2024-05-31-accounts

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Broad Hinton Village Hall

Annual Community Meeting

8th October 2024

Annual Report and Accounts

1[st] June 2023 – 31[st] May 2024

Registered Charity No. 305475 Report date: August 2024 ~~TBC~~

Broad Hinton Village Hall Broad Hinton Swindon Wiltshire, SN4 9RH

Broad Hinton Village Hall Trustees – 2023/2024

Name	Ofce	Duration of Post
*KATE MARSHALL	Committee Chair, Marketing & Comms Ofcer Bookings sub-group Finance sub-group	Jun 2023 – May 2024
*JOHANNA SMITH	Committee Chair Bookings sub-group Fire/Safety sub-group Finance sub-group	Jun 2023 – May 2024
MARILYN MARTIN	Bookings Ofcer Bookings sub-group	Jun 2023 – May 2024
GEOFF MARTIN	Maintenance Fire/Safety sub-group	Jun 2023 – May 2024
SUE ROBINSON	Secretary Licensing Ofcer Bookings sub-group Fire/Safety sub-group	Jun 2023 – May 2024
STEVE HANNAN	Treasurer Finance sub-group	Jun 2023 – May 2024
CHRISTINE HORAN	Events	Jun 2023– May2024
SARAH KROMER	Internal Auditor Finance sub-group Charity CommissionContact	Jun 2023 – May 2024
ANDY MCCOMBE	IT& SystemStorage	June2023– 28th April 2024

*Kate Marshall and Johanna Smith are primary points of contact and for the purposes of the Community Meeting can be regarded as joint Chair. They are responsible for the Chairperson’s statement.

Appendices

1 End of Year Summary 2023-2024 2 Budget Summary 2024-2025

The Trustees are governed in their duties by two guiding documents: the original constitution dating from the Hall’s inception and the updated guidance notes dated August 2001.

The main objectives of the Committee of Trustees appear below:

1. Mission

To maintain the current Broad Hinton Village Hall to a safe, acceptable and usable condition; to ensure that the Hall is available for use by the people of the Parish of Broad Hinton, Uffcott and Winterbourne Bassett; to provide additional services and clubs for the local community and to secure the long-term future of the Village Hall.

2. Charter

To raise funds by:

a. Charging booking fees for use of the Hall by the Parishioners of Broad Hinton, Uffcott and Winterbourne Bassett, other community clubs, organisations and individuals, and for use of the hall to individuals who live outside of the Parish, to ensure the hall is used to its maximum potential.

- b. Organising specific fund raising events, which will also provide entertainment to as wide a section of the Parish as possible.

To use the funds to pay for regular running costs, maintenance work and such improvements as will enhance the enjoyment of using, ease of use and safety of the Village Hall.

3. Management Committee

The Management Committee shall include 8 elected members. These members shall be elected at the Community Meeting (CM) and shall hold Office from the CM at which they are elected until the following CM.

Other village organisations may provide Committee representatives and their names shall be provided to the Committee Secretary. These representatives will hold Office from one CM until the following CM. The Committee shall use its discretion in appointing representatives from those organisations making most use of the Village Hall.

Should any member resign from or cease to attend the Committee before the normal end of their Term of Office, then the Committee may appoint a new member. In the case of a representative from another organisation, the Committee may request that a new representative be nominated. Such new members will hold Office from the time of their appointment until the following CM. The proceedings of the Committee shall not be invalidated by any failure to appoint any members.

Members shall not take or hold any interest in any property belonging to the Village Hall Trust or receive any remuneration or be interested in the supply of work or goods at the cost of the Trust.

Chairpersons’ Statement

During the financial year 2023/2024 regular hiring has continued and big events, like weddings and special celebrations, have gradually returned and we have renewed interest in weekend bookings.

However, as we have seen continued increases in our utility expenses plus unplanned significant hall repairs, we are finding it increasingly difficult to break even.

