## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 04 2023 **To** 31 03 2024 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 305435 **Charity's principal address** Glenway The Bostall Upper Beeding West Sussex **Postcode BN44 3TA** UPPER BEEDING AND BRAMBER VILLAGE HALL ## **Names of the charity trustees who manage the charity** |1
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13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Susan Albery|Chair||| ||Brenda Carrick|Vice Chair||| ||Sarah-Jane Cox|Secretary||| ||Sarah Rothwell|Treasurer||| ||Robert Harber|Trustee||| ||Melissa Birch|Trustee||| ||Elizabeth Johnson|Trustee||| ||Chantael
Brookshaw|Trustee||| ||Jean Armour-Milne|Trustee||| ||Rosemary
Goodwin|Trustee||| ||Michael Tilley|Trustee||| ||Dr Andrew Blake|Trustee||| ||Carla Price|Trustee||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **TAR** March **2012** 1 **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Trust Deed Trust - (eg. trust, association, company) Self-Appointed Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Purposes of a village hall **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. During the year we meet our objective of making the building available to the local community. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The trust has maintained a steady financial health and bookings throughout 2023/24 despite the impact on the economy and spending. Clearly providing and affordable community space is proving popular during the current climate. Significant efforts throughout 2023/24 have been put into fundraising via grants as part of a new cap ex project. As the Hall’s current facilities not only exhibit outdated features but also, in many instances, fail to meet the hygiene, building regulations, and accessibility standards of today. This issue is compounded by the fact that certain areas are already showing signs of deterioration, which is expected to worsen in the years ahead. Securing funding for these enhancements is pivotal in addressing our current deficiencies, elevating our community space, and advancing the cause of health, well-being, and inclusivity for all users. It would also position us to better serve a broader spectrum of events and user groups, thus facilitating the long-term sustainability and growth of our Village Hall. Successful bid for the Wilson Memorial Trust for £60,000 Successful bid for the Platinum Jubilee fund for £10,500, Bid submitted for the Biffa Award for 49,482.00, outcome expected in June 2024 99.55% of our income came from rental of the space, which is a 7% increase from our last financial year Expenditure has significantly decreased by 21% Fundraising has been kept minimal due to income stability provided via bookings, but the resurrected quiz has been enjoyed by the local community with thanks to Sue for steering this. 40% increases in bookings from 818 to 1,139 bookings / room hires took place across all of the rooms in the last financial year, which equates to over 2,878 hours of occupancy. **TAR** March **2012** 4 ## **Section E Financial review** - The Trust is holding enough cash reserves to continue to maintain its - **Brief statement of the** operations. **charity’s policy on reserves Details of any funds materially in deficit Further financial review details (Optional information)** You **may choose** to include Expenditure during the year has enabled the charity to achieve the main - additional information, where purpose of making the hall available for use by the community, bookings - relevant about: are averaging 233 hours use per month. