the group forward. To reduce waiting lists the group is actively looking at way in which we can create /use additional facilities to create new Colonies, Packs and Troops which will need additional adult volunteers.

Report:

Approved by the trustees on the 25th October 2021 and signed on their behalf by Group Secretary Jackie Mackenzie.

Signature:

………………………………………………………..

Page 8 of 8

Independent Examiners Report to the Trustees of 1[st] Keynsham Scout Group : Registered Charity no 305626

I report on the accounts of the 1[st] Keynsham Scout Group for the year ended 31 March 2021 which are set out on pages two to eight of this document.

Responsibilities and basis of report

As the charity trustees of the 1[st] Keynsham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 1[st] Keynsham Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 1[st] Keynsham Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Tony Dicker Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham BS31 1JU

October 2021

Page 1 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Balance Sheet as at 31 March 2021

1st Keynsham Scout Group Registered Charity Number 305626

|31 March 2021
31 March 2020
£
£
Notes
Fixed Assets
Tangible Assets
4
257,109
272,475
Current Assets
Bank Balances
5
97,920
76,071
Prepayments
6
17,863
16,005
Total Current Assets
115,783
92,076
Liabilities
Net Assets
372,892
364,551
Represented by:
Endowment Funds
88,000
88,000
Unrestricted Income Funds Brought Forward
276,551
294,861
Restricted Funds Brought Forward
Surplus / (Deficit) for current year
8,341
-18,310
Total Funds
372,892
364,551
The notes accompanying these statements are integral to the accounts
 **Signed on behalf of the Trustees:** Date ofapproval PrintName Signature|**31 March 2021** **31 March 2020** £ £ **Notes** **Fixed Assets** Tangible Assets 4 257,109 272,475 **Current Assets** Bank Balances 5 97,920 76,071 Prepayments 6 17,863 16,005 Total Current Assets 115,783 92,076 **Liabilities** **Net Assets** 372,892 364,551 **Represented by:** Endowment Funds 88,000 88,000 Unrestricted Income Funds Brought Forward 276,551 294,861 Restricted Funds Brought Forward Surplus / (Deficit) for current year 8,341 -18,310 **Total Funds** 372,892 364,551 **The notes accompanying these statements are integral to the accounts** 
Signed on behalf of the Trustees:
Date ofapproval
PrintName
Signature|31 March 2021
31 March 2020
£
£
Notes
Fixed Assets
Tangible Assets
4
257,109
272,475
Current Assets
Bank Balances
5
97,920
76,071
Prepayments
6
17,863
16,005
Total Current Assets
115,783
92,076
Liabilities
Net Assets
372,892
364,551
Represented by:
Endowment Funds
88,000
88,000
Unrestricted Income Funds Brought Forward
276,551
294,861
Restricted Funds Brought Forward
Surplus / (Deficit) for current year
8,341
-18,310
Total Funds
372,892
364,551
The notes accompanying these statements are integral to the accounts
`
Signed on behalf of the Trustees:
Date ofapproval
PrintName
Signature| |---|---|---| |Signature|PrintName|Date ofapproval| |||| ||||

Page 2 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Statement of Financial Activities for the Year Ended 31 March 2021

		Unrestricted	Endowment
Notes		Funds	Funds	Total This Year	Total Last Year
		£	£	£	£
Incoming Resources :
Fundraising		318	0	318	11,186
Explorers			0	0	1,128
Grants / Donations		44,259	0	44,259	1,801
Garage Rent		2,565	0	2,565	2,700
Lettings		3,292	0	3,292	6,478
Subscriptions		11,195	0	11,195	19,916
Chelwood			0	0	7,784
Events			0	0	5,807
Gift Aid		4,504	0	4,504	4,445
Total Income		66,133	0	66,133	61,245
Expenditure:
Membership	6	10,488	0	10,488	9,300
Projects Expense		0	0	0	15,677
Insurance	6	5,668	0	5,668	5,209
Maintenance		7,011	0	7,011	15,022
Rates		0	0	0	690
Badges / Books		1,166	0	1,166	2,486
Utilities		2,931	0	2,931	3,611
Activities		6,052	0	6,052	2,061
Other		2,554	0	2,554	5,109
Chelwood		2,518	0	2,518	4,736
Covid Costs		2,869	0	2,869	0
Depreciation of Buildings	4	11,717	0	11,717	11,717
Depreciation of Equipment	4	4,817	0	4,817	3,935
Total Expenditure		57,792	0	57,792	79,555
Net (Outgoing) / Incoming		8,341	0	8,341	-18,310
Resources
Fund Balances Brought Forward		276,551	88,000	364,551	382,861
Fund Balances Carried Forward		284,892	88,000	372,892	364,551