In October 2023, the hall was flooded and this resulted in extensive floor damage, requiring a new floor to be fitted, as well as associated repairs. As it was the second time this has happened, the committee was no longer satisified to assume this was a one off, freak weather event and commissioned new drainage work to be undertaken on the patio facing the rear of the hall; this was completed in December 2023 and has proven extremely successful in preventing the subsequent deluges of storm water we have experienced since then, to drain away satisfactorily. Our hall insurance covers the majority of the floor replacement but the ‘policy excess’ expenses and the drainage work has meant that a good proportion of our hall improvement budget has been spent here. We have, however, been able to make several improvements, mentioned below in the income and expenditure summary.

We had already taskedourselves with a very challenging fund raising budget in order to manage increased expenditure. We therefore set ourselves a goal of a Christmas Casino Event, the ever popular Christmas Market, a Horse Racing Event and an Afternoon Tea to celebrate the hall’s 15 year anniversary. Sadly, no Watermill production, which was always great fun and extremely lucrative, as Watermill ceased their roving theatre offering in 2023, due to their own budget cuts.

The Horse Racing Event and the Tea Party did not proceed as we had very little interest. We were also let down by the Casino host at the very last minute in December. Although we did well to engage a DJ and run an dinner/dance event instead, we lost money on this event as the Casino host has reneged on his promise to repay his fee. We are still pursuing this matter through the courts. We also found that the Casino theme was not as popular as a traditional dinner/dance and ticket sales were not as high as we had hoped. We have taken this learning on board such that the December 2024 event (of a simple dinner/dance) is now sold out and we have a waitlist!

Overall, this has meant we have not met the forecast fund raising income for the year.

Looking ahead we anticipate the impact of high inflation will maintain the level of the Village Hall’s expenditure, particularly the utility and maintenance costs. With effect from the 1[st] April, we increased the regular hirer rates and this has presented no issues. We also increased the one off event rates and again, this has proven satisfactory.

Fundraising is absolutely key for us to survive, so we have also decided to host two large annual events, one summer, one Christmas, and we hope we can continue these forwards for years to come. Our first summer event will take place at the end of August, a beer festival, and we have good take up so far. We hope this will become a regular August feature.

We have introduced new parking lines at the hall to assist with sensible and efficient use of the parking area and this has been successful. To assist with late night closing up of the hall, for everyone’s safety, we have engaged a security firm to lock up after the one off events. This is an expense the hirers sign up to when they make their booking; we will continue with it into 2024/5.

We have made improvements to storage. The dressing room is now completely clear, so it can be used fully by hirers using the stage, as well as a dressing room for weddings and parties. This has been made possible by re-organisation of the storeroom, with help from regular hiring groups, such as Youth Club and Badminton Club.

Our risk management continues to improve, as we learn from hirings, particularly those from outside our community. We have upgraded our computer record storage system utilitising a bespoke shared drive and we have renewed our internet provision to encompass a hall telephone with answering service easing the dependence on the bookings officer.

We have continued to review our procedures and the documents which record these, making changes to help ensure the hall’s impact on the community is minimal. We have switched to an online booking system, called Lemon Booking, specifically designed for village hall use; we will also use this system for event ticketing and equipment hire. This helps customers self serve for hall hirings and buying event tickets.

We are grateful for the continued support of the members of the Village Hall committee. - Their hard work ensures the hall continues to provide the local community with a well maintained, clean, and tidy venue, which provides services to the local community. We are also aware of the time and effort committee members put in to arranging events providing entertainment to the local community. We continue to receive many compliments about how well the hall is maintained and how clean it is, from people in our community and hirers from outside.

Personnel

The committee continues to be led by the two focal points, with no one Chairperson. A year on this organisational structure has worked very well. We have lost one committee member and as yet have not replaced them so we are now a committee of eight. We also recognise that as a committee with an average age of circa 65, we do need to attract new people with diverse skills and experience.

