PULBOROUGH VILLAGE HALL (Pulborough Social Centre) Registered Charity No. 305409/2
SWAN VIEW, LOWER STREET, PULBOROUGH, WEST SUSSEX, RH20 2BF Telephone 01798 874647 Manager Email admin@pulbvh.org.uk Denise Newson Web www.pulbvh.org.uk Chairman of Trustees Mr Ray Quested Minutes of the AGM of Pulborough Village Hall, held on Monday 25" March 2024 at 11.00am
PRESENT Mr R Quested (Chairman), Mrs B Thomas (Vice Chairman), Mrs E Henly, Mrs G Chandler, Mrs G Wilson, Mr P Clarke, Mr W Dean Taylor (Treasurer), Ms D Newson (Manager), Mrs E Latter (Administrator), Mr J Dunstan
APOLOGIES Mrs J Esdaile
MINUTES OF THE LAST MEETINGsigned by the Chairman as a true representation of the meeting.
MATTERS ARISING - None
CHAIRMANS REPORT - This was circulated to all in attendance ADOPTION OF CHAIRMANS REPORT - Proposed by Mrs G Wilson and seconded by Mrs B Thomas
PRESENTATION OF ACCOUNTS - Y/E 31/12/2023 - WODT gave everyone present a copy of the latest accounts and explained that although our income was down on the previous year (£86K as opposed to £93K for 2022) we had done surprisingly well considering the impact of losing an annual income of £24000 from WSCC Children & Family Centre.
The COIF account, did well and made up for some of the overall loss.
Mr Clarke enquired as to the purpose of the recoupment fund. WDT explained that because some of the charity land was sold off for residential development, the Charity Commission insisted that a Recoupment Investment Fund was set up, whereby an agreed amount was to be paid into the fund annually (currently £500) over a 100-year period. The idea being this accumulated sum would be sufficient to cover re-building costs.
Finally WDT advised that the overall cash available of £91k, was a strong position to be in. WDT requested that Mrs Ball who examined our accounts last year, be asked to do so again this year.
ADOPTION OF ACCOUNTS and PROPOSED ACCOUNT EXAMINER - Proposed by Mrs B Thomas and seconded by Ms G Chandler
ELECTION OF TRUSTEES All of the Trustees, indicated that they were willing to stand again.
ANY OTHER BUSINESS
Mrs Chandler mentioned the need for cleaning cover for when our current cleaner will be off sick and also mentioned the higher rates of pay that temporary cleaners charge in comparison to a permanent position. Mr Dunstan pointed out that a permanent position does though come with other benefits, i.e paid holiday, pension contributions etc.
The electricity contract renewal was discussed and Trustees approved a 12-month contract with Smartest Energy from mid-April 2024.
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Mrs Thomas asked to minute the thanks of the Trustees to WDT and Mr Dunstan for all of their
input and hard work throughout the year. f))t f WA ly [Z,]
The meeting closed at 11.20am aVjf /}t ; op,3 5 __
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PULBOROUGH VILLAGE HALL (Pulborough Social Centre) Registered Charity No. 305409/2
SWAN VIEW, LOWER STREET, PULBOROUGH, WEST SUSSEX, RH20 2BF
Telephone 01798 874647 Email admin@pulbvh.org.uk Web www.pulbvh.org.uk
Manager Denise Newson Chairman Raymond Quested
Chairman’s Report for y/e 31% December 2024
The last year has been somewhat challenging.
Lettings have remained reasonably constant and we have started to showa slight increase in bookings which is encouraging.
The main problem we are encountering is the cost of energy that has gone up considerably over the past year. We have lost the advantage of a well negotiated long-term gas and electric contracts that have expired and new contracts are extremely higher. We are seeking to encourage of lessees, particularly regular service users to not be wasteful when it comes to energy usage.
The grass bank opposite the Village Hall appears to be an area of concern in respect of its upkeep and maintenance. In this respect and for the purposes of clarity, we have undertaken the process of establishing ownership of the bank.
All our staff continue to carry out their work in an exemplary manner, many times going the extra mile to ensure users are well served and that security and safety is paramount.
There is still much to be done over the coming years to maintain the Hall in a fit and proper state and we hope that both the local council and the district council will support our efforts in that regard.