The notes accompanying these statements are integral to the accounts

Page 3 of 8

1[st] Keynsham Scout Group

Registered Charity no 305626

Statement of Cash Flows for the Year Ended 31 March 2021

Statement of Cash Flows

Cash Flows from operating activities
Net cash provided by (used in) operating activities
Cash flows from investing activities
Dividends, interest and rent from investments
Proceeds from the sale of property, plant and equipment
Purchase of property, plant and equipment
Proceeds from the sale of investments
Purchase of investments
Net cash provided by (used in) investing activities
Cash Flows from financing activities
Repayments of borrowing
Cash inflow from new borrowing
Receipt of endowment
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting
period
Cash and cash equivalents at the beginning of the
reporting period
Change in cash and cash equivalents due to exchange
rate movements
Cash and cash equivalents at the end of the reporting
period

Total Funds
Prior Year Funds
Note
£'s
£'s
23,018
-4,153
-1,169
-6,138
-1,169
-6,138
0
0
0
0
21,849
-10,291
76,071
86,362
97,920
76,071

Reconciliation of net income / expenditure to net cash	flow from operating	activities
	Total Funds	Prior Year Funds	Note
	£'s	£'s
Net income / expenditure for the reporting period (as
per the statement of financial activities)	8,341	-18,310
Adjustment for:
Depreciation charges	16,535	15,653
(Gains) / Losses on investments
Dividends, interest and rents from investments
Loss / (profit) on the sale of fixed assets
(Increase) / decrease in stocks
(Increase) / decrease in debtors	-1,858	-1,496
(Increase) / decrease in creditors
Net Cash provided by (used in) operating activities	23,018	-4,153
Analysis of cash and cash equivalents
	Current Year	Prior Year Funds	Note
	£'s	£'s
Cash in hand	97,920	76,071		5
Notice deposits (less than 3 months)
Overdraft facility repayable on demand
Total cash and cash equivalents	97,920	76,071

Page 4 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Notes to the Accounts for the year ended 31 March 2021

Note 1 – Basis of Preparation

1.1 Basis of accounting – The accounts for the year ended 31 March 2021 have been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015. The disclosure of information contained within this report is appropriate to a smaller charity below the charity audit threshold in line with guidance contained within the SORP.

1.2 There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.

1.3 No changes have been made to accounts for previous years.

Note 2 – Accounting Policies

2.1 Income recognition – Income is recognised when it becomes due, receipt is probable and the amount can be measured accurately.

2.2 Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.

2.3 The value of voluntary help received is not included in the accounts.

2.4 Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

2.5 Tangible Fixed Assets and Depreciation – Land at Chelwood is shown in the accounts at a valuation carried out in September 2001. Buildings at Mayfields HQ are included in the accounts at their construction costs and depreciated at a rate of 5% per annum. Equipment is carried at cost, less depreciation calculated at the rate of 25% per annum.

Note 3 – Details of Certain Items of Expenditure

3.1 Trustee remuneration and benefits. None of the trustees have been paid any remuneration or received any other benefits from employment with the charity. A total of £ 4,582.35 has been paid to nine trustees in respect of reimbursement of group operational expenses incurred.

3.2 Fees for examination or audit of the accounts . £420 were paid in respect of professional services or to the independent examiner.

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Note 4 – Fixed Assets

Note 4 Fixed Assets

Cost Balance b/fwd 1 April 2020 Additions during the year Disposals during the year Balance c/fwd 31 March 2021 Depreciation Balance b/fwd 1 April 2020 Charge for the year Eliminated on disposals in year Balance c/fwd 31 March 2021 Net book value at 31 March 2021 Net Book value at 31 March 2020 EQUIPMENT FURNITURE AND FITTINGS STORES EQUIPMENT ACTIVITY EQUIPMENT TOTAL EQUIPMENT	Chelwood Campsite £ 68,000 68,000 0 0 0 0 68,000 68,000	Chelwood Campsite £ 68,000 68,000 0 0 0 0 68,000 68,000	Mayfields Mayfields Equipment Total Land Building £ £ £ £ 20,000 297,948 13,636 399,584 1,169 1,169 20,000 297,948 14,805 400,753 0 127,109 0 127,109 0 11,717 4,817 16,534 0 0 0 0 0 138,826 4,817 143,643 20,000 159,122 9,988 257,110 20,000 170,839 13,636 272,475 2020 2021 Depreciation Additions 2616 -1124 1,492 1007 -309 1169 1,867 10014 -3384 6,629
			13,636 -4,817 1,169 9,987

Page 6 of 8

Revaluations

4.1 The Chelwood Campsite, consisting of approximately 28.01 acres situated at Chelwood, near Keynsham, was valued in September 2001 by Dreweatt Neate, Chartered Surveyors. The open Market Value placed on the freehold, with vacant possession, is £68,000.