We continue to use a model of smaller sub-groups to work on specific areas. Various combinations of committee members, using their unique skills, work together on three smaller sub-groups:

Finance
Bookings
Fire/Safety

Our volunteer maintenance helpers continue to regularly assist in the general hall maintenance; leaving qualified tradespeople to specialist tasks and so far this works well too.

We are also grateful that we have a healthy response to request for help at our big events and long may that continue to be the case.

The Village Hall 300 Club 2023/2024

The 300 Club continues to be well supported.

Financial

A full detailed explanation of the accounts can be found in the Internal Auditor’s statement. The focus this year has been to continue to improve the hall’s finances.

Summary

The Village Hall finances continue to hold up well; we had set aside expenditure to improve the hall, which we have used instead on hall repairs following the flood, but our fundraising has been down, so we have to work extra hard next year on fund raising events, to enable us to retain funds for improvement actions, such as a new patio door.

Treasurer’s Statement

Looking ahead we now have a very clear view of the hall’s income and expenditure. We have set annual budgets to reflect the current and future needs of the hall. The accounts are managed, then separately reviewed on a quarterly basis by the Internal Auditor and annually validated now by an External Auditor.

We are confident that the hall’s finances remain in good shape with this strong infrastructure.

Steve Hannan, BHVH Treasurer

2022-2023 Annual Income and Expenditure Summary

Targets:

~~Income:~~ ~~£26,340.00~~ ~~Expenditure: £23,767.04 Proft/loss: £2,572.96 Actual:~~

~~Income:~~ ~~£45,083.96~~ ~~Expenditure: £44,397.09 Proft/loss: £686.87~~

Comments:

~~Our large increase in income and expenditure helped the committee decide that it was appropriate for the BHVH accounts to be externally examined by an independent, qualifed accountant.~~

~~Income categories that were much larger than budgeted: Fundraising income – this category created the highest increase in income (compared to what was budgeted). We took £11,049 in ticket sales for events but only budgeted £1,500 for fund raising events. Cofee Morning and Table tennis – we budgeted £1,500 and £3,040 was received.~~

~~Hall Hire – we budgeted £12,600 and £13,470 was received. Unforecast income – we received £6,488.29 in categories that weren’t on our budget, for example an electricity bill refund, other refunds, bank interest and donations. The electricity bill refund was a very large item at £3,319.36. Another large item of over £4,000 was the ticket income and bar takings that were deposited into our account for the BHADs panto (which was later deposited into their account). This was done as a one-of favour to BHADs because they didn’t have an online bank account. Note that we have several new categories in next year’s budget to help reduce the unforecast income and expenditure fgures.~~

~~Expenditure items that were much larger than budgeted: Electricity – we budgeted £2,800 and £6,768 was paid in electricity bills. However, we did receive a large refund and compensation for being overcharged, so when that was deducted, we actually only ended up paying £3,448.45.~~

~~Maintenance – we budgeted £2,400.00 and paid £3,608.54. Our hall is aging and we try hard to keep it as lovely as the day it opened. As a result, we have increased the maintenance budget for next year. Fundraising – we budgeted £600.00 and paid £6,887.13. However, we did several events that were costly to put on, but ended up by raising a lot of money for the hall. For example, the Christmas party made a proft of over £2,160.~~

~~Miscellaneous – this is the category that was used last year for our unforecast expenditure. We paid £8,554.52 in this category, including money spent on a large screen TV and TV license, two Zettle terminals, stage curtains and new hall carpet. As this money was spent mostly on improvements to the hall, we have added ‘Hall Improvements’ as a category to next year’s budget, which will have a budget of £15,000. As mentioned, our hall is aging and updates/improvements are becoming increasingly necessary. Another large item of over £4,000 was the ticket income and bar sales that we received but later deposited into the BHADs account for the BHADs panto.~~

