HILPERTON VILLAGE HALL FINANCIAL STATEMENTS for the Year Endln8 31st May 2021 Registered Charity Number: 305526 Accounts Jnd Flnancial Statements Prepared on bghaff of Hllperton Vlllage Hall by R A Book Keeping 11 Albany aose Trowbrfdge Wlltshlre BA14 7LN HILPEfffoN VILLAGE HALL CONTEKrs Pages 3to4 Trustees Report Independent Examlnerfs Report Statement of Finandal Actlvities Balance Sheet Note to the Accounts Chalrperson: Mr T Davles Treasurer: Mlss P Turner Secretary: Mlss S Kotevska Booklng Clerk: Mr T Davles Bankers: Uoyds TS8 8ank plc 64 Fore Street Trowbrld8e Wlltshlre Registered Charlty Number: 305526 HILPERTON VILLAGE HALL TRUSTEES REPORT FOR THE YEAR ENDING 31" MAY 2021 The Trustees present their annual report and financial statements of the charity for the year ended 31# May 2021. Trustees who served durin8 the year were:_ Mr T. Davles Miss P Tumer Ml55 S Kotevska Mrs S Sawyer Mrs T Hardin8 Mrs R Hall Mr E Clark Mr J Rees Chalrperson - Bookln8s Secretsry from 1311212018 Treasurer Secretary Trustees are appolnted through thelr Invofvement wlth an organlsatlon uslng the hall facllltles or In the actual runnln8 of the hall. The Charlty Is operated by the Management Commtttee comprising the above trustees. Statement of Trusteeg responslbllltles Trustees are required to prepare financlal statements for each financlal year whlch 8lve a true and falr view of the state of affairs of the charity and of the income and expendlture account of the charlty for that perlod. In p￿parIn8 these financlal statements the Trustees are required to: Selert suitable accountln8 pollcles and then apply them consSstently Make Judgements and estlmates that are reasonable and prudent Prepare the financlal statements on the golngconcern basis unless It Is Inapproprlate to presume that this ba515 applies. The Trustees are responsible for keepin8 proper accounting records which disclose with reasonable accuracy at any tlme the financial posltlon of the charfty and to enable them to ensure that the financial statements comply with the accounting regulations. The Trustees are also responsible for safe8uarding the assets of the charity and hence for takin8 reasonable steps for the prevention and detectSon of fraud and other irre8ularlties. Legal Status The charity is constituted as a re8iStered charity. It is governed by a Trust Oeed dated ioth February 2005 and the policies made from time to tlme bythe Trustees and the Mana8ement Committee. Objertives of the charlty The charlty's objertives are to provlde soclal and recreatlonal facllltles for the resldents of Hllperton. The Charity recognises that its financial position has to be sound and secure and that its financial artivities should at least break even each year. HILPEirfoN VILLAGE HALL TrusrEES REpoKf FOR THE YEAR ENDING 31ST MAY 2021 Organlsatlon The charity is governed by the management committee whlch Is responslble for fom)ulatin8 the strategies and policie5 of the charlty Including the exerci51ng of financlal control5. Revlew of Actlvltles Hllperton Village Hall Is used by various clubs, teams and organisations for the educatlonal, recreation and community benefit of the villa8e. The Charity is associated with a club (Hilperton Village Clubl which operates from the Hilperton village Hall premises. The running of the club is distinct and separate from the CharlWs operation, however Trustee of the Charity is involved in the financial control of the club. All profitsllosses of the club are transferred to the Charity and feature in the balance sheet as a current asset. The cumulative total for 2021 was £4179 {2020 was £5,828). Flnanclal Revlew There was an Increase In Income durlngthe year at £5056612020- £42.6131. Thls Increase Is skewed by the recelpt of Central Government Coronavirus fundin8throu8h the Job Retention Scheme £12435, fully utlllsed forthe payment of salaries, and a Small Business Grant of £18532. The income figure above should therefore be viewed takln8 these amounts into conslderatlon resulting in a true income figure of £19599, representing a decrease. General Fund The net assets of the charty at 31st May 2021 are £178180 of whlch £32,5854 Is held In the Coventry Bulldln8 Soclety forthe Hall Improvement Fund. Investment Pollcy Surplus funds are transferred to the bank deposlt account or the building Xxlety. Reserves Policy Reserves are held to meet future maintenance requlrements and to provlde Snltlal fvndlng for any future development of the hall facilities. Rertrlctod Funds Durlng the course of the flnanclal year the following grants were recelved:_ Hilperton Parlsh Councll £3,136 relmbursement towards grounds malntenance Hilperton Parish Councll £665 Brant towards roof repairs Wiltshire Councll Area Board £665 grant towards roof repalrs There are no other speclfically restrlcted funds. Approved by the Board of Trustees and signed on its behalf by Trustee Trustee Dated HILPEKfoN VILLAGE HALL INDEPENDENT EXAMINEIVS REpoKf TO THE TRUSTEES OF HILPERTON VILLAGE HALL I have reviewed the flnanclal statements on pages 6 to 9 forthe year endlng 3151 May 2021 which comprise of the Statement of Financial Activtties, the Balance Sheet and related notes. These financlal statements have been prepared under the hlstorical cost convention and accountin8 policies set out on page 8. Respectlve respon$ibilitles of trustees and independent examlner As described on page 2 the Trustees are responsible for ensuring the preparation of the financial Statements. The charit¢s trustees consider that an audit is not required for thls year under the Charities Act 1993 and that an independent examination Is needed. As Independent Examlner l accept responsSblllty for examiningthe accounts, to follow the procedures laid down In the general dlrectlons 8Sven by the Charity Commlssloners and to state whether any partlcular matters have come to my attentlon. I have been appolnted as Independent examlner under sertlon 43 of the Charltles Act 1993 and report In accordance with re8ulations made under sertion 44 of that act. Basls of Independent examlnerfs report Thls examination includes a review of the accounting records kept bythe charlty and a comparlson of the accounts presented wlth those records. It also Includes consideratlon of any unusual items or disclosures In the accounts and seekln8 explanatlons from you astrustees toncernln8 any such matters. The procedures do not provlde all the eVIden￿ that would be requlred In an audlt, and consequently I do not express an audlt oplnlon on the vlew 8lven In the accounts. Independent Examlnerfs Oplnlon In my oplnlon the financial statements 8fve a true and fair view of the State of affalrs of the charlty as at 31 May 2021 and of its Income resources and application of resources In the financlal year. These accounts have been properly prepared in accordance wlth the Charities Act 1993 and the Statement of Recommended Practlce for Accountlng and Reportlng by Charitie5 {Revi5ed 2(K151. Addltlonal Comments Signed Dated Name Beverle A Hodkin Address 34 The Croft Trowbrid e Wiltshir HILPERTON VILLAGE HALL TRusfEES REPORT FOR THE YEAR ENDING 31sf MAY 20ZI srATEMEKf OF FINANCIAL AcfiviTIES INcC*W￿ RESOURCES 2021 Grants & D)r4￿ Fund coMr>ig ¥rrAI 12435 3077 Htr• 217T 107 f8•J kn 1118 t01 270 391 G•rP 923 2495 E4rwJo 1fyJ dub SJ H•ll E*1• 3712 570 2103 160 U3A 587 C•r• cfx C￿b &jr￿ -1840 -2837 3285 10381 7612 7512 eJub•urFkn •dlLtybr•it Inttr*o¢ Ill￿VatIo TOTAL INCOMING IIE8OIMC Re8ouft¢e8 expEMDED 8171 Wa 2705 1673 1783 ie014 100 dub &sndry Ummc4 Fund R•knk 19 t8 8114 EqU1w￿rt kn Y82r Gram8 & r*JrALkn 1335 & S•f* 1425 427 3225 3077 CJRS furtsyj￿ tyfind 11862 R(￿￿￿11￿0 alju51menl TOTAL ResouR¢ES EXPENDED SUIIPLU8 IPICOIIE OVEREXPEMUTIIIE -21 HILPEiYfoN VILLAGE HALL FINANCIAL sfATEMEKfs FOR THE YEAR ENDING 31- MAY 2021 Balance Sheet for the Year ending 31st May 2021 2020r21 2019r20 Tangiblè Assets Propety Improvements NBV Equipment NBV 65498 1709 65498 2136 67207 87634 Current A88ets Lloyd$ Treasurer8 Account Lloyds D8￿t A￿oUnt Coventy Building Society Cash Incom• Deblor8- club a¢crued surplus bf Less oversatement by £5000 in prev yrl Plus surplus in year 188s surplus transferred to Hall alc 18hown In HVH Club A¢¢rual bank alcl - grounds claim back 2020r21 20058 50562 32585 255 10973 50552 32214 99 13e65 -1649 -2837 4179 3115 5828 3136 Debtors 1234 437 111988 103239 Current Ilablliti Prepaid income Creditors 1015 1050 1015 1050 Net As8ats 110973 178180 102189 169823 Financ•d by Accumulated Fund as at 1st June 2020 Surplus Income over Expendiiure 169823 8357 154165 15658 Ac￿mUlated Fund 8$ at 318t May 2021 178180 169823 Reseryed funds Hall Improvement Fund HilFXrton Presents ringfenced fvnd 32585 32214 500 33085 32714 69475 67634 169823 Unro$6rved funds Tangible A68ets 67207 178180 These Flnanclal Statements were approved on behalf of the Trustee5 by Chairperson Date l 3 HILPEltroN VILLAGE HALL FINANaAL sfATEMEKfs FOR THE YEAR ENDING 31" MAY 2021 NOTES TO THE AccouKrs Accountln8 Policies Basis of accounting The accounts have been prepared under the historical cost convention on the accruals basis and in accordance wtth the accounting principles set out in the SORP-Accountin8 for Charltles Tan8ible Fixed Assets Fixed assets are shown at historical cost. Depreciation has been provlded on the basis of 20% of the Net Book Value of total fixed assets held. Allocation of Expenditure Expenditure has been allocated between the maln headln8s In the Statement of flnanclal Actlvitles on the basis of the type of activity to whlch they relate. Investment Income Bank and Bullding Society interest 2021 £377 2020 £575 Taxatlon No taxls char8ed In these accounts due to the tharitable status Flxed Assets rop•rty Improvomonts Co•t Equlpm•nt Total A8 at 18tJune 2020 Addlb'on8 in y 27535 93063 at 31st May2020 111 27585 93083 Deprnclatlon AS al 1st June 2020 D•pr•clatlon In Y•ar 25429 23394 Cumulative Depre¢￿￿On as at 31st May2021 25856 25856.3 N•t Book Valu As at 31•t May 2020 1709 67207 Asat 31stM 2021 65498 1709 67207 Cash at bank and in hand 2021 £50562 £32585 2020 £50552 £32214 Uoyd5 Bank plc Coventry Building Society HILPERTON VILLAGE HALL FINANCIAL STATEMEKfs FOR THE YEAR ENDING 31" MAY 2021 NOTES TO THE Accoumfs continued The Charlty Is assoclated wlth a club (Hilperton Willage Club) which operates from the Hllperton Village Hall Premises. The running of the club is distinct and separate from the Charitrf5 operation, but a Trustee of the Charity is involved in the financial control of the club. All profit/losses of the club are transferred to the Charlty and feature in the balance sheet as a current asset. Funds held by the Charfty Of the funds held by the Charlty the followlng are restrlcted £32585 Hall Improvement Fund £500 Hilperton Presents Grant for use In firture hall productlons