## **BOX VILLAGE HALL (KNOWN AS THE SELWYN HALL)** _**Registered Charity number: 305468**_ **Selwyn Hall Management Committee (SHMC).** **Annual report for the year 1st April 2022 to 31 March 2023** This report begins by paying tribute to Hywel Tudor Jones who died on 3rd February 2023 and who served as both Chair and Secretary of the SHMC for 18 years up to 2020. All in Box owe thanks to Tudor for his valuable service to the community through his long leadership of the SHMC. In the past year the SHMC has focussed on ensuring that the Selwyn Hall remains a comfortable, safe and legally compliant environment. Repairs and improvements have been made to the electrical, plumbing and heating installations and to the roof. The need to plan and undertake more major repairs to the roof has become apparent over the Winter and the SHMC will be taking professional advice, seeking tenders, and arranging the work over the coming months. The hall relies on the combined efforts of all the trustees to whom we are all grateful, particularly those who are elected to serve as officers of the Committee. The practical tasks associated with managing and Page **1** of **3** maintaining the building have been shared more widely among the trustees. The representation on the SHMC of trustees from significant users of the premises has improved further and we welcomed a further three new nominated trustees representing the Gentlemen’s Interest Group, Box Pantomime and Box Revels. Activity in the hall has improved as previous users have continued to return and new users have started to take advantages of the facilities on offer. The promotion of the hall is a priority for the SHMC and was aided by a very successful presence at the annual Box Revels. Financially, especially with the scale of expenditure the hall faces on essential repairs, income and expenditure is still not breaking even; as detailed in the accompanying annual accounts. It has therefore been necessary to raise hiring charges and seek to reduce running costs by, for example, planning to install solar panels and high efficiency lighting. We are grateful to Wiltshire Council and Box Parish Council for their financial support towards the hall’s ongoing costs and to Corsham Area Board, the Bingham Trust and Box Revels for their specific grants towards the replacement of the stage extension. We greatly value the benefit to the community of the Wiltshire Council branch library located in the hall. We were pleased to be able to provide practical support to the Council when it became necessary for the Council to replace the library floor. I am optimistic that the SHMC will continue to meet the economic and practical challenges of running the hall Page **2** of **3** and sustain the great contribution it makes to the life of our village. ## **Paul Thomas** ## **Chair of the Trustees** ## **17/04/23** Page **3** of **3** ## **SELWYN HALL, BOX, CORSHAM SN13 8NT Charity Number 305468** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 20** |**RECEIPTS**
Trustee Bookings
Private Bookings
**Donations:**
Wiltshire Council Grant
Box Parish Council
Bingham Trust
Box Panto Group
Revels
200 Club
Library
Bank Interest
Building Society Interest
**Miscellaneous:**
Amazon Europe
Rentokil Credit
**LESS PAYMENTS**
Cleaning Contract
Maintenance
Cleaning Materials
Rates & Water
Heat & Light
Insurance
Refuse Collection
Ideal Lifts
Fire Alarm
Performing Rights Society
Community First
Stage Extension Replacement
Miscellaneous
**Major Maintenance:**
Building Survey
**Defcit/Surplus for year**|9,049.00
4,998.30|
14,047.30




9,016.00
45.00
8,436.18

317.53
5.00
-|





31,867.01













32,834.29| |---|---|---|---| ||3,000.00
1,000.00
3,500.00
1,500.00
16.00||| ||80.89
236.64||| ||||| |||8,668.00
5,390.91
615.39
310.14
5,342.58
1,827.97
370.25
855.72
701.34
302.44
50.00
8,025.60
373.95
-|| ||||| ||||**- 967.28**| **023** **2022** 4,142.00 4,260.50 12,763.00 1,000.00 364.23 10,399.05 0.76 40.74 - 425.21 33,395.49 8,276.50 5,798.46 137.70 143.83 2,438.72 1,737.20 1,201.77 777.69 1,120.20 381.86 - - 120.12 1,200.00 23,334.05 **10,061.44** ## **SELWYN HALL, BOX, CORSHAM SN13 8NT Charity Number 305468** ## **NOTES TO THE ACCOUNTS FINANCIAL YEAR ENDED 31st MARCH 2** 1 Selwyn Hall Building - insurance value April 2023. - 2 Depreciation - fixtures and fittings 10% Reducing Balance. A full inventory of fixtures and fittings is in progress and should be completed current year. - 3 Unrestricted and restricted funds - the relevance and possible renaming of the The Executive Committee agreed at a meeting on the 10th June 2021 that the be designated not restricted. An annual provision for major building repairs and maintenance has been impl in 2021/2022. 4 Stage extension replacement part funded by donations totalling £6,000. '.023 in the ,se funds. fund should emented ## **SELWYN HALL, BOX, CORSHAM SN13 8NT Charity Number 305468** ## **STATEMENT OF ASSETS AND LIABILITIES - FINANCIAL YEAR ENDED 31st MARCH** |**ASSETS**
Cash Funds
**Other Monetary Assets:**
Pre April bookings unpaid
Revels
Library contribution
**Assets for the Charity's Own Use:**
Buildings at insured value
Fixtures & Fittings:
Balance brought forward
Less Depreciation
**LIABILITIES**
C/f 31.3.22
Barclays Community Account
Barclays Premium Account
Bath Building Society Account:
General Fund
Major maintenance provision
Defcit for Year Ended 31.3.2023|Unrestricted
Designated
Total
Funds
Funds
53,633.91
40,000.00
93,633.91| |---|---| ||1,250.00
1,250.00
500.00
500.00
4,892.15
4,892.15| ||1,651,767.00
1,651,767.00
7,858.00
7,858.00
- 786.00
- 786.00| ||1,658,839.00
1,658,839.00| ||-
-
-| ||**BALANCES AT 31st MARCH 2023**
Unrestricted
Designated
Total
Funds
Funds
9,459.31
9,459.31
39,847.46
39,847.46
-
4,327.14
4,327.14
40,000.00
40,000.00| ||53,633.91
40,000.00
93,633.91| Roger Eaton Hon Treasurer 31st ## **H 2023** **2022** 94,601.19 976.00 - 4,080.57 1,347,941.00 8,731.00 -873.00 1,355,799.00 0.00 **2022** B/f 1.4.2022 42,744.12 7,766.57 4,090.50 40,000.00 -967.28 93,633.91 March 2023 ## **SELWYN HALL, BOX, CORSHAM SN13 8NT Charity Number 305468** ## **BARCLAYS BANK BALANCES YEAR ENDED 31 MARCH 2023** ## **Community Account 70993824** |Opening balance
Bankings
Trasfers Premium Account
Payments
Closing balance
**Premium Account 23884872**
Opening balance
Transfers Community Account
Interest
Closing balance|42,744.12
31,549.48
32,000.00
32,834.29
9,459.31| |---|---| ||74,293.60 74,293.60| ||7,766.57
32,000.00
80.89
39,847.46| ||39,847.46 39,847.46| ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE SELWYN HALL, BOX.** I report to the trustees on my examination of the unaudited accounts of the Selwyn Hall (the Trust) for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). You consider that audit requirements of section 114(2) of The Act does not apply and that an independent examination is needed. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Susan Hatton Address: Horizons, Barn Piece, Box Corsham SN13 8LF Date:12 April 2023