~~Notes on 2023-2024 Budget~~

Summary

~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary	~~Notes on 2023-2024 Budget~~ Summary
	~~2022-2023 Budget~~				~~2023-2024 Budget~~
~~Target Annual~~ ~~Income~~		~~£26,340.00~~				~~£50,820.00~~
~~Actual Annual~~ ~~Income~~		~~£45,083.96~~
~~Target Annual~~ ~~Expenditure~~		~~£23,767.04~~				~~£54,793.61~~
~~Actual Annual~~ ~~Expenditure~~		~~£44,397.09~~
~~Target Annual Proft~~			~~£2,572.96~~			~~-£3,973.61~~
~~Actual Annual Proft~~				~~£686.87~~
Internal Auditor’s Statement

2023-2024 Annual Income and Expenditure Summary

Targets:

Income: £50,820.00 Expenditure: £54,793.61 Profit/loss: -£3,973.61

Actual:

Income: £57,493.43 Expenditure: ££51,971.16 Profit/loss: £5,522.27

Effective:

Profit/loss: -£6977.73

A Insurance payment of £12,500 towards repairing the hall’s flood damaged floor was received this year but those bills will be paid next year. Therefore the £12,500 must be deducted from the actual profit/loss to give an accurate picture of this year's finances.

Actual Reportable Income after deductions:

Income before deductions: £57,493.43

Deductions (Refundable deposits refunded, other refunds and insurance payout): £25,077 Income after deductions: £32,416.43

Comments:

Again this year, our accounts and financial record-keeping were reviewed by an independent, qualified accountant and found to be ‘Extremely well kept’ and to meet the requirements of the Charity Commission.
We created a new group of categories this year ‘Transient Receipts’ to help identify those receipts that do not need to be included in the hall annual income figure submitted to the Charity Commission (as confirmed by the hall’s independent examiner of our accounts). This is because of their transient nature: Refundable Deposits, Other Refunds and Insurance Payouts.
Income categories that were much larger than budgeted: o Hall Hire – we budgeted £13,200 and £18,131 was received. o Feed in Tariff - we budgeted £1,600 and £2,418 was received.

  - **Donations – we budgeted £0 and £2,030 was received – mostly from BHADS (the profit from last year’s panto).**

  - **Community Activity Contributions - we budgeted £3,000 and £4,921 was received.**

  - **Insurance Payout – we received £12,500 this year towards replacing the hall’s flood-damaged floor, but the work will actually be done in the next financial year.**

Income categories that were much smaller than budgeted:
- Fundraising income – this category created the highest decrease in income (compared to the budget). We budgeted £20,000 but only raised £4,965.21 – this was due to cancellation of several planned events (Race Night, Fashion Show and Tea Party) because of lack of support for these events. Additionally, sales were poorer for the Christmas Casino night than anticipated and £10 compensatory vouchers were given to all event attendees when the casino company folded before the event.
- Unforecast income - We budgeted £1,200 but received £0 due to the fact that we created several new categories last year leaving nothing unforecast.
Expenditure items that were much larger than budgeted:
- Electricity – we budgeted £3,078 and £4,775.62 was paid in electricity bills. Electricity bills were higher for everyone this year and, additionally, we had higher bills when attempting to find the most efficient way to manage the hall’s heating system.
- Water - we budgeted £420 and £944.15 was paid in water bills.
- Insurance - we budgeted £ 1,300 and £1896.29 was paid to renew our insurance. The increase was due to the flooding of the hall, but at least we were able to get flood damage protection again after the drainage improvements were made.
- Refundable deposits refunded - We budgeted 8,400 but paid £12,539. This is linked to receiving more hall income than anticipated.
Expenditure items that were much smaller than budgeted:
- PRS/PPL License – This license cost only £150.02 (budget was £500) as it is now calculated differently.
- Fundraising – we budgeted £12,000.00 and paid £5296.54. This was related to the number of events that we had to cancel due to lack of ticket sales.
- Unforecast expenditure - We budgeted £1,200 but only paid £ 241.55 due to the fact that we created several new categories last year leaving very little unforecast.
Hall maintenance expenditure was £3,065.1, close to the budget of £3,000. Large items spent on maintenance this year include the following: EICR electrical testing; repairs to the Velux windows; essential work in the toilets; and replacement of the brick lights.
Hall improvements expenditure was £14,684.91, close to the budget of £15,000. Large items spent on hall improvements this year include the following: new stage curtains; improved patio drainage; kitchen upgrade; car park line marking; heat loss consultation; fire door closers; new window & blind controllers; and new projector.

