**Chapmanslade Village Hall (and Memorial Ground)** **AGM April 2025** **Treasurer’s Report for Accounts to year end Dec 31[st] ‘24** - i. A limited number of documents have been placed on the chairs which comprise: - a. A copy of the Treasurer’s report - b. A summary of the scrutinised accounts together with a chart summary of accounts / income & expenditure / hall operating costs over the past 4 years - ii. A copy of the full accounts for 2024 has been placed in a folder on the committee table. This includes a list of the works completed over the past 10 years or so together with grant application / award summary. - iii. As last year I’d again wish to thank Colin Bell for undertaking the scrutinising of our accounts this year; you may know Colin as one of our Parish Councillors. - iv. At year end the financial position was: - Savings (current account) £19,973.00 - Savings (1 year fixed bond) £20,000.00  Petty cash £ 195.00 Total £40,168.00 - Bar stock held [at 8[th] Dec] £ 130.00 Compared to the end ’23 trading position we have **a decrease for ’24 of £18,142.54** - v. However the underlying operating profit for the hall was £2,270 [vs £3,204 in ‘23] when the included upsides of awarded grants and costs of exceptional maintenance and development projects are taken into account. - vi. At high level, it was again very positive from a bookings perspective with revenues from both regular and casual hires at their highest level experienced. Regular income was up by nearly 30% and casual hires by just over 20%. 1 **Chapmanslade Village Hall (and Memorial Ground)** **AGM April 2025** - vii. Looking at the ’24 accounts in a little detail: - Income – all streams (£33,141.14 *):- - _Note - this nets to £28,167.55 after deduction of direct expenses against certain elements of income_ - a.The receipts from regular user groups came to £8,872 – a 29% increase from ’23. We currently have 10 diverse regular clubs comprising: - dog club (Westbury & District canine society), brownies and guides, short mat bowls, toddlers & child-minders, keep fit activities (Zumba and Pilates) and two Home education groups. The Hall is also utilised each month for the Parish Council meeting and as a key venue for the annual Pantomime rehearsals between Dec and March. There are always available hire spaces for new groups! - b.Income from casual hire of the hall came to £5,111 and which is a 21% uplift compared with ‘23. The number of hires was almost the same as ’23 at 83 [vs 82 in ‘23]. - c. The charge rates for hiring the hall have remained static now for the past 2 years; the last review in Feb ’23 leading to a significant uplift [20 to 25%] that reflected the notable increase being seen in our fixed operating costs – principally electricity and cleaning. This increase allowed for “future-proofing” of rates and the Committee agreed to retain the same rates through ’25. - d. The Hall Committee has remained unchanged through ’24 giving stability and an opportunity to push forward with a number of improvement projects. Through the year the Committee arranged a number of quite varied community events including a musical bingo event, 2 quizzes [as ever hosted by the “two Bobs”, 3 No film nights, a comedy night [hosted by Jared Christmas], a rounder’s evening, a few informal Friday evening “social” evenings, a midsummer BBQ, the usual cream Teas / Croquet afternoon to test skills with the mallet / balls and the fantastic celebration on 28[th] September to mark the 50[th] anniversary of our hall construction. In addition the Hall hosted 20 Bingo evenings that proved extremely popular [but not my personal cup of tea!]. The net profit arising from these events was approx. £2,250. 2 **Chapmanslade Village Hall (and Memorial Ground)** **AGM April 2025** - e.Other income from resident access rights brought in a further £175, and we received donations totalling £434, principally from 3 kind sponsors for the 50[th] celebration event. - f. No bad debts were experienced in 2024 with all invoices paid. - g.There were no “external” grants applied for during ’24 however we did apply for and receive a total of £11,238 in grants from S106 funds arising from the Honey Glade development at Barters Farm, and administered via the Parish Council. These were expended towards our purchase of a ride-on mower for the playing field. The S106 relates to the Agreement for "Off-Site Sports Pitch Contribution" to be used towards the upgrade of Chapmanslade Recreation Ground. In ’23 the Committee had purchased new portable goal posts and undertaken repairs at the children playground, anticipating reimbursement of some of the costs may have been possible via the CIL funds arising from the Honey