## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||10th Bath(Combe Down)Scout Group
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5||||||||||| ||||10th BathScoutHeadquarters||||||||||| ||||TheAvenue, CombeDown,||||||||||| ||||Bath||||||||||| ||||Postcode||||B|A|2||5|E|Q| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Andrew Kestell|Group ScoutLeader|| ||Andrew Meaking|Group Chairperson|| ||Hannah McCoid|Group Secretary|| ||AmeliaPreedy|GroupTreasurer|| ||PeteBarlow||| ||RodHabicht||| ||DavidParker||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Board of Trustees, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leader, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 2 months.
Members of the Board of Trustees complete_'Essential_
_Information for Board of Trustee'_training within the first 5
months of joining the board.
This Board of Trustees exists to support the Group Scout
Leader in meeting the responsibilities of the appointments
and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group
finance;
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|| ||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Board of Trustees, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leader, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 2 months.
Members of the Board of Trustees complete_'Essential_
_Information for Board of Trustee'_training within the first 5
months of joining the board.
This Board of Trustees exists to support the Group Scout
Leader in meeting the responsibilities of the appointments
and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group
finn
| ||ace;| 2 - finance; - The insurance of persons, property and equipment; Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected. 3 |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control.**
The Board of Trustees has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Mismanagement . The group has in place systems of
internal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these
include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.| 4 |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Provision of Scouting (see objects above) to the young
people of Combe Down, Bath and surrounding areas.| |Additional details of the objectives and activities (optional information but encouraged as best practice)|Additional details of the objectives and activities (optional information but encouraged as best practice)| |---|---| |You**may choose**to include further|The Group is solely run by volunteers, and its continued| |statements, where relevant, about:|operation is completely dependent on their dedication and| ||support.| |• policy on grantmaking;|| |• contribution made by volunteers;|| |• policy on investments.|| ||| |Public benefit statement|The Group meets the Charity Commission's public benefit| ||criteria under both the advancement of education and the| ||advancement of citizenship or community development| ||headings.| 6 |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||All sections have thrived during FY 2023/24 with young
member numbers remaining consistently high, and
increased adult volunteer numbers in our Beaver and Cub
sections. As well as running our usual packed programme,
we have continued to focus on re-building and growing our
young members camping and outdoor skills in preparation
for the packed summer of camping during 2023/4.
The Group could not do all that it does for the young people
of Combe Down without the dedication, energy and
enthusiasm of our volunteers.
To all the trustees, leaders, parents and friends associated
with the Group a huge thank-you. Of particular mention are:
- Our Leaders. Thank-you for the amazing programme of
activities that you run for all our young members.
- The Friends of the 10th. Thank-you for the amazing
£6,153 you have raised this year.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**| ||The Group held reserves of approximately £46k (-£6k) at
year end.
This is being maintained deliberately above the level
required for
operating expenses,
in order to
pay for
expected increased costs and future professional and legal
costs in support of finalisation of the new lease and liabilities
as a result of increased rents.
In relation to increased future rents, these reserves include
sufficient reserves to cover the difference between our
current rent and the Group's most recent rent offer to Holy
Trinity Trust and the liability the Group holds dating back to
Dec 2020.
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers
that the group
should hold a sum equivalent to 12 months running costs,
circa £25k.| ||| ||None.| 7 Details of any funds materially in deficit (circumstances plus steps to eliminate) None. 8 Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity;[The Board of Trustees regularly monitors the levels of bank ] balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; ## ~~a~~ **Section F Other Optional Information** Plans for future periods (details of any The 2023/24 period will continue to be focussed on significant activities planned to achieve continuing to grow the size and Scouting on offer at the them) Group. Furthermore we are encouraged by the ongoing talks with Holy Trinity Trust in relation to the lease for the Scout Hut, and its enablement of the Group being able to invest in it for the benefit of all those in the local community of Combe Down. ## ~~ee~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Andrew Meaking Andrew Kestell ~~ee~~ Position (eg Secretary, Chair) Group Chairperson Group Scout Leader ~~a~~ Date ~~A~~ 1 0 0 1 2 5 9 ||||**10th Bath (Combe Down) Scout Group**