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ~~_~~ **Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Sarah Rothwell **Position (eg Secretary, Chair,** Treasurer **etc)** **Date** 20 / 05 / 2024 **TAR** March **2012** 5 ## **BEEDING & BRAMBER VILLAGE HALL** ## **Registered Charity No. 305435** ## **STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDING 31 MARCH 2024** |INCOME||**£**| |---|---|---| |Easy Fundraising||0.00| |Fundraising||18.41| |Horsham District Council Lottery||213.00| |Rental of Space||28,503.87| |Fund Raising incl. Donations & Grants||0.00| |Total from Treasurer Account||**28,735.28**| |Bank Interest on BMM Account||314.08| |Interest on Saffron Building Society||2,009.89| |**Total Incl. interest from banks**||**31,059.25**| ||**Total Income**|**31,059.25**| |EXPENDITURE||| |Booking Fees||1,445.00| |Insurance||1,883.00| |Gas||2,881.04| |Electricity||1,984.90| |Water||578.24| |Council Tax||150.67| |Telephone / Broadband||1,060.40| |Cleaning & Caretaker Fees||6,224.72| |Repairs and Maintenance||5,553.88| |Accountancy||262.80| |Bank Fees||69.60| |Subscriptions||144.00| |Sundries||635.34| |Annual Safety Checks||426.00| |Website||299.99| |Consultancy||2,490.00| |Lottery Licence||20.00| |TOTAL||| ||**TOTAL**|**26,109.58**| |Surplus/Loss for year||**£4,949.67**| |These accounts have been prepared from the financial records of the Beeding &||| |Bramber Village Hall and I confirm that they accurately reflect the transactions of the||| |Charity.||| |Signed:|Date:|| **Page 1 of 4 Pages** Prepared by S Rothwell **BEEDING & BRAMBER VILLAGE HALL Registered Charity No. 305435** ## **FINANCIAL SUMMARY FOR THE YEAR ENDING 31 MARCH 2024** |**Balance brought forward**
**Surplus/loss for year**
**TOTAL**
**Treasurer Account balance at 31 Mar 23**
**Business Money Manager Account balance at 31 Mar 23**
**Saffron Building Society 31 Mar 23**
**Debtors**
**Prepayments**
**Income in Advance**
**Accruals**
**TOTAL**|**£66,146.41**| |---|---| ||**£4,949.67**| ||**£71,096.08**| ||£69,944.39
£17,933.81
£38,015.28
£428.00
£159.10
-£55,000.00
-£384.50
**£71,096.08**| **Page 2 of 4 Pages** Prepared by S Rothwell ## **BEEDING & BRAMBER VILLAGE HALL** ## **Registered Charity No. 305435** ## **ACCOUNT COMPARISON FOR THE YEAR ENDING 31 MARCH 2023** |**Balance brought forward**
**Surplus/loss for year**
**TOTAL**
**Treasurer Account balance**
**Money Manager Account balance**
**Money Manager Fundraising A/c**
**Saffron Building Society**
**Debtors**
**Prepayments**
**Creditors**
**Accruals**
**Cash in hand at 31 Mar 21**
**TOTAL**|**31-Mar-24**|**31-Mar-23**|**31-Mar-22**|**31-Mar-21**|**31-Mar-20**| |---|---|---|---|---|---| ||**£66,146.41**
**£4,949.67**|**£65,906.51**
**£239.90**|**£52,416.79**
**£13,449.72**|**£48,471.22**
**£3,945.57**|**£45,016.84**
**£3,454.38**| ||**£71,096.08**|**£66,146.41**|**£65,866.51**|**£52,416.79**|**£48,471.22**| ||£69,944.39
£17,933.81
£0.00
£38,015.28
£428.00
£159.10
-£55,000.00
-£384.50
£0.00|£10,970.21
£17,619.73
£0.00
£36,005.30
£1,785.00
£150.67
£0.00
-£384.50
£0.00|£10,396.60
£18,823.94
£0.00
£35,204.65
£6,293.10
£286.72
-£4,714.00
-£384.50
£0.00|£3,763.89
£9,730.64
£4,091.20
£34,821.61
£0.00
£0.00
£0.00
£0.00
£9.45|£3,998.01
£6,226.03
£3,860.01
£34,387.17
£0.00
£0.00
£0.00
£0.00