Glade development at Barters Farm, however the subsequent application to the Parish Council was not successful due to timing of the expenditure. - h.The committee has also given advance notice to the Parish Council and who has designated a sum of £4,000 towards the costs of our installing dehumidifiers within the main hall to best manage unacceptable levels of humidity, that as you can see beneath the kitchen serving hatch has caused problems with our wood block flooring. The CIL figure, also from the Honey Glade development, is to be expended within the Parish for projects that will serve to promote enhancements to its infrastructure. - i. The Committee would again wish to acknowledge the ongoing, and very much appreciated support of our Parish Council with their kind ’24 donation of £2,000 towards improvement projects. This was received at the start of ’25 and therefore is recorded in the current year accounts. The Committee again recognises any such donation in future years will be subject to merit and consideration against other community fiscal demands and other donation requests. - a. Expenditure (£51,283.68):- - a.Our operating costs (rates, electricity, water & sewerage, waste disposal, cleaning, insurance, the internet and PRS/PPL) came to their highest level we’ve experienced at £14,020 although bill timing does influence between years. Cleaning, still outsourced to Curtiss Cleaning, remains the highest commitment at £5,370, followed by electricity at £4,764. - b.We retain a micro-business contract with E.ON for electricity and which will be subject to renewal in June ’26. - c. Hills Waste remains contracted to collect our [red] bin bi-monthly, and which incurs a further annual operating expense of about £467 [pretty much unchanged from ‘23]. The recent Simpler [sic] Recycling Legislation, which becomes effective from 31[st] March, doesn’t immediately apply to our Hall due to our not having employees and therefore gives a 2 year stay before mandatory compliance. This legislation requires all businesses to separate food waste and sorting recyclables like paper, plastics, metals, and cartons into Dry Mixed Recycling (DMR) bins. Glass must also be collected in a separate container. - d.We have retained an internet contract with H3G with an annual charge of about £220 [this is dongle based as opposed to land line & router]. 3 **Chapmanslade Village Hall (and Memorial Ground)** **AGM April 2025** - e.A further expenditure of £2,233 was incurred on misc. general expenses, alarm servicing, fire equipment servicing etc viii. Maintenance and Improvement Projects There have been a number of maintenance activities and projects undertaken during the year comprising the following key items – at a total cost of approx. £28,043 :- (i) purchase of the ride-on mower for the playing field - principally S106 funding, (ii) repairs to the pavilion roof & rain goods and refurbishment of the hall entrance foyer roof, (iii) material for continuing build of the trim track, (iv) boarding out of the pavilion ceiling area, (v) concreting the pavilion garage area. The Hall continues to target repairs and improvement projects against a priority list (flexibly managed by the Committee), and where applicable to reflect where practical the outcome of the PC sponsored Parish Plan which arose from the “Voice of the Village” consultation in 2017 / 2018. The current identified, and prioritised, project list is summarised below. |**Item**|**Scope**|**Cost /**
**Estimate**|**Priority**
**Category**
**A/B/C**|**Comment**| |---|---|---|---|---| |**Plans in Place or Pending**||||| |**Manage old trees**|Ongoing need to trim back
as necessary|£250|A|Some hand equipment
purchased from the grant
awarded mid ’20 by the
Warminster Area Board.| |**Repoint areas of hall**
**brickwork**|Absence of mortar to
vertical construction joints,
and deterioration to bricks /
mortar near damp proof
course|£925|A|Re-pointing required – Tad
Ballam engaged – awaiting
attendance date.| |**Enhancement to**
**existing playground**
**– exercise**
**equipment (“trim**
**track”)**|Approx. 400m long all-
weather track around the
perimeter of the playing
field|~ £1,500|A / B|Update – approx. 50% [?] with
balance when possible through
2025. Volunteer labour, surface
material [Hoggin] and terram
to bepurchased.| |**General decorating**
**in toilets and**
**entrance foyer**|Aspects looking “tired”|~ £500|A / B|General decorating – volunteer
labour with materials to
purchase| |**Redevelopment of**
**old cricket pavilion**|No current facilities for
users of the playing field
(occasional intrusion for use
of hall facilities when open
for hire groups)|£2,500?|A / B|Doors & windows replaced.
