HILPERTON VILLAGE HALL FINANCIAL STATEMENTS for the Year Endlng 31st May 2023 Reglstered Charlty Number: 305526 Accounts and flnanc1￿ Ststements Prepared on behalf of Hllperton Village Hall by R A Book Keeping 11 Albany Close Trowbridge Wlltshlre BA14 7LN HILPEiYfoN VILLAGE HALL CONTEKrs Pages 3to4 Trustees Report Independent Examinerfs Report Statement of Financial Activltie5 Balance Sheet Note to the Accounts Chalrperson: Mr T Davles Treasurer: Mlss P Tumer Secretary: Mlss S Kotev5ka Booklng Clerk: Mr T Davle5 > Mrs Wendy Stocks > Mrs Victorla Pearmaln Bankers: Lloyds TSB Bank plc 64 Fore Street Trowbridge Wlltshire Reglstered Charlty Number: 305526 HILPERTON VILLAGE HALL TRusfEES REPORT FOR THE YEAR ENDING 31￿ MAY 2023 The Trustees present their annual report and financial statements of the tharity for the year ended 3151 May 2023. Trustees who served durin8the year were:. Mr T. Davies Miss P Turner Mi55 S Kotevska Mrs S Sawyer Mrs R Hall Mr E Clark Mrj Rees Chairperson Treasurer Secretary Trustees are appointed throu8h their Involvement with an organisation uslng the hall facilitles or In the actual runnlng of the hall. The Charlty15 operated by the Management Commlttee comprlsln8 the above trustees. Statement of Trustees, responslbllltles Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure account ofthe charity for that perlod. In preparln8 these financlal statements the Trustees are requlred to: Select sultable accountlng pollcies and then apply them conslstently Make judgements and estimates that are reasonable and prudent Prepare the flnanclal statements on the 8oln8 concern basls unless It Is Inapproprlate to presume that this basis applies. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the accounting regulations. The Trustees are also responsible for safe8uarding the assets of the charity and hence fortakin8 reasonable steps for the prevention and detettion of fraud and other irregularities. Legal Statu$ The charlty Is constltuted as a reglstered charlty. It Is governed by a Trust Deed dated ioth February 2005 and the pollcles made from tlme to time by the Trustees and the Management Committee. Objertlves of the charlty The charitvs objectives are to provide soclal and recreatlonal facilities for the residents of Hilperton. The Charity recognises that it5 financial position has to be sound and secure and that its financial attlvltles should at least break even each year. HILPERTON VILLAGE HALL TRUSTEES REPORT FOR THE YEAR ENDING 31" MAY 2023 Organlsatlon The charity is 8overned by the management committee which is responsible for formulating the strategies and pollcies of the charity including the exercising of financial controls. Revlew of Actlvltles Hilperton Village Hall is used by various clubs, teams and organisations for the educational, recreation and community benefit of the village. The Charity is associated with a club (Hilperton Village Clubl which operates from the Hilperton Village Hall premlses. The runnin8 of the club is distinct and separate from the Charitys operation, however a Trustee of the Charty is involved in the financial control of the club. All profits/losses of the club are transferred to the Charty and feature in the balance sheet as a current asset. The cumulative total for 2023 was £9,006 {2022 was £6.993). Flnanclal Revlew There was a slight increase In Income during the year at £64,531 {2022- £64.4411, although in the prevlou5 flnanclal year there had been a recelpt of central Government Coronavlrus funding