Sak: VILLAGE HALL
Registered Charity No 305527
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30™ SEPTEMBER 2025
“ A
Holt Village Hall The Street, Holt, Trowbridge, Wilts, BA14 6QH
This document is the annual report for the accounting year ending 30" September 2025 by the chair of the of management committee of Holt Village Hall under the Charity Commission scheme 305527 dated 28" july 1995 as amended by an order dated 26"January 2005 and as amended on 2 December 2019. This report covers activities since the last AGM report for the year ended 30™September 2023 and is to be presented to the Annual General Meeting of the trust to be held at Holt Village Hall on Monday 12” january 2026
List of trustees The Volunteer Management Committee is responsible for the day-to-day running of the Village Hall, for its continued maintenance, and for planning for its improvement and future use. Those who have served as trustees are:
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Mrs S Bolden Mr T Hopkins (deceased 18" Oct 2024)
Mrs S Ennis Mr M Jordan (appointed 14™ Jan 2025
Mrs C Foreman (appointed 3” Feb 2025) Mr T Mason
Mrs J Haggett (Resigned 12” May 2025) Mr D McDonald (Resigned 14™ Jan 2025)
Mr G Hill Mr S Morris
MrsJ Hopkins Mr R Page
II
The objectives of Holt Village Hall are:
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e to provide a meeting place for local community groups
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e to maintain clean, safe & functional premises e toensure that the facilities provided comply with the necessary regulations (e.g. fire, health & safety, licensing act etc.)
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e toimprove facilities where possible to ensure income stays
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© to receive hiringfees from Hall users and to fund-raise when necessary on a par with expenditure.
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Strategies for Achieving Objecti The strategies employed to achieve these objectives during the year reported were: strategies employed to achieve these objectives during the year reported were: employed to achieve these objectives during the year reported were: to achieve these objectives during the year reported were: achieve these objectives during the year reported were: these objectives during the year reported were: objectives during the year reported were: during the year reported were: the year reported were: reported were: were: © to maintain a hall management committee of elected members. e to assign key management roles i.e. chairperson, secretaty, treasurer, bookings secretary to individuals
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e to hold regular (monthly) management committee meetings with minutes (including agreed actions on individuals) being issued prior to the next meeting
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e to review the financial position of the hall at the monthly meetings e tosource local (volunteer) help where necessary, in the interests of minimising costs e tohold an Annual General Meeting (advertised in the Village Magazine) open to all villagers
The strategies employed to achieve these objectives during the year reported were: strategies employed to achieve these objectives during the year reported were: employed to achieve these objectives during the year reported were: to achieve these objectives during the year reported were: achieve these objectives during the year reported were: these objectives during the year reported were: objectives during the year reported were: during the year reported were: the year reported were: reported were: were:
Public Benefit The trustees have met eleven times during the year and have kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The object of the charity remains valid, and we are confident that our activities fully reinforce the object.
, Holt Village Hall Annual Report and Financial Statementsfor the year ended 30 September 2025
Page 1 of 10
Achievements and Performance
a) To stabilise the committee:
We have been fortunate that the resignation of Doug McDonald due to family commitments and Jan Haggett due to move away from the village has been balanced by the addition of Mike Jordan and Carol Foreman. The small committee is conducive to effective business meetings and decision making, but the committee is cognisant of the need for new members for the long-term stability of the committee.
- b) To focuson on-going improvements to the hallsupportedby fund raising and events programme:
The trustees were able to:
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e Reorganise and redecorate the small meeting room
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e Carry out routine maintenance and repair work.as needs dictate.
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e Carry out an inspection by trustees of the building inside and out (March 2025) identifyingareas where maintenance and other works are likely to be requiredover the next 5 years.
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c) To bring new people into the hall:
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e We held a second Family and friends Skittles evening which attracted additional teams with links to the village but not actually living here.
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e Stephen Morris continued to arrange a variety of music evening of various genres to increase its appeal.