Funded through Area Board
grant.
Intention to run in power and
water – lay buried ducts in first
instance [i.e. piecemeal
development].| |**New background**
**heating system**|Existing system based on
disused ducted air (+ 40
years old), 3 convection
radiators and 4 No infra-red
heaters.|£5,000 -
£7,500 est.
contribution
from hall
funds|A / B|Research / enquiries / quotes
in progress for an integrated
solution.
Ambition to install solar PV’s
with inverter and battery
storage, potentially an air
source heat pump, possibly air
conditioning units. Viability of
replacement ducted air
replacement heaters also being
considered.
**Will require grant funding to**
**realise.**| 4 **AGM April 2025** ## **Chapmanslade Village Hall (and Memorial Ground)** |||||**£4,000 provisionally allocated**
**from the PC from CIL funds.**| |---|---|---|---|---| |**Development of bar**
**area**|Create doorway into existing
bar area in lieu of hatch.
Install the mobile bar as a
semi-permanent feature
[with enclosingshutters.|£1,500?|B|To be done| ||Drinks glasses - hall only has
glass for wine, propose
same for other drinks
(sustainable approach)|£250|B|To be done| ||Glass washer|£600|B|To be done| |**Enhancement /**
**Repairs to children**
**playground**|Replace buried rubber mats
with permanent rubber
surfaces|£2,500 to
£7,500|B / C|Funding required from
awarded grants – scope to be
agreed| |**Further**
**Enhancement to**
**existing playground**
**facilities**|Initial Hall donation to
initiative by separate village
Playground Committee|£5,000 -
£7,500|C|Initiative started in 2017, with
quote obtained by specialist
provider (~ £55,000).
Update – Hall Committee has
determined that new
equipment [as opposed to
repairs] should not be funded
from Hall income, but from
grants etc.**Ideally a separate**
**development sub-committee**
**should be appointed to pursue**
**this.**| |**Additional meeting**
**room**|Long term ambition to allow
concurrent hall user to meet
expected future demand,
and for groups not requiring
the large main hall|£125,000?|C|Research required and high
level order of cost to be
identified. Consider against
the 2019 Parish Plan and
pending Church use as a small
community hire space.| |**Works Completed**||||| |**Resolve damp**
**within the 2 No**
**“chair cupboards”**|Rain ingress due to very low
pitch of the tiled roof (too
shallow)|£8,244||Batstone engaged to start April
’24 – scope to remove and
rebuild the porch roof.
Done April ‘24| |**CCTV System**|Enhanced security to the
hall and grounds|£600||Intended installation of a 2nd
hand system 2ndqtr ‘24
Done June ‘25| |**Enhancement /**
**Repairs to children**
**playground**|Repairs to equipment,
attributed to general wear &
tear|||New weather shelter to be
installed [[canopy ex Barters] –
2ndqtr ’25. Volunteer labour.| |**Resolving localised**
**uplift in hall block**
**flooring**|Two areas of uplift have
occurred. Initial action to
deploy dehumidifiers
[advice by OEM flooring
contractor]|~£400||Short term hire of a
dehumidifier and running
costs.
Done 2ndqtr ’24 –
demonstration lower humidity
does reduce floor uplift.| ||Damaged/missing ridge
tiles, rotten facia / soffit
boards,broken raingoods|£4,700||Batstone engaged to undertake
April ’24.
Done April ’24.| ||Board roof space|~ £2,000||Board out roof space pending
by volunteer group.