Finally, many thanks to our trustees and to our accountant Warwick, for the support that I have received over the past year.
PULBOROUGH SOCIAL CENTRE
(Registered Charity No 305409)
Statement of Financial Activities for the year ended 31 December 2024
| General | Endowment | Total | |||
|---|---|---|---|---|---|
| Income | Fund | Funds | |||
| Fund | 2024 | 2023 | |||
| Notes | INCOMING RESOURCES | £ | £ | £ | £ |
| 1 | Hall Rental | 83971 | 83971 | 85898 | |
| SundryIncome | 148 | 148 | 328 | ||
| Grants & Donations | 50 | 50 | 1930 | ||
| COIF Deposit Interest | 2023 | 2023 | 1411 | ||
| TOTAL INCOMING RESOURCES | 86192 | 86192 | 89567 | ||
| RESOURCES EXPENDED | |||||
| Direct Charitable Expenditure | |||||
| Village Hall Costs | |||||
| Wages Administration Caretaking |
30291 7376 |
29087 6920 |
|||
| Cleaning Mainten & Gdn |
14285 8134 |
12130 5853 |
|||
| 60086 | 53990 | ||||
| Cleaning Contractors/Materials | 3365 | 3328 | |||
| Light& Heat | 15281 | 9279 | |||
| Water | 1712 | 1194 | |||
| Insurance | 4892. | 4453 | |||
| Licences | 159 | 298 | |||
| Telephone | 809 | 406 | |||
| Postage & Stationery | 591 | 840 | |||
| Repairs & Renewals | 5930 | 12097 | |||
| General Expenses | 437 | 708 | |||
| Advertising Bank Charges |
105 105 |
90 141 |
|||
| Horsham District Council Rates | 534 | 475 | |||
| 2 | Depreciation | 2672 | 2983 | ||
| 96678 | 96678 | 90282 | |||
| Other Expenditure | |||||
| Accountancy | 4920 | 4920 | 4900 | ||
| Total Expenditure | 101598 | 101598 | 95182 | ||
| Profit / Loss on COIF Inves (Note 5) |
2634 | 2634 | 4385 | ||
| NETSURPLUS / -LOSS | -15,406 | 2634 | -12772 | -1,230 | |
| Fund Balances b/forward | 1,142,852 | 141,140 | 1,283,992 | 1,285,222 | |
| 3 | Transfers between Funds | -500 | 500 | ||
| FundBalancesc/forward | 1,126,946 | 144,274 | 1,271,220 | 1,283,992 |
PULBOROUGH SOCIAL CENTRE
(Registered Charity No 305409)
Balance Sheet as at 31 December 2024
| Notes | ||||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| 4 | FIXED ASSETS | |||
| Land at Valuation | 100,000 | 100,000 | ||
| Buildings | 1,026,182 | 1,026,182 | ||
| Fixtures & Fittings | 20,454 | 22,727 | ||
| Other Fixed Assets | 3,290 | 3,656 | ||
| Computer | 62 | 96 | ||
| 1,149,988 | 1,152,661 | |||
| Recoupment Investment | ||||
| 5 | COIF Fund | 42,164 | 39,640 | |
| 1,192,152 | 1,192,301 | |||
| CURRENTASSETS | ||||
| NatWest CurrentAccount | 21,152 | 31,541 | ||
| COIF Deposit Fund | 54,045 | 51,411 | ||
| Debtors | 2,005 | 4,468 | ||
| Insurance paid in advance | 4,146 | 4,063 | ||
| United Hygiene Paid in Advance | 462 | |||
| Cash Float | 50 | 50 | ||
| 81,398 | 91,995 | |||
| CURRENT LIABILITIES | ||||
| Rental Income in Advance | 134 | |||
| Creditors & Accruals | 2196 | 304 | ||
| Damage Deposits Held | ||||
| 2,330 | 304 | |||
| NETCURRENTASSETS | 79,068 | 91,691 | ||
| NETASSETS | 1,271,220 | 1,283,992 | ||
| FUNDS | ||||
| General Income Fund | 1,126,946 | 1,142,852 | ||
| Endowment Fund | 144,274 | 141,140 | ||
| TOTALFUNDS | 1,271,220 | 1,283,992 |
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Signed (Chairman) on behalf of The Trustees Date
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4 / a | c
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PULBOROUGH SOCIAL CENTRE (Registered Charity No 305409)
Notes to the Accounts for the year ended 31 December 2024
Accounting Policies
These Accounts have been prepared under the historic cost convention & in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting for Charities.