**Charity Name**|**10th Bath (Combe Down) Scout Group**
**Charity Name**|**10th Bath (Combe Down) Scout Group**|**10th Bath (Combe Down) Scout Group**|**10th Bath (Combe Down) Scout Group**|**10th Bath (Combe Down) Scout Group**|**10th Bath (Combe Down) Scout Group**||||**305613**
**No (if any)**|**305613**
**No (if any)**|**305613**
**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
01/04/2023
31/03/2024
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
es ee ee
ee|||||||||||||||||**Last year**
**to the nearest £**
**CC16a**| ||Member Subs||**10,215**|||||||**-**|**-**|**-**||**10,215**|**10,215**|**10,215**||**10,080**| ||Member Events||**4,449**|||||||**-**|**-**|**-**||**4,449**|**4,449**|**4,449**||**19,289**| ||Member Uniform Sales||**20**|||**-**|**-**|**-**||**-**|**-**|**-**||**20**|**20**|**20**||**8**| ||Scout Hut Rental||**5,075**|||**-**|**-**|**-**||**-**|**-**|**-**||**5,075**|**5,075**|**5,075**||**13,560**| ||Fundraising||**6,863**|||||||**-**|**-**|**-**||**6,863**|**6,863**|**6,863**||**3,105**| ||Bank Interest Received||**277**|||||||**-**|**-**|**-**||**277**|**277**|**277**||**42**| ||Gift Aid & Grant Income||**2,213**|||**-**|**-**|**-**||**-**|**-**|**-**||**2,213**|**2,213**|**2,213**||**1,925**| ||||**-**|||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**| ||**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|_(Gross income for AR)_**29,112**|||**-**|**-**|**-**||**-**|**-**|**-**||**29,112**|**29,112**|**29,112**||**48,009**| |**A2 Asset and investment sales, (see**
**table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**29,112**
**-**
**-**
**29,112**
**48,009**
**A3 Payments**
——__—~~——~~—||||||||||||||||||| ||Rent||**1,500**|||**-**|**-**|**-**||**-**|**-**|**-**||**1,500**|**1,500**|**1,500**||**1,500**| ||Utilities||**7,634**|||**-**|**-**|**-**||**-**|**-**|**-**||**7,634**|**7,634**|**7,634**||**5,059**| ||Cleaning & Office Costs||**2,866**|||**-**|**-**|**-**||**-**|**-**|**-**||**2,866**|**2,866**|**2,866**||**4,763**| ||Clothing / Uniform||**659**|||**-**|**-**|**-**||**-**|**-**|**-**||**659**|**659**|**659**||**918**| ||Youth Programme & Activities, Materials &|||||||||||||||||| ||Equipment (Consumables), Food &|Equipment (Consumables), Food &|**8,243**|||**-**|**-**|**-**||**-**|**-**|**-**||**8,243**|**8,243**|**8,243**||**8,054**| ||Camping & Activity Fees||**2,335**|||**-**|**-**|**-**||**-**|**-**|**-**||**2,335**|**2,335**|**2,335**||**1,652**| ||Volunteers Travel, Staff Training||**39**|||**-**|**-**|**-**||**-**|**-**|**-**||**39**|**39**|**39**||**430**| ||Computer Software, Stationary, Sundries,|||||||||||||||||| ||Postage, Subscriptions & Transaction Charges||**242**|||**-**|**-**|**-**||**-**|**-**|**-**||**242**|**242**|**242**||**176**| ||Motor Expenses & Mileage||**4,077**|||**-**|**-**|**-**||**-**|**-**|**-**||**4,077**|**4,077**|**4,077**||**2,998**| ||Legal, Professional & Banking Fees||**1,290**|||**-**|**-**|**-**||**-**|**-**|**-**||**1,290**|**1,290**|**1,290**||**1,635**| ||Scout Association Membership Fees||**3,888**|||**-**|**-**|**-**||**-**|**-**|**-**||**3,888**|**3,888**|**3,888**||**4,794**| ||Insurance||**2,246**|||**-**|**-**|**-**||**-**|**-**|**-**||**2,246**|**2,246**|**2,246**||**2,535**| ||Charitable Donations||**-**|||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**| |||**_Sub total_ **|**35,019**|||**-**|**-**|**-**||**-**|**-**|**-**||**35,019**|**35,019**|**35,019**||**34,514**| |**A4 Asset and investment purchases,**
**(see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**35,019**
**-**
**-**
**35,019**
**34,514**
**_Net of receipts/(payments)_**
**- 5,907**
**-**
**- - 5,907**
**13,495**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**51,960**
**- -**
**51,960**
**39,337**
**_Cash funds this year end_**
**46,053**
**-**
**- 46,053**
**52,832**
Note: Cash funds at 31 Mar 2023 previously reported incorrectly as £52,832. Correct funds were £51,960.
———~~——~~
===>>| |---| CCXX R1 accounts (SS) 12/12/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Minibus
Buildings & Facilities
Group Equipment
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Trade Debtors
**Details**
Group & Section Accounts
Friends of the 10th
Debtors & Liabilities
Shooting Equipment
Volunteer Expenses Due
Supplier Acounts not yet paid
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,916**
**-**
**12,113**
**-**
**- 1,976**
**-**
**46,053**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**329**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**- 2,305**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
Andrew Meaking
Amelia Preedy|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**1,000**
**1,000**
**4,000**
**1,000**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 12/12/2024 2 ## **Independent examiner’s report to the trustees of 10[th] Bath (Combe Down) Scout Council** I report to the trustees on my examination of the accounts of the 10[th] Bath (Combe Down) Scout Group for the year ended 31[st] March 2024. ## **Responsibilities and basis of report** As the charity trustees of the 10[th] Bath (Combe Down) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 10[th] Bath (Combe Down) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** This examination has taken place before completion of the trustees’ annual report. Therefore the conclusions in this report assume that the trustees’ report for 2023/24 is very similar to that of 2022/23 and does not raise any concerns pertinent to this examination. Notwithstanding the above, I have completed my examination and confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 10[th] Bath (Combe Down) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Duncan DOWLING Relevant professional qualification: Chartered engineer and company director. Address: 40 Rosslyn Road, Bath, BA1 3LH, UK Date: 18[th] December 2024