MINUTES of the 45th Annual General Meeting held on Monday 14[th] November 2022 at 7.00pm in the Village Hall.
Present: Management Committee:
Simon Childe (SC) Chair Amy Childe (AC) Secretary Merv Rees (MR) Health and Safety Mike Bailey (MB) Bonfire & Fireworks and Maintenance Sylvia Davis (SD) Booking clerk Amy Harland (AH) Treasurer/200 Club Martin Cottle (MC) Committee member Rob Giles (RG) Committee Member Kate Hooper (KH) Committee member
Others: Representing: Tom Chippendale (TC) Auditor
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Apologies: Richard Filipowicz (RIF) Committee member
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The Minutes of the last Annual General Meeting were agreed by the Chairman.
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Matters arising (from previous year’s minutes).
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Correspondence. None
5. Auditor’s Report
TC annual report shared with present members: Discussed the expenditure, hirings are back up to normal years expectations. Bar profits were shown as additional entry point to show difference between 21-22 Income was documented in 200 club, fireworks, Christmas concert and mouse racing. Noted payment for fireworks was included in previous years budget but postponed due to Covid.
No Wiltshire Council grant this year, this was a Covid related grant. Expenditure – main cost was refurbishment for the bar in the VH. Booking keeping completed by K Moore which TC very grateful for.
All utilities have gone up, this can be linked to increased usage and rising energy costs. Costs of 2022 fireworks is included in this audit, donations are from 2021 fireworks. Overspend due to the refurbishment of the bar which TC agreed was a value investment.
Following the year of 2022, the VH account is a healthy balance.
TC welcomed any questions. No questions but SC raised that the committee will need to monitor the energy rates and usage of the village hall and monitor bookings to cover this.
Chairman asked committee to approve finance report – The committee all voted to agree with the accounts as they stood up until August 2022.
BGVH AGM Minutes Mar 2022
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6. Chairman’s Report
SC commented on how the last year, saw us move out of a very difficult time for all. Extend my thanks again, to all those that made the VH run during that difficult period. Last year, we held our best firework display, something we can all be really pleased about. A fantastic effort by all, lessons to learn and those we took forward. Thank you again to all involved.
We donated over £10,000 to local charities and groups and should be very proud of this from the fireworks. Also, Carol Concert in the last year, was another successful event coming out of Covid and a positive event felt by all who attended. Thank you to all who assisted in this event. Horse racing to replace mouse racing was also another positive event, if we can we would like to return to mouse racing for future.
A new event to say thank you to all our volunteers for fireworks that was hosted in the village hall and positively received by all involved. SC would like to continue this tradition in future.
SC we have met one of our resolutions was to revamp the bar area. This is an improvement to the hall and would like to thank KH and RIF for all their contributions to this. Added thanks to Garth Manson for his work on this.
Thank you to SD for organising the renovation of the village hall floor.
Thank you:
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to Katherine Moore (Book keeping) who will be finishing at Christmas and currently looking to re-recruit.
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SD for all the village hall bookings and ensuring that all users are happy.
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MB and MC for all maintenance duties around the village hall.
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AC for the minutes.
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AH for finance support.
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MC for all your work on 200 club.
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MR and RF for health and safety work.
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RG welcome back and thank you for your contribution to the committee and chairman support.
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KH and RIF for bar work.
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All – for everyone’s contribution.
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RF thank you to SC for his work as chair.
7. Elections:
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a. Chairperson – Mr Simon Childe
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b. President – Mr Tom Chippendale
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c. Deputy Chair – Amy Harland
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d. Non-representative Committee Members – all current non-representative committee members were re-elected en block from the Chair
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e. Bookings – Sylvia Davis
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f. Treasurer– Amy Harland
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g. Secretary – Amy Childe
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h. 200 club – Martin Cottle had taken over from SC.
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All positions approved as above.
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8. Resolutions:
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It was agreed that the following would be considered for prioritisation for the coming year:
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Maintain service and balance the books following refurbishments to a normal usage year, following Covid and refurbishments.
All in favour.
9. Date of Next A.G.M. – Thursday 16[th] November at 7pm Broughton Gifford Village Hall Committee Room.
The meeting closed at 7.30pm.
Signed …S.Childe……………………… Date: …14/11/2022………………………… Chair
BGVH AGM Minutes Mar 2022
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BROUGHTON GIFFORD VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022
Registered Charity No: 305477
CHIPPENDALE & CO Accountants & Tax Advisors
Maryfield House 22 The Street Broughton Gifford Melksham
Wiltshire SN12 8PH
BROUGHTON GIFFORD VILLAGE HALL
BALANCE SHEET
AS AT 31ST AUGUST 2022
| BALANCE SHEET BROUGHT FORWARD 1st SEPTEMBER 2021 Debtors for Hirings Insurance prepaid Deduct Sundry Creditors Bank Balance Current Account Add: EXCESS INCOME Deduct: EXCESS EXPENDITURE Balance on General Fund REPRESENTED BY:- Current Assets Solar Panel Deposit Debtors for Hirings (Paid in September) Sundry prepayments Deduct : Sundry Creditors Bank Balance Current Account |
£ £ 135 783 918 150 768 35912 36680 - [10203] £26,477 150 - 812 962 - 962 25515 £26,477 2022 |
£ £ 265 757 1022 - 1022 26500 27522 9158 - £36,680 - 135 783 918 150 768 35912 £36,680 2021 |
|---|---|---|
BROUGHTON GIFFORD VILLAGE HALL
BALANCE SHEET AS AT 31ST AUGUST 2022 (continued)
We have prepared the attached Balance Sheet and Accounts from books and information provided and Hereby Certify the same to be in accordance therewith.
7th November 2022
Maryfield House 22 The Street Broughton Gifford Wiltshire SN12 8PH
CHIPPENDALE & CO Accountants & Tax Advisors
Auditor’s Report – Broughton Gifford Village Hall 14[th] November 2022
TC annual report shared with present members:
Discussed the expenditure, hirings are back up to normal years expectations. Bar profits were shown as additional entry point to show difference between 21-22 Income was documented in 200 club, fireworks, Christmas concert and mouse racing.
Noted payment for fireworks was included in previous years budget but postponed due to Covid.
No Wiltshire Council grant this year, this was a Covid related grant. Expenditure – main cost was refurbishment for the bar in the VH. Booking keeping completed by K Moore which TC very grateful for. All utilities have gone up, this can be linked to increased usage and rising energy costs.
Costs of 2022 fireworks is included in this audit, donations are from 2021 fireworks. Overspend due to the refurbishment of the bar which TC agreed was a value investment.
Following the year of 2022, the VH account is a healthy balance.
TC welcomed any questions. No questions but SC raised that the committee will need to monitor the energy rates and usage of the village hall and monitor bookings to cover this.
Chairman asked committee to approve finance report – The committee all voted to agree with the accounts as they stood up until August 2022.