Notes
1 Hall Rental
An analysis of the separate halls is attached to these Accounts
| 2&4 Fixed Assets & |
Depreciation | ||||||
|---|---|---|---|---|---|---|---|
| Land | Buildings | Fix & Fits | Others | Office | Total | ||
| £ | £ | £ | £ | £ | |||
| Values at 01 01 2024 | 100,000 | 1,026,182 | 22,727 | 3,656 | 96 | 1,152,661 | |
| 100,000 | 1,026,182 | 22,727 | 3,656 | 96 | 1,152,661 | ||
| Depreciation perannum | 10.00% | 10.00% | 35.00% | ||||
| Depreciation | 2,273 | 366 | 34 | £ | 2,672 | ||
| Net BookValue | 100,000 | 1,026,182 | 20,454 | 3,290 | 62 | 1,149,988 | |
| at31122024 |
The Land and Buildings have not been re-valued and remain at Book Value. Having taken heed of the revelant Accounting Conventions, the Trustees have agreed that the Buildings will not be depreciated as from 1 January 2003. It has been confirmed by a Chartered Surveyor in 2000 that the buildings had a useful life of at least 100 years and a Recoupment Order is in place for this period of time.
3 The Charity Commissioners agreed a new Recoupment Order on 25 May 2000. The New Order is to recoup £500 per annum for a further 96 years from 2000. (£2124, representing 4 years plus accrued interest, was paid into the COIF fund in the year 2000)
This replaces the previous arrangement which would have been paid. Years 2000 & 2001 £3,176.40 perannum Years 2002 to 2006 £4,073.00 perannum Years 2007 to 2056 £9,165.20 perannum
5 Recoupment Investment
| 5 Recoupment Investment |
5 Recoupment Investment |
5 Recoupment Investment |
5 Recoupment Investment |
|---|---|---|---|
| 161.78 units each valued at 24800.03p and totalling £42,163.59 were held in the | |||
| Charities Official Investment | Fund (COIF) as at 31 December2024 | ||
| This represented a Gain of £2023.22 (5%) for the year 2024 | |||
| Thefollowing units have been purchased: | B/fwd | 111.59 units | |
| 2000 | 35.15 units | 2011 | 6.08 units |
| 2001 | 8.22 units | 2012 | 5.92 units |
| 2002 | 9.56 units | 2013 | 5.22 units |
| 2003 | 11.81 units | 2014 | 4.66 units |
| 2004 | 9.77 units | 2015 | 4.18 units |
| 2005 | 8.55 units | 2016 | 3.92 units |
| 2006 | 7.10 units | 2017 | 3.37 units |
| 2007 | Nil units | 2018 | 3.14 units |
| 2008 | 7.23 units | 2019 | 2.71 units |
| 2009 | 7.34 units | 2020 | 2.58 units |
| 2010 | 6.86 units | 2021 | 2.23 units |
| C/fwd | 111.59 units | 2022 | 2.10 units |
| 2023 | 2.14 units | ||
| 2024 | 1.94 units | ||
| 161.78units |
“csp’y) CHARITY COMMISSION | independent examiner's report on the FOR ENGLAND AND WALES accounts |
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Section A Independent Examiner’s Report
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Report to the trustees of | [PULBOROUGH] [SOCIAL] [CENTRE]
AICs for On year ended 31 st December 2024 Charity4 no | 305409
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Set out on pages |ONE to THREE
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024
As the charity's trustees, you are responsible for the preparation of the Responsibilities and accounts in accordance with the requirements of the Charities Act 2011 basis of report (‘the Act”).
-
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent | have completed my examination. | confirm that no material matters have
-
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or -
-
e the accounts did not accord with the accounting records; or
-
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Name: | LINDA BALL
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Relevant professional | West Sussex Local Authority School Business Manager qualification(s) or body
(if any):
Section B
Disclosure
- Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
Give here brief details of any items that the examiner wishes to disclose.
