Trustees, Annual Report For the period From (start date) Ji Yzo o end date EJThfJESZJS Section A. Reference and administration details Charty name 1st Bumham on Sea Scout Group Other names the charity is known by RegiSte￿d charity number (rf any) HQ registration number Charity's principal address Basc Ground Stoddens Lane Bumham on Sea Postcode Names of the charty trustees who manage the charty (These M'l be published in the annual rnport of the charity and the Charity ResY"ster rf rpportt'ng for a ReGY.Ste￿d Char7ty Mth a charity rngulator) Trustee Name Office (if any) Dates acted if not for whole year REBECCA BULL TOBY BEARD MARTINA BEARD ALISON MCCARTER JACOB BEARD MICHAEL ADDINAL POLLY HURLEY CHAIR GROUP LEAD VOLUNTEER TREASURER 10 11 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as best practice) hese M'ff be pub*shed in the annual rnport of the charity) T pe of advisor Name Address Section B 1 LT700001 (14 September 2024) Structure, governance and management thscriptK>n of the charity'8 trusts Type of governing document Group Constitution (e.g. trust deed, constitution) How the charity ts constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trus( associatK)n, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the 'Charty Trustees, of the Scout Group which is an educational charty. As charty trustees they are responsible for complying wrth legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charty Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees; b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer, and 5 Trustees (including 1 Ex Officio Trustee) and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee leaming wrthin the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charty is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-qualty and safe programmes that gives young people skills for lrfe. 2 LT700001 (14 September 2024) Section C Objectives and activities Summary of the objects of the charty set out in its goveming document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act wrth integrty; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. cO￿peratIon - We make a positive drfference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors learn by doing share in spiritual reflection - take responsibilty and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Camping, cycling, climbing, hiking, watersports, and cooking Additional details of the objectives and activities (optional infomation but encouraged as best practice) You may choose to include further statements, where relevant, about: policy on grantmaking; . contribution made by volunteers; ' policy on investments. PublK benefrt ststement The Group meets the Charty Commission's public benefrt crrteria under both the advancement of education and the advancement of citizenshp or communty development headings. 4 LT700001 (14 September 2024) Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Trustee Board has Klentrfied the major risks to which they believe the Group is e>posed, these have been reviewed and systems have been established to rnit￿ate against them. The main areas of concem that have been Klentrfied are: Damage to the building, propety and equipment. The Group would request the use of buiklings, propety and equipment from ne￿hboUring organisations such as the church, communty centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and member5. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarity reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuty of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanentty. Reduction or loss of leaders. The group is totalty reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Speclmen 2) The group has in place systems of intemal controls that are designed to prowde reasonable assurance against material mismanagement or loss, these include 2 sunatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (14 September 2024) Section D Achievements and performance Summary of the main achievements of the charty during the year Young people have tsken part in many county, district and group activities. The group has funraised over £5k. Taken part in k>cal activities such as camival to raise the rofile of the rou Section E Financial Review Brief statement of the chartys policy on reserves Reserves Policy The Group's policy on reserves is to hold Suff￿lent resources to continue the charitable activities of the group should income arKI fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months runnirKJ costs, circa £15k. The Group held reserves of approximatety £55k against this at yea end. This is above the level required for operating expenses. Quantrfy and explain any desunations Detsils of any funds materialty in def￿rt (circumstsnces plus steps to eliminate) Further financBI review detsils (optional infonnation) You may choose to indude addrt￿na1 informatK)n, where relevant, about: . the chartys piinc¥)al sources of funds (indudmg any furKJrdising), Investment Pollcy (Speclmen 1) The Group's Income and E>pendrture is very small and as a consequence does not have Suff￿lent funds to invest in longer4enn investments wch as stocks and Shares. The Group has therefore adopted a k>w risk strategy to the In￿StMent of its furK18. All funds are hekj in cash using onty mainstream banks or bU￿1￿j TA￿t 5 LT700001 (14 September 2024) . how e>pendrture has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a perKxI of rK)tice before funds may be wrthdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Section F Other Optional Information Plans for future periods (details of any signif￿ant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behaff of the charity's trustees SBnature(s) J.L4 Full name(s) Rebecca Bull Martina Beard Position (eg Secretary, Chair) Chair Treasurer Date 6 Lf100001 (14 September 2024) 202&2025 2025-2026 Bank Interest Clothlnglunlform Donatlon Events Events - Beavers Events- Cubs Events- Scouts Events - Squlrrels Fundralsing Membership Fees Rent 600.42 598.81 3,029.49 3,944.46 525.17 1,880.00 7,630.50 158.00 5,584.89 12,629.05 1,375.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Actlvlty Equipment Admln Badges Camplng Equipment Clothinyjunrfomi Events Events - Beavers Events- Cubs Events- Scouts Events - Squirrels Insurance Meetlngs Meetings - Beavers Meetin8s- Cubs Meetlngs - Scouts Meetlngs - Squirrels Membership Costs Rent Utilities 162.68 44.80 511.75 6,022.92 1,163.87 2,451.57 1,278.20 2,922.77 9,970.70 5.79 2,107.68 34.40 60.79 71.50 15.84 116.16 4,642.00 440.00 2,477.70 0.00 0.00 0.00 0.00 160.00 0.00 0.00 0.00 0.00 0.00 0.00 Venue Maintenance 4,053.34 0.00 Account balances Petty Cash Current Account 30 Day Saver Instant Access Account 5,985,76 4,586.85 51,730.94 123.50 5,825.76 4,586.85 51,730.94 123.50 Summary Account balance brought forward Total Income Total expenditure Net Income Account balance carried forward 63,025.72 37,955.79 38,554.46 -598.67 62,427.05 62,427.05 0.00 160.00 -160.00 62,267.05 Independent examiners Report to the Trustees of Bumham on sea scout group I report to the trustees of my examlnation of the accounts of Burnh8m on se8 Scout group for the year ended 31.3.25 Responsibilities and basi8 of report As the charity trustees of Burnham on Sea 8COUt group you are responsible for the preparation of the accounts in accordance wlth the requirements of the charities act 2011. I report in respect of my examlnation of Burnham on sea 8COUt group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given me by the charities commission under sectlon 145 145b of the act. Independent examiners statement I have completed mu examination,. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect Accounting records were not kept in respect of Burnham on sea scout group a8 requlred by section 130 of the act or The 8ccounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination in which attention should be drawn in thls report in orderto enable a proper undert8king of the accounts to be reached. Signed J¢sHuA lJkile Address Iq (*iC%O s