Done 3rd qtr ’24.| ||Develop garage area|£1,750||Garage floor concreted March
’24 after new heavy steel doors
installed. Done.| ix. The total amount invested over the past 20 years (including undertaking structural repairs to the hall roof) continues to increase and now approx. £191,000. This has been expended on a 5 **Chapmanslade Village Hall (and Memorial Ground)** **AGM April 2025** huge variety of projects – primarily improvements to the hall and its other amenities [the memorial grounds and recently the old cricket pavilion] and general maintenance. This very substantial sum [re-estimated] has originated from:- - £47,300 [27%] through awarded grants from the Landfill fund, Wiltshire Council, and in the past few years a number from the Warminster Area Board. - £57,000 [22%] by annual grant and project-led donations by the Parish Council [through the precept]. - Approx. £6,000 [3.5%] by donations from within the community for notified projects - £11,238 from S106 monies [Honey Glade Development] - Circa £69,250 raised by the Hall committee over this period through facility hire charges & held events. - x. I’ve mentioned in passing at previous AGM’s is to acknowledge the efforts of committee members, who continue to give their time freely to operate, maintain and develop the facilities we are able to offer. We estimated the person hours just before covid and these came to approx. 1000 per year. This ties very well with the reported average of 18.5hrs a week [964 pa] taken from the last Village Halls survey across England in 2019. That said, there are many others within the community [“unseen”] that support when events are organised and their contributions are instrumental. The Committee is always looking for new members and the role of Secretary remains available for anyone interested in helping to make a difference. - xi. Reserves Policy The Committee has a Reserves Policy to provide the rationale for what reserves are held by the Hall and their purpose. The Policy is intended to be reviewed on an annual basis after the AGM unless an emergency situation arises. Analysis of Reserves: |Analysis of Reserves:|| |---|---| |Total Reserves at 31stDec 2024|£ 40,168| |Restricted Funds [specific grants and/or donations]|£2,000 [P.C]| |Designated Funds [flexibly managed]|| |Contingency [repairs & income protection] - estimate|£10,000| |Projects funding [long term accrual]|£12,650| ||£22,650| |Projects funding [short / medium term] - estimate|£15,500| This concludes the Treasurers report. If anyone has any questions then please forward to my email address t.humphreys165@gmail.com and I'd be happy to respond. T Humphreys (Treasurer) 6 CHAPMANSLADE VILLAGE HALL Ac¢ounts for the 12 months ending 31st December 2024 2024 2023 2022 2021 2020 Receipts and Payments Receipts: Hall Bookings Ac£ess Rights etc. Fundraising Ineti & tmticm Interest R&eNed Grants Re￿￿ 11,126 183 5.148 8.971 193 2.165 4,725 118 3.877 10 16,564 4.517 103 3,215 2,764 4,0(X) 4,000 15,846 28.168 16.930 20,457 16,457 15,329 11,329 25,294 8,730 23,686 7.840 T¢)tsl exc Granls Payments: Hall Running Costs & Admin. Repairs, maintenan Totsl 15.573 10,367 7,263 3,048 1,749 4.797 4,932 2,253 7,185 29.888 16.857 11,296 Surplus befor8 