## **Trustees’ Annual Report**
## 01/04/2020 To 31/03/2021
## **GREAT BEDWYN PLAYINGFIELD AND VILLAGE HALL**
Charity number 305520
## **Objectives and Activities**
The Charity owns The Hall and manages two plots of land to be held in trust for the benefits of the residents of Great Bedwyn to be used for meetings lectures and classes, recreation and leisure activities.
Hire of the hall is open to residents and non-residents with the residents having preferential rates. Regular bookings currently include Mobility Group, WI, Pilates, History Society, Bedwyn Cinema and Quiz Nights.
## **Achievements and Performance**
While the 2020-21 financial year was challenging due to the ongoing Covid-19 pandemic and the legal requirement for the Hall to remain closed for most of the period, the Trustees were able to provide some events in keeping with the aim of benefitting the residents of the parish.
The Trustees also ensured the Covid-security of the Hall through investment of Covid-related grants, undertaking a deep clean of the Hall to allow partial re-opening to clubs, classes and the public.
A new ecological heating System was installed.
## **Financial Review**
st The bank balance as of 31 March 2021 was £81,923, an increase of ££53,135 on the previous year due to Covid-related grants and a £43,150 donation from The British Legion
The Hall generated income of £2,228, significantly lower than usual years due to the closure for most of the period as a result of the pandemic.
The donation from the British Legion is restricted to be used for a planned future development of the Hall.
The maintenance expenditure includes £14,665 for The New Heating System.
The general sources of fundings are hire of the venue to clubs, classes and individuals as well as fundraising events open to the public.
## **Structure, Governance and Management**
The governing document of the charity is a Trust Deed signed on 30[th] October 1987. The charity is an unincorporated association.
Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting.
No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall.
The Chair, Treasurer, Vice Chairperson and Secretary form the Executive Committee providing oversight of the work of the Hall.
The Executive can co-op up to two members of the public to support/assist the Executive in its business.
The Trustees hold regular meetings to review progress against objectives, setting of new objectives and management of the funds.
An Annual General Meeting, open to the whole parish, reports on the business and financial statements for the Hall and as stated above elects the Trustees.
The entire Executive Committee shall step down from their role at the annual AGM but can offer themselves for re-election
## **Trustees**
Rob Braybrook
Andrew Mark Oliver
Karina Nicholson
Kevin Challen
Declarations
The trustees decla that they have approved the trustees, report as
above.
Signed on behalf of the charitVs trustees
Date:
Rob 8raybrook%L
## **Income& Expenditure Account**
|**Income**
**Hall Bookings**
**Donations**
**Grants**
**Quiz**
**Interest**
**MISC**
**Expenditure**
**Maintenance**
**Electricity &Water**
**Cleaning & Gardening**
**Insurance & Licencing**
**User Support**
**Micellanious**
**Net Profit/(Loss)**
**Net Assets**
**Main Account**
**Reserve Account**
**Total**
**Net Liabilities**
**b/f Main Account**
**b/f Reserve Account**
**Adj Income**
**Total**|**2020-21**
**2019-20**
**£2,228**
**£10,511**
**£48,160**
**£0**
**£27,121**
**£0**
**£60**
**£1,109**
**£5**
**£8**
**£0**
**£48**
~~**£77,573**~~
~~**£11,676**~~
**£17,694**
**£1,882**
**£1,879**
**£3,233**
**£2,246**
**£5,068**
**£1,604**
**£1,399**
**£579 **
**£9,364**
**£437**
**£24,438**
**£1,190**
**£22,136**
~~**£53,135**~~
~~**-£10,460**~~
**Balance Sheet**
**£15,983**
**£13,118**
**£65,940**
**£15,670**
~~**£81,923**~~
~~**£28,788**~~
**£13,118**
**£23,578**
**£15,670**
**£15,670**
**£53,135**
**-£10,460**
~~**£81,923**~~
~~**£28,788**~~|**2019-20**
**£10,511**
**£0**
**£0**
**£1,109**
**£8**
**£48**
~~**£11,676**~~
**£1,882**
**£3,233**
**£5,068**
**£1,399**
**£9,364**
**£1,190**
**£22,136**|**2019-20**
**£10,511**
**£0**
**£0**
**£1,109**
**£8**
**£48**|
|---|---|---|---|
||||~~**£11,676**~~|
||||~~**-£10,460**~~|
||||**£13,118**
**£15,670**|
||||~~**£28,788**~~|
||||**£23,578**
**£15,670**
**-£10,460**|
||||~~**£28,788**~~|
VH 20-21.xlsx 11:11 29/12/2022
1 /1
Indcpendent examinerfs report on the accounts
GREAT BEDWYN PLAYINGFIELD AND VILLAGE HALL
I report to the trustees on my examination of the accounts for the year ended 31
Marts 2021
Responsibilities and basis of report
As the charity Irustees of the TrusL you are responsible for the preparation of
the accounts in accordance with the Charities Act 2011 ("the Act").
I Teport in respect of my examination of the Trust's accounts cwied out under
s145 of the Act and in canying out my examination, I have followed the
applicable Directions given by the Charity Commission under sl 45{5Xb) of the
Act.
I have completed my examination. I confmn that no material matters have come
to my attention in connection with the examination which gives me cause to
believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Ac(.
or
. the accounts do not accord with the accounting records.
I have no concèrns and have come across no other matters in connection with
the examination to which attention should be drawn in order to enable a proper
understanding of the accounls to be reached.
Signed:
Date: 2&
Name: Niels
eest, Bcs Econ
4 Rosemary Close, Great Bedwyn
Wiltshire SN8 3FP
01672 870347 1 +447484 312653
## Addition to Examiner’s report for Great Bedwyn Village Hall for accounts ended 31 Marts 2021
I note that due to a misunderstanding the Grant from the British Legion was not reported in the Annual Report to the Charities Commission for the year.
However, this does not have any effect on The Trustees Report as the amount is included in the Income and Expenditure account.
Niels Erik Seest