Sarah Kromer, BHVH Internal Auditor 12

2024-2025 Budget Summary

Summary

	2023-2024 Budget	2024-2025 Budget
Target Annual Income	£50,820.00	£63,900.00
Actual Annual Income	£57,493.43
Target Annual Expenditure	£54,793.61	£78,459.00
Actual Annual Expenditure	£51,971.16
Target Annual Proft	-£3,973.61	-£14,599.00
Actual Annual Proft	£5,522,27

The insurance payout of £12,500 made in the last financial year (before floor repairs were paid for) covers most of our predicted loss this year.

Income/Expenditure Categories

A new group of Income categories has been created – Transient Receipts– to show funds that only pass through the account and do not need to be declared as part of our annual income to the Charity Commission. (This was confirmed by our independent auditor.) This group includes refundable deposits and other refunds, plus insurance payouts. There is a corresponding group for Expenditure, named Transient Expenses.
There is one new Income category: Insurance Payout.
There are some new Expenditure categories: Security, Wiltshire Village Halls Membership, Electrical Testing, Christmas Hampers, Repairs covered by Insurance, Insurance Excess.
Some Expenditure categories have been deleted as they are no longer useful: Data Storage, Cleaning Machine Maintenance, Bar Stock.

Large increases/decreases to this year’s budget

Most categories have been increased or decreased to reflect what was actually paid last year, but with a further increase in anticipation of inflationary price rises this year.

However, the budgets for the following categories require further explanation and /or have significantly increased or decreased. Income

Donation and Grant Income categories are both £0. Donations and grants can't be predicted/anticipated at this point.
Fund Raising Event Income has decreased from £20,000 last year to only £6,000 this year. Last year, several events were canceled resulting in an income of £4965.21 in this category - so we're focusing on just two big events planned this year, The Hackpen Beer and Gin Festival and The Christmas Party.
Unforecast Income has been reduced from £1,200 last year to £0 this year. With the increased number of categories identified, very little if anything should be in this category this year.
The Insurance Payout income is expected to be £18,500. With last year’s payout of £12,500, this gives a total of 31,000 towards the flood-damaged floor and lost revenue (minus an excess of £2,500).

Expenditure

Electricity – We anticipate spending less on electricity this year than we did last year, now that we are running our heating system more efficiently.
Broadband - Broadband cost has increased because of the new hall phone so a significantly larger budget has been set this year.
Security – This is a new category. Hall event hiring income will be higher to cover the expenditure on Security as this cost is passed on to hirers.

Hall Advertising – Budget increased from £380 to £720 because this category will now include event-related advertising as well as whole hall advertising. (It was often impossible to separate the two.)
PRS/PPL Licence - License cost reduced last year as now calculated differently so this year’s budget for this has decreased.
Wiltshire Village Halls Membership - New category. Previously included in advertising budget
Electrical Testing – New category. This was included within Maintenance last year.
Hall Improvements – Reduced from £15,000 to £6,000 as most of the costly hall improvements planned were carried out last year.
Fund Raising Expenses – Reduced from £12,000 to £3,000 to reflect the reduced number or fundraising events planned this year.
Christmas Hampers - New category. This was unforecast expenditure last year.
Unforecast Expenditure has been reduced from £1,200 last year to £0 this year. With the increased number of categories identified, very little if anything should be in this category this year.

Sarah Kromer, BHVH Internal Auditor

BROAD HINTON VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT

To the trustees of Broad Hinton Village Hall.

Respective responsibilities of Trustees and Examiner

The trustees responsibilities for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in the Statement of Trustees’ Responsibilities.

You consider that the audit requirement of Section 43(2) Charities Act 2011 (the 2011 Act) does not apply and that an independent examination is needed.

