Trustees’ Annual Report 01/04/2021 To 31/03/2022 GREAT BEDWYN PLAYINGFIELD AND VILLAGE HALL Charity number 305520
Objectives and Activities
Hire of the hall is open to residents and non-residents with the residents having preferential rates. Regular bookings currently include Mobility Group, WI, Pilates, History Society, Bedwyn Cinema and Quiz Nights.
Achievements and Performance
While the 2020-21 financial year was challenging due to the ongoing Covid-19 pandemic and the legal requirement for the Hall to remain closed for most of the period, the Trustees were able to provide some events in keeping with the aim of benefitting the residents of the parish.
The Trustees also ensured the Covid-security of the Hall through investment of Covid-related grants, undertaking a deep clean of the Hall to allow partial reopening to clubs, classes and the public. A new ecological heating System was installed.
Financial Review
The bank balance as of 31st March 2021 was £81,923, an increase of ££53,135 on the previous year due to Covid-related grants and a £43,150 donation from The British Legion
The Hall generated income of £2,228, significantly lower than usual years due to the closure for most of the period as a result of the pandemic.
The donation from the British Legion is restricted to be used for a planned future development of the Hall. The Charity owns The Hall and manages two plots of land to be held in
trust for the benefits of the residents of Great Bedwyn to be used for
meetings lectures and classes, recreation and leisure activities.
The maintenance expenditure includes £14,665 for The New Heating System.
The general sources of fundings are hire of the venue to clubs, classes and individuals as well as fundraising events open to the public. Structure, Governance and Management The governing document of the charity is a Trust Deed signed on 30th October 1987. The charity is an unincorporated association.
Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting. No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall.
The Chair, Treasurer, Vice Chairperson and Secretary form the Executive Committee providing oversight of the work of the Hall.
The Executive can co-op up to two members of the public to support/assist the Executive in its business. The Trustees hold regular meetings to review progress against objectives, setting of new objectives and management of the funds.
An Annual General Meeting, open to the whole parish, reports on the business and financial statements for the Hall and as stated above elects the Trustees.
The entire Executive Committee shall step down from their role at the annual AGM but can offer themselves for re-election Trustees
Rob Braybrook Andrew Mark Oliver Karina Nicholson Kevin Challen
Income
Hall Bookings £2,228 Donations £48,160 Grants £27,121 Quiz £60 Interest £5 MISC £0
£77,573 Expenditure Maintenance £17,694 Electricity &Water Cleaning & Gardening Insurance & Licencing User Support Micellanious £437 £24,438
£1,882 £3,233 £5,068 £1,399 £9,364 £1,190 Income& Expenditure Account 2020-21 2019-20
£10,511 £0 £0 £1,109 £8 £48 £11,676
£22,136 -£10,460
£13,118 £15,670 £28,788
£23,578
£15,670 -£10,460 £28,788 Net Profit/(Loss) Net Assets Main Account Reserve Account Total Net Liabilities b/f Main Account b/f Reserve Account Adj Income Total £53,135 Balance Sheet £15,983 £65,940 £81,923
£13,118 £15,670 £53,135 £81,923 £1,879 £2,246 £1,604 £579
VH 20-21.xlsx 11:11 29/12/2022
1 /1
Addition to Examiner’s report for Great Bedwyn Village Hall for accounts ended 31 Marts 2021 I note that due to a misunderstanding the Grant from the British Legion was not reported in the Annual Report to the Charities Commission for the year. However, this does not have any effect on The Trustees Report as the amount is included in the Income and Expenditure account. Niels Erik Seest