capitsl costs 1 revenues -1.721 3.600 4.033 20,497 16,501 Proceeds of Land Sale Capital costs paid -16.422 -5.581 -1.710 -9.458 -2,976 Excess of Receipts over Payments -18.142 -1.981 2.324 11.039 13,525 Balance Sheet Accumulated Fund 2024 2023 2022 2021 2020 58.311 -18.142 60.292 -1,981 33.404 13,525 Sufplus for year 2.324 11.039 40,168 58,311 46.929 Net ammount lexcEss ￿￿4p1 over pawrrtsl less grants ￿'d -5,981 -L676 -2321 Represented by: Cash l Bank l BuikJiryJ Stiiety FuThJs 40168 58.311 .291 46.929 Change in year Note.. At Ihe year-end the organIsat￿ aiso held bar slc valued al £130 -18.142 -1.981 13525 Approved by the Treasurer. On behalf of the Village Hall CL¥nmittee Scrutineerfs Re ort to the Trustees of the Cha manslade Villa e Hall Tim HumFthreys Date: 26.01.25 Respectlve ￿p￿￿￿bI1￿1U trfTrust¢•a •nd S¢ruUne•r ts Iheviligga Hall T￿$1￿ >fyJ are respwNef￿th9 ￿￿?80￿nts. u￿S￿￿6r thai norther e audit ￿ IndepwKknttxamKiation oftsCharths*a 1993 apFty. 118 rewst¥htytht C8ry>Y outan al￿11 nor￿dependen1*xam￿￿kn ￿ stru¢mMo thO￿￿jnts and lo r8F¢M to ￿. Ba$ls olS¢ruiinEe¢s Statement a¢xxrtarK81￿th the dirth￿ gNeft bytheVi* I hav• &7ubnw tha T￿￿d$ the actounts sel out aLwe. Scnrfnfja￿s $tateme In rnY0pin￿ th•a￿D￿are in aL¥￿danLXwi￿ Lhè wodu Mrcoln B811 150 High StyoaL Chapm8nYad8. We8tbyry. Wiltthr¢ BA13 4NP ILfr1031ioP( CHAPMANSLADE VILLAGE HALL Ac¢ounts for the 12 months ending 31st December 2024 2024 2023 2022 2021 2020 Receipts and Payments Receipts: Hall Bookings Ac£ess Rights etc. Fundraising Ineti & tmticm Interest R&eNed Grants Re￿￿ 11,126 183 5.148 8.971 193 2.165 4,725 118 3.877 10 16,564 4.517 103 3,215 2,764 4,0(X) 4,000 15,846 28.168 16.930 20,457 16,457 15,329 11,329 25,294 8,730 23,686 7.840 T¢)tsl exc Granls Payments: Hall Running Costs & Admin. Repairs, maintenan Totsl 15.573 10,367 7,263 3,048 1,749 4.797 4,932 2,253 7,185 29.888 16.857 11,296 Surplus befor8 capitsl costs 1 revenues -1.721 3.600 4.033 20,497 16,501 Proceeds of Land Sale Capital costs paid -16.422 -5.581 -1.710 -9.458 -2,976 Excess of Receipts over Payments -18.142 -1.981 2.324 11.039 13,525 Balance Sheet Accumulated Fund 2024 2023 2022 2021 2020 58.311 -18.142 60.292 -1,981 33.404 13,525 Sufplus for year 2.324 11.039 40,168 58,311 46.929 Net ammount lexcEss ￿￿4p1 over pawrrtsl less grants ￿'d -5,981 -L676 -2321 Represented by: Cash l Bank l BuikJiryJ Stiiety FuThJs 40168 58.311 .291 46.929 Change in year Note.. At Ihe year-end the organIsat￿ aiso held bar slc valued al £130 -18.142 -1.981 13525 Approved by the Treasurer. On behalf of the Village Hall CL¥nmittee Scrutineerfs Re ort to the Trustees of the Cha manslade Villa e Hall Tim HumFthreys Date: 26.01.25 Respectlve ￿p￿￿￿bI1￿1U trfTrust¢•a •nd S¢ruUne•r ts Iheviligga Hall T￿$1￿ >fyJ are respwNef￿th9 ￿￿?80￿nts. u￿S￿￿6r thai norther e audit ￿ IndepwKknttxamKiation oftsCharths*a 1993 apFty. 118 rewst¥htytht C8ry>Y outan al￿11 nor￿dependen1*xam￿￿kn ￿ stru¢mMo thO￿￿jnts and lo r8F¢M to ￿. Ba$ls olS¢ruiinEe¢s Statement a¢xxrtarK81￿th the dirth￿ gNeft bytheVi* I hav• &7ubnw tha T￿￿d$ the actounts sel out aLwe. Scnrfnfja￿s $tateme In rnY0pin￿ th•a￿D￿are in aL¥￿danLXwi￿ Lhè wodu Mrcoln B811 150 High StyoaL Chapm8nYad8. We8tbyry. Wiltthr¢ BA13 4NP ILfr1031ioP(