through the Job Retentlon Scheme £2029, fully utlllsed for the payment of salarles, and a Small Business Grant of £2667. The Income fi8ure above should therefore be viewed taking these amounts Into consideration resultlng In a true income figure In the previous year of £59,746, and a more signrficant increase In income forthe current financial year of £4,785. General Fund The net assets of the charlty at 31M May 2023 are £202,173 of whlch £53,7521s held In the Coventry Bulldln8 Soclety forthe Hall Improvement Fund. Investment Pollcy Surplus funds are transferred to the bank deposlt account or the buildin8 society. Reserves Pollcv Reserves are held to meet future maintenance requlrements and to provide initial fundlng for any future development of the hall facillties. Restrlcted Funds Durin8 the course of the financlal year the following grants were received:_ Donation £IOCXJ from the estate of a Hall Trustee Hilperton Parish Councll £3155 grant towards the Queen's Jubilee village celebrations There are no other specifically restricted funds. Approved by the 8oard of Trustees and signed on its behalf by Trustee Trustee Dated HILPERTON VILLAGE HALL INDEPENDEKf EXAMINE￿5 REPORT TO THE TRUSTEES OF HILPERTON VILLAGE HALL I have reviewed the financlal statements on pages 6 to 9 forthe year ending 31st May 2023 which comprlse of the Statement of Financial Artivities. the Balance Sheet and related notes. These financial statements have been prepared under the historical cost convention and accounting policies set out on page 8. Respertive responslbllltles of trustees and Independent examlner As described on page 2 the Trustees are responsible for ensuring the preparation of the flnanclal statements. The chariVs trustees conslder that an audit is not reqUI￿d for thls year under the Charltles Act 1993 and that an Independent examlnation is needed. As Independent Examiner l accept responsibility for examinin8the accounts, to follow the procedure5 laid down In the general direttlons given by the Charity Commissioners and to state whether any partlcular matters have come to my attention. I have been appointed a5 independent examlner under sertlon 43 of the Charities Art 1993 and report in accordance with regulatlons made under settlon 44 of that art. Basls of Independent examlnerfs report Thls examlnatlon Includes a review of the accountlng records kept by the charlty and a comparlson of the accounts presented with those records. It a150 includes consideration of any unusual rtems or disclosures In the accounts and seekin8 explanations from you as trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audlt, and consequently I do not express an audit opinion on the view glven In the accounts. Independent Examlnerfs Oplnlon In my oplnion the flnancial statements glve a true and falr vlew of the state of affalrs of the charlty as at 31 May 2023 and of its income resources and application of resources in the financial year. These accounts have been properly prepared In accordance with the Charities Act 1993 and the Statement of Recommended Practice for Accountin8 and Reportin8 by Charities {Revised 20051. Addltlonal Comments Signed Dated Name Adrienne W Ilie FIAB Address On Balance 8 in Services 30 Hutton Close Hil erton Witrtshire BA14 7WW HILPERTON VILLAGE HALL TRusfEES REPORT FOR THE YEAR ENDING 315f MAY 2023 srATEMEKf OF FINANaAL AcllviTIES 2• Gfwts & rwd RJ¢.. Cl￿0 19 J146 Jth.'r• Grwi CJIS 4>18 Chw4lablo•4¢rw•W lknl L•*sry.V*tr Pit*%L lix 11.1 rwtyJl Ipvj 17450 