## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 10th Bath (Combe Down) Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 5 6 1 3
HQ registration number 1 0 0 1 2 7 0 5
Charity’s principal address 10th Bath Scout Headquarters
The Avenue, Combe Down,
Bath
Postcode B A 2 5 E Q
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|Emma Searle
David Parker
Matthew Reece
Pete Barlow
Rod Habicht
Group Treasurer
Group Secretary
Andrew Kestell
Andrew Meaking
Alun Randell
Group Chairperson
**Trustee Name**
**Dates acted if not**
**for whole year**
**Office (if any)**
Group Scout Leader|
|---|---|
## Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address
1
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leader, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group
finance;
- The insurance of persons, property and equipment;
Group public occasions;
- Assisting in the recruitment of leaders and other adult
support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than
those who are elected.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)||
2
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control.**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Mismanagement . The group has in place systems of
internal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these
include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.|
3
|**Section C**|**Objectives and activities**|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Provision of Scouting (see objects above) to the young
people of Combe Down, Bath and surrounding areas.
Summary of the main activities in relation
to these objects
The Group is solely run by volunteers, and its continued
operation is completely dependent on their dedication and
support.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.||
4
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Section D Achievements and performance
Summary of the main achievements of All sections of the Group have bounced back from the
the charity during the year disruption caused by COVID-19 exceptionally well during FY
2021/22 with both young member and adult volunteer
numbers at similar levels to before the pandemic. As well
as running our usual packed programme, we particularly
focused on re-building and growing our young members
camping and outdoor skills in preparation for a packed
summer of camping planned for 2022/3
The Group could not do all that it does for the young people
of Combe Down without the dedication, energy and
enthusiasm of our volunteers.
To all the trustees, leaders, parents and friends associated
with the Group a huge thank-you. Of particular mention are:
- Our Leaders. Thank-you for the amazing programme of
activities that you run for all our young members.
- The Friends of the 10th. Thank-you for the amazing
£3,224 you have raised this year.
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|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|None.
None.
The Group held reserves of approximately £39k (+£10k) at
year end.
This
is
being
maintained
deliberately above
the
level
required for operating expenses, in order to pay for expected
increased costs and future professional and legal costs in
support of finalisation of the new lease and liabilities as a
result of increased rents.
In relation to increased future rents, these reserves include
sufficient reserves to cover the difference between our
current rent and the Group's most recent rent offer to Holy
Trinity Trust and the liability the Group holds dating back to
Dec 2020.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£25k.|
5
Further financial review details (optional information)
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You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds
The Group's Income and Expenditure is very small and as a
(including any fundraising);
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank
objectives of the charity; balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.
• investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any The 2022/23 period will continue to be focussed on
significant activities planned to achieve continuing to grow the size and Scouting on offer at the
them) Group and will be hopefully opening a new Beaver Colony in
early 2023.
Furthermore we look forward to agreeing a new lease with
Holy Trinity Trust for the Scout Hut that enables us to invest
in it for the benefit of all those in the local community of
Combe Down.
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Andrew Meaking
Andrew Kestell
Group Chairperson
Group Scout Leader
1
4
1
2
2
2|
|---|---|
7
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Charity Name No (if any)
10th Bath (Combe Down) Scout Group 305613
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/2021 31/03/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Member Subs 10,635 - 10,635 -
Member Events 7,465 - 7,465 - 2,285
Member Uniform Sales - - - - -
Scout Hut Rental 3,430 - - 3,430 1,780
Fundraising 3,543 - 3,543 501
Bank Interest Received 1 - 1 3
Gift Aid & Grant Income 13,542 - - 13,542 19,434
- - - - -
Sub total (Gross income for AR) 38,616 - - 38,616 19,433
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 38,616 - - 38,616 19,433
A3 Payments
Rent 1,125 - - 1,125 1,875
Utilities 2,696 - - 2,696 3,674
Cleaning & Office Costs 4,582 - - 4,582 1,650
Clothing / Uniform 441 - - 441 199
Youth Programme & Activities, Materials &
Equipment (Consumables) 6,014 - - 6,014 1,116
Camping & Activity Fees 2,040 - - 2,040 - 80
Volunteers Travel 309 - - 309 -
Computer Software, Stationary, Sundries,
Postage, Subscriptions & Transaction Charges 157 - - 157 161
Motor Expenses 1,549 - - 1,549 1,833
Legal, Professional & Banking Fees 2,508 - - 2,508 10,209
Scout Association Membership Fees 4,513 - - 4,513 4,480
Insurance 2,317 - - 2,317 2,240
Charitable Donations 100 - - 100 -
Sub total [ 28,351 ] - - 28,351 27,357
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 28,351 - - 28,351 27,357
Net of receipts/(payments) 10,265 - - 10,265 - 7,924
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,948 - - 28,948 36,872
Cash funds this year end 39,213 - - 39,213 28,948
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CCXX R1 accounts (SS)
28/12/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Minibus
Buildings & Facilities
Group Equipment
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Group & Section Accounts
Friends of the 10th
Shooting Equipment
Volunteer Expenses Due
Supplier Acounts not yet paid
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**36,037**
**-**
**3,176**
**-**
**-**
**-**
**39,213**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**840**
**375**
**-**
**-**
**-**
Print Name
Andrew Meaking
Andrew Kestell|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**1,000**
**1,000**
**4,000**
**1,000**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14/12/2022
14/12/2022|
CCXX R2 accounts (SS)
28/12/2022
2
## **Independent examiner’s report to the trustees of 10[th] Bath (Combe Down) Scout Council**
I report to the trustees on my examination of the accounts of the 10[th] Bath (Combe Down) Scout Group for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the 10[th] Bath (Combe Down) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 10[th] Bath (Combe Down) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 10[th] Bath (Combe Down) Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records.
Two small recommendations:
It is evident that more expense receipts are being uploaded onto the Free Agent platform since last review. To ensure continued strong governance and transparency it would be prudent for all Bath Scout group activity personnel & all relatable receipts to be uploaded into the FreeAgent platform.
For consistency I would also recommend that all badge expenses are accounted for within the same payment category of Clothing & Uniform (some badge costs i.e. Beaver Badges are listed within Youth Programme / Activities).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Paul Mussert
Relevant professional qualification or membership of professional bodies (if any):
Address: 42 Lower Oldfield Park, Bath, BA2 3HP
Date: 16[th] January 2023