MINUTES of the 49th Annual General Meeting held on Wednesday 4[TH] Feb 2026 at 7.00pm in the Village Hall.
Present: Management Committee:
Simon Childe (SC) Chair/Secretary Richard Francis (RF) Health and Safety Mike Bailey (MB) Maintenance Amy Harland (AH) Treasurer Syliva Davis Bookings Chris Rees Committee Member Kate Hooper Committee member Charlotte Monk, Committee member Cathy King Committee member Rob Giles Committee member
Others: Representing: Merv Rees President
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Apologies: Martin Cottle, Chris Rees.
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The Minutes of the last Annual General Meeting were agreed by the Chairman.
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Matters arising (from previous year’s minutes). None.
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Correspondence. None
5. Auditor’s Report
AH annual report shared with present members: Income up compared to year before, hirings are slightly down 200 Club raising a good contribution. Fireworks from 2024 had larger contribution to income than 23. Christmas Concert made a good contribution to income.
Biggest expense was kitchen refurbishment and general maintance of air con and increased costs of electric.
Overall, came out of the year with a slight excess of expenditure over income, however minus one off costs of kitchen we would have more income than expenditure. More than a healthy balance in the bank, but costs of running is increasing. Chairman noted running costs now slightly exceed regular income. Lucy Key ACCA has signed off the audit.
Chairman thanked AH for your assistance and committee accepted finance report for up until August 2025.
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6. Chairman’s Report
SC - firstly thank you to AH for financial report for completing finances on a monthly basis to such a high standard. Thanks to SD keeping bookings in such good rigour, which is a thankless job. Thanks to MC for excellent running of the 200 club. Thanks to RF for taking on Health and Safety Champion. Thanks to RG, CR, KH and MB for efforts at firework night and other events, without you thee events couldn’t occur. Thank you to CM for leading on the kitchen project which has been such a success.
Thanks to Stella who cleans the village hall, we regularly receive positive comments on cleanliness.
Thank you to all the committee for time given, especially for events such as fireworks and carol concert which requires a number of hours committed.
We had a fantastic turn out for the Christmas Carol Concert, had a large turn out from local families and represented what the village hall is all about. We did have our fourth thank you event for our firework volunteers, which seemed to be well received by the volunteers and would like to continue.
Fireworks ran again, amazing result with our highest ever profit. This was the first year of £10 admission fee which was received by the public with no issue. The event was well organised and went off without incident.
Thank you to our president, Merv Rees for his contribution at the firework event and for being our president.
Presidents Report
We are all unsung heroes. Thanks to the chairman.
7. Elections:
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a. Chairperson and secretary – Mr Simon Childe
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b. President – Merv Rees
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c. Deputy Chair – Amy Harland
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d. Non-representative Committee Members – all current non-representative committee members were re-elected en block from the Chair
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e. Bookings – Sylvia Davis
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f. Treasurer– Amy Harland
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g. 200 club – Martin Cottle
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h. H and S – Rich Francis.
2. All positions approved unanimously as above.
8. Health and Safety – Gas certificate now not needed with the kitchen conversion from gas to electric. Successful fire risk assessment completed. This can be reviewed annually by H and S rep.
9. Resolutions:
It was agreed that the following would be considered for prioritisation for the coming year:
- contemplate refurbishment of committee room.
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Improvement of the stage area incorporating upgrading Media/speakers and projector screen.
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Replacing of roof fixings.
All voted in favour of these resolutions.
10. Date of Next A.G.M. – Wednesday 3rd Feb 2027 at 7pm Broughton Gifford Village Hall Committee Room.
End time of meeting 19:42
Signed …S.Childe……………………… Date: …4/2/2027………………………… Chair
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BROUGHTON GIFFORD VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 31°* AUGUST 2025
Registered Charity No: 305477
BROUGHTONGIFFORD VILLAGE HALL
BALANCE SHEET AS AT 31* AUGUST 2025
==> picture [472 x 412] intentionally omitted <==
----- Start of picture text -----
2025 2024
£ £ £ £
BALANCE SHEET BROUGHT FORWARD.
1 SEPTEMBER 2024
Insurance prepaid 970 914
970 914
Bank Balance
Bank Account 27,961 27,887
28,931 28,801
Add: EXCESS INCOME 130
Deduct: EXCESS EXPENDITURE 2,249 :
Balance on General Fund 26,682 28,931
REPRESENTED BY:-
Current Assets
Sundry prepayments 1,004 970
Accruals 4,500 -
5,504 970
Bank Balance
Bank Accounts 21,178 27,961
26,682 28,931
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BROUGHTONGIFFORD VILLAGE HALL
INCOMEEXPENDITUREAND ACCOUNT FOR THE YEAR ENDING 31% AUGUST 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| INCOME | |||||
| Hirings | Regular | 10,636 | 11,209 | ||
| Ad Hoc | 3,095 | 2,897 | |||
| BarTakings | 5,709 | 2,564 | |||
| Fundraising | 200 Club | 2,000 | 1,910 | ||
| Fireworks | 22,254 | 13,692 | |||
| Christmas Concert | 1,535 | 1,315 | |||
| Donations | 90 | 6 | |||
| Grant Funding | 4,500 | - | |||
| 49,820 | 33,593 | ||||
| EXPENDITURE | |||||
| Fundraising | 200 Club | 1,020 | 1,020 | ||
| Fireworks costs | 11,255 | 9,609 | |||
| Fireworks donations | 5,800 | 3,850 | |||
| Christmas Concert | 542 | 727 | |||
| Bar | 4,682 | 2,280 | |||
| Premises | Cleaning | 3,697 | 3,150 | ||
| Cleaning materials | 317 | 357 | |||
| General Repairs | 5,505 | 3,711 | |||
| Kitchen Refurbishment | 8,361 | - | |||
| Insurance | 1,171 | 1,108 | |||
| Water | 703 | 569 | |||
| Electricity and Gas | 7,705 | 5,932 | |||
| Council Tax | 166 | 91 | |||
| Ground Rent | 1 | 1 | |||
| Waste Recycling | 684 | 616 | |||
| Sundries | VH Assoc | 50 | 50 | ||
| Licences | 250 | 257 | |||
| Website & Sim | 160 | 110 | |||
| Gifts | 24 | ||||
| 52,069 | 33,463 | ||||
| EXCESSEXPENDITUREOVERINCOME | - | 2,249 | 130 |
BROUGHTON GIFFORD VILLAGE HALL
BALANCE SHEET AS AT 31 AUGUST 2025 (continued)
We have prepared the attached Balance Sheet and Accounts from books and information provided and Hereby Certify the same to be in accordance therewith.
16th October 2025
Lucy Key ACCA
Report to Village Hall AGM 4[th] February 2026
The accounts were prepared to 31[st] August 2025 by myself, Amy Harland and audited by Lucy Key ACCA.
The overall sales for the year have increased by £16,227 year-on-year which is a 48% growth. Half of this increase this is made up with higher takings from the fireworks night, we also received a grant to help with the refurbishment of the kitchen and had increased bar takings. The regular users’ sales went down slightly, with ad hoc bookings increasing slightly, but collec�vely they were down £375 year-on-year.
£1,646 more than the previous year, we made larger dona�ons as the event was more successful and the bars stock was higher. The major contributor for the increase in costs was the kitchen refurbishment, which we had planned for in last year’s resolu�ons. Our electricity bills were higher, but other costs were pre�y stable.
Overall the village hall made a small loss of £2,249.
Our bank balances are £21,178 at the year end.