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e Plan to host first aid/ defibrillator training FOC for villagers
Income and Expenditure on Activities of Public Benefit
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Total figures as Accounts
20sTz 2023
(SURPLUS/DEFICIT|[TotalPaymentsTotal Receipts Ss= ss |SC—i‘LCSC“‘ié‘éSS|| [45412]] 5,833) 21 8, 46,363|038]325) 40,03651 6,0 3268 |
‘Regulares villagelettings = | S944<7 || 282
[Otherregularlettings (|S 8,963 | 19514 | 18,795
Sundry lettings 3563 | 4401 | 5845 |
"TOTAL LETTINGS
[Donations “CCST CI | 570 | 5283
[interest —“‘YSSC8SIO |
[MSE tt Alby vin had ot eT ve boreemy 2 BeSvieniac holies voi) petesERMriois |
[FundraisingINCOMEesee es
[FundRaisingCOStT |S| G61292 || 5672-a97— | 75352.974
FundRaisingPROFT| 3,669 | 3875 | 4561
‘HundredClubINCOMERSee es ee
[Hundred | 757 || 2826 |
_ ClubPavourHundred |ub prow] S3804377, | 1405taza |
ee
_C™~—CSCSCSCSTTALNCOME| 40,640 | 40,720) | 35,329
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Holt Village Hall Annual Report and Financial Statements for the year ended 30 September 2025
Page 2 of 10
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EXPENDITURE|24,734[23,703|42,307|
Car park Our arrangement to allow Holt Minibus to park in the car park ceased during the year following the amalgamation of the bus with Melksham community bus. The space vacated Our arrangement with the National Trust was reviewed in 2024 and increased by 5% to reflect general inflation and an additional day. This arrangement is due for review again in 2026 in addition, the NT staff and volunteers at The Courts continue to maintain the hedge around the car park at their own cost. We are ever grateful for this support which keeps up the appearance of the car park and its surrounds.
Cleaning Our only employee (part time), as hall cleaner, Michelle Rafferty was appointed during October 2018 and is continuing to maintain a high level of cleaning. Michelle monitors and cleans the hall at strategic times and reports any issues. Michelle salary was reviewed December 2024 and increased by 7% to keep in-line with the recommended living wage. Licensing We continue to operate a premises licence which allows for the sale of alcohol during normal
Risk, Health & Safety Health and Safety remains a standing agenda item and there were no reported incidents during the year.
Village Hall Annual Report and FinancialStatements for the year ended 30 Septe~ptember 2025 —- Page 3of 10
Fundraising Activities and Public Benefit
The committee organised the following events during the year (last year’s profit):
- e Skittles Tournament £742 (£799) e Plant sale £729 (£711) e Barbecue in conjunction with the Holt scarecrow weekend.£386 (£244) e Flower and produce show. £34 (£100) © 200+ Club with 241 members £1377 (£1,405) e Concerts £1778 (£1583) e Craft Fair (£437)
The fundraising activates produceda total profit of £4,770 profit compared with £5,279 in 2024. Whilst the profit is very useful, these events also get others who may not be regulars into the hall.
We offer continuedthanks to all trustees and friends of the village hall for their help in making these events successful, but to Jo Hopkins who has again been the champion of the Plant Sale and the Flower and Produce show.
Village Hall web site
Following the resignation of Doug McDonald, Stephen Morris has relaunched the https://www.holtvillagehall.com/ website.
Stephen and Mike also maintain the village hall Facebook/Instagram presence.
Hirers
The requirements and expectations of our hires can be a challenging task and we are grateful to our Booking Secretary Tim Mason for successfully managing those requirements and successfully nurturing new regular hires to fill voids.
Holt Village Hall is very aware of the need for safe place for vulnerable/less fortunate people to meet, to this end:
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e The monthly community lunch has been continued by Tim and Joy Mason and their team with tacit support from the Village Hall
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e Holt Village Hall continue to allow parents from Holt V C Primary Schoo! to park in the Village Hall car park at the beginning and end of the school day as part of their safe walking to school plan.
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e The Village Hall offered space for poppy making as part of the very successful village wide poppy project
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e The Youth dub meets in the hall through the winter months with a nominal rent.
Regular bookings include:
WEEKLY
Art Group
Martial arts
Multiple Platies/Yogo Classes Community singing Youth Group MONTHLY Bradford-on-Avon Lions Club
- Community Lunch Holt Players (ad-Hoc bookings)
a Holt Village Hall Annual Report and Financial Statements for the year ended 30 September 2025 Page4 of 10
- Flower club Meeting and Separate practice sessions Monthly County Councillor Surgery National Childbirth Trust ante natal classes. Parish Council meetings Strich Craft Lessons W.L
- OTHER RECURRING BOOKINGS Family parities, Annual Parties, Works parties Bike Jumble, Craft Fair, Furniture Sales, Council area meetings, Youth mentoring meetings Village Hall fundraisers,
- IN TERMS OF PUBLIC BENEFIT, in addition to regular hiring, the hall may be booked for one off events. We aim to cater for people of all ages and currently hosting parties for preschool children up to Nonagenarian. The hall is equipped with high chairs, potty stands, a wheelchair and the suchlike and will endeavour to obtain other items on request.