4.2 The Land and Buildings used as the Scout Headquarters in Keynsham, was valued in October 2001 by Countrywide Commercial, Chartered Surveyors. The Land was valued at £10,000, and the building at £70,000; but the valuers note that, with approval of planning consent for commercial development, the property could be valued at £350,000 (on an Open Market Value basis). As the building was constructed a number of years ago, the Trustees are of the opinion that the building should be included in the accounts at its construction cost of £107,260 and the land at a value of £20,000.

4.3 The title deeds to the properties at Chelwood and Mayfields are held in safe keeping by the Scout Association Trust Corporation, free from any lien or charge.

Additions to Buildings

4.4 During 2010 / 2011 an extension to the Mayfields HQ was constructed. The value of the extension is shown in the accounts at its construction cost of £154,246.19. The value for insurance purposes is £155,000. The building was funded from accumulated cash reserves supplemented by a loan of £25,000 from the Scouts Association.

4.5 During 2013 / 2014 the ceiling in the main hall at Mayfields HQ was soundproofed to reduce sound reverberation. During 2014 / 2015 the ceiling of the Explorer Room was similarly soundproofed. The tiles are guaranteed for 15 years and have a “lifetime expectation as their structure does not change with age or because of fluctuations in climatic changes”. The ceiling is expected to last the lifetime of the main structure of the building. The value of the ceiling has been capitalised and is shown in the accounts at its construction cost of £9,103.80 (Main Hall) and £7,068.62 (Explorer Room). The ceilings will be depreciated in line with the main building at a rate of 5% per year.

4.6 During 2017/18 the main hall floor was re-laid using funds raised via the “Under the feet of giants” campaign (see also note eight, below). Materials for the floor were purchased in financial year 16/17 at a cost of £10,376.28. The floor itself was installed during financial year 17/18 at a cost of £9,892.80 giving a total enhancement value to the Mayfields building of £20,269.38. The floor will be depreciated in line with the main building at a rate of 5% per year.

Page 7 of 8

Note 5 – Cash and Bank Balances

5.1 Cash and Bank Balances held by the group at the 31[st] March 2021.

Note 5 - Cash and Bank Balan ACCOUNTS CURRENT ACCOUNT CHELWOOD RESERVE SUBSCRIPTIONS PROJECTS ACTIVITIES TOTAL OF ACCOUNTS	ces £'s	ces £'s	ces £'s	ces £'s	ces £'s	31 March 2021 Uncleared cheques Payments Deposits 43,575.62 14,489.94 39,854.65 0.00 0.00 0.00 97,920.21
	01 April 2020 40,057.02 4,159.42 31,854.65 0.00 0.00 0.00	Cash Income 46,246.65 21,257.00	Uncashed Cheques -42728.05 -2,926.48	Cash Expenditure	-8,000.00 8,000.00 Transfers	31 March 2021 43,575.62 14,489.94 39,854.65 0.00 0.00 0.00
	76,071.09	67,503.65	-45,654.53	0.00	0.00 0.00 0.00	97,920.21

Note 6 – Prepayments

Note 6 - Prepayments

£,s Prepayments as at 1 April 2020 charged to 20 /21 CAPITATION 10,488.00 INSURANCE 5,517.12 16,005.12 Prepayments as at 31 March 2021 to be charged to 21 / 22 CAPITATION 12,232.50 INSURANCE 5,559.00 RATES 71.28 17,862.78

Page 8 of 8

Independent Examiners Report to the Trustees of 1[st] Keynsham Scout Group : Registered Charity no 305626

I report on the accounts of the 1[st] Keynsham Scout Group for the year ended 31 March 2021 which are set out on pages two to eight of this document.

