## **Trustees’ Annual Report for the period** **From 1/4/2024 To 31/3/2025** **Charity name: Benson Hall Compton Bassett** **Charity registration number: 305495** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Village Hall as set out in
its governing document is to provide a
premises to the village of Compton Bassett
for physical, mental training, recreation,
social, moral and intellectual development.
Through the medium of reading, recreation
rooms, lectures and entertainment or
otherwise to the inhabitants and immediate
vicinity without distinction of sex or of
political, religious or other opinions.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Currently the village hall provides a facility
for ad-hoc social events in the village such
as National Theatre, Royal Ballet, and
Royal Opera streamed performances, and a
series of local history talks/presentations
plus bingo and music entertainments. These
events in the main are organised by the
trustees and volunteers to provide funding
for the hall.
The hall also has an active amateur
dramatics group which presented two play
presentations over two weekends in the
current year. Revenue is also generated by
general third-party hall hiring which includes
a Little Fishes young children’s group linked
to the Parish Church, and regular
commercial hire.
The Village Hall was gifted soon after its
conception by Captain Benson a property
known as 18 Compton Bassett with its rent
a major asset and income to the hall.
The Village Hall is also responsible for land
and a children’s playground off the Briar
Leaze housing development, this asset
continues to be well used by the children of
the village| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of the hall are in possession of
a“Trustees Handbook” compiled by the
incumbent Chair in 2021 which sets out
their responsibilities to the Charity
Commission. This handbook has been
significantly updated and expanded by the
Secretary and the Treasurer, and now also
includes a maintenance programme for the
hall and an annual timeline for actions and
inspections associated with the hall
premises, the playground, and no.18
Compton Bassett.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|The hall continues to be managed by a
trustees committee. The trustees are
helped by their partners and other
volunteers at fund raising events. More
help is always looked for and appreciated,
but is often difficult with a small village
population.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Village Hall continues to provide
premises in the centre of the village for
recreational, entertainment and third-party
hire activities. The amateur dramatic society
has held performances, and other artistic
events have been staged. The hall remains
popular for a play group and children’s
birthday parties.
A new digital cinema system has been
installed, and plans are being prepared to
offer further artistic performances to the
community.
Significant investment has been made in
upgrading the seating, to make it more
comfortable.
The committee is responsible for the
maintenance of the Children’s play area,
which continues to be regularly used.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|No Objectives were set| |---|---|---| ||Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The accounts for this financial year are
considered stable. There was a loss of
£1252 at year end, which was accepted by
the Trustees because of the significant
spend on the new chairs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves should cover 75% of normal
non-capital expenditure, i.e. ~£12,000 for
FY2024/25| |Amount of reserves held|Para 1.22|The reserves held in COIF Deposit fund,
and Charities investment fund were valued
at £21575 at financial year end.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity remains a going concern,
although encouraging more hirers to use
the hall is problematic.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funding for the hall
are the ongoing tenancy income from the
ownership of the property No 18 Compton
Bassett, hire of the hall, and event
fundraising organised by the committee.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The governing document of the Compton
Bassett Village Hall is Deed of Gift between
The Bristol Brewery Georges and Company
Ltd and the Trustees of the Village Hall
dated 23rd July 1946.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is constituted as an
unincorporated charitable trust recognised
by the Charity Commission.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The governance document states that
between ten to twenty trustees are to be
appointed to the Committee of Management
of which two each are to be appointed by
the following village organisations that
existed in 1946: The Parish Council, the
Rifle Club, Women’s Institute, British Legion
and the Parochial Church Council. Of these
organisations only two currently have
representation in the village today. The
Parochial Church Council decline to
propose representation. The Parish Council
continue to appoint trustees.
The current committee has five elected
trustees including one proposed by the
Parish Council. The elected trustees resign
and put themselves forward for re-election
at the Annual General Meeting of which
trustees are further elected for the Chair,
Secretary and Treasurer positions. It is
noted that the Committee does not routinely
meet the minimum of ten trustees.