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Financial Review Finances © Fortunately, no major emergencies occurred in 2024/25 and no particular abnormal above the general expenditure to keep the hall opening and running
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e Interest received has made a welcome return this year at £3,530 (last year £254)
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e The end of year accounts shows a surplus of £15,833 which has topped up our reserves and continues our practice of having a sufficient reserve to enable large planned and unplanned expenditure to be spread over multiple years.
Monahans Chartered Accountants have completed an independent examination of our accounts that are prepared on a receipts and payments basis. The trustees have agreed a policy to retain £24,000 in reserve for unforeseen emergencies and to keep that sum separately identified in a fixed term interest bearing account/bond; however, the interest has been minimal particularly as Banks consider the Hall to be a small business.
Future Plans and Objectives Our general aim is to use income from car park revenue, interest and fund raising for major improvements and repairs rather than covering day to day costs.
A provisional budget proposed andto be ratified by the new trustees following theAGM.
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|TTO™OC“‘(CSNC#CTotal||_£42,000 ||
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Holt Village Hall Annual Report and Financial Statements for the year ended 30 September 2025 Page 5 of 10
Structure, Governance and Management The charity is regulated by a scheme lodged with the charity commission. Following the 2019 AGM an update was submitted and accepted by the Charity Commission to amend scheme 305527 (our charity governing document) dated 28™ July 1995 as amended by order dater and as amended on 2™ December 2019 to do away with the distinction between nominated and elected member as Trustees.
Trustees are appointed or reappointed annually at the Annual General Meeting. No trustee receives any remuneration.
Our banking arrangementsare regularly reviewed in order to get best value without excessive risk from our substantial cash assets. We note that, as a charity, our options to get good rates of interest are limited, whilst adopting a low-risk investment strategy.
Sue Ennis continues in the role of Acting Treasurer in addition to that of Chairperson. ideally, we would like to appoint another trustee to take on one of those roles.
We remain a member of the WVHA and have access to website facilities via their site and useful advice through their offices, including beneficial insurance rates.
In conclusion
The policy of building up and maintaining healthy financial reserves enables the Trustees to finance expensive repairs/improvements from reserves.
Looking forward, the Village Hall faces:
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e Increases in electric, gas, water and insurance cost expected to be above inflation in the coming year as new contracts kick in.
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e The need to recruit Trustees to provide a sustainable future.
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e The need to continue fund-raising events which can be arranged with the limited number of resources.
The trustees intend to:
- e draw up a budget within 3 months of the AGM based on projected booking income. © strengthen the management team by recruiting new trustees
Holt village hall is an integral part of the village and often taken for granted by the community at large but would be severely missed if it was no longh e re.r
Sue Ennis — Chairperson on behalf of Holt Village Hall Trustees
Date:
Holt Village Hall Annual Report and Financial Statements
September 2025 _— Page 6 of 10
Independent examiner’s report to the Trustees of Holt Village Hall
| report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2025, which are set out in pages 8 to 10.
