Trustees’ Annual Report for the period
From 01/01/21 Period start date To Period end date
31/12/21
Charity name: Bowerchalke Village Hall
Charity registration number: 305467
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 Bowerchalke Village Hall provides
of the charity as set out an attractive and well equipped
in its governing venue for a wide variety of local
document community activities and events.
These are open to all and include
social functions, arts and crafts
lessons, and musical and
theatrical entertainment, as well
as charitable fundraising and
meetings of local community
organisations. The hall is also
available for private hire subject
to the agreement of the trustees.
Summary of the main Para 1.17 and Saturday Market;
1.19
activities in relation to Fitness classes; Hire by Parish
those purposes for the Council for meetings; Film nights;
public benefit, in Voting Station;
particular, the activities, Open Air Theatre; Jubilee
projects or services Celebrations;
identified in the Private hire for e.g. children’s
accounts. parties, weddings, funerals
Statement confirming Para 1.18 Trustees have seen the guidance
whether the trustees issued by the Charity Commission
have had regard to the on public benefit
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social
investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
The village Hall continues to do
well despite the difficult year with
Summary of the main Covid.
Para 1.20
achievements of the
charity, identifying the Staying open during Covid with
difference the charity’s the weekly Saturday Market whilst
work has made to the adhering to regulations of social
circumstances of its distancing, mask wearing etc;
beneficiaries and any Investment in Media System for
wider benefits to society ongoing events s.a. film nights;
as a whole. slide shows/talks;
Providing a venue for meetings;
Private hire
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
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other
Financial Review
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Review of the charity’s Para 1.21 Financial position strong at year
financial position at the end, supported by grant funding
end of the period
Statement explaining the Para 1.22 Reserves held for ongoing
policy for holding maintenance of the building itself
reserves stating why they and its equipment
are held
Amount of reserves held Para 1.22 £33004.53 at 31/12/21
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed dated 29 [th] May 1940
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated.
constituted? No trustees receive any
(e.g unincorporated remuneration, payments or
association, CIO) benefits from the charity
Trustee selection Para 1.25 Trustees are recruited by a
methods including details personal approach
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Bowerchalke Village Hall
Other name the charity Village Hall; Bowerchalke Memorial Hall
uses
Registered charity 305467
number
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Charity’s principal Bowerchalke Village Hall
address Church Street,
Bowerchalke
Salisbury
Wilts, SP5 5BE
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Guy Walters Trustee 15 March 2016
2 Laura Loncar Trustee 04 April 2012
David Harry Trustee
3
Laity
4 Mrs Clare Golden Trustee
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Elizabeth Birkett Full name(s) Elizabeth Janet Birkett
Position (eg Treasurer Secretary, Chair, etc)
Date 22/10/2022
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Opening Bank Balance on 1 Jan 21 15276.31
Closing Bank Balance on 31 Dec 21 33004.53
Bank Excess (Lloyds Record) 17728.22
Reconciled Bank Income for the Year 28814.00
Reconciled Bank Expenditure for the year 11085.78
Income excess (Accounts Record) 17728.22
Reconciled Cash Income for the Year 0.00
Reconciled Cash Expenditure for the year 0.00
Cash Held 0.00
Debtors on 31 Dec 21 0.00
Creditors on 31 Dec 21 0.00
Available funds £33,004.53
Bank Balance Estimate £33,004.53
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Independent examiner's report on the annual receipts and payments accounts
Section A Independent Examiner’s Report
Charity Name
Report to the Charity Name trustees/ members Bowerchalke Village Hall of
On accounts for the year ended
31 December 2021
Charity no (if 305467 any)
Set out on pages
(remember to include the page numbers of additional sheets)
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Respective The charity's trustees are responsible for the preparation of the
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responsibilities of accounts. The charity’s trustees consider that an audit is not trustees and required for this year under section 144 of the Charities Act 2011 examiner (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general examiner’s Directions given by the Charity Commission. An examination statement includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
March 2012
1
IER
Independent In connection with my examination, no matter has come to my examiner's attention (other than that disclosed below ) statement* 1. which gives me reasonable cause to believe that in, any material
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed: D BINNS
Date: 22/10/2022
Name: Debra Binns
Relevant FCCA professional qualification(s) or body (if any):
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
March 2012
2
IER
Give here brief details of any items that the examiner wishes to disclose .
It has been noted that the Village Hall received grants totalling £25765 during the 2021 year.
March 2012
3
IER