It is also the practice to appoint trustees
outside the annual general meeting when
necessary.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |---|---|---| |Relationship with any related
parties|
Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Benson Hall Compton Bassett| |---|---| |Other name the charity uses|Compton Bassett Village Hall| |Registered charity number|305495| |Charity’s principal address|The Benson Hall, Compton Bassett
Briar Leaze,
Calne.
SN11 8RQ| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Paul Rossiter|Chair||| ||Laurie Waite|Secretary||Parish Council| ||Dave Coward|Treasurer||| ||Peter Barnett|||Parish Council| ||Angela Barlow||resigned July 2024|| ||Clive
Heginbotham|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not**
**for whole year**|||| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held 1. The Village Hall and surrounding land including the in this capacity established playground. 2. The property of 18 Compton Bassett. 3. The paddock field of approx. 1.5 acres. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional info** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Dr David Paul Coward
ee
Position (eg Treasurer
Secretary, Chair,
etc)
pt
Date
28/11/2025
a
**----- End of picture text -----**
**Charity Name** CHARITY COMMISSION **No (if any)** **CC16a** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** ## **Section A Receipts and payments** ||**Unrestricted**
**funds**|**Unrestricted**
**funds**|**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|**Last year**| |---|---|---|---|---|---|---|---|---| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**| |**A1 Receipts**||||||||| |Chads income|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**981**| |hall booking fees|**6,164**|**6,164**|**-**|**-**|**-**|**-**|**6,164**|**8,168**| |other revenue|**4,176**|**4,176**|**-**|**-**|**-**|**-**|**4,176**|**635**| |rental income|**6,528**|**6,528**|**-**|**-**|**-**|**-**|**6,528**|**6,484**| |sales|**13,847**|**13,847**|**-**|**-**|**-**|**-**|**13,847**|**5,293**| |interest|**35**|**35**|**-**|**-**|**-**|**-**|**35**|**-**| ||**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**30,750**|**30,750**|**-**|**-**|**-**|**-**|**30,750**|**21,561**| |**A2 Asset and investment sales,**||||||||| |**(see table).**||||||||| ||**-**|**-**|**-**|**-**|**-**|**-**|**-**|| ||**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_ **|**30,750**|**30,750**|**-**|**-**|**-**|**-**|**30,750**|**21,561**| |**A3 Payments**||||||||| |Cost of Alcohol|**2,399**|**2,399**|**-**|**-**|**-**|**-**|**2,399**|| |Cost of Goods Sold|**1,383**|**1,383**|**-**|**-**|**-**|**-**|**1,383**|| |Direct Expenses|**2,015**|**2,015**|**-**|**-**|**-**|**-**|**2,015**|| |Advertising and Marketing|**723**|**723**|**-**|**-**|**-**|**-**|**723**|**180**| |Audit and accountancy fees|**307**|**307**|**-**|**-**|**-**|**-**|**307**|**74**| |CHADS expenditure|**1,009**|**1,009**|**-**|**-**|**-**|**-**|**1,009**|**436**| |Charitable and Political Donations|**- 182**|**- 182**|**-**|**-**|**-**|**-**|**- 182**|**-**| |Cleaning|**1,109**|**1,109**|**-**|**-**|**-**|**-**|**1,109**|**1,234**| |Depreciation Expense|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**13,779**| |Equipment|**9,200**|**9,200**|**-**|**-**|**-**|**-**|**9,200**|**2,105**| |General Expenses|**1,659**|**1,659**|||||**1,659**|**1,158**| |Insurance|**1,874**|**1,874**|||||**1,874**|**1,855**| |IT Software and consumables|**546**|**546**|||||**546**|| |Licences|**375**|**375**|||||**375**|**529**| |Light Power, Heating|**5,009**|**5,009**|**-**|**-**|**-**|**-**|**5,009**|**3,435**| |rates|||||||**-**|**524**| |Postage freight & courier|**5**|**5**|||||**5**|| |Repairs and Maintenance|**2,279**|**2,279**|||||**2,279**|**1,637**| |Telephone and Internet|**781**|**781**|||||**781**|**604**| |waste