Charity Number 305509 East Knoyle Village Hall Annual Report and Unaudited Financial Statements for the year ended 31 Mar¢h 2025
East Knoyle V5LLage HaLI Charity Number 305509 Contents Administrative Information . Trustees. Report.-. Independent Examiner's Report................................... . Income Statement..-..-.-..-....-....-..... Balance Sheet...-..-. Notes to the Financial Statements . 10
East Knoyle Village HaLI Charity Number 305509 Administrative Information Trustees (Members of the East Knoyle Committee) David Jenkins Chairperson and representative of the Wine Club Jill Hockham LettFngs Secretary & Representative for the Archives Group" Paul Naish Representative from the Village John Scattergood Representative for Moviola PhilFP Lever Representative for the Masons Alisdair Campbell Representative from the Village Elizabeth Gascoyne Representative for the VilLage Choir Vacant positions Appointed representative from St Mary's Parochial Church Representative from the Village Appointed Officers Jill Caudle Honorary Secretary Ann Ambrose Representative from East Knoyle Parish Council* Paul Egginton Treasurer and Vice Chairperson" Helen Lever Representative of the Robert Compton and Others (Charity No. 202028}' * Member of the Committee Registered Office Htndon Rd, East Knoyle, SaLisbury SP3 6AE Charity number 305509 Independent Examiner John Tyson CA Website
East Knoyle Village Hall Charity Number 305509 Trustees, Report The Trustees- comprising the East Knoyle Village HaLL Commtttee- present their Annual Report on the proceedings, management and activities of the Hall for the year ended 31 March 2025. The financiaL statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companres Act 2006. FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP Accounting end Reporting by Charities: Statement of Recommended Practice applicable to charities preparingtheir accounts in accordance with the Financial Reporting Standard applicabLe in the UK and Republic of Ireland {FRS 102)" Aims and Purposes The East Knoyle Parish CounciL own the Village Hall buildings and site. but the East Knoyle Village Hall Committee ("the Committee") administers it through the East KnoyLe VilLage Hall charity. The charity was established through a Deed of Gift. The Committee manage the Hall for the use of the inhabitants of East Knoyle and surrounding area. This is undertaken without distinction of political, religFous or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure occupations that help to improve the conditions of life in the community. The Committee's purpose is to carry out any other activities that further these objectives. In addition, they are required to purchase, take on Lease, hire or otherNise acquire any property or rights, which are suitable or required for the EKVHC'S activities. The Committee is required to ensure insurance of alLkrnds is in place and to employorengage staff as considered appropriate for the proper conduct of EKVHC'S activities. The Committee also has the responsibility to liaise with other voluntary sector bodies. local authorities. UK government departments and agencies, and other bodies, with a view to furthering EKVHC'S objectives. In order that the Hall remains viable the Committee are Tequired to take such steps as may be deemed appropriate for raising funds for EWHC'S activities and to communicate with the residents of the Village. promoting the use of the Hall, maintaining and improving the condition of the Hall alongwith its contents.
East KnoyLe Village Hall Charity Number 305509 Achievements and Performance a) .HalLQhL A major effort was made to understand the revenues/overheads of the bustness. The Treasurer's role was transferred from James Doherty to Paul Egginton and the Committee wi5he5 to extend its gratitude to James for his work over the last few years. As a result of the work carried out by James and Paul it was clear to the committee that the hourLy rental of the hall had to be tncreased. AIL user groups were advised of the changes and despite some resistance to the increase it was generally recognised by all users that the overheads required such a rtse, The new rates were instigated from December 1 st. b) tm (i) New windows have been installed on the West wall {Gents and Ladies Toilet. Storeroom) along with a new door to the kitchen. The stage curtain rail has been replaced with a commercial grade system. (li) Wifi Mesh system and new Hive equipment allow for the heating to be managed remotely at any tÈme. (iii) InstalLation of cupboards in the Storeroom for the Archive Group was underwritten by the Masons with a generous gift. (iv) The installation of a new hardwearing floor- for the main hall and a carpet forthe Medieval Hall rnm8nt u The HaLI was used as a pollingstation for the general election and District elections enabling residents of the ViLlage to vote. Both the Parish Council and Wiltshire Council used the Hall duringthe year. d) tiviti Pilates classes continue on Monday and Thursdays {3 x 1 hourlweek) MovioLa continues to be a wonderful addition to village Life. The Choir meets regularly on Tuesday evenings. iv) T@3 continue their successful monthly events. The Masons have agreed to anotheryear of rental and continue to work on fundraising and supporting the hall. Our thanks to them for covering the costs of the Archive cupboards thi3 year.
East Knoyle Village Hall Charity Number 305509 vi) Thevillage Flower & Vegetable show was hosted at the HaLI in - August last year and was a great success. The Committee provided the tea and cakes in the marquee on the lawn, which was a good fundraising event. The 200 Club continues to raise funds to help with the maintenance and development of the facilities forthe ViLlage Hall (and without them, the Hall finances would struggle) not sure we need to say that. The Committee is extremely grateful to the organisers of the 200 Club. The Committee with the help of Martin Brown and Kevin Stow and their volunteers organised two very successful qurz nights with supper this winter, one was a general quiz while the other 8 mu3icaL quiz, each was a compLete seLI out. Both quiz nights raised nearly £1,700. John Scattergood helped by Paul Egginton and their team of helpers organised avery successful Art Exhibition & Sale in the Hall which included 24 Artists from East Knoyle, raising over 27.000 for the hall's funds. iv) Our thanks go to Wren's Shop for their generous donation of £1,500 early in the financial year. The Chairperson would like to thank everyone who helped raise funds and enjoyed using the Hall as well as the OffirS & Committee members who gave up their time to make this year more successful. Plans for 2025 - 2026 a) Our vision is for the Village Hall to continue to prosper, offering a wide range of facilities to meet the expectations and demand of the hirers and offering a place where all of the Village can- congregate and use the facilities. This Annual Report shows that a lot has been achieved over the last few years and the financial position of the Hall is much improved. b) The Village Flower and Vegetable show will take place again this summer, the Committee have been asked to provide the teas and refreshments again. c) Two quiz nights are planned to take place, the General Quiz in the Autumn and the Music Quiz in February nextyear, they are very popular and enable the Village HalL to plan further improvements. d} The Committee wilL look for other fundraising ideas- in order to continue the on- going repairs and development of facilities forthe haLL.
East Knoyle Village Hall Charity Number305509 e) The focus of investments for the upcoming year include: Roof check and repairs as required Thermally lined curtains throughoutthe building Projector and screen New Chairs iv) Risks The principal risk for the Village Hall is a drop off of rental bookings that mean a reduction in the primary source of regular income. Thiswould mean using up reserves. The Trustees have worked to mitigate this risk by ensuring a broad r8nge of regular users of the HaLI, and seeking 8lternative income sources. including fundraising. Flnancial PosFtion Forthe first time in the current committee's history and forseveralyears prior, the income generated through the bookings exceeded expenditure. It is the wish of the Committee and the Treasurer to maintain a balance on unrestricted funds available to meet routine expendÉtures and payments to smooth out fluctuations in cash flow and be available to meet emergencies. This has been set at 28.000 Governance The constFtution of the Committee is comprised of those elected at the Annual General Meeting, i.e. representatives of the VilLage. co-opted and those nominated by user groups in the Deed of Gift called 'organisations'. User groups are defined as any organisation or group of people who regularly use the Hall. Members of the East Knoyle Village Hall Committee {EKVHC} must be resident in the Parish of East KnoyLe and over 18 years old. mmitt The Village Hall Committee met every two months during the year, with a lively agenda to discuss the Village Hall finances and progress on its business plan for the year. It is a small Committee led by our Chairperson. The Committee endeavours to make improvements to the Village H8LI while managing the budget prudently on behalf of the Parish Council.
East Knoyle ViLlage Hall Charity Number 305509 The Trustees, Report was approved by the Board ofTrustees. David Jenkins ChaFr (Trustee) 31,11 2 Sl.12.25.
East Knoyle ViLlage Hall Charity Number 305509 Income Statement Fortheyear ended 31 March 2025 Unrestricted funds Unrestricted funds 31 March 2024 31 March 2025 Notes Income from: Charitable activities 5,034 10,356 Donations 3,977 19.200 Other income 96 82 Total Income 9,107 29,638 Expenditure on: Charitable activities 8.943 8,766 Fundraising costs 7.527 Capital upgrades 144 5,782 Other expenditure 590 1,110 Total expenditur8 9,677 23,185 Net (loss) l income (570) 6,453 Reconciliation of funds: Fund balance on 1 April 2024 21,730 21,160 Fund balance on 31 March 2025 21.160 27,613
East Knoyle Village Hall Charity Number 305509 Balance Sheet As at31 March 2025 2024 2025 Notes Fixed assets Tangible assets 10 4,021 6,966 Current assets Cash at bank and in hand 17,139 20,647 Net assets 21,160 27,613 The funds ofthe Charlty UnrestrFCted funds 11 21,160 27,613 21,160 27,613 The notes on pages 10 to 15 form part of these financiaL statements. The financial statements were approved by the Trustees on . its behalf by: and signed on David Jenkins Chair (Trustee)
East Knoyle Vi Llage Hall CharityNumber305509 Notes to the Financial Statements 1. Accounting policies 1.1 AcGounting convention The financial statements have been prepared in accordance with the charity's governrng document, the Companies Act 2006, FRS 102"The FinanciaL Reporting Standard applicable in the UK and Republic of Ireland and the Charities SORP Accounting and Reportbng by Charities: Statement of Recommended Practice applÈcable to charities preparing their accounts in accordance with the FinanciaL Reporting Standard applicable in the UK and RepubLic of freland {FRS 102)" The charity is a Public Benef it Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cesh flows. The financial statements are prepared in sterling, which is the functional currency ofthe charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared underthe historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certaFn financial instruments at fair vaLue]. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements. the Trustees have a reasonabLe expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financiaL statements. 1.3 Income and expenditure Income and expenditure are recognised on a cash basis (ie when cash receipts are received and cash payments are ds8bursed}. 1.4 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost orvaluation, net of depreciation and any impairment losses. 10
East Knoyle Village Hall Charity Number 305509 Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their usefuL lives on the following bases: Machineryand equipment Fixtures and fittings 3 years 5 years The gain or loss arising on the disposaL of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of f inancial activities. 1.5 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held with banks and other short-term investments. 2. CriticaL accounting estimates and judgements No significant estimates or judgements are included in the presentation of these accounts. 3. Charitable activbties Charitable Income is derived from rental bookings of the Village Hall for the purpose of community activities. 4. Income from donations Unrestrlct8d funds Unrestrlcted funds 31 March 2024 31 March 2025 Donations 1.225 2.752 2,542 16.658 Fundraising 3,977 19,200 Fundraising includes the quiz nights and art show. 5. Other income Other income includes interest received on cash holdings and investments, as well as any other incidental non-operating income.