£0.00| ||**£71,096.08**|**£66,146.41**|**£65,906.51**|**£52,416.79**|**£48,471.22**| **Page 3 of 4 Pages** Prepared by S Rothwell ## **BEEDING & BRAMBER VILLAGE HALL** ## **Registered Charity No. 305435** ## **COMPARISON OF MAIN INCOME/EXPENDITURE WITH PREVIOUS YEARS** |**Item**|**Yr to 31 Mar 24**|**Difference**|**Yr to 31 Mar 23**|**Difference**|**Yr to 31 Mar 22**|**Difference**|**Yr to 31 Mar 21**| |---|---|---|---|---|---|---|---| |**INCOME**|||||||| |Users' Rental|£28,503.87|£1,728.82|£26,775.05|£6,681.04|£20,094.01|£9,682.82|£10,411.19| |Horsham DC Lottery|£213.00|-£44.00|£257.00|-£16.50|£273.50|£273.50|£0.00| |Telephone/Broadband|£0.00|£0.00|£0.00|£0.00|£0.00|-£80.00|£80.00| |Fund Raising incl. grants|£18.41|-£5,498.09|£5,516.50|£27.39|£5,489.11|-£6,362.15|£11,851.26| |Electric/1st Clear Flow|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£140.64| |Deposits|£0.00|£0.00|£0.00|£0.00|£0.00|-£100.00|£100.00| |200 Club|£0.00|-£108.00|£108.00|-£1,092.00|£1,200.00|£1,200.00|£0.00| |**SUB-TOTAL**|**£28,735.28**|-£3,921.27|**£32,656.55**|£5,599.93|**£27,056.62**|£4,473.53|**£22,583.09**| |Bank Interest|£2,323.97|£1,441.53|£882.44|£497.30|£385.14|-£55.60|£440.74| |**TOTAL**|**£31,059.25**|-£2,479.74|**£33,538.99**|£6,097.23|**£27,441.76**|£4,417.93|**£23,023.83**| |**EXPENDITURE**|||||||| |Booking Fees|£1,445.00|£25.00|£1,420.00|£20.00|£1,400.00|-£160.90|£1,560.90| |Insurance|£1,883.00|£112.70|£1,770.30|£97.67|£1,672.63|£1.99|£1,670.64| |Gas|£2,881.04|£1,496.44|£1,384.60|£350.46|£1,034.14|-£252.86|£1,287.00| |Electricity|£1,984.90|£1,205.63|£779.27|-£1,407.99|£2,187.26|£1,443.82|£743.44| |Water|£578.24|£44.87|£533.37|£23.10|£510.27|£235.36|£274.91| |Council Tax|£150.67|-£136.05|£286.72|£140.36|£146.36|£146.36|£0.00| |Telephone/Broadband|£1,060.40|£312.80|£747.60|-£31.35|£778.95|£1.09|£777.86| |Repairs Maint.|£5,553.88|-£14,246.56|£19,800.44|£17,432.73|£2,367.71|£992.35|£1,375.36| |Cleaning & Caretaker Fees|£6,224.72|£2,320.32|£3,904.40|£1,398.33|£2,506.07|£1,299.86|£1,206.21| |Annual Safety Checks|£426.00|£186.00|£240.00|-£154.00|£394.00|-£138.33|£532.33| |Postage|£0.00|£0.00|£0.00|£0.00|£0.00|-£1.95|£1.95| |Website / Internet|£299.99|£109.99|£190.00|£69.00|£121.00|£0.00|£120.00| |Subscriptions|£144.00|£0.00|£144.00|£0.00|£144.00|£0.00|£144.00| |Sundries|£655.34|-£738.54|£1,393.88|£1,364.43|£29.45|-£28.71|£58.16| |Accountancy|£262.80|-£10.80|£273.60|£187.20|£86.40|£86.40|£0.00| |Bank Fees|£69.60|-£8.31|£77.91|£54.11|£23.80|£23.80|£0.00| |Major Works|£0.00|£0.00|£0.00|£0.00|£0.00|-£8,740.00|£8,740.00| |Prizes 200 Club|£0.00|-£353.00|£353.00|-£237.00|£590.00|£104.50|£485.50| |Consultancy|£2,490.00|£2,490.00|£0.00|£0.00|£0.00|£0.00|£0.00| |Deposits Returned|£0.00|£0.00|£0.00|£0.00|£0.00|-£100.00|£100.00| |**TOTAL**|**£26,109.58**|-£7,189.51|**£33,299.09**|£19,307.05|**£13,992.04**|-£5,086.22|**£19,078.26**| |**Surplus(Loss)**|**£4,949.67**||**£239.90**||**£13,449.72**||**£3,945.57**| Prepared by S Rothwell **Page 4 of 4 Pages** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of UPPER BEEDING AND BRAMBER VILL4GE HALL On accounts for the year ended 31st March 2024 Charity no (if any) 305435 Set out on pages Enclosed 1 - 4 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Signed: Date: 1410512024 Name: Matthew Stephen Kendall Relevant professional qualification(s) or body (if any): FCA Address: Kendall Accountancy Services Ltd 2 Exeter Street Cottingham HU16 4LU IER April 2023 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts,. directions and guidance for examiners). Glve here brfef detalls of any Items that the examlner wishes to dlsclose. IER April 2023