2
PULBOROUGH SOCIAL CENTRE
(Registered Charity No 305409)
Statement of Financial Activities for the year ended 31 December 2024
| General | Endowment | Total | |||
|---|---|---|---|---|---|
| Income | Fund | Funds | |||
| Fund | 2024 | 2023 | |||
| Notes | INCOMING RESOURCES | £ | £ | £ | £ |
| 1 | Hall Rental | 83971 | 83971 | 85898 | |
| SundryIncome | 148 | 148 | 328 | ||
| Grants & Donations | 50 | 50 | 1930 | ||
| COIF Deposit Interest | 2023 | 2023 | 1411 | ||
| TOTAL INCOMING RESOURCES | 86192 | 86192 | 89567 | ||
| RESOURCES EXPENDED | |||||
| Direct Charitable Expenditure | |||||
| Village Hall Costs | |||||
| Wages Administration Caretaking |
30291 7376 |
29087 6920 |
|||
| Cleaning Mainten & Gdn |
14285 8134 |
12130 5853 |
|||
| 60086 | 53990 | ||||
| Cleaning Contractors/Materials | 3365 | 3328 | |||
| Light& Heat | 15281 | 9279 | |||
| Water | 1712 | 1194 | |||
| Insurance | 4892. | 4453 | |||
| Licences | 159 | 298 | |||
| Telephone | 809 | 406 | |||
| Postage & Stationery | 591 | 840 | |||
| Repairs & Renewals | 5930 | 12097 | |||
| General Expenses | 437 | 708 | |||
| Advertising Bank Charges |
105 105 |
90 141 |
|||
| Horsham District Council Rates | 534 | 475 | |||
| 2 | Depreciation | 2672 | 2983 | ||
| 96678 | 96678 | 90282 | |||
| Other Expenditure | |||||
| Accountancy | 4920 | 4920 | 4900 | ||
| Total Expenditure | 101598 | 101598 | 95182 | ||
| Profit / Loss on COIF Inves (Note 5) |
2634 | 2634 | 4385 | ||
| NETSURPLUS / -LOSS | -15,406 | 2634 | -12772 | -1,230 | |
| Fund Balances b/forward | 1,142,852 | 141,140 | 1,283,992 | 1,285,222 | |
| 3 | Transfers between Funds | -500 | 500 | ||
| FundBalancesc/forward | 1,126,946 | 144,274 | 1,271,220 | 1,283,992 |
PULBOROUGH SOCIAL CENTRE
(Registered Charity No 305409)
Balance Sheet as at 31 December 2024
| Notes | ||||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| 4 | FIXED ASSETS | |||
| Land at Valuation | 100,000 | 100,000 | ||
| Buildings | 1,026,182 | 1,026,182 | ||
| Fixtures & Fittings | 20,454 | 22,727 | ||
| Other Fixed Assets | 3,290 | 3,656 | ||
| Computer | 62 | 96 | ||
| 1,149,988 | 1,152,661 | |||
| Recoupment Investment | ||||
| 5 | COIF Fund | 42,164 | 39,640 | |
| 1,192,152 | 1,192,301 | |||
| CURRENTASSETS | ||||
| NatWest CurrentAccount | 21,152 | 31,541 | ||
| COIF Deposit Fund | 54,045 | 51,411 | ||
| Debtors | 2,005 | 4,468 | ||
| Insurance paid in advance | 4,146 | 4,063 | ||
| United Hygiene Paid in Advance | 462 | |||
| Cash Float | 50 | 50 | ||
| 81,398 | 91,995 | |||
| CURRENT LIABILITIES | ||||
| Rental Income in Advance | 134 | |||
| Creditors & Accruals | 2196 | 304 | ||
| Damage Deposits Held | ||||
| 2,330 | 304 | |||
| NETCURRENTASSETS | 79,068 | 91,691 | ||
| NETASSETS | 1,271,220 | 1,283,992 | ||
| FUNDS | ||||
| General Income Fund | 1,126,946 | 1,142,852 | ||
| Endowment Fund | 144,274 | 141,140 | ||
| TOTALFUNDS | 1,271,220 | 1,283,992 |
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Signed (Chairman) on behalf of The Trustees Date
—\
4 / a | c
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PULBOROUGH SOCIAL CENTRE (Registered Charity No 305409)
Notes to the Accounts for the year ended 31 December 2024
Accounting Policies
These Accounts have been prepared under the historic cost convention & in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting for Charities.