removal|**626**|**626**|||||**626**|**321**| |water|**885**|**885**|**-**|**-**|**-**|**-**|**885**|**269**| |**_Sub total_ **|**32,002**|**32,002**|**-**|**-**|**-**|**-**|**32,002**|**28,140**| |**A4 Asset and investment**||||||||| |**purchases, (see table)**||||||||| ||||**-**|**-**|**-**|**-**|**-**|| |Bar Stock|**436**|**436**|**-**|**-**|**-**|**-**|**436**|| |**_Sub total_ **|**436**|**436**|**-**|**-**|**-**|**-**|**436**|**-**| |**_Total payments_ **|**32,438**|**32,438**|**-**|**-**|**-**|**-**|**32,438**|**28,140**| |**_Net of receipts/(payments)_ **|**- 1,688**|**- 1,688**|**-**|**-**|**-**|**-**|**- 1,688**|**- 6,579**| |**A5 Transfers between funds**|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**| **A6 Cash funds last year end** _**Cash funds this year end**_ **6,538 13,117 - - 4,850 6,538** |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|**the end of the period**|| |---|---|---|---|---| |||**Unrestricted**|**Restricted**|**Endowment**| |**Categories**|**Details**|**funds**|**funds**|**funds**| |||**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|Lloyds Bank Treasurer’s account|**4,777**|**-**|**-**| ||Bar float|**73**|**-**|**-**| |||**-**|**-**|**-**| ||**_Total cash funds_**|**4,851**|**-**|**-**| ||(agree balances with receipts and payments
account(s))|Agreement Error
|OK|OK| |||**Unrestricted**|**Restricted**|**Endowment**| |||**funds**|**funds**|**funds**| ||**Details**|**to nearest £**|**to nearest £**|**to nearest £**| |**B2 Other monetary assets**||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B3 Investment assets**|COIF Deposit & Investment funds||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B4 Assets retained for the**|Benson Hall||**-**|**-**| |**charity’s own use**|18, Compton Bassett||**-**|**-**| ||Playground & playground equipment||**-**|**-**| ||Paddock||**-**|**-**| ||Ride on Mower & Mower shed||**-**|**-**| ||Digital Cinema||**-**|**-**| ||Strimmer||**-**|**-**| ||Heating system||**-**|**-**| ||Stage Lighting||**-**|**-**| ||Chairs||**-**|**-**| |||**Fund to which**|**Amount due**|**When due**| ||**Details**|**liability relates**|**(optional)**|**(optional)**| |**B5 Liabilities**|||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| **-** Signed by one or two trustees on behalf of all the trustees Date of Signature Print Name approval Dr D.P.Coward 18/11/2025 Mr. P Rossiter **27/11/2025** **Benson Hall Accounts – 2024/25** ## **Internal Examiners Notes** ## **Record Keeping** First year on Xero and reporting is available online and hopefully this enables the committee to manage effectively. Standard reconciliation reports used as part of internal audit process. Trial balance and balance sheet all in balance. Observation: CHADS shows as an income, but the costs are shown as administrative costs not as a cost of sale. Regardless of the reporting there is a loss, which if not expected, I would expect to be discussed at committee and an action plan or relevant corrections made ## **Bank & Cash Reconciliation** Main bank account reconciled and up to date. Stripe bank account has a balance of £8 at year end and no current reconciliation. Observation: If Stripe account is redundant then any anomalies should be corrected Observation: If petty cash or till floats are held they are not currently shown in figures, so possibly this is not a complete financial statement. ## **Fixed Assets** Assets registered and opening balance sheet and register agree but reconciliation report highlights discrepancy. Observation: The purchase of the chairs whilst registered have not been coded to assets. The purchases require recoding to correct this. ## **Summary** The observations above are minor and easily rectified and if no action is required then at least discussed at committee and minuted to ensure full transparency. Christine Roberts Internal Examiner 28 July 2025 1