REGISTERED CHARITY NUMBER: 305493
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
CODFORD VILLAGE HALL
CODFORD VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 March 2024
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Statement of Trustees' Responsibilities | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 13 |
| Detailed Statement of Financial Activities | 14 to 15 |
CODFORD VILLAGE HALL
REPORT OF THE TRUSTEES for the year ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024.
The financial statements are prepared in accordance with the Charities Act 2011, the Charity’s Trust Deed and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
The Trustees during the year were:
D M Bartlett J Curtis Mrs K D Grant Ms L S Heaton - appointed 16 November 2023 J H McIntosh J Rideout A F Thomson
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The charity was set up following a conveyance dated 30 May 1949, which transferred the property, now known as Codford Village Hall, to the Parish Council in the village.
Constitution
The charity is constituted by a deed of trust drawn up following the donation of the property to the Parish Council, who are the custodial trustees.
Trustees
The charity trustees are elected each year during the Annual General Meeting.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
305493
Principal address
Codford Village Hall Broadleaze Codford Warminster BA12 0PP
Independent examiner
R MacDonald Moore (South) LLP 33 The Clarendon Centre Salisbury Business Park Dairy Meadow Lane Salisbury SP1 2TJ
Bankers
Lloyds Bank plc 37 Market Place Warminster BA12 9BD
Page 1
CODFORD VILLAGE HALL
REPORT OF THE TRUSTEES
for the year ended 31 March 2024
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's premises are to be used for physical training, recreation, social gatherings and educational activities.
The main activities of the charity are the provision for the hire of the hall and social areas, grounds, changing rooms, play area, chill out area and tennis courts. Activities include football, pilates, badminton, indoor bowls, skittles, snooker, darts, singing and fund raising for village organisations. Meeting groups that use the facilities include the Parish Council, the Gardening Club, the Historical Society, the Ladies Circle, the Community Café, St Peter's Church, St Mary's Church and the management committee.
All use and events of the centre are in accordance with the charity trustees' interpretation of the Charity Commission's public benefit criteria.
Grants do not form part of the charity's purposes, but loans to enhance the facilities subcontracted to organisations using the hall and grounds are made from time to time.
The charity trustees depend on the many volunteers but accept that paid help is necessary to maintain this valuable community amenity.
ACHIEVEMENTS AND PERFORMANCE
Achievements and performance
The Codford Village Hall charity was established on 30 May 1949, and a review of the trust deeds was conducted and confirmed that, almost 75 years on, the charity is still complying with the original intentions of the founding trustees.
The 2023/24 year end saw the accounts close with a surplus of £7,839, a welcome return to profitability after the deficits of the previous two years. Codford Village Hall was open continuously throughout the year providing services to the local community. This included hosting a regular pattern of health and fitness clubs, societies and entertainment, as well as being used by the NHS as a vaccination centre. There were a range of events fundraising for other local charities and worthy causes, and a variety of entertainment events. Amongst the private bookings the hall was very pleased to host two weddings and a number of private parties. The highlight of the year was once again a successful village fete. The football club that started using the facilities during the year have proved to be a great partner, and the arrangements for hosting them have settled into a long-term agreement that promises lots of benefit for both organisations going forward. Activities are almost back to pre-pandemic levels and, although the social club remains operating for five days per week instead of seven, the bar takings and profits have improved considerably, taking the bar accounts out of the deficit position it has been in for the previous few years.
The principal risks for Codford Village Hall remain that the cost of heating and lighting a largely inefficient building will become too large and, secondly, that the outer skin of the roof will deteriorate to the point of unaffordable repairs being required. Active mitigation is being taken by the trustees to seek funds for a major refurbishment to address both of those issues.
Public Benefit
The trustees acknowledge the duty to have due regard to the Charity Commission’s published general and relevant sub-sector guidance on public benefit.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 2
CODFORD VILLAGE HALL
REPORT OF THE TRUSTEES for the year ended 31 March 2024
Reserves
The trustees have reviewed the reserves policy, with a view of achieving financial resilience. The trustees’ aim is to maintain Unrestricted Funds reserves at a level that will allow the charity to weather fluctuations in the level of operational activity and income.
Going concern
The trustees have formally reviewed the forecast cost and expenditure for the next twelve months and voted unanimously that Codford Village Hall is still a going concern. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Approved by order of the Board of Trustees on 31 May 2024 and signed on its behalf by:
J H McIntosh - Chairman
J Curtis - Treasurer
Page 3
CODFORD VILLAGE HALL
STATEMENT OF TRUSTEES' RESPONSIBILITIES for the year ended 31 March 2024
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that year.