Responsibilities and basis of report

As the charity trustees of the 1[st] Keynsham Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 1[st] Keynsham Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

Tony Dicker Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham BS31 1JU

October 2021

Page 1 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Balance Sheet as at 31 March 2021

1st Keynsham Scout Group Registered Charity Number 305626

Page 2 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Statement of Financial Activities for the Year Ended 31 March 2021

		Unrestricted	Endowment
Notes		Funds	Funds	Total This Year	Total Last Year
		£	£	£	£
Incoming Resources :
Fundraising		318	0	318	11,186
Explorers			0	0	1,128
Grants / Donations		44,259	0	44,259	1,801
Garage Rent		2,565	0	2,565	2,700
Lettings		3,292	0	3,292	6,478
Subscriptions		11,195	0	11,195	19,916
Chelwood			0	0	7,784
Events			0	0	5,807
Gift Aid		4,504	0	4,504	4,445
Total Income		66,133	0	66,133	61,245
Expenditure:
Membership	6	10,488	0	10,488	9,300
Projects Expense		0	0	0	15,677
Insurance	6	5,668	0	5,668	5,209
Maintenance		7,011	0	7,011	15,022
Rates		0	0	0	690
Badges / Books		1,166	0	1,166	2,486
Utilities		2,931	0	2,931	3,611
Activities		6,052	0	6,052	2,061
Other		2,554	0	2,554	5,109
Chelwood		2,518	0	2,518	4,736
Covid Costs		2,869	0	2,869	0
Depreciation of Buildings	4	11,717	0	11,717	11,717
Depreciation of Equipment	4	4,817	0	4,817	3,935
Total Expenditure		57,792	0	57,792	79,555
Net (Outgoing) / Incoming		8,341	0	8,341	-18,310
Resources
Fund Balances Brought Forward		276,551	88,000	364,551	382,861
Fund Balances Carried Forward		284,892	88,000	372,892	364,551

The notes accompanying these statements are integral to the accounts

Page 3 of 8

1[st] Keynsham Scout Group

Registered Charity no 305626

Statement of Cash Flows for the Year Ended 31 March 2021

Statement of Cash Flows

Total Funds
Prior Year Funds
Note
£'s
£'s
23,018
-4,153
-1,169
-6,138
-1,169
-6,138
0
0
0
0
21,849
-10,291
76,071
86,362
97,920
76,071

Reconciliation of net income / expenditure to net cash	flow from operating	activities
	Total Funds	Prior Year Funds	Note
	£'s	£'s
Net income / expenditure for the reporting period (as
per the statement of financial activities)	8,341	-18,310
Adjustment for:
Depreciation charges	16,535	15,653
(Gains) / Losses on investments
Dividends, interest and rents from investments
Loss / (profit) on the sale of fixed assets
(Increase) / decrease in stocks
(Increase) / decrease in debtors	-1,858	-1,496
(Increase) / decrease in creditors
Net Cash provided by (used in) operating activities	23,018	-4,153
Analysis of cash and cash equivalents
	Current Year	Prior Year Funds	Note
	£'s	£'s
Cash in hand	97,920	76,071		5
Notice deposits (less than 3 months)
Overdraft facility repayable on demand
Total cash and cash equivalents	97,920	76,071

Page 4 of 8

1[st] Keynsham Scout Group Registered Charity no 305626

Notes to the Accounts for the year ended 31 March 2021

Note 1 – Basis of Preparation

1.2 There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.

1.3 No changes have been made to accounts for previous years.

Note 2 – Accounting Policies

2.1 Income recognition – Income is recognised when it becomes due, receipt is probable and the amount can be measured accurately.

2.2 Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.

2.3 The value of voluntary help received is not included in the accounts.

2.4 Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Note 3 – Details of Certain Items of Expenditure

3.2 Fees for examination or audit of the accounts . £420 were paid in respect of professional services or to the independent examiner.

Page 5 of 8

Note 4 – Fixed Assets

Note 4 Fixed Assets

Cost Balance b/fwd 1 April 2020 Additions during the year Disposals during the year Balance c/fwd 31 March 2021 Depreciation Balance b/fwd 1 April 2020 Charge for the year Eliminated on disposals in year Balance c/fwd 31 March 2021 Net book value at 31 March 2021 Net Book value at 31 March 2020 EQUIPMENT FURNITURE AND FITTINGS STORES EQUIPMENT ACTIVITY EQUIPMENT TOTAL EQUIPMENT	Chelwood Campsite £ 68,000 68,000 0 0 0 0 68,000 68,000	Chelwood Campsite £ 68,000 68,000 0 0 0 0 68,000 68,000	Mayfields Mayfields Equipment Total Land Building £ £ £ £ 20,000 297,948 13,636 399,584 1,169 1,169 20,000 297,948 14,805 400,753 0 127,109 0 127,109 0 11,717 4,817 16,534 0 0 0 0 0 138,826 4,817 143,643 20,000 159,122 9,988 257,110 20,000 170,839 13,636 272,475 2020 2021 Depreciation Additions 2616 -1124 1,492 1007 -309 1169 1,867 10014 -3384 6,629
			13,636 -4,817 1,169 9,987

Page 6 of 8

Revaluations

4.3 The title deeds to the properties at Chelwood and Mayfields are held in safe keeping by the Scout Association Trust Corporation, free from any lien or charge.