East Knoyle ViLlage Hall Charity Number 305509 6. Expenditure on charitable activities Unrestricted funds Unrestrlcted funds 31 March 2024 31 March 2025 Cle8ner and gardener UtiLities and Council taxes 3,614 3,415 910 3,866 3,115 939 Building insurance Broadband and website Maintenance and repairs Depreciation 697 1.290 307 520 1,044 9,463 10,254 All costs reLating to the Charity's governance are donated time. 7. Fundraising costs In order to raise donations for the Charity. certain costs were incurred. These included £7,025 paid to artists for works associated with the Art Show. 8. Capital upgrades Upgrades to the Village Hall site include new windows, flooring, stage curtain rail, cupboards. Wi-fi mesh system. and remote heating system. Followingthe tangible fixed assets poLicy, all expenditure under £1,000 is expensed in the year. During the year, £4,465 was paid for new flooring that was not installed because the Gontractor went into liquidation. As a result, the full cost was written off in this year, since no asset was received. 9. Other expenditure Other expenditure includes bank charges. 12
East KnoyLe Village Hall Charity Number 305509 10. Tangible f ixed assets Machinery & Equipment Fixtures & Fittings Total Cost At 1 April 2024 Additions 4,541 3,989 4,541 3,989 At 31 March 2025 8,530 8,530 Machinery & Equipment Fixtures Total & Fittings Depreclation At 1 April 2024 Charge for the year 520 520 1,044 1,044 At 31 March 2025 1,564 1,564 Carrying amount At 31 March 2024 4,021 4,021 At 31 March 2025 6,966 6,966 13
East KnoyLe Village Hall Charity Nurnber 305509 11. Unrestricted funds The Trustees desbgnated £8,000 as reserved funds, which should cover one year's worth of charitable overheads. The remaining funds are treated as unrestricted for use against improvements to the Village Hall's facilities and delivery of charitable services. At1 At1 April 2024 Incoming resources Resour¢es expanded March 2025 Reserve funds General funds 8,000 13,160 8,000 19.613 29,638 (23,185) 21,160 29.638 (23,185) 27,613 At1 At1 April 2023 Incoming resources Resources expended March 2024 Reserve funds General funds 8.000 13,730 8,000 13,160 9,107 (9.677) 21,730 9,107 {9.677) 21,160 12.Analysis of net assets between funds Unrestricted funds Unrestricted funds 31 March 2024 31 March 2025 Tangible assets Current assetsl(Liabilities) 4,021 17.139 6,966 20,647 21.160 27,613 14
East Knoyle Vi LLage Hall Charity Number 305509 13. Related partytransactions The Trustees made smaLI donations to the East Knoyle HalL byway of donations to events and activities in their PQSFtion as villagers. No significant donation was made by an indtvidual Trustee duringthe year. 15
East KnoyLe Village HalL Charity Number 305509 Independent Examiner's Report I report to the trustees on my examination of the financial statements of East KnoyLe Village Hall (the charity) forthe year ended 31 March 2025. Responsibilities and basis of report As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisf led myself that the financial statements of the charity are not required to be aud ited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination ofthe charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5){b) of the Charities Act 2011. Independent examiner's statement I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. 2. the financial statements do not accord with those records. or 3. the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fairview. which is not a matter considered as part of an independent examination; or 4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their f inancial statements in accordance with the Fin8ncial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in orderto enable a proper understanding of the financial statements to be reached. John Tyson, CA Date 30th December 2025