In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
CODFORD VILLAGE HALL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CODFORD VILLAGE HALL
I report to the trustees on my examination of the accounts of Codford Village Hall (“the Trust”) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
(2) the accounts do not accord with those records; or
-
(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of the independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Use of my report
This report is made solely to the Charity’s Trustees, as a body, in accordance with Chapter 3 of Part 8 of the Charities Act 2011. My examination has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees as a body, for my examination, for this report, or for the opinions I have formed.
Robert MacDonald FCCA Certified Accountant Moore (South) LLP Chartered Accountants 33 The Clarendon Centre Salisbury Business Park Dairy Meadow Lane Salisbury SP1 2TJ
Date: 6 June 2024
Page 5
CODFORD VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND | |||||
| ENDOWMENTS FROM | |||||
| Donations and legacies | 9,671 | 1,060 | 10,731 | 1,806 | |
| Charitable activities | |||||
| Village Hall | 19,216 | 6,000 | 25,216 | 21,674 | |
| Investment income | 2 | 95 | 384 | 479 | 59 |
| Total | 28,982 | 7,444 | 36,426 | 23,539 | |
| EXPENDITURE ON | |||||
| Raising funds | 944 | - | 944 | - | |
| Charitable activities | |||||
| Village Hall | 25,866 | 1,057 | 26,923 | 27,523 | |
| Other | 720 | - | 720 | 690 | |
| Total | 27,530 | 1,057 | 28,587 | 28,213 | |
| NET INCOME/(EXPENDITURE) | 1,452 | 6,387 | 7,839 | (4,674) | |
| Transfers between funds | 9 |
- | - | - | - |
| Net movement in funds | 1,452 | 6,387 | 7,839 | (4,674) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 21,211 | 38,381 | 59,592 | 64,266 | |
| TOTAL FUNDS CARRIED | FORWARD | 22,663 | 44,768 | 67,431 | 59,592 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 6
CODFORD VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND | |||||
| ENDOWMENTS FROM | |||||
| Donations and legacies | 1,806 | - | 1,806 | 6,571 | |
| Charitable activities | |||||
| Village Hall | 15,674 | 6,000 | 21,674 | 22,295 | |
| Investment income | 2 | - | 59 | 59 | 4 |
| Total | 17,480 | 6,059 | 23,539 | 28,870 | |
| EXPENDITURE ON | |||||
| Raising funds | - | - | - | - | |
| Charitable activities | |||||
| Village Hall | 26,340 | 1,183 | 27,523 | 31,713 | |
| Other | 690 | - | 690 | 900 | |
| Total | 27,030 | 1,183 | 28,213 | 32,613 | |
| NET INCOME/(EXPENDITURE) | (9,550) | 4,876 | (4,674) | (3,743) | |
| Transfers between funds | 9 |
- | - | - | - |
| Net movement in funds | (9,550) | 4,876 | (4,674) | (3,743) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 30,761 | 33,505 | 64,266 | 68,009 | |
| TOTAL FUNDS CARRIED | FORWARD | 21,211 | 38,381 | 59,592 | 64,266 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 7
CODFORD VILLAGE HALL
BALANCE SHEET At 31 March 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 4 | 15,383 | 6,454 | 21,837 | 22,958 |
| Investments | 5 | 1 | - | 1 | 1 |
| 15,384 | 6,454 | 21,838 | 22,959 | ||
| CURRENT ASSETS | |||||
| Debtors | 6 | 1,383 | - | 1,383 | 5,501 |
| Cash at bank | 12,682 | 38,314 | 50,996 | 35,577 | |
| 14,065 | 38,314 | 52,379 | 41,078 | ||
| CREDITORS | |||||
| Amounts falling due within | |||||
| one year | 7 | (6,786) | - | (6,786) | (4,445) |
| NET CURRENT ASSETS | 7,279 | 38,314 | 45,593 | 36,633 | |
| TOTAL ASSETS LESS | |||||
| CURRENT LIABILITIES | 22,663 | 44,768 | 67,431 | 59,592 | |
| FUNDS | 9 | ||||
| Unrestricted funds | 22,663 | 21,211 | |||
| Restricted funds | 44,768 | 38,381 | |||
| TOTAL FUNDS | 67,431 | 59,592 |
The financial statements were approved by the Board of Trustees on 31 May 2024 and were signed on its behalf by:
J H McIntosh - Chairman
J Curtis - Treasurer
The notes form part of these financial statements
Page 8
CODFORD VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024
1. ACCOUNTING POLICIES
Charity information
Codford Village Hall is an unincorporated charity, registered in England and Wales. The registered office address is Codford Village Hall, Broadleaze, Codford, Warminster, BA12 0PP.