Additions to Buildings

Page 7 of 8

Note 5 – Cash and Bank Balances

5.1 Cash and Bank Balances held by the group at the 31[st] March 2021.

Note 5 - Cash and Bank Balan ACCOUNTS CURRENT ACCOUNT CHELWOOD RESERVE SUBSCRIPTIONS PROJECTS ACTIVITIES TOTAL OF ACCOUNTS	ces £'s	ces £'s	ces £'s	ces £'s	ces £'s	31 March 2021 Uncleared cheques Payments Deposits 43,575.62 14,489.94 39,854.65 0.00 0.00 0.00 97,920.21
	01 April 2020 40,057.02 4,159.42 31,854.65 0.00 0.00 0.00	Cash Income 46,246.65 21,257.00	Uncashed Cheques -42728.05 -2,926.48	Cash Expenditure	-8,000.00 8,000.00 Transfers	31 March 2021 43,575.62 14,489.94 39,854.65 0.00 0.00 0.00
	76,071.09	67,503.65	-45,654.53	0.00	0.00 0.00 0.00	97,920.21

Note 6 – Prepayments

Note 6 - Prepayments

Page 8 of 8

2021-03-31-accounts

Trustees Annual Report April 2020 - March 2021, including Post March 2021 update

Management Team / Trustees: March 2021

Trustees: Co-opted-Nominations (2)

1[st] Keynsham Scout Group

Membership as per Census 31[st] January 2021 = 233

Waiting Lists:

Constitution:

Community:

Income streams:

Finance and Accounts:

Estates Management Mayfields:

Chelwood Camp Site:

Explorer Unit:

Scouting:

Gone Home

Risk analysis:

Scouting Governance

Websites and IT

Finance

Insurance

Fund Raising

Summary:

The Future:

Report:

Signature:

Independent Examiners Report to the Trustees of 1[st] Keynsham Scout Group : Registered Charity no 305626

Responsibilities and basis of report

Independent examiner’s statement

1[st] Keynsham Scout Group Registered Charity no 305626

Balance Sheet as at 31 March 2021

1st Keynsham Scout Group Registered Charity Number 305626

1[st] Keynsham Scout Group Registered Charity no 305626

Statement of Financial Activities for the Year Ended 31 March 2021

1[st] Keynsham Scout Group

Registered Charity no 305626

Statement of Cash Flows for the Year Ended 31 March 2021

Statement of Cash Flows

1[st] Keynsham Scout Group Registered Charity no 305626

Notes to the Accounts for the year ended 31 March 2021

Note 1 – Basis of Preparation

Note 2 – Accounting Policies

Note 3 – Details of Certain Items of Expenditure

Note 4 – Fixed Assets

Note 4 Fixed Assets

Revaluations

Additions to Buildings

Note 5 – Cash and Bank Balances

5.1 Cash and Bank Balances held by the group at the 31[st] March 2021.

Note 6 – Prepayments

Note 6 - Prepayments

Independent Examiners Report to the Trustees of 1[st] Keynsham Scout Group : Registered Charity no 305626

Responsibilities and basis of report

Independent examiner’s statement

1[st] Keynsham Scout Group Registered Charity no 305626

Balance Sheet as at 31 March 2021

1st Keynsham Scout Group Registered Charity Number 305626

1[st] Keynsham Scout Group Registered Charity no 305626

Statement of Financial Activities for the Year Ended 31 March 2021

1[st] Keynsham Scout Group

Registered Charity no 305626

Statement of Cash Flows for the Year Ended 31 March 2021

Statement of Cash Flows

1[st] Keynsham Scout Group Registered Charity no 305626

Notes to the Accounts for the year ended 31 March 2021

Note 1 – Basis of Preparation

Note 2 – Accounting Policies

Note 3 – Details of Certain Items of Expenditure

Note 4 – Fixed Assets

Note 4 Fixed Assets

Revaluations

Additions to Buildings

Note 5 – Cash and Bank Balances

5.1 Cash and Bank Balances held by the group at the 31[st] March 2021.

Note 6 – Prepayments

Note 6 - Prepayments