2024-08-31-accounts - Broughton Gifford Village Hall

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MINUTES of the 48th Annual General Meeting held on Wednesday 6[th] November 2024 at 7.00pm in the Village Hall.

Present: Management Committee:

Simon Childe (SC) Chair/Secretary Richard Francis (RF) Health and Safety Mike Bailey (MB) Maintenance Amy Harland (AH) Treasurer Martin Cottle 200 Club Syliva Davis Bookings Chris Rees Committee Member Kate Hooper Committee member

Others: Representing: Merv Rees President

Apologies: Charlotte Monk, Cathy King and Rob Giles.
The Minutes of the last Annual General Meeting were agreed by the Chairman.
Matters arising (from previous year’s minutes). None.
Correspondence. None

5. Auditor’s Report

AH annual report shared with present members: Income up compared to year before, the hirings have gone up well. 200 Club raising a good contribution. Fireworks from 2023 still had larger contribution to income than 24. Christmas Concert made a good contribution to income.

Biggest expense was around maintance of air con, electrical safety certificate and increased costs of electric.

Overall, came out of the year with a slight excess income. .

More than a healthy balance in the bank, but costs of running is increasing. Chairman noted that committee achieved objective of running hire to meet running costs which we have achieved, and that we have adequately prepared for the increase in utilities for the year to date..

Chairman thanked AH for your assistance and committee accepted finance report for up until August 2024.

BGVH AGM Minutes Mar 2022

6. Chairman’s Report

SC - firstly thank you to AH for financial report for completing finances on a monthly basis to such a high standard. Than you to Amy Childe for being secretary who has temporary left the committee.SC to record thanks to SD keeping bookings in such good rigour. Thanks to MC for excellent running of the 200 club. Thanks to RF for taking on Health and Safety Champion. Thanks to RG, for efforts at firework night and other events. Thanks to KH for her contribution to the committee and firework night. A warm welcome and a thank you to CR and CM for joining the committee and their contribution. Thanks to Stella who cleans the village hall, regularly receive positive comments on cleanliness. Thank you also to Gerald Harding for his work at the hall and for those who help run the bar.

Thank you to the committee for time given, especially for events such as fireworks which requires a number of hours committed.

We had a fantastic turn out for the Christmas Carol Concert, had a large turn out from local families and represented what the village hall is all about. Wwe did have our third thank you event for our firework volunteers, which seemed to be well received by the volunteers and would like to continue.

Fireworks ran again, due to adverse weather conditions, it was a challenge.

Welcome and thank you our new president, Merv Rees and thanks to outgoing president Tom Chippendale.

Presidents Report

Thanks to Tom Chippendale for his years of service as village hall president, and also for his work as our auditor. The Carol concert was a great success, and the firework thank you party has quickly become a tradition which would be great to continue.

The firework was a challenge however hard work meant that large amounts of money was raised. Thank you the committee for their work, keeping the hall in good shape and

7. Elections:

  - a. Chairperson and secretary – Mr Simon Childe

  - b. President – Merv Rees

  - c. Deputy Chair – Amy Harland

  - d. Non-representative Committee Members – all current non-representative committee members were re-elected en block from the Chair

  - e. Bookings – Sylvia Davis

  - f. Treasurer– Amy Harland

  - g. 200 club – Martin Cottle

  - h. H and S – Rich Francis.

All positions approved unanimously as above.

8. Health and Safety – Agreed updated Health and Safety policy updated by RF and electrical certificate 13/9/2024 and will now be due 2029.

9. Resolutions:

It was agreed that the following would be considered for prioritisation for the coming year:

BGVH AGM Minutes Mar 2022

Maintain financial stability in light of upcoming energy increases.
Look at refurbishment of kitchen.
Replace curtains in main hall.

All in favour.

10. Date of Next A.G.M. – Wednesday 4[th] Feb 2026 at 7pm Broughton Gifford Village Hall Committee Room.

End time of meeting 19:42

Signed …S.Childe……………………… Date: …6/11/2024………………………… Chair

BGVH AGM Minutes Mar 2022

BROUGHTON GIFFORD VILLAGE HALL

INCOME AND EXPENDITURE ACCOUNT

st FOR THE YEAR ENDING 31 AUGUST 2024

INCOME Hirings Regular Ad Hoc Bar Takings Fundraising 200 Club Fireworks Christmas Concert Donations EXPENDITURE Fundraising 200 Club Fireworks costs Fireworks donations Christmas Concert Bar Premises Cleaning Cleaning materials General Repairs Insurance Water Electricity and Gas Council Tax Ground Rent Waste Recycling Sundries VH Assoc PRS Sundries Website Gifts Book-Keeping EXCESS INCOME OVER EXPENDITURE	£ £ 11,209 2,897 2,564 1,910 13,692 1,315 6 33,593 1,020 9,609 3,850 727 2,280 3,150 357 3,711 1,108 569 5,932 91 1 616 50 257 - 110 24 - 33,463 130 2024	£ £ 10,470 2,615 4 1,960 14,201 924 55 30,229 1,060 11,194 4,600 - - 3,190 295 1,707 995 458 2,723 138 1 602 50 398 204 - - 290 27,905 2,324 2023

Auditors Report – 31[st] August 2024

Treasurer gave the annual report shared with present members. Income up compared to year before, the hirings have gone up well with the 200 Club raising a good contribution.

Fireworks from 2023 still had larger contribution to income than 2024.

Christmas Concert made a good contribution to income.

Biggest expense was around maintenance of air con, electrical safety certificate and increased costs of electric.

Overall, came out of the year with a slight excess of income over expenditure.

More than a healthy balance in the bank, but costs of running is increasing.