HILPERTON VILLAGE HALL FINANCIAL STATEMENTS for the Year Ending 31st May 2024 Registered Charity Number: 305526 Accounts and Financlal Statements Prepared on behalf of Hilperton VlllaEe Hall by R A Book Keeplng 11 Albany Close Trowbrldge Wlltshlre BA14 7LN HILPERTON VILLAGE HALL CONTENTS Pages 3to4 Trustees Report Independent Examinerfs Report Statement of Financial Activities Balance Sheet Note to the Accounts Chairperson: Mr T Davies Treasurer: Miss P Tumer Secretary: Miss S Kotevska Booking Clerk: Mrs Victoria Pearmain Bankers: Lloyds TSB Bank plc 64 Fore Street Trowbridge Wiltshire Registered Charity Number: 305526 HILPERTON VILLAGE HALL TRUSTEES REPORT FOR THE YEAR ENDING 31- MAY 2024 The Trustees present their annual report and financial statements of the charity for the year ended 31" May 2024. Trustees who served during the year were:_ Mr T. Davies Miss P Turner Miss S Kotevska Mrs S Sawyer Mrs R Hall Mr E Clark Mr D Jarvis Mrj Rees Chairperson Treasurer Secretary Resigned Trustees are appointed through their involvement with an organisation using the hall facilities or in the actual running of the hall. The Charity is operated by the Management Committee comprising the above trustees. Statement of Trustees. responsibilities Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure account of the charity for that period. In preparing these financial statements the Trustees are required to: Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent Prepare the financial statements on the going concern basis unless it is inappropriate to presume that this basis applies. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accurary at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the accounting regulations. The Trustees are also responsible for safeguarding the assets of the charity and hence for takin8 reasonable steps for the prevention and detection of fraud and other irregularities. Legal Status The charity is constituted as a registered charity. It is governed by a Trust Deed dated 10 February 2005 and the policies made from time to time by the Trustees and the Management Committee. Objectlves of the charity The charivs objectives are to provide social and recreational facilities for the residents of Hilperton. The Charity recognises that its financial position has to be sound and secure and that its financial activities should at least break even each year. HILPERTON VILLAGE HALL TRusfEES REPORT FOR THE YEAR ENDING 315f MAY 2024 Organisation The charity is governed by the management committee which 15 responsible for formulating the strategies and policies of the charity including the exercising of financial controls. Review of Activities Hilperton Village Hall is used by various clubs, teams and organisations for the educational, recreation and community benefit of the village. The Charity is associated with a club (Hilperton Willage Club) which operates from the Hilperton Village Hall premises. The running of the club is distinct and separate from the Charity's operation, however Trustee of the Charity is involved in the financial control of the club. All profits/losses of the club are transferred to the Charity and feature in the balance sheet as a current asset. The cumulative total for 2024 was £11325 {2023 - £9,006). Financlal Review There was a decrease in income during the year at £58,475 (2023 - £64,531). Outgoings were also slightly lower at £50,375 (2023- £51.650). The resultant overall surplus income over expenditure was £8,101 compared with £12,881 in the previous financial year. A contributary factor will be the increase in wages costs due to the significant increase in the national living wages. Taking Wages, and the wages content of Health and Safety amounts into account. the increase in this financial year ha5 been £1,970, a 12% increase. General Fund The net assets of the charity at 31" May 2024 are £206,519 of which £55,848 is held in the Coventry Building Society for the Hall Improvement Fund. Investment Policy Surplus funds are transferred to the bank deposit account or the building society. Reserves Policy Reserves are held to meet future maintenance requirements and to provide initial funding for any future development of the hall facilities. Restricted Funds There are no other specifically restricted funds. Approved by the Board of Truste s and signed on its behaFf by Trustee Trustee Dated HILPERTON VILLAGE HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILPERTON VILLAGE HALL I have reviewed the financial statements on pages 6 to 9 for the year ending 31 May 2024 which comprise of the Statement of Financial Activities. the Balance Sheet and related notes. These financial statements have been prepared under the historical cost convention and accounting policies set out on page 8. Respertive responsibilities of trustees and independent examiner As described on page 2 the Trustees are responsible for ensuring the preparation of the financial statements. The chariW5 trustees consider that an audit is not required for this year under the Charities Act 1993 and that an independent examination is needed. As Independent Examiner l accept responsibility for examining the accounts. to follow the procedures laid down in the general directions given by the Charity Commissioners and to state whether any particular matters have come to my attention. I have been appointed as independent examiner under section 43 of the Charities Act 1993 and report in accordance with regulations made under section 44 of that act. Basis of independent examinerfs report This examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given in the accounts. Independent Examinerfs Opinion In my opinion the financial statements give a true and fair view of the state of affairs of the charity as at 31 May 2024 and of its income resources and application of resources in the financial year. These accounts have been properly prepared in accordance with the Charities Act 1993 and the Statement of Recommended Practice for Accounting and Reporting by Charities (Revised 2005). Additional Comments Signed Dated Name Adrienne W Ilie FIAB Address On Balance Business Services 30 Hutton Close Hil erton Wiltshire BA14 7WW HILPERTON VILLAGE HALL - TRUSTEES REPORT FOR THE YEAR ENDING 31ST MAY 2024 STATEMEKf OF FINANCIAL ACTIVrnES INCOMING RESOURCES Grants and Donations Grants & Donations Fund Raising Jubilee Grant Income Charitable Activltlos . Hall Letting. Vlllage Clubs etc Pre-school Misc Hire Football Eon feed in 2024 2023 242 25 3146 60 1¢X19 267 4215 5QYJ 17450 1124 16138 973 1292 245 1510 140 306 1126 532 226 Scoutsl cubsl beavers Brownies 60+ Car Park Concessions Bingo 100 club Sundry Hall Events Flying Club Dance Class- NJ Dan￿ & Fr8ke Skrtues U3A groups Slimmingworfd Exercise Classes - Padfftkumb*Flexercise Care Cholce Quitters Sewlng Group Club Surplus Damage depostt income Rounding Adjustment Rent ReGeived from Lounge Bar Interest Receivable TOTAL INCOMING RESOURCES RESOURCES EXPENDED Hall Maintenance & Runnin9 Costs Gas Electriaty Water Phone & Broadband Refuse costs Repairs and RenevoP Insurance nses Rates mnning Costs GrourKls Malntenance Hall Activities Bingo 100 club Sundry hall event costs Fund Raising Salaries Wages Employers Pension Contributions Repairs and Development Equipment in Year Grants & Donations Bad debts wrltten off Administration & Accountancy Health & Safety Depreciation Damage deposit spend Jubilee grant Spend Rounding adjustment TOTAL RESOURCES EXPENDED SURPLUS INCOME OVER EXPENDITURE 603 2940 86 2775 108 3930 854 3594 756 5740 192 2156 2043 974 1486 1404 2013 5007 13 51821 7512 983 153 1241 1791 2840 4639 2 45421 7728 2740 56156 64531 7160 939 972 1969 2173 2149 1261 1585 4839 1989 756 2323 3439 22997 193 18050 331 323 1894 37 445 12 970 17038 258 17296 15374 273 15647 85 794 20 4625 1903 1018 1018 4487 1138 519 4757 117 50375 S782 51650 12881 NET MOVEMENT IN FUNDS 5782 12881 HILPERTON VILLAGE HALL FINANCIAL STATEmE￿rs FOR THE YEAR ENDING 31" MAY 2024 Hilperton Village Hall Balance Sheet for the Year endin 31st Ma 2024 202>2024 2022-2023 Tangible Assets Property Improvements NBV Equipment NBV 65498 1368 65498 1833 66866 67331 Current Assets Lloyds Treasurers Account Lloyds Deposit Account Coventy Building Society Cash Income Debtors - dub accrued surplus bf plus surplus in year less surplus transferred to Hall alc (shown in HVH Club Accrual bank alc) Grounds daim back 2023124 Grounds daim back 2022123 Grounds daim back 2021122 Debtors 16641 56391 55746 53752 632 85 6993 2013 2319 11325 3754 3319 3038 808 252 144296 135943 Current liabilities Creditors 1101 1101 Net Assets 143407 210273 134842 202173 Financed by Ac¢umulat8d Fund as at 1st June 2023 Surplus Income over EX￿ditUre 202173 8100 189292 12881 Accumulated Fund as at 31st May 2021 210273 202173 Reserved funds Hall Improvement Fund (In CBS) Hilperton Presents ringfenced fund Damaga Deposit amounts held 53752 500 250 500 -71 56277 87130 54502 80340 67331 202173 Unres8rved fijnds Tangible Assets 210273 These Financial Statements were approved on behalf of the Trustees by Chairperson Date Treasurer Date 72- HILPERTON VIUAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST MAY 2024 NOTESTO THE ACCOUNTS Accountin8 Policies Basis of accounting The accounts have been prepared under the historical cost convention on the accruals basis and in accordance with the accounting principles set out in the SORP-Accounting for Charities Tangible Fixed Assets Fixed assets are shown at historical cost. Depreciation has been provided on the basis of 20% of the Net Book Value of total fixed assets held. Allocation of Expenditure Expenditure has been allocated between the main headings in the Statement of financial Activities on the basis of the type of activity to which they relate. Investment Income Bank and Building Society interest 2024 £2740 2023 £983 Taxation No tax is charged in these accounts due to the charitable status Fixed Assets roperty Improvements Cost Equipment Total As at 1st June 2023 Additions in year 65498 28795 94293 As at 31st May 2024 65498 28795 94293 Depreciation As at 1st Jun8 2023 Depreciatlon in Y 26962 465 26962 465 CumulatNe Depreciation as at 31st Ma 2024 27427 27427 Net Book Values As at 31st May 2024 65498 1368 66866 As at 31 st May 2023 65498 1833 67331 Cash at bank and In hand (investment) 2024 £56391 £55848 2023 £55746 £53752 Lloyds Bank plc Coventry Building Society HILPERTON VILLAGE HALL FINANCIAL sfATEMENTS FOR THE YEAR ENDING 31" MAY 2024 NOTES TO THE ACCOUNTS continued The Charity is associated with a club (Hilperton Village Club) which operates from the Hilperton Village Hall Premises. The running of the club is distinct and separate frorn the Charl￿S operation, but a Trustee of the Charity is involved in the financial control of the club. All profit/losses of the club are transferred to the Charity and feature in the balance sheet as a current asset. Funds held by the Charity Of the funds held by the Charity the following are reserved £53,848 Hall Improvement Fund £500 Hilperton Presents Grant for use in future hall productions £-71 Damage Deposits held