It is my responsibility to:

examine the financial statements (under section 145 of the 2011 Act);
to follow the procedures laid down in the General Directions given by the Charity Commission (under under section 14 (5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the financial statements.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with Section 41 of the 2011 Act; and
to prepare financial statements which accord with the accounting records and to comply with
the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Christopher Vaughan F.C.A. Chris Vaughan . 195 Ermin Street Stratton St Margaret Swindon SN3 4NA

15th July 2024

2023-2024 End of Year Summary

Income 2023-2024
Financialyear 1stJune 2023 to 31st May 2024	Q1	Q2	Q3	Q4	2023-24 Budget	2023-24 Actual
Hall Revenue
Hall Hiring Income	£5,710.00	£5,653.00	£3,656.20	£3,111.50	£13,200.00	£18,130.70
Community Activity Contributions	£985	£1,373.47	£980.00	£1,583.00	£3,000.00	£4,921.47
Interest	£74.29	£107.15	£119.03	£116.81	£180.00	£417.28
Feed in Tarif(Solar Panels Refunds)	£912.58	£0.00	£50.00	£1,455.39	£1,600.00	£2,417.97
Donations & Grants
Donations	£1,904.64	£39.32	£86.06	£0.00	£0.00	£2,030.02
Grants	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Fund Raising
300 Club Tickets	£555.00	£555.00	£1,315.00	£550.00	£3,000.00	£2,975.00
Fund Raising Event Income	£639.00	£2,060.00	£1,756.21	£510.00	£20,000.00	£4,965.21
Other Fund Raising Income(inc Amazon/Easy Fundra	£0.00	£0.00	£0.00	£47.78	£240.00	£47.78
Other
Unforecast Income(including refunded items)	£0.00	£0.00	£0.00	£0.00	£1,200.00	£0.00
Transient Receipts
Refundable Deposits	£1,750.00	£2,300.00	£3,250.00	£1,750.00	£8,400.00	£9,050.00
Other Refunds	£0.00	£0.00	£18.00	£20.00	£0.00	£38.00
Insurance Payout	£0.00	£0.00	£0.00	###	£0.00	£12,500.00

Quarterly Income	£12,530.51	###	###	###	£50,820.00	£57,493.43

Expenditure 2023-2024
Financialyear 1stJune 2023 to 31st May 2024	Q1	Q2	Q3	Q4	2023-24 Budget	2023-24 Actual
Essential Services
Electricity	£1,965.36	£454.09	£1,709.65	£646.52	£3,078.00	£4,775.62
Water	£310.61	£15.00	£309.27	£309.27	£420.00	£944.15
Broadband	£86.61	£210.50	£119.59	£149.79	£454.61	£566.49
Insurance	£0.00	£0.00	£0.00	£1,896.29	£1,300.00	£1,896.29
Waste Collection	£104.88	£109.87	£109.87	£96.87	£420.00	£421.49
Website	£148.08	£0.00	£0.00	£0.00	£151.00	£148.08
Data Storage	£0.00	£0.00	£0.00	£0.00	£350.00	£0.00
Independent Examiner	£0.00	£126.00	£0.00	£0.00	£150.00	£126.00
Hall Advertising (not event-related)	£0.00	£0.00	£0.00	£385.38	£380.00	£385.38
Licenses
PRS/PPL License	£0.00	£0.00	£150.02	£0.00	£500.00	£150.02
Wiltshire Council Premises/Alcohol License	£0.00	£0.00	£180.00	£0.00	£200.00	£180.00
TV License	£0.00	£0.00	£79.50	£79.50	£180.00	£159.00
Cleaning
Cleaning	£674.99	£870.80	£1,330.34	£1,009.07	£4,440.00	£3,885.20
Window Cleaner	£35.00	£75.00	£80.00	£40.00	£340.00	£230.00
Cleaning Machine Maintenance	£0.00	£88.80	£0.00	£0.00	£330.00	£88.80
Building Maintenance & Improvements
Fire Extiguishers/Alarms	£0.00	£263.94	£0.00	£186.00	£440.00	£449.94
Heater Servicing	£0.00	£0.00	£279.60	£0.00	£440.00	£279.60
Hall Maintenance	£1,198.46	£673.06	£1,193.58	£0.00	£3,000.00	£3,065.10
Hall Improvements	£4,077.40	£875.09	£5,608.04	£4,124.38	£15,000.00	£14,684.91
Fund Raising Expenses
300 club Prizes	£355.00	£355.00	£355.00	£355.00	£1,500.00	£1,420.00
Fund Raising Event Expenses	£1,409.00	£322.02	£2,153.23	£1,412.29	£12,000.00	£5,296.54
Bar Stock(not event-related)	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00
Other
Unforecast Expenditure	£0.00	£0.00	£135.15	£106.40	£1,200.00	£241.55
Transient Expenses
Refundable deposits refunded	£2,525.00	£2,560.00	£5,465.00	£1,989.00	£8,400.00	£12,539.00
Other Refunds	£0.00	£0.00	£0.00	£38.00	£0.00	£38.00
Repairs covered by Insurance	£0.00	£0.00	£0.00	£0.00	£0.00	£0.00