Basis of preparing the financial statements
The financial statements have been prepared in accordance with the Charity's Trust Deed, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention.
Going concern
At the time of approving the financial statements, the trustees have formally reviewed the forecast cost and expenditure for the next twelve months and voted unanimously that Codford Village Hall is still a going concern. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Income
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold land and buildings - not provided Playground equipment - 15% on reducing balance Fixtures and fittings - 15% on reducing balance Equipment - 15% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Page 9
CODFORD VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31 March 2024
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Government grants
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
2. INVESTMENT INCOME
| Deposit account interest | 2024 £ 479 |
2023 £ 59 |
|---|---|---|
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
4. TANGIBLE FIXED ASSETS
| Freehold land and buildings Playground equipment Fixtures and fittings Equipment £ £ £ £ COST At 1 April 2023 7,445 26,533 9,195 37,378 Additions - - - 1,284 At 31 March 2024 7,445 26,533 9,195 38,662 DEPRECIATION At 1 April 2023 - 22,092 5,084 30,417 Charge for year - 666 617 1,122 At 31 March 2024 - 22,758 5,701 31,539 NET BOOK VALUE At 31 March 2024 7,445 3,775 3,494 7,123 At 31 March 2023 7,445 4,441 4,111 6,961 |
Totals £ 80,551 1,284 81,835 57,593 2,405 59,998 21,837 22,958 |
|---|---|
Page 10
CODFORD VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024
5. FIXED ASSET INVESTMENTS
| Shares in | |
|---|---|
| group | |
| undertakings | |
| £ | |
| MARKET VALUE | |
| At 1 April 2023 and 31 March 2024 | 1 |
| NET BOOK VALUE | |
| At 31 March 2024 | 1 |
| At 31 March 2023 | 1 |
The charity holds 100% of the share capital of Codford Broadleaze Bar Limited, who provide the bar and other related facilities at Codford Village Hall.
6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Amounts due from group undertakings Other debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 8. ANALYSIS OF NET ASSETS BETWEEN FUNDS |
2024 £ 698 685 1,383 2024 £ 6,786 |
2023 £ 5,299 202 5,501 2023 £ 4,445 |
|---|---|---|
| Unrestricted | Restricted | Total funds | Total funds | |
|---|---|---|---|---|
| funds | funds | 2024 | 2023 | |
| £ | £ | £ | £ | |
| Fund balances are represented by: | ||||
| Tangible assets | 15,383 | 6,454 | 21,837 | 22,958 |
| Investments | 1 | - | 1 | 1 |
| Net current assets | 7,279 | 38,314 | 45,593 | 36,633 |
| TOTAL FUNDS | 22,663 | 44,768 | 67,431 | 59,592 |
| TOTAL FUNDS 2023 | 21,211 | 38,381 | 59,592 |
Page 11
CODFORD VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024
9. MOVEMENT IN FUNDS
| Net | ||||
|---|---|---|---|---|
| movement in | Transfers | |||
| At 1.4.23 | funds | between | At 31.3.24 | |
| funds | ||||
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General funds | 21,211 | 1,452 | - | 22,663 |
| Restricted funds | ||||
| Restricted funds | 38,381 | 6,387 | - | 44,768 |
| TOTAL FUNDS | 59,592 | 7,839 | - | 67,431 |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement in | ||
| resources | expended | funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General funds | 28,982 | 27,530 | 1,452 | |
| Restricted funds | ||||
| Restricted funds | 7,444 | 1,057 | 6,387 | |
| TOTAL FUNDS | 36,426 | 28,587 | 7,839 | |
| Net | ||||
| movement in | Transfers | |||
| At 1.4.22 | funds | between | At 31.3.23 | |
| funds | ||||
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General funds | 30,761 | (9,550) | - | 21,211 |
| Restricted funds | ||||
| Restricted funds | 33,505 | 4,876 | - | 38,381 |
| TOTAL FUNDS | 64,266 | (4,674) | - | 59,592 |
Page 12
CODFORD VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General funds | 17,480 | 27,030 | (9,550) |
| Restricted funds | |||
| Restricted funds | 6,059 | 1,183 | 4,876 |
| TOTAL FUNDS | 23,539 | 28,213 | (4,674) |
The restricted funds are for the future capital development and improvements of Codford Village Hall.
10. RELATED PARTIES
During the year, the charity received grants of £7,000 (2023 - £7,500) from Codford Parish Council, of which a charity trustee, D M Bartlett, is also a parish councillor.
Page 13