Responsibilities and basis of report
As the charity's trustees you are responsiblefor the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Simon Cooper FCA —"s oO Monahans Chartered Accountants 14a Forest Gate Pewsham Chippenham Wiltshire SN15 3RS
Hall Annual Report
Tor[the][yearended][30September] 2025 Page7 of 10
HOLT VILLAGE HALL
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Receipts and Payments Account for the Year ended 30 September 2025
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| 2025 | 2025 | 2025 | 2024 | ||
|---|---|---|---|---|---|
| General | _ Restricted | TOTAL | TOTAL | ||
| Fund | Fund | FUNDS | FUNDS | ||
| £ | £ | £ | £ | ||
| Receipts | |||||
| Regularvillage lettings | 2,944 | - | 2,944 | 4,416 | |
| Otherregularlettings | 18,963 | - | 18,963 | 19,514 | |
| Sundrylettings | 3,563 | - | 3,563 | 4,401 | |
| Deposits | 300 | - | 900 | 1,435 | |
| Donations | 6,319 | - | 6,319 | 5,970 | |
| Interest | 3,530 | - | 3,530 | 254 | |
| Miscellaneous | 275 | - | 275 | - | |
| Fund raisingevents | 6,161 | - | 6,161 | 5,672 | |
| WessexWaterCompensation | - | - | - | 879 | |
| PhoneRefund | - | - | - | 6 | |
| 200 Club | 2,757 | - | 2,757 | 2,826 | |
| Total Receipts | 45,412 | = | 45,412 | 46,363 | |
| Payments | |||||
| Cleaning | 9,577 | - | 9,577 | 93,508 | |
| Rates,waterandinsurance | 2,657 | - | 2,657 | 2,319 | |
| Electricity | 1,175 | - | 1,175 | 1,210 | |
| Gas | 2,227 | - | 2,227 | 2,021 | |
| Accountancyandaudit | 1,006 | - | 1,006 | 1,955 | |
| Pettycashandstationery | 205 | - | 205 | 134 | |
| Telephone | 735 | - | 735 | 554 | |
| Deposit refunds | 973 | - | 973 | 1,117 | |
| Repairsandmaintenance | 6,152 | - | 6,152 | 5,248 | |
| Equipment | - | - | - | 111 | |
| Miscellaneous | 520 | . | 520 | 16 | |
| Performing rights | 150 | - | 150 | 292 | |
| Halimaster | 265 | - | 265 | 265 | |
| Fund raisingevents expenditure | 2,492 | - | 2,492 | 1,797 | |
| Community First | 45 | - | 45 | 50 | |
| 200Club | 1,380 | - | 1,330 | 1,421 | |
| Wiltshire Council Prem LIC | 20 | - | 20 | 20 | |
| Totalpayments | 29,579 | - | 29,579 | 28,038 | |
| Net of receipts | 15,833 | s | 15,833 | 18,325 | |
| Cashfundsbrought forwardasat | |||||
| 1October2024 | 110,499 | = | 110,499 | 92,174 | |
| Cashfundscarriedforward asat | |||||
| 30September2025 | 126,332 | = | 126332 | 110,499 |
Holt Village Hall Annual Report and Financial Statements for the year ended 30 September 2025
Page 8 of 10
HOLT VILLAGE HALL
Statement of Assets and Liabilities at 30 September 2025
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2025 2025 2025 2024
General Restricted TOTAL TOTAL
Fund Fund FUNDS FUNDS
£ £ £ £
Cash funds
Lloyds TSB Current Account 15,697 - 15,697 28,166
Lioyds Treasurers Savings Account 20,635 - 20,635 20,452
Lloyds Fixed Term 6 Months - - - -
Lloyds TSB Savings Account 90,000 - 90,000 61,881
Total Cash funds 126,332 - 126,332 110,499
Other Assets
Fixed assets pi 1,500,000 - 1,500,000 1,500,000
Total Other Assets 1,500,000 - 1,500,000 1,500,000
Liabilities - accruals 2. 1,107 - 1,107 1,090
These Accounts were approved by the Committee on Jo2 D avaw c202Cé and signed by:
al Treasurer t+Y ne Secretary
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Holt Village Hall Annual Report and Financial Statements for the year ended 30 September 2025
Page 9 of 10
HOLT VILLAGE HALL
Notes to the financial statements for the year ended 30 September 2025
1. Building Valuation
The premises were valued for insurance purposes in December 2002 by Brian Fitchett Commercial Chartered Surveyors. They valued the re-building costs, i.e. replacement cost for insurance purposes only, at £507,000.
A second valuation was carried out in August 2014 by Quartley Chartered Surveyors. They valued re-building costs, i.e. replacement cost for insurance purposes only, at £830,000, and £580,000 if natural stone is not used for rebuild.
A third valuation was carried out in August 2024 by Quartley Chartered Surveyors. They valued re-building costs, i.e. replacement cost for insurance purposes only, at £1,500,000, and £1,075,000 if natural stone is not used for rebuild.
2. Accruals
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Accountsand independent | 1,107 | 1,090 |
| examinationfee |
Hall Annual Report and FinancialStatements for the year ended 30 September 2025 _—~Page 10 of