Notes
1 Hall Rental
An analysis of the separate halls is attached to these Accounts
| 2&4 Fixed Assets & |
Depreciation | ||||||
|---|---|---|---|---|---|---|---|
| Land | Buildings | Fix & Fits | Others | Office | Total | ||
| £ | £ | £ | £ | £ | |||
| Values at 01 01 2024 | 100,000 | 1,026,182 | 22,727 | 3,656 | 96 | 1,152,661 | |
| 100,000 | 1,026,182 | 22,727 | 3,656 | 96 | 1,152,661 | ||
| Depreciation perannum | 10.00% | 10.00% | 35.00% | ||||
| Depreciation | 2,273 | 366 | 34 | £ | 2,672 | ||
| Net BookValue | 100,000 | 1,026,182 | 20,454 | 3,290 | 62 | 1,149,988 | |
| at31122024 |
The Land and Buildings have not been re-valued and remain at Book Value. Having taken heed of the revelant Accounting Conventions, the Trustees have agreed that the Buildings will not be depreciated as from 1 January 2003. It has been confirmed by a Chartered Surveyor in 2000 that the buildings had a useful life of at least 100 years and a Recoupment Order is in place for this period of time.
3 The Charity Commissioners agreed a new Recoupment Order on 25 May 2000. The New Order is to recoup £500 per annum for a further 96 years from 2000. (£2124, representing 4 years plus accrued interest, was paid into the COIF fund in the year 2000)
This replaces the previous arrangement which would have been paid. Years 2000 & 2001 £3,176.40 perannum Years 2002 to 2006 £4,073.00 perannum Years 2007 to 2056 £9,165.20 perannum
5 Recoupment Investment
| 5 Recoupment Investment |
5 Recoupment Investment |
5 Recoupment Investment |
5 Recoupment Investment |
|---|---|---|---|
| 161.78 units each valued at 24800.03p and totalling £42,163.59 were held in the | |||
| Charities Official Investment | Fund (COIF) as at 31 December2024 | ||
| This represented a Gain of £2023.22 (5%) for the year 2024 | |||
| Thefollowing units have been purchased: | B/fwd | 111.59 units | |
| 2000 | 35.15 units | 2011 | 6.08 units |
| 2001 | 8.22 units | 2012 | 5.92 units |
| 2002 | 9.56 units | 2013 | 5.22 units |
| 2003 | 11.81 units | 2014 | 4.66 units |
| 2004 | 9.77 units | 2015 | 4.18 units |
| 2005 | 8.55 units | 2016 | 3.92 units |
| 2006 | 7.10 units | 2017 | 3.37 units |
| 2007 | Nil units | 2018 | 3.14 units |
| 2008 | 7.23 units | 2019 | 2.71 units |
| 2009 | 7.34 units | 2020 | 2.58 units |
| 2010 | 6.86 units | 2021 | 2.23 units |
| C/fwd | 111.59 units | 2022 | 2.10 units |
| 2023 | 2.14 units | ||
| 2024 | 1.94 units | ||
| 161.78units |
“csp’y) CHARITY COMMISSION | independent examiner's report on the FOR ENGLAND AND WALES accounts |
----- Start of picture text -----
Section A Independent Examiner’s Report
----- End of picture text -----
----- Start of picture text -----
Report to the trustees of | [PULBOROUGH] [SOCIAL] [CENTRE]
AICs for On year ended 31 st December 2024 Charity4 no | 305409
----- End of picture text -----*
----- Start of picture text -----
Set out on pages |ONE to THREE
----- End of picture text -----
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024
As the charity's trustees, you are responsible for the preparation of the Responsibilities and accounts in accordance with the requirements of the Charities Act 2011 basis of report (‘the Act”).
-
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent | have completed my examination. | confirm that no material matters have
-
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or -
-
e the accounts did not accord with the accounting records; or
-
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Name: | LINDA BALL
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Relevant professional | West Sussex Local Authority School Business Manager qualification(s) or body
(if any):
Section B
Disclosure
- Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
Give here brief details of any items that the examiner wishes to disclose.
2