Trustees, Annual Report For the period From (start date) UIIDfiEIF]. .,.. to end date E]rnfJEJEY Section A Reference and admln18tration detailg Charity name 1st Burnham On sea Scout Group Other names the charity is known by Registered charty number (rf any) HQ registratK)n number Charity's principal address BASC Ground Stoddens Road Burnham On Sea Postcode Names of the charity trustees who manage the charity hese will be published in the annual report of the charity and the Charity Register if reports.ng for a Registered Charity with a charity regulator) Dates acted if not for whole year Trustee Name Office (if any) Rebecca Bull Martina Beard Tob Beard Jacob Beard Alison Mccarter Fa e Coombes Michael Addinal Debbie Green Poll Hurle Gordon Pateson Chair Treasurer GSL Leader Leader 10 11 12 13 14 15 Leader Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Type of advisor Name Address 1 LT700001 (14 September 2024)
Sectlon B structur•, povornanc• and manog•m•nt Description of the charty's trusts Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association., (e.g. trust deed, constitution) How the charty is constituted The Group is a trust established under ts rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Addrtional govemance issues (optional information but encouraged as best practice) The Group is managed by the Group Trustee Board, the members of which are the 'Charty Trustees, of the Scout Group which is an educational charty. As charty trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. You may choose to include additional informabon, where relevant, about: ,PolicES and procedures adopted for: a) the induction and training of trustees. b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024)
Section B Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mrtigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently Reduction or loss of leaders, The group is totally reliant upon volunteer8 to run and adm inister the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the groLJP as a whole then there would have to be a contraction, onsolidation or closure of a section. In the worst case scenario the complete closure of the GroLIP. 3 LT700001 (14 September 2024)
Rèduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction In membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trusOrthY and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. 4• Co-operation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership wth adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activrties in relation to these objects Camping,cycling,Climbing,Hiking,Watersports cooking 4 LT700001 (14 September 2024)
Additional details of the objectives and actmties (optional information but encouraged as best practice) You may chooso to include further statements, where relevanL about: policy on grantmaking. contribution made by volunteers; policy on investments. Public benefrt statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or communty development headin Sectlon D Achlevements and performance Summary of the main achievements of the charity during the year Young people have taken part in many County, District and Group activites. The Group has fundraised over £5k. Taken part in local activities such as carnival to raise the rofile of the Grou Sortion E Financial Review Brief statement of the charrtls policy on reserves Reserves Policy The Group's policy on reserves is to hold Sufflent resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £15k. The Group held reserves of approximately £63k against this at year end This is above the level required for operating e>penses. . Quantrfy and explain any designations Details of any funds materi£ally in deficit 5 LT700001 (14 September 2024)
(circumstances plus steps to eliminate) Further financial review details (optional infomation) You may choosè to include additional infomation, where relevant, about. the charity's principal sources of funds (including any fundraising); Investment Pollcy The Group's Income and Expenditure is very small and as a 4• consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of rts funds. All funds are held in cash using only mainstream banks or building societies. . how eypenditure has supported the key objectives of the charty; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be wrthdrawn, before doing so the Group Trustee Board considers the cash flow requirements. . investment policy and objectives; Section F Other Optional Information Plans for future periods (details of any signrficant activrties planned to achieve them) Sectlon G Declaration The trustees declare that they have approved the trustees, report above Sned on behalf of the charrtls trustees Ssgnature(s) Full name(s) Rebecca Bull Martina Beard Posrtion (eg Secretary, Chair) Cliair TreasLiier Date YnU&lFJ 6 LT700001 (14 September 2024)
1st Burnham-on-sea Scout Group Accounts Account aosln8 Balances 2024 2023 (£) 493.99 120,87 71,483.23 4 392.12 76 490.21 Current Account Instant Access 30 Day Notlce Petty Cash 1,473.82 122.15 57,131.87 4 297.88 63 025.72 Income Cash Account (£) 3,285.86 30,854.47 34 140.33 Expendlture Cash Account (£) 1,805.10 45,692.22 47,497.32 Balance £ 63,133.22a Flnancial Breakdown - Income Subs Sale of Badges Sale of Unlform & Klt Sale of Other Clothing Trlps, Camps, Comps Donnation Sundry ,Hut Hlre Fund Raising GFft Ald I nterest 9,345.00 13.10 4,735.30 12,424.50 500.00 1,240.00 5,156.73 649.92 34,064.55 Finand31 Breakdown - Ex nditu Youth Programrne & Actiwltes Adult Support & Training 938.37 440.00 517.77 7,094.(X) 3,065.62 305.49 3,217.46 Water & Sewage Electric & Gas Insurance Repair5 & Renewals Maten'als & Equipment Printin8 & Photocopylng Contributson to Camp Costs Unfforms AGM & Trustee Expenses Health_& Safety ae3nin8 Sundry Caplt3tlon AdvertInE Fundralsln8 Expense5 Transpor¢ Trlps & Comps 83d8es Unrforms & Books 24.00 862.58 647.32 8,337.57 370.90 15,168.21 6,462.68 47,457.97 .79
Independent examiners Report to the Trustees of Burnham on sea scout group Forthe year ended 31.3.2024. I report to the trustees of my examination ofthe accounts of Burnham on sea scout group for the year ended 31.3.24 Responsibilities and basis of report As the charitytrustees of Burnham on sea scout group you are responsible for the preparation of the accounts in accordance with the requirements of the charities act 2011. I report in respect of my examination of Burnham on sea scout group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given me by the charities commission under section 145 145b of the act. Independent examiners statement I have completed mu examination,. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect Accounting records were not kept in respect of Burnham on sea scout group as required by section 130 of the act or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination in which attention should be drawn in this report in orderto enable a proper undertaking of the accounts to be reached. Signed Name J, LJnikE Address i6 £LJ(n(Thg( s JQ¢(L Date