17fQJ b••v•T• SJ2 Jlg C¥ P4rf Wh*1 9•0 2775 S￿lIJiY 1*1 Cvtrrt* 94 NJ 4 fr•&w Y40 1•2 gftrjps X4J 974 1416 21Jg JJI CIpf4iSP ij >J07 2114 Rwr*dn9 hjiuknrt $1821 IS12 4221) 7$1J 112 R•rt RtrL*¥vJ f•¥n lowg••11 TO7￿ INcowi•aiie•ouRCiI 64SJi Al￿V￿CtI txpeNoeo 716Q 1278 lrnwarr• 7S6 i*J >J?J J• 221•1 Oin9J 100 Sur¢ry J2J 190 170 47S S¥4T 1S)74 fmp1wr¥ P•n•• lo￿0 li 87 1iJ• Stg 4T57 71TO 421S 744 IIE&th & Sa￿ty J¥JJ 2562 4157 lcog 16 co￿ 19 ￿￿.,1 TOTAL Rtloiinct S IXPV40EO SLIIIPLUI 114CW WER EXPENLITIJAt si&s6 SJJ HILPERTON VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDING 31" MAY 2023 Hilperton VillaJe Hai Baance Sheet Year endi 31st Kla 20T6 2072r3)23 2)21fdLP2 Tangtsk A*els Prop•ty 1nyovor￿ts NBV Erysipnynl tr 654 1833 65498 23S2 67331 678SO OJff8nlA$8ets Uwds Treasueis Accourt Utyds E*p)sl Accourt S)￿7 32946 132 53752 632 Cash oetI￿$. accm•d suiphm bl pbjs swp*Js In y8 less Sur￿￿1 If*slwedloHai *¢ Ish*>Mn in FIIH atm) A¢cwal bart *) Gro￿th dam t4ck 2Q2¥23 GroLnth dakm bad 2¢y2￿2 4179 2814 2013 8933 3319 2132 I￿49 123276 OJrreni liat*lles Prnpad Inco 1101 1834 1834 NelA••ts 134PA2 121412 FIna￿ett ty AeoJftMAa•d FuThJ a5 * 1glJuM 2Q22 Swpljs Incfff* Expendttr• 189232 12881 178180 11112 AcomJa8d FUNI as a 314 2021 ReswtdftJTrJ% Hal Inwiovenxrt F￿￿ OnC8S) Preserts nThJleKed fimd Darrogeoeposll an￿rts hdd 53752 5( 29) 22946 SIX12 340 67331 33446 87Wa6 67￿0 L*)feseNediu￿s TartrJb* A85•1s These Financial Ststement5 were approved on behalF of the Trustees by Chairperson Date Ig) Lkl2 Treasurer Dat HILPEifroN VILLAGE HALL FINANCIAL sfATEMEiifs FOR THE YEAR ENDING 31" MAY 2023 NOTES TO THE ACCOUNTS Accountlng Pollcles Basis of accountin8 The accounts have been prepared under the historical cost conventlon on the accruals basis and in accordance with the accountin8 principles set out in the SORP-Accountin8 for Charities Tan8lble Flxed Assets Fixed a55ets are shown at historical cost. Depreciation has been provlded on the basis of 20% of the Net Book Value of total fixed assets held. Allocation of Expenditure Expenditure has been allocated between the maln headings In the Statement of financial Activities on the basss of the type of activity to which they relate. Investment Income 8ank and Building Society interest 2023 £983 2022 £362 Taxatlon No tax Is charged In these accounts due to the charltable status Flxed Assets Property Improvemonls Cost Equlpmoni Total As 81191 June 2022 Addilions in year 65498 28795 94293 As al 31sl Moy 2023 6S498 28795 94293 Depreclatio As al 1s1 June 2072 Depreciation In Year 26443 519 26443 519 Cumulative D•pr•cialion 89 at 31s1 Ma 2023 26962 26962 Net Book Value• As at 3181 May 2023 1833 67331 As al 31st Ma 2022 65498 1709 67207 Cash at bank and In hand (Investment) 2023 £55746 £53752 2022 £50567 £32946 Lloyds Bank plc Coventry Building Society HILPERTON VILLAGE HALL FINANaAL sfATEMENTS FOR THE YEAR ENDING 31" MAY 2023 NOTES TO THE AccouNf5 contlnued The Charlty is associated with a club (Hilperton Villa8e Clubl which operates from the Hilperton Village Hall Premises. The running of the club is distinct and separate from the ChariWs operation, but a Trustee of the Charity is involved in the finanaal control of the club. All profrtllosses of the club are transferred to the Charty and feature in the balance sheet as a current a55et. Funds held by the Charlty Of the funds held bythe Charltythe followlng are reserved £53,752 Hall Improvement Fund £500 Hllperton Presents Grant for use In future hall productions £250 Damage Deposits held