Monthly Expenditure	£12,890.39	£6,999.17	###	###	£54,793.61	£51,971.16

Proft/Loss	-£359.88	£5,088.77	###	£8,820.72	-£3,973.61	£5,522.27

Target(Estimated) Annual Profit/Loss	-£3,973.61
Actual Annual Profit/Loss	£5,522.27

Insurance Payment received thisyear	###	Insurance payment of		£12,500 to repair flood damaged floor received this year but those
Effective Annual Profit/Loss	-£6,977.73	bills will be paid next year. This must be deducted				to give an accurate picture of this year's finances.

Income 2023-2024	£57,493.43
Actual Refundable deposits refunded	£12,539.00
Actual Other Refunds	£38.00
Actual Insurance Payout	£12,500.00
Annual Reportable Income	£32,416.43

cBROAD HINTON VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT

To the trustees of Broad Hinton Village Hall.

Respective responsibilities of Trustees and Examiner

You consider that the audit requirement of Section 43(2) Charities Act 2011 (the 2011 Act) does not apply and that an independent examination is needed.

It is my responsibility to:

examine the financial statements (under section 145 of the 2011 Act);
to follow the procedures laid down in the General Directions given by the Charity Commission (under under section 14 (5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with Section 41 of the 2011 Act; and
to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Christopher Vaughan F.C.A. Chris Vaughan . 195 Ermin Street Stratton St Margaret Swindon SN3 4NA

15th July 2024

Broad Hinton Village Hall

Annual Community Meeting

8th October 2024

Annual Report and Accounts

Broad Hinton Village Hall Broad Hinton Swindon Wiltshire, SN4 9RH

Broad Hinton Village Hall Trustees – 2023/2024

Appendices

1. Mission

2. Charter

3. Management Committee

Chairpersons’ Statement

Personnel

The Village Hall 300 Club 2023/2024

Financial

Summary

Treasurer’s Statement

~~2022-2023 Annual Income and Expenditure Summary~~

~~Targets:~~

~~Comments:~~

Summary

2023-2024 Annual Income and Expenditure Summary

Targets:

Actual:

Effective:

Actual Reportable Income after deductions:

Comments:

Summary

Income/Expenditure Categories

Large increases/decreases to this year’s budget

Expenditure

INDEPENDENT EXAMINER’S REPORT

Respective responsibilities of Trustees and Examiner

Basis of Independent Examiner’s Report

Independent Examiner’s Statement

2023-2024 End of Year Summary

cBROAD HINTON VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT

Respective responsibilities of Trustees and Examiner

Basis of Independent Examiner’s Report

Independent Examiner’s Statement

2022-2023 Annual Income and Expenditure Summary

Targets:

Comments: